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GG MSTU Agenda 01/11/2011 1 6 I l 12 lacalivEn Hiller ai JAN 2 1 2011 VI Gayle COlatta 1 ?�^, o ; / 3 2885 Horseshoe Drive Naples, FL 34104 AGENDA I. Call Meeting to Order II. Attendance III. Approval of Agenda IV. Approval of Minutes —December 14, 2010 V. Transportation Operations Report A. Budget B. Project Manager Report— Darryl Richard VI. Transportation Maintenance Report— Hannula VII. Landscape Architects Report-JRL VIII. Landscape Architects Report— McGee & Associates A. Hunter& Coronado IX. Old Business A. Safe Routes to School Project B. Master Plan C. Water Symposium X. New Business A. Interview Landscape Architects B. Meeting Schedule XI. Public Comments XII. Adjournment ,.s ?.sst metismij is a». 6 s d for 5.o F a8 8, 8811 At {{ at idcri . Cimmfflusity Center - FL Misc. , - • Imo: D it H 1 nom►* 6l 1 Copies to: 1 11 B1 CO M r u '."f% e . ...a.. 2885 Horseshoe Drive Naples, FL 34104 � y 2010 MINUTES I. Call to order The meeting was called to order at 4:12 p.m. by Richard Sims, Chairman. A quorum was established. II. Attendance Members: Richard Sims, Pat Spencer, Barbara Segura, Michael McElroy (Excused), Peggy Harris County: Darryl Richard—MSTU Project Manager, Pamela Lulich— Landscape Operations Manager, Rhonda Cummings—Purchasing Others: Michael McGee—McGee &. Associates, Damon Himmel - Hannula, Richard Tindell—JRL Design, Dennis Vasey—Water Symposium, Michael Ramsey—Water Symposium, Lisa Koehler—Big Cypress Basin, Sue Flynn— Juristaff Public: Karen Bishop All documentation was submitted to Staff prior to meeting and was provided to the Advisory Committee and other attendees with an overhead projection screen to help provide a paperless environment via MSTU's request. III. Approval of Agenda Richard Sims moved to approve the Agenda as submitted. Second by Pat Spencer. Motion carried 4-0. IV. Approval of Minutes—October 12, 2010 Richard Sims moved to approve the October 12, 2010 as submitted. Second by Peggy Harris. Motion carried 4-0. V. Transportation Operations Report 1 161 1 B 12 A. Budget Darryl Richard provided the Golden Gate Beautification MSTU Fund 153 Report dated December 14, 2010 and reviewed the following: (See attached) • Ad Valorem Tax—Collected- $193,966.54 • Operating Expense Encumbered - $138,613.79 • Operating Expense Available - $144,482.51 • Total Budget - $1,850,908.06 • Total Budget Encumbered - $157,535.54 • Purchase Orders Paid - $31,490.01 B. Project Manager Report Darryl Richard provided the Golden Gate MSTU Project Status Report and reviewed the following: (See attached) o (G-33) Replacement or Demolition of Old Signs for Golden Gate Community The FDOT have planned to move on forward the CR 951 Project coordinates with the County in 2013 - 2014. Plans have some dramatic changes that will affect medians and signage. Richard Tindell reported the Golden Gate sign at the North end on CR 951 was broken in two pieces. Discussion ensued on the Golden Gate entry signs and it was determined both signs were not repairable. Pat Spencer moved to direct the Maintenance Contractor to remove the North Golden Gate sign. Second by Barbara Segura. Motion carried 4-0. Richard Sims moved to direct the Maintenance Contractor to remove the South Golden Gate sign. Second by Peggy Harris. Motion carried 4-0. For the Record- the Golden Gate signs fell apart and can not be repaired. The Committee stated they want to replace the Golden Gate signs in both locations if there is room to install after FDOT CR 951 Project has been completed. Staff volunteered to email a link on FDOT CR 951 Plan to the Committee to download and review. o G-31) Hunter& Coronado Design—Curbing, Landscape and Irrigation Staff reported the receipt of bids from Hannula Landscaping and Bonness Inc. for curbing and landscaping for Phase I and II. (See attached) 2 1611 B12 • Low bids were submitted as follows: - Phase I Curbing —Bonness $764,985.16 - Phase II Landscaping—Hannula $315,959.86 Staff recommended the Committee award bids separately. It was noted the "Alternate" bid item was for additional palm trees at median tips not shown on the approved plan. For the record— The correct total dollar bid amount for the Hunter and Coronado Phase I and Phase II Project is $1,055,865.02. The Committee refused the "Alternate"bid. Barbara Segura moved to award contract for (Phase II) Landscaping to Hannula in the amount of$290,879.86 for the Hunter and Coronado Project. Second by Richard Sims. Motion carried 4-0. Barbara Segura moved to award contract for (Phase I) Curbing to Bonness in the amount of$764,985.16 for the Hunter and Coronado Project. Second by Richard Sims. Motion carried 4-0. VI. Transportation Maintenance Report—Hannula Damon Himmel reported working on the following: • Trimming medians and roadway site-lines. • Removal of the dead limbs weakens by the winds. • Trimming fronds that had been pushed down. • Some sable palms on Tropicana need to be trimmed. • A dead tree from median on Golden Gate Parkway. • Spray applications during the last 2-weeks for bugs,pests and some fungus. Pat Spencer reported standing water on the southwest