Lely Beautification MSTU Minutes 07/21/2011161
Ittl GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
2885 Horseshoe Drive South
Naples, FI 34104
July 21, 2011
Minutes
I. Call to Order
The meeting was called to order by Bob Slebodnik at 4:00 P.M.
200' * A22
II. Attendance:
Members: Robert Slebodnik, Tony Branco, Kathleen Dammert, David
Larson, Jennifer Tanner (Excused)
County: Darryl Richard - Project Manager, Pam Lulich- Landscape
Operations Manager
Others: Mike McGee -McGee & Associates, Robert Kindelan -CLM,
Darlene Lafferty — Juristaff
III. Approval of Agenda
Kathleen Dammert moved to approve the agenda as submitted.
Second by David Larson. Motion carried unanimously 4-0.
IV. Approval of Minutes: Special Meeting June 29, 2011
Tony Branco moved to approve the June 29, 2011 minutes as
submitted. Second by David Larson. Motion carried unanimously
4-0.
V. Budget Report — Gloria Herrera
Darryl Richard reviewed the Report and noted the Budget Amendment
($101,000.00) for the Doral Circle Project is not reflected in the report as
the Bonness Bid Award is scheduled for BCC approval on July 26th
VI. Landscape Maintenance Report — CLM
Robert Kindelan reported:
• Majority of replacement Plant Material installations are complete
• Implemented using a push mower in Median No. 1 -3
• Alamanda cutback was performed at the Front entrance
• Replacement of (1) Antenna Mast is scheduled for the Controller on
Warren Street
VII.
161 2 A22-
Landscape Architect's Report - McGee & Associates
A. Maintenance Report - Mike McGee reviewed the following Reports:
Warren Street Mixinq Chamber Reuse (See attached)
o Potable Water - 8900 gallons were used on 7 -5 -11 for tank
evaluation
• System is operating 3 days per week in sod areas
• CLM performed irrigation checks
Maintenance (See attached)
• Repainting the Median numbers is needed
• Thinning and structural pruning is scheduled for the following
- Holly Trees
- Queen Crape Myrtle
- Tabebuia
• Requested a heavy cutback on the Liriope (Median No. 1)
Darryl Richard inquired if CLM can repaint the Median numbers
based on the current CLM labor rate.
Robert Kindelan responded affirmatively and stated a quote will be
submitted to Staff to repaint the numbers.
Mike McGee continued:
o Testing is needed on an open electrical box to determine if it is
live (Located between the Benches on Doral Circle.)
Staff will contact the Electrician to assess the electrical box issue.
(Staff Action Item)
• Requested CLM remove a chunk of concrete behind the Sign
• Fronds were removed from the Royal Palms by the Solar Panel
Discussion took place on the recommended Plant Materials for the
front Entrance installation.
Mike McGee reviewed the available Plant Materials and palette
choices:
• Lantana -yellow or gold and white or lavender
• Dune Sunflower
• Coleus
• Pentas - white, red, pink
• Portulaca
• Verbena
• Vinca
• Caladium
o Wax Begonia - white, pink, scarlet
After discussion the Committee agreed to install the trailing white and
lavender Lantana.
2
161 2 1122*
B. Doral Bridge Project
Staff deemed that the Project will be under construction within one
month after the Bonness Bid Award by the BCC.
Darryl Richard reviewed (2) Proposals by McGee and Associates:
Annual Landscape Architectural Maintenance Consultinq Services
• Maintenance Consulting Services - $8,584.00
• Limited refurbishment Design Services - $2,500.00
• Reimbursable expenses - $250.00
• Valid October 1, 2011 - September 30, 2012
Time Extension - Landscape Architectural Services Contract
• Additional time is related to the Doral Bridge Project
• Time Extension is valid until January 19, 2012
Robert Slebodnik moved to allocate $11,334.00 to McGee and
Associates to provide monthly Maintenance Services from
October 1, 2011 to September 30, 2012 to include all scopes of
Services proposed. Second by Kathleen Dammert. Motion
carried unanimously 4-0.
Robert Slebodnik moved to approve a time extension for the
Dora/ Circle Canal Bridge Renovation improvements of 111 days
from the current Project completion date of September 30, 2011,
noting the new completion date is January 19, 2012. Second by
Kathleen Dammert. Motion carried unanimously 4-0.
