GG MSTU Minutes 08/09/2011 161 2 * 14
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COMMITTEE
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MINUTES BY:
I. Call to order
The meeting was called to order at 4:09 p.m. by Richard Sims, Chairman.
A quorum was established.
II. Attendance
Members: Richard Sims, Pat Spencer, Peggy Harris, Barbara Segura, Michael
McElroy (Absent)
County: Darryl Richard—MSTU Project Manager, Pamela Lulich—
Landscape Operations Manager, Rhonda Cumming—Contract Specialist
Others: Michael McGee—McGee & Associates, Manny Gonzalez - Hannula,
Carlos Herrera—Hannula, Richard Tindell—JRL Design, Sue Flynn—Juristaff
All documentation was submitted to Stag'rior to meeting and was provided to
the Advisory Committee and other attendees with an overhead projection screen
to help provide a paperless environment via MSTU's request.
III. Approval of Agenda
Add: V. C. Purchasing-Selection of Landscape Architect
X A. Improved Lighting
Richard Sims moved to approve the August 9, 2011 Agenda as amended.
Second by Barbara Segura. Motion carried 4-0.
IV. Approval of Minutes—July 12, 2011
Richard Sims moved to approve the July 12, 2011 Minutestitadn Jied.
Second by Peggy Harris. Motion carried 4-0. p v2-``�`
Item#\LA=
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V. Transportation Operations Report
A. Monthly Budget Report
Darryl Richard reviewed the Golden Gate Beautification MSTU Fund 153
Report dated July 12, 2011. (See attached)
He gave additional explanation on the following line item charges:
• Forestry Resources covers mulch installation.
• Charges to Remove Pole on Coronado is as stated and New Electric
Pole & Riser was worded incorrectly and was for electrical power
pole with meter.
He reviewed the following:
• Ad Valorem Tax Collected- $263,126.03
• Operating Expense Available - $76,123.81
• Improvement General Available - $404,910.19
• Purchase Orders Paid- $683,945.52
• September 30, 2011 is the last day of fiscal year.
B. Project Manager Report
Darryl Richard reported a Work Directive Change was issued to Hannula
Landscape & Irrigation on July 28, 2011 to install 3"HOPE class 150
SDR-11. This was to address subsurface rock condition found on Hunter
Boulevard in order to install mainline for irrigation.
Staff provided the following documentation to Advisory Committee prior to
August 9th meeting:
• Work Directive Change dated July 28, 2011 issued to Hannula
Landscape &Irrigation
• McGee &Associates Landscape Architecture letter addressing
Proposed Change Order for subsurface rock dated July 27, 2011
recommendation to proceed forward on Option A
• Cost estimates for Option A - $3,161.60 and Option B- $24,245.00
• Engineer' Option A Recommendation from Trebilcock Consulting
Solutions
• Change Order Tracking: 10-5595 Part I(Curbing) &Part II
(Landscape & Irrigation) Report
Mike McGee reviewed the proposal and recommended Option A.
Darryl Richard requested the Advisory Committee approve cost estimate
of$3,161.60 received from Hannula Landscape.
Pat Spencer moved to approve the bill(Hannula proposal in the amount
of$3,161.60.) Second by Barbara Segura. Motion carried 4-0.
C. Purchasing—Review of Landscape Architect Selection
Darryl Richard stated the Advisory Committee has an option to select a
Landscape Architect Consultant. At a previous meeting, the Committee
indicated they preferred to interview only McGee &Associates and JRL
Design. He asked Purchasing to research the Committees' request and
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invited Rhonda Cumming, Contract Specialist to meet with the Committee
and answer questions.
Rhonda Cumming clarified the Committee could select Landscape
Architect Consultant.
Richard Sims reported receiving a telephone call from Darryl Richard
saying the MSTU needed to renew the JRL contract.
Richard Sims reiterated he wanted a proposal from JRL Design and McGee
& Associates for the Committee to evaluate.
Rhonda Cumming responded proposals submitted cannot include
monetary information.
Discussion was made on how and when to hold interviews and it was
decided both Landscape Architects will submit documentation to Darryl
Richard prior to Interview Selection at the next regular meeting.
