Lely Beautification MSTU Minutes 05/19/2011
GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMlnEE
2885 Horseshoe Drive South
Naples, FI 34104
May 19, 2011
Minutes
I. Call to Order
The meeting was called to order by Bob Slebodnik at 3:55 P.M.
II. Attendance:
Members: Robert Slebodnik, Tony Branco, Kathleen Dammert, David
Larson, Jennifer Tanner
County: Darryl Richard-Project Manager, Gloria Herrera-Budget Analyst,
Pam Lulich-Landscape Operations Manager
Others: Mike McGee-McGee & Associates, Maria Jost-CLM, Darlene
Lafferty-Juristaff
III. Approval of Agenda
Add: VIII. C. Doral Signage
X. A. Summer Meetings
Robert S/ebodnik moved to approve the agenda as amended.
Second by Tony Branco. Motion carried unanimously 5-0.
IV. Approval of Minutes: April 21, 2011
Kathleen Dammert moved to approve the April 21, 2011 minutes as
submitted. Second by David Larson. Motion carried unanimously
5-0.
V. Budget Report - Gloria Herrera
A. Hurricane Reserves
Gloria Herrera reviewed information from the Budget Report:
o Uncollected Ad Valorem Tax $15,651.46
o Reserves for Insurance Claims $400,000.00
o Total Available Reserves $403,300.00
- Transfer of funds is needed for Construction (available
Improvements Capital $4, 173.75)
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Discussion took place on questioned Line Items from the May Budget
Report and FY12 Budget:
o Reserves for Insurance Claims $400,000.00 (May Report)
Staff confirmed the division of the Reserves for Insurance
Claims Line Item is included in the FY12 Budget
The FY12 Budgeted amount for Reserves for Insurance
Claims is $200,000.00 (Hurricane Reserves)
o Roadway and Grounds Maintenance (FY12 Budget)
- The expanded Forecast FY11 amount is $150,000.00
(Improvements General)
- Requested FY12 Total Operating Expense is $146,800
- Requested FY12 Improvements General is $121,800.00
VI. landscape Maintenance Report - ClM
Maria Jost distributed photographs of faulty pipe repairs performed by a
different Contractor (Warren Street and St Andrews Blvd.): (See attached)
o Water was not able to flow due to the angled position of the pipe
- Additionally the pipe was not sealed properly
o The faulty pipe was the source of the major leaks
Discussion ensued and it was perceived that the pipe may have been
struck and shifted during the Culvert construction (Storm Water Project.)
Mike McGee stated:
o The (Irrigation) water was cycling every 7 minutes
o Currently the (Irrigation) water is cycling 10 seconds every 30
minutes (after CLM repairs)
Maria Jost continued:
o Small leaks were capped off
Robert Slebodnik deemed that the faulty pipe contributed to 50% of the
MSTU Water Bill.
Mike McGee reported:
o An additional leak was found between St. Andrews and the
Pump Station
- Noted the County installed new Sewer Control Valves in
the vicinity
Maria Jost resumed with the Maintenance Report:
o Ganoderma Trees were removed
o Inquired if the Road striping is complete
Robert Slebodnik passed on the following information that he received:
o Sufficient time was needed for the pavement to cure
- Subsequently rectangular tabs, walking paths and bicycle
lane identifiers will be added
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Staff will confirm the status with Road and Bridge and notify the
Committee via email of the response.
Maria Jost provided a photograph of the Blueberry Flax Lily that was
previously suggested as a replacement for the Xanadu. (See attached)
VII. Landscape Architect's Report - McGee & Associates
A. Maintenance Report (See attached)
Mike McGee reviewed the following Maintenance items:
o Crushed Electrical Valve Box at US41 is a safety hazard
Darryl Richard requested a quote from CLM to address the crushed
Electrical Valve Box.
o Requested CLM reinstall the Bermad Valve at Valley Stream
o Concealed Median numbers require repainting along St.
Andrews and Pebble Beach Blvd.
Darryl Richard requested a quote from CLM to repaint the Median
numbers.
B. Reuse Mixing Chamber - Warren Street
Mike McGee announced the Mixing Chamber is fully operational.
C. Doral Bridge Project
Darryl Richard reviewed an email from the ROW Acquisitions Division
denying use of the (15 ft wide) Landscape Buffer Easement for
installation of Electrical Conduit. (See attached)
Mike McGee responded that the Alternate Directional Bore is required.
