GG MSTU Minutes 12/13/2011RECENED
MAR 2 2 2012
Board of Coun" 00;nmsstoners
GOLDEN GATE M.S.T.U. ADVISORY
COMMI WEE
2885 Horseshoe Drive
Naples, FL 34104
MINUTES
I. Call to order
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The meeting was called to order at 4:00 p.m. by Richard Sims, Chairman.
A quorum was established.
IL Attendance
Members: Richard Sims, Pat Spencer, Peggy Harris, Michael McElroy,
Barbara Segura (Excused)
County: Darryl Richard – MSTU Project Manager
Others: Michael McGee – McGee & Associates, Manny Gonzalez - Hannula,
Sue Flynn – Juristaff
All documentation was submitted to Staffprior to meeting and was provided to
the Advisory Committee and other attendees with an overhead proiection screen
to help provide a paperless environment via MSTU's request.
III. Approval of Agenda
Move: IX. New Business before V.
Pat Spencer moved to approve the December 13, 2011 Agenda as amended
with New Business moved to after Approval of Minutes. Second by Peggy
Harris. Motion carried 3 -0.
Michael McElroy term expired October 6, 2011 and not eligible to vote.
IV. Approval of Minutes October 11, 2011
Misc. Corres:
Pat Spencer moved to approve the October 11, 2011 Minutes as distributed.
Second by Peggy Harris. Motion carried 3 -0. Date. l z2f i 2
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Codes to:
IX. New Business
A. Advisory Committee Applicant(s) Selection
Darryl Richard reported Mike McElroy submitted his application to be
considered for vacant position on Advisory Committee. (See Attached)
Richard Sims moved to accept his (Mike McElroy's) application (to serve
on the Advisory Committee) and move forward (submit Committee's
recommendation to BCC for approval.) Second by Pat Spencer. Motion
carried 3 -0.
V. Transportation Operations Report
A. Monthly Budget Report
Gloria Herrera previously distributed the Golden Gate Beautification
MSTU Fund 153 Report dated December 13, 2011. (See Attached)
Darryl Richard reviewed the report:
• Current Ad Valorem Tax Collected $165,033.23
• Operating Expenses Available $202,700.68
• Capital Outlay Available $524,007.98
• Reserves Available $ 2,700.00
• Total Budget Available $761,680.24
• Purchase Order FYI $119,629.20
Discussion was made on the 11.6% drop in property values.
B. Project Manager Report
Darryl Richard provided a copy of the Grant Application for the Coronado
Parkway Sidewalk Development Project, a proposal of Landscape
Architectural Design Services for sidewalk modifications and a Project Man
Hour and Fee Support Calculations Chart. (See Attached) He reported
FDOT likes the project:
■ FDOT anticipated commitment would be for construction dollars
only.
■ Estimated original construction costs were at $148,261.30.
■ FDOT has confirmed that funding is programmed FY 13/14.
■ 60% Design Plans are due by October 1, 2012.
■ The MSTU will be responsible for the design and overage.
■ A proposal from McGee & Associates for Landscape Architectural
Design Services for sidewalk modifications totaled $27,300.
■ FDOT funds require a CEI Consultant on job site 8 hours a day to
overlook the project until complete.
■ CEI Consultant is required to complete all FDOT Compliance
Forms.
Mike McGee reported the proposal included some responsibilities the CEI
Consultant that would be removed from the proposal if the Advisory
Committee decided to accept FDOT funds.
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Discussion was ensued over the pros and cons on the sidewalk project in
today's economy when an asphalt pathway already exists. FDOT require
higher overhead costs although benefits are difficult to argue. Mike McGee
will provide a quote minus CEI Consultants responsibilities. Staff will
request a quote from CEI.
It was noted Stormwater has scheduled storm drain improvements on
Hunter and Coronado for re- installation of culverts beneath the roadways
and start construction in 4 -5 months.
Darryl Richard recommended the project be tabled temporarily.
Richard Sims expressed concerns on accepting Grant and FDOT funds.
He stated the Committee should decide how serious they are about going
forward on the sidewalk project and or where they want to use the funds.
He suggested the Committee not apply for Grants if they do not intend to
use it. It is a waste people's invested time working on research and Grant
applications. He stated all Grant and Government Funds have requirements
to recon with. The MSTU Committee initiated the Grant Application and is
the owner of the sidewalk project.
He noted the uncertainty of possible future projects that may derive from the
CR 951 Project. He recommended a Committee Member serve on the Ad
Hawk Committee.
Darryl Richard requested a time change for future GG MSTU meetings
due to a schedule conflict. The Committee formed a consensus to move the
standard "start time" for all future meetings to 3 pm in the afternoon.
Meetings will still occur on a regular basis each 2nd Tuesday of each month
at 3:00 pm at the Golden Gate Community Center.
VI. Transportation Maintenance Report - Hannula
Manny Gonzalez reported meeting with Staff and Mike McGee regarding
maintenance reports.
Staff reported the landscape maintenance for only Hunter & Coronado
was bid out and Commercial Land was awarded a 3 -year contract. The weekly
scheduled service date has not been provided at this time. Staff will provide a
report on bids received and a copy of the contract.
Peggy Harris requested Staff have a representative from Commercial Land
attend future GG MSTU meetings. She expressed disappointment in the MSTU
paying for services not preformed and concerns on rubbish being left behind.
VII. Landscape Architects Report — McGee & Associates
A. Hunter & Coronado
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Mike McGee provided a link to monthly and quarterly reports to enable the
contractor to identify and address maintenance contract related issues
quickly.
• Perform observations and prepare reports.
• Develop Monthly and Quarterly Addressed Issue Reports.
• Unimproved medians and right -of -way areas will be addressed
during joint site observations for mowing and trash removal.
• Currently collecting and verifying data to work on irrigation
schedules for all the roadways.
He reported issues with dead Tabonvillea trees. Plans are to remove and
replace trees. Plants are under warranty. The plant contractor reported a
shortage of Tabonvillea trees and will continue to look for a source.
Peggy Harris and Mike McElroy voiced concerns on the design plan
stating the medians looked very sparse with wide areas of mulch. It was
noted installation was according to Master Plan.
Staff responded the design has a different look and urged the Committee to
give the plants time to grow out.
IX. Old Business
A. Trash Cans on Tropicana
Graffiti on bus shelters had been reported.
IX. New Business
A. Advisory Committee Applicants(s) Selection — Addressed pre iously.
X. Public Comments
Pat Spencer will not be available to attend the January 10th meeting.
There being no further business for the good of the County, the meeting was
adjourned at 5:30 P.M.
Golden Gate MSTU Advisory Committee
These minutes approved by the Committee /Board on
as presented or amended X-
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The next meeting is scheduled for January 10, 2012
3:00 PM at Golden Gate Community Center -
Naples, FL
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