Immokalee Beautification MSTU Minutes 04/27/2011
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IMMOKALEE BEAUTIFICAT.lON M.S.T..ld
ADVISORY COMMITTEE /t:n.... ...............
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FIala
Hiller .
Henning
Coyle ~
Coletta .
April 27, 2011
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Minutes
The meeting was called to order by Cherryle Thomas at 4:45 p.m.
A quorum was established.
Attendance
Members: Cherryle Thomas, William Deyo (Absent), Lucy Qrtiz, Andrea
H an, Carrie Williams
: Darryl Richard-Project Manger
others: Richard TindelhJRL, Robert Kindelan-ClM. Penny Phillippe-CRA.
Christie Betancourt-CRA, Darlene lafferty-Juristaff
Lucy Ortiz arrived 4:46 p.m.
I.
II.
III. Approval of Agenda
Add: VI. D. Consultant As-Bui/ts
Lucy Ortiz moved to applOv8 the agenda as
Andnla Halman. Motion carried unanlmtJU$ly
IV. Approval of Minute8 - March 23,2011
Lucy Ortiz moved to approve the March 23, 2011 minutes as
submitted. Second by Andrea Halman. Motion carried unanimously
3-0.
. Second by
V. Code Enforcement-Weldon Walker reported:
o A Community cleanup is tentatively planned
VI. Transportation Services Report
A. Budget Report
Darryl Richard reported: (See attached)
o Collected Ad Valorem Tax $261.765.38
o Available Operating Expense $6,810.16
Recommendation was made to transfer $501000.00 from
Improvements General into Operating for the Hwy 29
Refurbishment Project (lITigation modifications on Main
street)
Misc. Corres:
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Date: Of II ""bIll
Item #: (Lor 2-ftlCj
j.
Discuss took place on the Irrigation modifications.
Darryl Richard reviewed the basis for the recommendation to reklcate
the Irrigation main line:
o The current location of the south side Irrigation main line will
conflict with future construction
o The main line will be installed in the center of the roadway
(medians) ,
o Is an opportunity to tie into the Immokalee Water and Sewer
Project (to supply reuse to the medians)
o The transfer of monies is needed since the Irrigation
Refurbishment is underway
Carrie Williams arrived 5:01 p.m.
Andrea Halman moved approve the transfer of monies not to
exceed $5lJ,Of)().OO from Improvements General to Operating
Expense. Second by Lucy Ortiz. Motion carried unanimously 4-0.
Carrie Williams requested the Budget Report include a description for
P.O.s in addition to the original Contract
Darryl Richard will advise the Budget Analyst to include a P.O.
description on the Budget Report (pg 2 P.O. list.)
Richard Tindell provided P.O. descriptions as follows:
o 4500111227 - 1- Street Irrigation
4500111225 - Main Street Irrigation
o 4500107443 - General Refurbishment Project to include
- Pathways
- eRA Master Plan Coordination
o 4500116548 _1st Street Planting Project
o 4500116640 - Main Street Plant Refurbishment
o 4500116856C - Original Contract
o 4500118491C - Sight line conflicts and Bollards (Main Street)
B. Project Manager Report-Darryf Richard - Discussed under VI. C.
C. Review & Approval of FY -2012 MSTU Budget (See attached)
Darryl Richard reviewed the following draft Budget items:
o Requested FY12 Lighting Maintenance increased to $60.000.00
($50,000.00 in Forecast FY11)
- Additional monies wel'B planned for Ught Pole
Maintenance
- Reimbursement for Ught Poles damaged by automobiles
is pursued by Risk Management Department
- Staff will fBquest a status report from Risk Management
on accidents invoMng Pole damage
o Electrioity, Water and Sewer is paid by General Fund 111
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_6.
Carrie Williamsreq
StaffwilJ email the current
s on the Fund 111 Budget Report.
111 Budget Report to the Committee.
o Recommended altocating funds (approximately $5,000.00) in
FY11 and FY12 Trash and Garbage Line Item (listed as zero on
the draft BUdget)
- For additional trash pick up services
Discussion took place on the cleaning prooess for the stained Benches
(Fund 111)
Lucy Ortiz left 5:33 p.m.