Lelv Sidewalk Improvement Project Preliminary Bid Tabulation
o Bonness is low Bidder ($103,022.06)
- Directional Bore estimate of $12.00 is a standard price in
comparison of recent Bids
Discussion ensued on the Bid Tabulation.
Robert Slebodnik questioned the cost of the Project as the initial
Estimate was $60,000.00 - $70,000.00.
Darryl Richard responded:
o The initial Concept was based on ballpark cost estimates
o Adjustments were needed to meet Pathways requirements
- The addition of Curbing for Pedestrian safety
Mike McGee gave additional factors for the cost increase:
o Sidewalk addition
o The addition of Brick Pavers
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Discussion continued and the Committee expressed concerns on:
o The Bid Tabulation
o The amount of monies being spent on MSTU Projects
David Larson recommended painting the (Doral Circle) Sign based on
his findings:
o Marble Remnants are not available for the Sign dimensions
o Most companies will not drill Marble as it can fracture
- Numerous holes would be required to secure the lettering
on the Marble
David Larson moved to repaint the (Doral Circle) Sign as per the
(Signcraft) quote $2,356.00. Second by Jennifer Tanner. Motion
carried unanimously 5-0.
Discussion resumed on the Sidewalk Improvement Bid Tabulation.
Mike McGee noted McGee and Associates corrected Cost Estimate is
$90,723.35. (Effective 4-26-11)
Bid price inconsistencies on the Bid Tabulation were discussed:
o Item 16 - Light Fixtures
o Item 1 - MOT and Temporary Barriers
o Item 2 - As Built Record Plans
Jennifer Tanner moved to approve Bonness (Bid) $103,022.06.
Second by David Larson.
Mike McGee suggested reviewing the proposed Bid with the
Contractors to confirm prices on the Line Items in question.
Pam Lulich noted the Project must be value Engineered prior to the
Bid award.
Break 5:14 p.m.
Reconvened at 5:21 p.m.
Discussion continued on the Bid Tabulation.
Robert Slebodnik polled the Committee preference on the motion to
approve Bonness Bid:
o David Larson and Jennifer Tanner voted yes 2-3
o Tony Branco, Kathleen Dammert, and Robert Slebodnik
agreed with the Project but were hesitant in casting a vote
as they perceived Contractor negotiations were needed
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Darryl Richard noted:
o Negotiations will be conducted with the low bidder Bonness
- It is not guaranteed that Bonness will change their Bid
during negotiations
o The Bid Tabulation is the result of a Rebid on the Project and
did not perceive that better quotes will be submitted
After much discussion it was determined that sufficient funds are
available in the FY11 Budget to complete the Sidewalk Improvement
Project.
The Committee reluctantly agreed to approve the motion with the
stipulation that Staff will pursue negotiations with Bonness on the Bid
Line Items that are a concern.
Motion carried unanimously 5-0.
VIII. Transportation Operations Report - Darryl Richard reviewed the
following Reports:
A. Project Managers Report (See attached)
David larson requested the status on the median lights (Doral Circle.)
Darryl Richard responded:
o Parts were delivered to Bentley Electric (5-19-11) to repair the
Cosmopolis Fixture
o Deadline for repairs is 30 days
o Cost on (4) Fixtures - $1,100.00
B. Review of the To Do List (See attached)
Item 3 - Sian Refurbishment: Doral Circle and Auausta at Forest Hills
o Staff will direct Signcraft to paint the Doral Circle Sign
Tony Branco requested an update from Signcraft on the Augusta at
Forest Hills Sign.
Mike McGee reported automobile damage to the Crown of Thorn in
Median 14.
Staff will advise CLM of the damage Crown of Thorn.
C. Doral Signage
David Larson inquired if the Sign on (St. Andrews at) US41 by the
Golf Club can be relocated into the Median.
After discussion Staff confirmed that Signs are not approved in the
ROW Median.
x. Committee Reports-None
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. .
XI. Old Business
A. Summer Meetings
Robert Slebodnik suggested canceling the Au~ust meeting.
The Committee agreed to cancel the August 18 meeting.
XII. New Business-None
XIII. Public Comments-None
There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 5:42 P.M.
Lely Golf Estates Beautification
MSTU Advisory Committee
((dJ.!$~
Robert SlebdCtnik, Chairman
These minutes approved by the Committee on b - , b ~ II
as presented or amended X
The next meeting is June 16, 2011 at 4:00 p.m.
Growth Management Division - Construction & Maintenance CC
Transportation Building
2885 Horseshoe Drive South
Naples, FL 34104
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