VIII. Transportation Operations Report - Darryl Richard reviewed the
following Reports:
A. Project Managers Report - Previously discussed under Vll. B. (See
attached)
B. Review of the To Do List - Darryl Richard reported: (See attached)
Item No. 4 - Signcraft Sign Refurbishment timeline
o Final coat application is underway
o Subsequently the Clear coat will be applied
o Anticipated completion date -July 21st
Item No. 12 - FDOT Sidewalk Project US41
Pam Lulich noted FDOT comments are reflected in the Report.
Item No. 17 - Asphalt Work - Reflectors/WaIWBike Signage
• It was determined that reflectors were not present prior to the
Road and Bridge Resurfacing Project
• The roadway may be designated as a bicycle path
- Designating a bike path will pose a parking problem for
maintenance vehicles along St. Andrews
161 2 A22
Robert Slebodnik conveyed Resident complaints that automobiles
create (2) lanes and interfere with using the roadway as a bike path.
Tony Branco suggested installing reflector strips.
Darryl Richard will confer with Eugene Calvert on the possibility of
installing reflector strips. (Staff Action Item)
Item 18 Intersection Waming Markers
• Safety improvements are under review by Eugene Calvert
• Upgrades to the Community Signage were manufactured
- Staff will confer with Jennifer Tanner on the Signage
installation by the HOA (Staff Action Item)
IX. Committee Reports - None
X. Old Business -None
XI. New Business -None
XII. Public Comments -None
There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 4:50 P.M.
Lely Golf Estates Beautification
MSTU Advisory Committee
Robert Slebodnik, Chairman
These minutes approved by the Committee on Q 1_ - 11 ,
as presented or amended
The next meeting is September 15, 2011 at 4:00 p.m.
Growth Management Division - Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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Updated: September 15, 2011
Lely MSTU Project Status
161
(L -48) ACTIVE — Modifications to Doral Circle Bridge
05- 19 -11: Bid results are tabulated (see attached bid tabulation). Use of the L.B.E. Landscape Buffer
Easement is not allowed for the electrical conduit to the bridge lighting. (See attached document related
to L.B.E. Easement)
06- 16 -11: Bid has been adjusted to Base Award amount of $90,524.42 (to Bonness) and adding the
Lumec order of product ( +$9,268.00) the "Total Project Cost" is $99,792.42
06- 20 -11: staff required Budget Amendment motion from MSTU committee to have sufficient funds in
improvements capital for this project.
07- 21 -11: Bid Award is scheduled for July 26, 2011 BCC Meeting
07- 26 -11: BCC Approved contract award to Bonness
08- 22 -11: Contract approved by Risk Management, Purchasing Dept., Legal and entered into SAP.
09- 01 -11: Updated price quote for Lumec Product order received from Ron Steedman
09- 02 -11: Confirmation from Lumec on `ship date' ( approximately 8 weeks ).
09- 08 -11: PO Issued to Lumec for Poles
09- 15 -11: NTP Issued to Bonness for material only. Anticipated NTP for construction will be Nov. 15th
(L -34) - ACTIVE - On Going — Ongoing Maintenance Contract: Commercial Land Maintenance;
7- 27 -09: Commercial Land Maintenance has trimmed all shrubs to required specification of "Cut to 18
inches and maintain at 24 inches "; Staff will inspect the project on a `weekly basis'; Contractor is to
provide service reports within 12 hours of completion of any contract service (ref: notification
originally sent on 6 -30 -09 to CLM via email)
04- 21 -11: Ongoing Maintenance is by Commercial Land Maintenance
(L -45) ACTIVE — On Going - McGee Annual LA Services — Landscape Architectural Services
04- 21 -11: McGee & Associates under ongoing contract.
1
1(61 2, A 22 a
RichardDarryl
From: McgeeAssoc @aol.com
Sent: Thursday, August 11, 2011 9:16 AM
To: RichardDarryl
Cc: officemanager @mcgeeassoc.com; CummingsRhonda; LulichPamela; ArnoldMichelle;
dcherry- lafferty @comcast.net; SilleryTessie; HerreraGloria
Subject: Lely MSTU Doral Circle Sign Review and Comparison
Attachments: 08 -11 -11 DORAL SIGN COMPARISON.docx
Darryl,
Please find attached a PDF of the old and new sign. The photo is of the east side. There are apparent differences in the
coloring of the signs and a rectangular raised logo band is missing. I am not sure if someone okayed the removal or not.
