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3299 East Tamiami Trail, Suite 103
Naples, FL 34112
August 20,
MEETING MINUTES
I. CALL TO ORDER
The meeting was called to order at 4:03 PM by Chairman Richard Sims.
A quorum established; three voting members were present.
II. ATTENDAP
Chairman:
Vice Chair:
Member:
Excused:
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Richard Sims
Patricia Spencer
Barbara Segura
Michael McElroy
Peggy Harris
County: Darryl Richard — MSTU Project Manager
Harry Sells — Assistant MSTU Project Manager
Others: Michael McGee — McGee & Associates
Dale Hannula, Thomas Gonzalez and Janet Pellican — Hannula
Landscaping
(JuriSolutions — Sue Flynn)
III. APPROVAL OF AGENDA
Chairman Sims moved to approve the August 20, 2013 Agenda as presenter.
Second by Vice Chair Spencer.
Motion carried, 3 -0.
IV. APPROVAL OF MINUTES — JULY 16, 2013
Change: Page 5, VII. - last bullet should read: "Sand Cord grass beds "
Chairman Sims moved to approve the July 16, 2013 minutes as amended.
Second by Mike McElroy.
Motion carried, 3 -0.
V. MONTHLY BUDGET REPORT
Staff distributed and reviewed the Golden Gate Beautification MSTU Fund 153 dated
August 20, 2013. (See attached)
• Current Ad Valorem Tax (Collected) $6,159.49
• Capital Improvements (Available) $448,500.00
• Operating Expense (Available) $9,874.85
• Open Purchase Orders $83,500.61
• Paid Purchase Orders $204,923.34
• Capital Outlay (Available) $441,040.00
• Reserves $2,700.00
• Total Budget (Available) $456,062.15
Darryl Richard recommended the Advisory Committee consider moving funds from
Capital Outlay to Reserves for next fiscal year depending on the amount reflected the
Reserves account.
Staff noted a change in the report now reflects the Certified Property Gross Taxable
Value FY14 at $536,912,682.
Vice Chairman Spencer noted an entry showing a payment for the ROW Permit for the
West Entry Sign fee in the amount of $2,000 and asked if it had been included in bid.
Darryl Richard stated it was not included in bid and it was typical to access permit fee
separately.
VI. PROJECT MANAGER'S REPORT — DARRYL RICHARD
Staff distributed and reviewed a quote from Signcraft Signs and Things dated August 15,
2013 in the amount of $1,460 to clean, wire brush, prime and repaint system with enamel
paint, clean and repaint main sign panel with enamel paint. (See attached)
It was noted the warranty on the signage was beyond the one year warranty period.
Barbara Segura arrived 4:10 PM
Mike McElroy moved to approve the proposal from Signcraft in the amount of $1,460.
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Second by Chairman Sims.
Vice Chairman Spencer injected Gordon Spencer was still willing to wire brush and
paint the sign posts. She noted "a good quality enamel paint was purchased I'M- only $40
and the only reason the sign posts has not been painted was due to the rains."
Barbara Segura suggested Signcraft does the painting this time and Gordon Spencer
could paint the next time it is required.
Motion carried, 3 -0. Barbara Segura abstained.
Discussion was made on having the sign posts and the back and front of sign painted
versus stained. It was decided Staff will check with Signcraft on staining and the project
moved forward.
Staff noted the distribution of blank Maintenance Evaluation Report forms will be
emailed to the Committee Members each month for the next six months. Darryl
Richard requested the Committee Members complete the form email back them to him.
Darryl Richard distributed a proposal received from McGee and Associates for Annuul
Services for Landscape Architectural Maintenance Consulting Services for the Golden
Gate Beautification MSTU as permitted by Contract #12 -5892 "Fixed Term Landscape
Architectural Services - M &A 2013 -017P" dated August 8, 2013. (See attached)
He recommended the Committee approve the annual maintenance proposal.
Mike McGee noted the annual maintenance proposal fees are the same as the last two
years.
Chairman Sims moved to approve the proposal from McGee & Associates ($17,160
with optional services $8,300 for maintenance renewal for next year.)
Second by Mike McElroy.
Motion carried, 4 -0.