VI. Transportation Maintenance Report—Hannula
Manny Gonzalez reported ongoing maintenance issues and outstanding
Purchase Orders. He cited ongoing issues were due to Hannula' Staff changes
over the past year.
Darryl Richard responded Hannula had 3 Project Managers over the past year
and noted"We have the best one now."
Manny Gonzalez introduced Carlos Herrera, Irrigation Maintenance
Manager. They gave a history of their landscape experience.
VII. Landscape Architects Report—JRL
Richard Tindell provided the Landscape Architect's Field Report dated August
6, 2011. (See attached) He commended Hannula for making improved
progress and reported the following:
• Site shows positive changes from last month—
- Trash observed on Collier and Sunshine.
- Tropicana median site lines on over hanging branches are being
addressed.
- Bus stop shelter and benches have been painted.
• The Beach Sunflower on Collier is very sparse and weeds under control.
• Crown-of-thorn beds along Collier have not been attended to.
• One tree and several clumps of ornamental grasses on the north side of
the bridge by Tropicana are dead.
• A dead palmetto, ilex and juniper on Collier should be replaced.
• All planting areas continue to need trimming to meet County and FDOT
standards.
He stated the Collier Boulevard median tips off I-75 look forgotten and offered
options to improve:
• Mulching
• Sod
• Ground cover
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Pam Lulich requested a revised quote using Fund 111. Revised quote should
be provided by vendor within the next week. She stated initially the plan was to
move the Crown-of-thorns around but it is not feasible at this time.
Discussion occurred concerning what option to use to replace Crown-of-thorn
beds with and the cheapest way to make the median green. Road construction
has been scheduled at this location in 2013. The Committee will trust Pam
Lulich to make selection.
Pam Lulich suggested mulching the tips, where the Crown-of-thorn beds are
and a minimal planting of Saw Palmettos for the next 2-3 years. She mentioned
the County will have a plant and tree inventory for CR 951 and Golden Gate
Parkway with species, ratings, maintenance information and value. The
inventory can be saved move to different locations.
It was suggested the Committee request funds to re-landscape torn up medians
with a formal motion to make recommendation to the BCC.
The CR 951 Project is Design Built and will not have much median left. Staff
expressed concern over having too much concrete. Staff strongly recommended
a representation from the Advisory Committee to become involved in the future
SWFL Water Management 951 Project -Ad Hawk Committee.
Mike McGee agreed with Staff's recommendation and pointed out making
canal (e.i.Grey Oaks off Airport Road) more attractive is worth getting
involved.
Richard Sims requested Staff make sure SWFL Water Management District is
aware the GG MSTU exists and has a vested interest in CR 951 medians.
VIII. Landscape Architects Report—McGee & Associates
A. Hunter& Coronado
Mike McGee gave an update on the Project as follows:
o Bonness indicated they were on schedule to finish up on August 21St
o Curbs are all installed.
o Staff is researching final payment documents to eliminate issues.
o Timing of when FPL removes pole may affect the Project schedule.
o Palm tree planting is scheduled for August 12th
o Hannula may be required to provide truck watering until electric for
pump system is set up.
o FPL will take approximately 1-2 weeks to set irrigation meters.
o The final completion date for Hannula is September 30, 2011.
IX. Old Business—None.
X. New Business
A. Improved Lighting
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Pat Spencer reported in 2008 she sent a request to the County to illuminate
the Shopping Center to improve lighting and provide a safer environment.
Staff indicated FPL may charge new transformer costs and will require the
County enter into an agreement with an annual cost of$175. The County
would need to sign agreement on behalf of the Advisory Committee to
cover electrical costs.
The Advisory Committee did not agree to enter into an FPL Agreement and
formed a consensus to use the Sheriffs' Office, Fire Department or/and
Task Force as alternate sources to provide a safe environment around the
shopping center.
XI. Public Comments
Darryl Richard set a deadline of September 6, 2011 for submission of
Landscape Architect documentation to be considered for Consultant selection
on September 13th
There being no further business for the good of the County, the meeting was
adjourned at 5:30 P.M.
Golden Gate MSTU Advisory Committee
AMIIPY
Rich,rd Sims, Chain
These minutes approved by the Committee/Board on /D- // - /1
as presented yam— or amended
The next meeting is scheduled for September 13,2011
4:00 PM at Golden Gate Community Center-
Naples, FL
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