The light/white marbling is a lot less in the new sign. Also there is one screw on the north face that is not fully screwed in
and one on the south face is missing.
It is our opinion that the new sign coloring is not a match to the old sign and is overall darker with less noticeable
marbling. The new sign coloring does not really project the image of simulated stone /marble when viewed from any
distance.
Let us know if you need additional photos or information.
Cordially,
Michael A. McGee, rla, isa
President
7& & '4"oC4 ted
Landscape Architecture
5079 Tamiami Trail East
Naples, FL. 34113
(239) 417 -0707 Office, (239) 417 -0708 Fax
F'}
� � �
�r�:�
161
September 1, 2011
Attn: Kara Kaleta Crooks, Sales Associate, Project Manager
SignCraft /Signs & Things
3649 Progress Avenue
Naples, FL 34104 -3645
Subject: Rejection of Work Performed under PO 4500125614
Ms. Kaleta,
2 A22"
This letter is to confirm our previous discussion on September 1, 2011 wherein it was stated by me that the
product by your company installed at Doral Circle is unacceptable and does not meet the requirements of the
project.
The primary objection to the finished product is that the image on the sign has been changed and does not match
the previous (prior to construction) condition of the sign. There are some other concerns noted in evaluation by
McGee & Associates (see attached) which are to be addressed.
You had indicated in your discussion with the Lely MSTU advisory committee on June 16, 2011 that you would
(1) will prepare a base color swatch for Committee review, and (2) that the Committee members will be granted
opportunity to visit Signs & Things to review the color swatch prior to the installation.
The color swatch has never been received and no notification was received by staff that a color swatch is
available for review prior to the actual installation of the sign. And those individual advisory committee
members who did attempt to `review the color swatch' or just to `see the sign' — where denied access to see the
sign prior to the actual installation of the sign at the project site.
Your company had indicated on August 2nd that a `faux' finish by a local painter by the name of Alex Nunez of
West Coast Art and Design would be desirable in order to properly address the finish required for the project.
Alex Nunez priced the job at $500.00 per your correspondence.
You indicated that SignCraft /Signs & Things would provide a credit of $300.00 which is the equivalent of the
cost for the original faux finish. That would leave $200.00 balance to be accounted for by some other party if
the consideration is to pursue services from Mr. Nunez.
t�
i61 2. A22
In terms of the contract there is no desire for the county to pursue `additional payment' — even if it were to
obtain the services from an `expert' faux finish painter. Your company should have obtained the necessary
skilled labor to do the painting necessary to `match the existing finish' which was the intention of the project
from the onset - i.e. there was never any direction from the county /client to change the finish.
If SignCraft /Signs & Things presently does not employ a professional painter who can do the job properly —
then SignCraft/Signs & Things should consider obtaining services from a professional who can do the job per
contract. If this so happens to be Mr. Nunez then so be it. However, there should be no expectation that the
`client/county' should cover any additional cost for obtaining professional services when that was the intention
in contracting with your company in the first place.
The fact that you proposed services from an individual who is not presently employed by SignCraft/Signs &
Things does indicate that there is a question as to the present qualifications of the SignCraft/Signs & Things
staff to properly perform the work.
Several of the Lely MSTU advisory committee have confirmed that they are not satisfied with the product
installed and will review the issues related to the sign installation at their next meeting on September 15, 2011.
Some of those same committee members have expressed that they are hopeful that your company will rise to the
occasion and correct the deficiencies in order to continue a good working relationship with your company.
MSTU Liaison staff is also hopeful that this can be resolved in a timely fashion.
Please provide a time -line to address the deficiencies noted in the new installation by your company so that we
can complete this project.
Note: Per our discussion you had suggested that the `repainting' can be done onsite without removal of the sign.
If this is indeed the case please be aware that there is existing landscape & irrigation that is to be protected
during painting/surface preparation. If your company would like to pursue ` onsite' refurbishment — restoration
of any damaged plants and/or irrigation will rest with your company.
Thank you,
J �
Darryl Richard, RLA
MSTU Project Manager, Department of Alternative Transportation Modes
A Twsportabon Modes • 2885 South Horseshoe Dive • Naples. Florida 34104.239- 252.8192 • FAX 239.252.5899 • www.colliergov.net
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