GG MSTU Minutes 08/21/2012 •
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BY:.................
GOLDEN .
COMMITTEE
2885 Horseshoe Drive Fiala _
Naples, FL 34104 Hiller - _
Henning —
Coyle A_
i e: .., 2612 Colada
MINUTES
I. Call to order
The meeting was called to order at 3:02 p.m. by Pat Spencer, Vice Chairman.
A quorum was established.
II. Attendance
Members: Richard Sims, Pat Spencer, Barbara Segura, Michael McElroy, Peggy
Harris (Excused),
County: Darryl Richard—MSTU Project Manager, Pam Lulich—Landscape
Operations Manager
Others: Michael McGee—McGee & Associates, Dale Hannula, Rob Brehm and
Thomas Gonzalez—Hannula Landscaping, Robert Kindelan—Commercial Land
Maintenance, Sue Flynn—Juristaff
III. Approval of Agenda
Add: X.C. Meeting Start Time
Pat Spencer moved to approve the Agenda as amended. Second by Barbara
Segura. Motion carried, 3-0.
IV. Approval of Minutes—June 19, 2012
Pat Spencer moved to approve the June 19, 2012 Minutes as presented. Second
by Barbara Segura. Motion carried, 3-0.
Richard Sims arrived at 3:04 p.m.
Misc. Corres.
V. Transportation Operations Report Date: \\\Yb I 2.
A. Monthly Budget Report
Item#:\ka "2 *Le
Copies to:
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Staff reviewed the Golden Gate Beautification MSTU Fund 153 Report dated
August 21, 2012. (See attached)
• Ad Valorem Tax Collected $230,350.79
• Operating Expenses Available $44,829.36
• Capital Outlay Available $516,195.34
• Total Budget Available $566,156.24
Darryl Richard stated in 2007 the State Legislation mandated all MSTUs
within the State to roll back mileage rate. The mileage rate was capped out at
that time. It was adjusted by the Budget Office. This year's cap is lower than
last year. He will research with the Budget Office.
Pat Spencer expressed concern over the difference between this year and last
year's Ad Valorem Tax. The MSTU revenue would fall short$30,000.
Staff reported the Budget FY13 will be addressed at the next meeting.
Richard Sims suggested the Budget FY13 be placed in a"Maintenance" mode.
A budget amendment would be required prior to spending Capital Improvement
funds.
B. Project Manager Report
Darryl Richard distributed an Opinion on Cost on the West Entry Sign
Renovation Project and the Golden Gate Parkway— West Entry Sign
Renovation Project 100%Plan Submittal Revision dated July 13, 2012. (See
attached) Staff noted The Opinion on Cost on the West Entry Sign Renovation
Project gave an option for 2-Flag Pole installations. The MSTU would be
responsible for the maintenance. Staff volunteered to seek Facilities
Management to assist in the maintenance after flags are installed.
Discussion was made on the flag options, costs and concerns were expressed on
the ROW review for permitting and the receipt of FDOT approval.
It was noted McGee and Associates used previous plans to make design
revisions and invoiced accordingly.
For the Record the revisions included:
➢ Originally requested trees down the side and trees in front of sign in
median.
➢ Direction was to remove trees, to retain Bahia grass without irrigation
replacement and have plants around the sign area.
If the Advisory Committee would like to get rid of all the grass and use a
ground cover; he recommended using mimosa for the coverage and installation
for minimum irrigation. The irrigation could be cut back after the plants are in
place.
Mike McElroy expressed concern over placement of the flag stating and the
possibility of a vehicle(s) running into it.
Pam Lulich suggested placing the flag behind the west entry sign which would
give the MSTU a better chance to get approval from ROW and FDOT.
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Mike McGee stated he reviewed the FDOT Specifications and the Collier
County Ordinance and could not find any reason the flag can not be installed.
He added FDOT recently approved a flag pole installation in the median on
Marco Island. This sign has never been hit.
Pat Spencer stated the 951 Project has been pulled off the 5-Year Plan.
Mike McElroy suggested the MSTU should put a sign and a flag at that end.
The cost of signage and installation was estimated at $30,000.
Richard Sims requested McGee & Associates provide an additional estimate.
Darryl Richard recommended going through the permitting process with
a free Initial Review to see if plan is feasible.