VII. TRANSPORTATION MAINTENANCE REPORTS
A. Hannula Landscaping
A Materials and Work Bid Schedules for the Golden Gate Parkway West Entry Sign
Report dated July 31, 2013 and the Golden Gate Parkway West Entry Sign Landscape
and Irrigation dated August 20, 2013 in the amount of $18,937.25 were distributed
and reviewed. (See attached)
Dale Hannula reported:
• Tropicana Boulevard irrigation issues have been resolved.
Janet Pellican addressed Committee Member concerns voiced at the July 16,
2013 meeting regarding whether the irrigation system was working. She
confirmed the system is fully functional and is currently working and is on a
three days a week rain schedule.
• Hunter and Coronado transition was made without Commercial Land doing
all the plant replacements they were suppose to.
Mike McGee stated he did not want to do plant replacements at this time due
to some medians are wet and slow to drain. Some plants won't respond well.
Barbara Segura questioned whether it was really Commercial Land's fault
that plants did not survive.
It was explained that Commercial Land's was responsible to monitor plants
and Hannula monitor irrigation.
Discussion was made on water usage, irrigation checks, monitoring
systems and meter readings. McGee & Associates receives reports from
Hannula, water usage charts are reviewed. (See McGee & Associate Report)
VIII. LANDSCAPE ARCHITECT'S REPORT — MCGEE & ASSOCIATES
A. Maintenance Reports — Michael McGee
Reports were provided and distributed by McGee & Associates Landscape
Architecture on Coronado Parkway and Hunter Boulevard, Sunshine Boulevard and
Collier Boulevard — Part A & B and Green Boulevard — Median #1 for period August
2013. (See attached)
• Tropicana Boulevard:
(None)
• Coronado Parkway and Hunter Boulevard:
Weeds are not acceptable in multiple locations. Hannula needs to do
whatever needs to be done to control and wait until after rainy season before
applying mulch.
Mike McGee will provide a plant list for the narrow area for the Committee's
review.
• Golden Gate Parkway:
- Torpedo grass is the only major issue.
- Started a spray program.
- Retreat grass in African Iris
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Mike McGee voiced concerns about not seeing much improvement on the
Torpedo grass and weeds spreading. He advised Hannula to do whatever they
had to do to resolve. He indicated the contract specifies "weed free."
Dale Hannula stated 2 treatments were scheduled.
Janet Pellican responded in Hannula had a plan in place and then the rains
came.
Mike McElroy directed Hannula to heed McGee and Associates requests on
maintenance issues and not to fall behind again.
• Sunshine Boulevard:
(None)
• Collier Boulevard and Green Boulevard:
(See attached)
Darryl Richard indicated a priority of MSTU's will consider hiring an electrical firm
the first quarter of 2014 for annual lighting maintenance contract to setup a purchase
order available to expedite any electrical work required.
Staff requested 3 quotes for the West Entry Sign Landscape and Irrigation annual
contract. The only proposal received before deadline passed was submitted by
Hannula.
Barbara Segura suggested the flag pole be installed after the sign is painted or
stained.
It was noted the material for the flag pole had not been shipped.
Darryl Richard recommended the Committee consider the West Entry Sign proposal
from Hannula in the amount of $18,937.25.
The proposal was reviewed.
Barbara Segura moved to approve the quote from Hannula for the West Entry Sign
Landscape and Irrigation that will go in effect after the sign is painted or stained
and after flag pole has been installed.
Second by Mike McElroy.
Motion carried, 4 -0.
Public Speaker
Bill Arthur, Civic Association stated he was not aware of the flag pole installation.
He asked where the flag pole was going to be installed.
It was noted the flag pole would be installed in from of sign in the median.
Chairman Sims requested Mike McGee do a presentation on the flag pole
installation at the next Civic Association meeting on September 9, 2013 at 6:30 PM.
The Civic Association meets at the Golden Gate Community Center.
IX. OLD BUSINESS
(None)
X. NEW BUSINESS
(None)
XI. PUBLIC COMMENTS
NEXT MEETING: SEPTEMBER 17, 2013 AT 4:00 PM
GOLDEN GATE COMMUNITY CENTER
There being no further business for the good of the County, the Meeting was adjourned
by order of the Chairman at 5:10 PM.
GOLDEN GATE M.S.T.U. ADVISORY
COMMITTEE
Richard Sims, Chaff
The Minutes were approved by the Committee Chair on / %' - 12013,
"as submitted" [>O,'] OR "as amended" [_I.
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