Lely Beautification MSTU Agenda 11/18/2010 Fiala _—__,.,
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GOLF ESTATES BEAUTIFICATION MSa
ADVISORY COMMITTEE
2885 Horseshoe Drive South
Naples, Fl 34104 RECEIVED
November 18, 2010 DEC 0
2010
AGENDA Fina";4',?c0 .00,+:ownsssic,nQrs
I. Call Meeting to Order
II. Attendance
III. Approval of Agenda
IV. Approval of Minutes: October 21, 2010
V. Budget Report—Gloria Herrera
VI. Landscape Maintenance Report—CLM
VII. Landscape Architect's Report— McGee &Associates
A. Maintenance Report
B. Reuse Mixing Chamber—Warren Street
C. Doral Bridge Project
D. Lighting Study— Pebble Beach
VIII. Transportation Operations Report-Darryl Richard
A. Project Manager's Report
B. Review of the To Do List
IX. Housekeeping Item
X. Committee Reports
XI. Old Business
XII. New Business
XIII. Public Comments
XIV. Adjournment
The next meeting is December 16, 2010 at 4:00 p.m.
Growth Management Division — Construction & MaintenManc�e
2885 Horseshoe Drive South isc• ones:
Naples, FL 34104 Date:
Item#:
Copies to:
16 I i B 18
tt GOLF ESTATES BEAUTIFICATION MSTU
ADVISORY COMMITTEE
2885 Horseshoe Drive South
Naples, Fl 34104
October 21, 2010
Minutes
I. Call to Order
The meeting was called to order by Bob Slebodnik at 4:03 P.M.
II. Attendance:
Members: Robert Slebodnik, Tony Branco, Kathleen Dammert, David
Larson, Jennifer Tanner
County: Darryl Richard-Project Manager, Michelle Arnold-ATM Director,
Pam Lulich-Landscape Operations Manager
Others: Mike McGee-McGee &Associates, Jim Fritchey-CLM, Darlene
Lafferty-Juristaff
Ill. Approval of Agenda
Add: IX A. Discuss Fixed Cost Estimate for current FY
XII. A. US41 Sidewalk Improvements
Kathleen Dammert moved to approve the agenda as amended.
Second by Tony Branco. Motion carried unanimously 5-0.
IV. Approval of Minutes: September 16, 2010
The Committee requested to add the following information under XII. B. in
the Minutes: "Mr. Powell was not present."
Kathleen Dammert moved to approve the September 16, 2010
minutes as amended. Second by Jennifer Tanner. Motion carried
unanimously 5-0.
V. Budget Report-Gloria Herrera
Darryl Richard reviewed the FYI 1 Budget Report:
o Projected Ad Valorem Tax $209,400.00
o P.O.s were Opened - $101,928.95
- Mixing Chamber P.O. is not reflected in the October
Budget Report
o Fiscal Year 2011 Taxable Values decreased
Robert Slebodnik stated based on his calculation the MSTU
Basic Operating Cost ($255,886.00) is more than ($209,400.00)
incoming Revenue.
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Darryl Richard responded the Operating Budget Items are estimated and
the actual dollar amount for expenditures is unknown.
Robert Slebodnik noted the following:
o It will be necessary to drawing from Reserve monies
($400,000.00) for Future Projects
o $250,000.00 was allocated for a Hurricane Disaster Fund Line
Item (included in the $400,000.00 Reserves Line Item)
Discussion took place on the Reserves Line Item and incoming Revenue
Stream to include the following:
o Staff will request the Hurricane Disaster Fund be listed as a
separate Line Item on the Budget Report (as on the previous
Budget Reports)
o Cost for Upcoming Projects will be monitored closely due to
inconsistencies between the Projected Operating Cost and
incoming Revenue Stream
VI. Landscape Maintenance Report- CLM
Jim Fritchey reported the following:
o Mulch was installed
o Fertilization was conducted
o Turf areas were sprayed to address
- Chinch Bugs
- Grubs
o Plumbago was treated for Chili thrips (Valley Stream)
Robert Slebodnik inquired on status of the Xanadu Lab Reports.
Jim Fritchey responded:
o Lab Reports were received
o Xanadu were sprayed with the recommended treatment (by A&L
Lab)
VII. Landscape Architect's Report- McGee & Associates
A. Maintenance Report
Mike McGee reviewed the following items from the Landscape
Observation Report: (See attached)
o Damaged Bougainvillea were replaced (due to auto accident)
- Recommended replacing the damaged Periwinkle with a
different type of Plant Material
Discussion ensued on the damage sustained to the following items by
the auto accident (Front entrance - 1st median):
o Irrigation Reuse Sign
o Season Annuals
o Bougainvillea
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161. 1 B 18 I
Staff stated they are in the process of verifying if an accident report
was filed.