A consensus was formed to direct Staff to request an Initial Review.
VI. Transportation Maintenance Report
A. Hannula
Dale Hannula introduced Rob Brehm and Thomas Gonzalez. He gave a brief
work experience history on both employees. He reported:
• Adding 2 more crews on weeding and trimming.
• Expect to be caught up on the GG MSTU Project by end of week.
• Rob Brehm will be on site with crews on a daily basis.
• Rob Brehm will inform Darryl Richard on any issues.
Mike McGee explained the reporting process to Dale Hannula and the
Advisory Committee as follows:
• Periodic independent drive-bys to view condition of medians.
• Additional drive-bys with the maintenance supervisor.
• Providing a report a week in advance on the items that need to be
addressed.
• Drive-bys just before the MSTU meeting to review what items have
been completed.
He stated the weeds had not been addressed for 2 weeks; weeds in the mulch
and are on top of plants. Plants need to be trimmed back. He stressed the
bougainvilleas must be trimmed back within the next 2 weeks. The weeds must
be addressed. Horticultural debris had not been removed noting broken
branches remain in the trees. Hannula has the responsibility to maintain the
torpedo grass on Golden Gate Parkway.
Hannula was further directed as follows:
• Include a tracer with the insecticide spray.
• Do not mow trash.
• Irrigate only grass and plants; keep water away from electrical
equipment.
• Heed whatever Mike McGee has to say.
Staff will coordinate a meeting with the Landscape Consultant and the
Landscape Contractor to review Contract and schedules.
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It was noted the Golden Gate MSTU previously voted to follow the City of
Naples tolerance on fertilization.
Mike McGee will generate a Flow Meter Reading report for the next meeting.
Mike McElroy asked Dale Hannula was embarrassed about taking taxpayer
money for work not completed and his reaction to negative comments made.
Dale Hannula admitted he was embarrassed the company services have not
been completed. He made a commitment to fulfill contract requirements and
resolve issues in a timely fashion.
Rob Brehm stated new procedures were put in place.
B. Commercial Land—Addressed under V. B.
VII. Landscape Architects Report—Addressed after X. C.
VIII. GPS Report—Addressed after VII.
IX. Old Business -None
X. New Business
A. Department Changes—Addressed under VII.
B. Future Pump Replacement Funds—None
C. Meeting Start Time
Darryl Richard reported Peggy Harris asked if the Advisory Committee
would consider changing the meeting start time back to 4:00 pm stating the
current time does not fit in her work schedule.
A consensus was formed to move meeting start time to 4:00 pm.
Barbara Segura left at 4:00 pm.
VII. Landscape Architects Report—McGee & Associates
A. Hunter& Coronado
Mike McGee reviewed the McGee &Associates Landscape Architecture
Maintenance Report for July 2012—August 2012. (See attached)
Mike McGee reported as follows:
• Hannula Landscaping needs to submit photos of the replacement trees as
soon as possible.
Darryl Richard concurred and will send Hannula a confirmation letter on
submittal on the seedlings to review prior to approval.
• Photos have been provided on Crape Myrtle.
• Contractor could not find a source for the Tabebuia
• The County has approved a change from Tabebuia to Crape Myrtle.
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Dale Hannula stated when trees are replaced the bubblers may need to be
adjusted.
Robert Gonzalez reported issues with the mealy bugs and treated white flies.
Darryl Richard reported landscape maintenance will be going out to bid. Staff
will review separating roadways within the MSTU to allow for more contractors
and more competitive bids.
He explained how the reorganization of departments would not affect the
quality of MSTU services provided. Pam Lulich will represent Road
Maintenance and will work with Fund 111.
VIII. GPS Report
Pam Lulich reported all Fund 111 trees are in the County Inventory with added
information regarding:
➢ Caliber
➢ Pruning
➢ Fertilization
➢ Health
➢ Co-ordinance of tree
XI. Public Comments
Bill McDaniels
There being no further business for the good of the County,the meeting was
adjourned at 4:40 P.M.
Golden Gate MSTU Advisory Committee
(
Richard Sims, Chairman
These minutes approved by the Committee/Board on '7 /I-/
as presented x or amended
The next meeting is scheduled for September 18,2012
4:00 PM at Golden Gate Community Center-
Naples,FL
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