Robert Kinclelan stated the following:
o Benches are pressure cleaned bi-monthly (6 times per year)
o Bleach is not effective on the plastic Benches
o A different solvent will be tested 00 the Benches during the next
scheduled cleaning (May)
Lucy Ortiz returned 5:35 p.m.
o eLM will provide before and after photographs to the Committee
if the solvent effectively cleans the Benches
Darryl Richard summarized the recommended changes to the draft
Budget:
o Forecast FY11 Total Operating Expense $217,000.00
- Adjusted to $272;000.00
Allocated .00 Trash and Garbage Une Item
Budget Arne nt $50,000.00 from Improvements
General
Forecast FV11 Total Improvements General $250,000.00
- Adjusted to $195,000,00
- $51000.00 transfer to Operating
- $50,000.00 Budget Amendment to Operating
Darryl Richard reviewed Taxable Values and noted:
o FY11 increased approximately $30,000.00 - $40,000.00 due to
the Boundary Expansion
o FY12 a 3% decrease in Property Values is projected (County
wide)
Came Williams moved to approve the Draft FY-2012 Budget as
amended. Second by Lucy Ottiz. Motion carried unanimously
4-1).
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Proiect liana.f... ReDort
Darryl Richard reviewed the .ProjectStat1Js Report: (Seeattached)
(IMM-25J 10 Water SUDolv Proiect
o ImmokaleeWater andSewerantieipates
-- Receiving Bids in (1) week
- Under<?onstruction in (2).weeks
(lMM-24J Cemetery Proiect
o Staff is assisting tt)e Contractor With a Permitting issue
(pertaining to the property Folio number)
- Additionally Gatewotks.subconlracted out the Permit
process
o Plant Materials are installed
-. With the exception of additional Plantingsinfront
o Fence installation willbeCX)lT'Jplete within 30 days
- SubsequenUythe additional Plantingswil/ be Installed
(lMM-22J Cross Walks & Slohtlinestudv
o FOOT Plans were ernailed to the Committee
D. Consultant .As-Builts
Darryl Richard stated:
o JRL is providing As-Bui.lt Drawings for Hwy29
o Funding was not allocated taJRL to update the drawings for
after Construction (use)
o The $2.500.00 for As-Builts is covered under Engineering Fees
and other
Cherry" Thomas expressed dissatisfaction With the expenditure,
Darryl Richard proposed the follOWing solution:
o Request EB Simmonds manually redline the Plans in lieu of JRl
updating the Drawings
o The redline Plans willbeusetiforAs..Suilts.(County record)
Can1eWi"iams moved to us. redink(manua' changes to Hwy29
As Built Drawings.) SecondbyAndnNJ Halman. Motion calTied
3-1, CherrylfJ Thom;JS voted no.
VII. Transporlltion .Maintenance Report..cLM
o Fertilization is complete
o Pressure cleaning was conducted
- (Immokalee) Brick Sigt1(atNew Market)
- Signst the Casino
Palm Tree was removed (by the Casino)
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VIII. Landscape Architect Report-JRL Design
Richard Tindell reviewed landscape Architect's Field Report (See
attached)
o Trash issue is under control to include the FamUy Dollar Store
(comer of Main and 1ststreet)
Christie Betancourt stated she is cleaning up 3-4 bags of trash daify at
the Family Dollar Store.
Discussion took place regarding filing a complaint on the Family Dollar
Store.
Carrie Williams moved to direct Staff to file (I formal complaint (with
Code Enforcement) regarding the trash at the Family Dollar Store.
Second by Lucy Ortiz. Motion carried unanimously 4-0.
Richard Tindell revi work (by the County) on the Pathways Project:
o Sidewalks a was add by the Casino
o Work was perform ar Lak fford
o Sidewalk work and ADA repair was performed at 6th Street
Circle
o Responses were submitted to address questions by the State
o Bollards will be replaced with a Bumper System
o FOOT Plans reviewed (See attached)
- A sm ulbout with Planters (curb high) on either side
will be built to create ramps
- A precast gutter system with irrm grates will be installed
to allow water to flow down to the edge of the 1D8d
- The Project is State funded
The Sightllm Study estsbNshed the existing raised
Planters, Benches, and seating areas at the comers (4th
Street and eJh Street) are in violation of Federal Law
(Planters will be removed in the future)
o JRL will present Renderings of Drawings at the May meeting
IX. Community Redevelopment Agency
Penny Phillippe reported the CRA submitted a Grant Application for
Crosswalks. An Immo Crosswalk Enhancement Proposal (4/27111)
was distributed and : (See attached)
o The Scope included
- To conduct a Pedestrian Traffic Study to determine
optimal crosswalk locations
o Flashing Crosswalks are permitted on County Roads
o Total cost $190,000.00
Darryl Richard noted Flashing Crosswalks require approval by Traffic
Operations.