Discussion took place on the Committee preference for the Plant
replacements.
The Committee agreed to install red Geraniums.
Jim Fritchey stated additional cost will be incurred to maintain
Geraniums as they require additional care.
Mike McGee resumed with the Observation Report:
St Andrews
o (1) Foxtail removal is required in Median #10
Forest Hills
o Replacement of(1) Tabebuia Tree is scheduled
US41 and St. Andrews Entrance
o (1) Tabebuia Tree replacement is scheduled
Cart Crossing— Forest Hills
o Requested contact (by CLM) for Pruning instructions on the (2)
Mahogany Trees
Doral Circle
o Replacement of(1) dead Podocarpus is required
o The Sign requires repair as the clear coat is peeling
Darryl Richard will notify a Sign Vendor (under County Contract) of
the required Sign repair.
B. Reuse Mixing Chamber—Warren Street
Mike McGee stated a meeting is scheduled on November 2nd with the
Contractor to move forward with Construction.
C. Doral Bridge Project
o Project is under review with ROW and FDOT
Dave Larson inquired on the status of the Conduit installation.
Darryl Richard stated the Conduit was installed by Haskins at no
charge to the MSTU.
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1611 B 18 a
D. Lighting Study- Pebble Beach
Discussion ensued concerning the Power Point Presentation.
After discussion it was concluded:
o The Power Point Presentation will be reviewed by the
Committee at the January meeting
- The Presentation will be revised to incorporate
Committee comments
o Following MSTU Committee review Mike McGee will give a
Presentation to the Civic Association Board(prior to the Civic
Association meeting on February 22"d)
o Subsequently the Presentation will be given at the Civic
Association meeting on February 22, 2010
VIII. Transportation Operations Report- Darryl Richard
A. Project Managers Report (See attached)
Darryl Richard reviewed a Quote by Lumec ($1,400.00 material
cost) to retrofit the Fixture with a Cosmopolis Light on Doral Circle
(correct the bright light issue.) (See attached email)
David Larson stated he prefers to see the Fixture when it is
illuminated.
Mike McGee perceives Cosmopolis Fixtures are installed at the
Naples Pier.
Mike McGee recommended adding surge protectors at the Poles.
He suggested the Electrical Contractor evaluate the Poles on US41
to determine if surge protection is installed.
Darryl Richard requested the Committee visit the Naples Pier see
the Cosmopolis Light while it is illuminated.
(L-47) Installation of Mixing Chamber
o Anticipate the NTP will be issued the first week of November
B. Review of the To Do List
Item 2- Sidewalks on US41 at St. Andrews-ADA Compliance
Darryl Richard reviewed an email from the Office of the Director of
Transportation Engineering: (See attached)
o Project commitment was received to improve US41 Sidewalks
o The Design will be produced in-house by County Staff(No cost
to the MSTU)
Michelle Arnold stated the email indicated the following:
o The County will Design the Pedestrian Crossing Improvements
o FDOT is responsible for the Asphalt Sidewalk
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1611B181
. .
• • Robert Slebodnik noted the following on the ADA Compliance issue:
o The item has been on the Lely MSTU Agenda for over (1) year
with no progress
o Commissioner Fiala was contacted to request assistance with
the issue
o Within (1) week of contacting Commissioner Fiala the ADA
Compliance issue is being address
IX. Housekeeping Item
A. Discuss Fixed Cost Estimate for Current Fiscal Year-Previously
discussed under V.
X. Committee Reports-None
XI. Old Business-None
XII. New Business
A. US41 Sidewalk Improvements-Previously discussed under VIII. B.
XIII. Public Comments-None
There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 4:55 P.M.
Lely Golf Estates Beautification
MSTU Advisory Committee
f Ajd 'A-A.1-71-4(1,11
Robert Slebo:nik, Chairman
These minutes approved by the Committee on i - ,
as presented or amended
The next meeting is November 18, 2010 at 4:00 p.m.
Growth Management Division — Construction & Maintenance CC
Transportation Building
2885 Horseshoe Drive South
Naples, FL 34104
5
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THESE PLANS AND TECHNICAL DRAWINGS REMAIN THE COPYRIGHT PROPERTY OF THE DESIGNER. NO PART OF THESE DRAWINGS MAY BE COPIED OR REPRODUCED OR BUILT OR USED WITHOUT THE WRITTEN PERMISSION OF McGee k Associates "Cr 2070
161 '1 B 18 I
Report for Lely MSTU Meeting date: November 18,2010
Lely MSTU Project Status
(L-49)ACTIVE—Lighting Study(Pebble Beach pilot study for lighting options)
11-17-10: Concept to be presented to HOA at annual meeting.
