Lely Beautification MSTU Minutes 04/21/2011
GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMlnEE
2885 Horseshoe Drive South
Naples, FI 34104
April 21, 2011
Minutes
I. Call to Order
The meeting was called to order by Bob Slebodnik at 4:01 P.M.
II. Attendance:
Members: Robert Slebodnik, Tony Branco, Kathleen Dammert, David
larson, Jennifer Tanner (Excused)
County: Darryl Richard-Project Manager, Brenda Brilhart-Purchasing
Others: Mike McGee-McGee & Associates, Maria Jost-ClM, Darlene
lafferty-Juristaff
III. Approval of Agenda
Change: V. Landscape Maintenance
VI. Budget Review
Add: XI. A. Summer Meeting Schedule
VIII. D. Doral Median Ughting
Kathleen Dammert moved to approve the agenda as amended.
Second by David Larson. Motion carried unanimously 4-0.
IV. Approval of Minutes: March 17,2011
Change: IX. B., page 4, second paragraph should read: David Larson
noted the Signs "will be" restored using Marble for the Signage
(would save cost based on current prices.)
VIII., page 2, second bullet should read: "Ganoderma"
Kathleen Dammert moved to approve the March 17, 2011 minutes as
amended. Second by Tony Branco. Motion carried unanimously
4-0.
V. landscape Maintenance Report - ClM
Maria Jost reported:
o Routine Maintenance is being conducted
o Continuing to monitor the Plumbago due to Chili Thrips
Mike McGee requested ClM perform the following maintenance:
o Review all Irrigation Zones and heads
- Concentrate on the Turf Zones (each week)
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o Reported trouble shooting is underway to identify the source of
multiple Irrigation leaks
- Median quick couplings are leaking and will be capped
o Noted the urgency to excavate (3) Saba I Palms and Ficus
stump with Ganoderma (Augusta and Forest Hills)
Darryl Richard noted Staff will coordinate with Roger Dick and CLM on
the Valley Stream Dr. Bermad installation.
VI. Budget Report - Gloria Herrera
Darryl Richard reviewed the following Budget items: (See attached)
o Uncollected Ad Valorem Tax $21,086.93
o Available Operating Expense $17,635.55
VII. Landscape Architect's Report - McGee & Associates
A. Maintenance Report (See attached)
Mike McGee reviewed the following Maintenance items:
o Holly Trees that are extending into the travel lane require
pruning
o Diseased Holly Tree will be replaced with a different type of
Tree (Median 9)
B. Reuse Mixing Chamber - Warren Street
o Installation is 100% complete
o Change Order NO.3 ($1,981.25) was submitted (See attached)
o Attaining the normal level of tank water is a problem due to a
crack in the tank and noted:
- Reuse water flow into the chamber is limited
- Water flow and pressure tests were performed
- Adjustments are underway to balance the Mixing
Chamber System to operate without activating potable
water
- Potable water usage is presently at zero
- Run times were extended to enable the tank to fill
- As Zones and Irrigation heads are rectified the run time
minutes will be decreased
- Reuse is under gravity flow pressure
Tony Branco inquired if it would be cost effective to add another
feeder or use a larger diameter in lieu of adding a pump (in the future.)
Mike McGee replied the estimate to install a second Pump Station on
the Mixing Chamber platform was $10,000.00 - $12,000.00.
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Robert S/ebodnik moved to approve $1,981.25 (Change Order No.
3) to take care of the repairs that are necessary for the Pumping
Station. Second by David Larson. Motion carried unanimously
4-0.
c. Doral Bridge Project
Darryl Richard distributed the Doral Bridge Improvements Bid results.
(See attached)
Brenda Brilhart reviewed information on the Bid results:
o The Bid was broadcast to 1200 Firms
o (1) Company submitted a Bid for the Bridge Project
- Spectrum's Bid is not accurate as the Alternate was
deducted from the total Bid
o The following (2) options were given
- Reject the Bid by Spectrum and rebid the Project
- Best option is to Utilize Annual General Contractors
Discussion ensued and the following was concluded:
o Utilizing Annual Contractors does not require BCC approval
o The word "Bridge" will be removed from the Bid Project title
o Place a limit on subcontracting in the Scope of Services
o Bid Schedule will be reviewed prior to Bid Solicitation
Robert Slebodnik moved to reject the Lely MSTU Doral Circle
Bridge Improvements Bid No. 11-5604 (by Spectrum.) Second by
Kathleen Dammert. Motion carried unanimously 4-0.