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Richard Tindell stated a drawing will be provided to the eRA delineating
the sidewalk locations projected by thE! State.
Cherryle Thonms opened the. tloOftor discussion concerning the
following options that were tabled at th~March meeting:
D Continue MSTU5ervices with the County
D Transfer MSTU Services to the eRA
D MSTU and CRAcollaborativeefforts
Carrie Williams questioned if the SeNiCfJS were performed. by
collaborative efforts with the eRA would.there be a cost saving$.
Cherryle Thomas requested Penny Phillippe prepare a Budget Proposal
for the MSTUto work with theCRA,
Darryl Richard questioned if the eRA was prepa.red to provide the
following minimum requirements to effectiVely manage the Project on a
daily basis:
o level of Horticultural proficiency
o landscape Architectural Project Management Experience
D landscape Maintenance Experience - to interface with
Contractors on
- Irrigation maintenance
- Fertilization t'equirel1'HJnts
- Krlow/edg8ofgenefal maintenance requirements for
Plant Materials
Discussion ensued and the Committee perceived the following:
o Tasks would be completed ina suitable time frame if MSTU
Services were handled locally and on atull time basis
Darryl Richard disagreed and perceived the majority of delays are due to
governmental requirements. He gave the recent exampfeof Gateworks:
o Gateworks was purchased by .another Company
D P.O, could not be opened until all required paperwork and
insurance requirementS were fulfilled
o Gateworks was low quote for the Project
- Rebidding would delay the project further
o Permitting is Gateworks prE!sent issue (will beres.olved by. Staff)
Staff notedrecentaccomplishmems by the County within the current
month:
o Vast amount of Maintenance was completed
Upgraded 1st Street Irrigation System
FOOT Coordination
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Christie Betancourt stated that the approval process is simpler with the
CRA based on the following:
o She is the acting Purchasing agent for Immokalee
- She cuts P. O.
- Penny Ph Ippe issues the check
- One additional person reviews the P.O.
o In Immokalee a 6 week Project can be tumed in 2 days
DaITyl Richard questioned if Collier County Purchasing Department was
required to approve Immokalee P.O.s in addition to her approval.
The response by Christie Betancourt was uncertain.
The Committee perceived that Immokalee is treated as a low priority.
Darryl Richard replied that Staff meets with Contractors and Consultants
in Immokalee frequently. Additionally CLM is on call for emergencies.
Robert Klndelan disagreed with the Committee and noted CLM has
performed Maintenance in Immokalee for the past 12 years.
After much discussion it was concluded Penny Phillippe will provide a
Budget and Job Description to the MSTU in 60 days.
Richard Tindell suggested the Committee consider the following facts:
o When dealing with governmental agencies you are at their
mercy
Certain vendors are non responsive such as lumec
o Similar situation are also occurring in Naples
o Some of the problems that the Committee expressed will not
change
/mmokalee Master Plan
o The Master Plan was presented to the BCC on April 12th
o Commissioner HUler was concerned about trampling on the
Blocker's rights
o Policy 6.17 (Mobile Home Parks) was removed from the Master
Plan
o The Master Plan will be resubmitted to the BCC for approval on
May 24th
X. Old Business
A. Master Plan Discussion - Previously discussed under IX
XI. New Business-None
XII. Public Comment-None
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Th&rebeJngno further bU$iness to come .beforelhe Committee,.the
.meeting was adjoumed at 6:53 PM.
Immokalee Beautification MSTU
Advisory Committee
These l1linu'tesspproved by theComm~ on.S .,;) 5" ;J I ,
as presented. l or amended )>{ .. .
The next meeting is May 25, 2011 at 4:30 p.m.
One Stop Career Center
150 South 5th Street
fmmokalee, FL 34142
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