(L-48) ACTIVE---Modifications to Doral Circle Bridge(Committee Request for `lighting on
bridge')
11-18-10: Project Plans under review for ROW Permit. Bridge has been assigned Number 034821 in
State records.
(L-47) ACTIVE—Installation of Mixing Chamber
11-18-10: All locates have been completed. Contractor Notice to Proceed issued on 11-18-10 for 140
day project. Final completion is by April 7, 2011 (by Contract); however, staff will pursue `early
completion' for project.
(L-34) -ACTIVE - On Going—Ongoing Maintenance Contract: Commercial Land Maintenance;
7-27-09: Commercial Land Maintenance has trimmed all shrubs to required specification of "Cut to 18
inches and maintain at 24 inches"; Staff will inspect the project on a `weekly basis'; Contractor is to
provide service reports within 12 hours of completion of any contract service(ref: notification
originally sent on 6-30-09 to CLM via email)
11-18-10: Ongoing Maintenance is by Commercial Land Maintenance
(L-45) ACTIVE—On Going-McGee Annual LA Services—Landscape Architectural Services
11-18-10: McGee&Associates under ongoing contract.
1
1611 B181
November 18, 2010 Meeting
Lely MSTU "To Do List"
1. Subrogation Recovery:
a. Accident 859; damage amount: $515.00; Median#8 on St. Andrews
Status: Landscape Repair Completed (CLM Estimate E1002519); No Traffic
Accident report found to match damage
b. Accident# 947; Found on 01-15-10 on Forest Hills Blvd.
Status: Estimate for$607.00 from Commercial Land approved for repairs.
2. Sidewalks on US 41 at St. Andrews—ADA Compliance:
Status: Project has been brought to attention of FDOT for funding to address
ADA deficiencies noted.
3. CLM: have A & L Labratoris do analysis on Xanadu at Augusta and Forest
Hill. Existing plants have some yellowing.
Status: CLM has treated plant materials per A & L Lab
report/recommendation.
4. Electrical Lighting Related: Find out what type of`lower' wattage bulb is
available for Doral Circle. Residents are complaining that `the lights are too
bright'
Status: Lumec has provided updated quote with discount for Lely MSTU.
16Ji
RichardDarryl
B18
•
From: rlumenator @aol.com
Sent: Tuesday, November 16, 2010 9:02 AM
To: RichardDarryl
Cc: mcgeeassoc @aol.com
Subject: Re: Inspection of Lumec Domes on Doral Circle- Rust reported within the 'dome' of the lights
(potential warranty item)
Darryl,
I have spoken with Lumec regarding this. In that you are consid- '-: .uanging to Cosmo units for
these fixtures, we would propose to supply the conversions - $275.01 each (per head), which
supplies the reflector at no charge. These fixtures are out of . n , cut in that Collier County is a
valued customer, we wanted to work with you to both eliminate the problem, and upgrade your
system.
Thank You,
Ron Steedman
R.J. Steedman, LLC
2268 SE 28th Street
Cape Coral, Fl. 33904
P 239-573-9427 F 239-573-9477
Original Message
From: RichardDarryl <DarrylRichard(a�colliergov.net>
To: RichardDarryl <DarrylRichard(a colliergov.net>; BENTLEY ELECTRIC <bentleyl cr bentleyelectric.com>; 'Bently
Electric(Bentleyelec c(Dembargmail.com)' <Bentleyelec(a�embargmail.com>; Chuck Bentley <chuck(cr�bentleyelectric.com>
Cc: rlumenator(a�aol.com <rlumenator(c�aol.com>; 'officemanager @mcgeeassoc.com'
<officemanagermcgeeassoc.com>; 'McgeeAssoc @aol.com' <McgeeAssoctc7i aol.com>; lulich_P
<PamelaLulich(a colliergov.net>; arnold_m <MichelleArnold(a�colliergov.net>; sillery_t <TessieSillery cr colliergov.net>
Sent: Fri, Oct 29, 2010 11:43 am
Subject: Inspection of Lumec Domes on Doral Circle - Rust reported within the'dome' of the lights (potential warranty
item)
Chuck(Bentley Electric)
In addition to the items listed below for service—there is a potential product warranty item I would like for your company to
investigate.
On Doral Circle there has been a report of'rust'occurring within the Lumec fixtures installed. I would like for your crews to
investigate—to include disassemble and/or re-assembly of the parts and pieces to determine how moisture is getting inside the
fixtures.
After your investigation—I would like to confer with the local Lumec Product Representative(Ron Steedman: (239) 281-0220)to
review the product, installation, and reason for the problem being observed at Doral Circle.
See attached for product spec sheet.
1