VIII. Transportation Operations Report - Darryl Richard reviewed the
following Reports:
A. Project Managers Report (See attached)
(L-50) Relocation of DC Controller on Warren St. to Valle v Stream
o Project is complete
B. Review & Approval FY -2012 MSTU Budget - Discussed under
VIII.C.
c. Review of the To Do List (See attached)
Item 4 - Sian Refurbishment: Doral Circle and Auausta at Forest Hills
Tony Branco reported:
o Sign Craft determined the failure of the painted surface was due
to the clear coat (Doral Circle)
o Samples of Marble and Field Stone tiles were presented
o Estimate to refurbishment the existing Doral Circle Sign -
$1,966.00
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o Ballpark estimates for the tile samples
- Field Stone - $4,000.00
- Marble - $6,000.00
- Noted the radius comers on the sign will increase cost
Discussion ensued on the preferred material and finish options for the
Doral Sign.
Some Committee Members preferred the dark green Marble with gold
lettering for the Doral Sign.
Discussion continued and the possibility of lights reflecting off of the
polished Marble was posed.
After much discussion Robert Slebodnik favored the painted finish
and suggested tabling the discussion.
Tony Branco suggested adjourning the meeting outdoors so that the
Committee could look at the polished finish on the Growth
Management Division Signage (in front of the building) to assess the
reflection safety issue and maintenance of the material.
Doral Median Uahtina
David Larson requested a status report on the lower wattage Lights.
Staff replied that the Lumec Light shipment is pending.
Robert Slebodnik moved to table the Doral Signage for further
review either at a special meeting or the next monthly meeting.
Second by David Larson. Motion carried unanimously 4-0.
Review & ADDroval FY-2012 MSTU Budaet
Darryl Richard reviewed the proposed Budget:
FY11
o $150,000.00 Improvements Capital (to close out the 2011 fiscal
year)
FY12
o $200,000.00 Hurricane Reserves
o $121,800.00 Available for Projects
o Anticipate a 3% drop in Property Values County wide
o Incoming Revenue is $50,000.00 annually
Tony Branco questioned if payment was made to Steve
Constantineau for the Sign pressure cleaning as it is reflected as an
open item in the monthly Budget Report.
Darryl Richard will verify with the Budget Office if the P.O. has been
paid.
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The Hurricane Reserves Line Item was discussed and the following
was questioned:
o The Carry Forward amount of $200,000.00 is not reflected in
FY12 Hurricane Reserves
o The Hurricane Reserves Line Item should be $400,000.00
Darryl Richard will request the Budget Office conduct an analysis on
the spreadsheet to verify if there is a discrepancy ($200,000.00.)
Kathleen Dammert moved to approve the FY2012 Budget as
presented with the caveat that the Budget Office check the
spreadsheet and provide an explanation (to the Committee),
additionally if any monies are found that they be put into
Improvements General. Second by David Larson. Motion carried
unanimously 4-0.
D. Doral Median Lighting - Discussed under VIII. C.
X. Committee Reports-None
XI. Old Business
XII. New Business
A. Summer Meeting Schedule
Robert Slebodnik inquired if the summer meetings should be
cancelled.
After discussion the Committee concurred it was best to evaluate the
summer meeting schedule on a month by month basis predicated on
the MSTU business needs.
Growth Manaaement Division Sianaae
It was determined that the signage is a mirror and not polished marble.
After discussion it was concluded Darryl Richard will request the
Warranty information for a painted finish for the Doral Sign.
XIII. Public Comments-None
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There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 6:10 P.M.
Lely Golf Estates Beautification
MSTU Advisory Committee
f~$1~
Robert Slebodnik, Chairman
These minutes approved by the Committee on ,t; - I q ~ II
as presented )( or amended
'-
The next meeting is May 19, 2011 at 4:00 p.m.
Growth Management Division - Construction & Maintenance CC
Transportation Building
2885 Horseshoe Drive South
Naples, FL 34104
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