corner by Wachovia Bank. Plants are dead in the Swale located on North side of Golden Gate Parkway. Barbara Segura moved to direct Hannula to fix the standing water problem. Second by Richard Sims. Motion carried 3-0. Peggy Harris abstained. Peggy Harris reported unsightly medians due to debris not removed prior to mowing. Damon Himmel stated he will address the issue with the crew. VII. Landscape Architects Report—JRL Richard Tindell gave a slide presentation and reviewed spreadsheets and charts for County Irrigation Fiscal Year 2010 Water Usage as follows: (See attached) 3 161 1 B12 • Estimated Irrigation Needed • Irrigation Provided with Sprinkler System • Difference Between Estimated Irrigation Needed and Irrigation Provided He stated the documentation gathered and rain measurements provided by Naples Airport were used to create Charts. The Chart indicated watering during the months of June, July and August was not necessary. He stated the metering system in Golden Gate is not calibrated. Discussion was made on efficiency of pumps and meters out of calibration and the need to have the County research current pump calibration and calibrate pumps where necessary. Staff agreed to research. He stated there was opportunity to save water by eliminating grass and using specie specific zones through monitoring and irrigation adjustments. Richard Sims requested copies of print-outs of roadways by month, County charts of water usage prepared by Pam Lulich, historical data on Hunter and Coronado for comparison with the Water Symposium information. Staff will email data to the Committee and others involved. Richard Tindell reported the Coronado Asphalt Pathway Project is moving up on the list. There is a meeting scheduled on Thursday, December 16th with Alison Bradford to review of the actual application. A tentative pre-meeting after the holidays will be held prior to submitting the actual application. Staff asked the Committee direction on the GG MSTU selection of a Landscape Architect. Richard Tindell gave a brief background on himself and described his working relationship with the MSTU. He asked the Committee to consider JRL for the Landscape Architect contract. The Committee formed a consensus to consider JRL and McGee & Associates at the January 11, 2011 meeting. VIII. Landscape Architects Report—McGee & Associates A. Hunter& Coronado—None. IX. Old Business A. Safe Routes to School Project—Discussed in VII. B. Water Symposium Mike Ramsey provided the Golden Gate Parkway Concept Demonstration Plantings Concept Drawing. (See attached) The scheme has a parallel bed of low flowering yellow shrubs and 2-parallel beds of 2-different types of grass in front of the "Welcome to Golden Gate" existing sign. 4 161 1 4812 He reported the Concept Drawing as follows: ➢ Water conservation ➢ Minimal water usage—will require water during the grow-in period. ➢ Need some irrigation during the very dry weather. ➢ Least amount of maintenance and costs. ➢ Mulch based design. ➢ Has a design life of 18 years. Discussion was made on options for the ground area in front of the A, B and C on the Concept Drawings. Some Committee Members suggested to the Concept have more color because it is the gateway to Golden Gate. Mike McGee stated the location selected was not the best location for the Water Symposium Concept plan. He suggested the Committee install the plan on the median to the West of the median selected. Staff suggested the Committee proceed with proposal and request quotes from annual contractors and irrigation components as needed. Barbara Segura suggested the Committee rethink the placement and the Concept Design. Barbara Segura asked if the Committee would consider changing the monthly meeting day from Tuesday to Wednesday due to a conflict in her schedule. Richard Sims suggested the Committee bring suggestions and schedule conflicts to the January meeting. X. New Business—None. XI. Public Comments—None. There being no further business for the good of the County, the meeting was adjourned at 6:05 P.M. 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WWtJ00.102J--710.1.500U-00 g6i....1-0349I- Cerete. ......, ..* 1611 B12 Golden Gate MSTU Project Status (G-33): ACTIVE— Replacement or demolition of old Signs for Golden Gate Community 10-12-10: Review of estimated cost—based on previous sign cost: 1) SignCraft: $4,653.00 (for sign) 2) Hannula: $4,888.50 (for site prep and grading; includes sod) 3) Electrical refurbishment: $1,200.00 (replace/refurbish existing fixture) Total budget figure for sign `similar' to West Entry sign is: $10,741.50 (estimated) 12-14-10: Pending committee recommendation. (G-32): ACTIVE —Water Symposium Collaboration — Median #21 09-14-10: Per BCC direction Water Symposium is to `report to the Board of County Commissioners' (pending) 12-14-10: Water Symposium is to report concept plan. (G-31): ACTIVE— Hunter& Coronado Design; Curbing, Landscape, and Irrigation 12-14-10: BID RESULTS: BONNESS INC.: $764,985.16 (Phase I Curbing) HANNULA LANDSCAPE: $315,959.86 (BASE + ALTERNATE — PHASE II Landscape) (G-25) ACTIVE —Golden Gate Master Plan — revision; (PO 4500100242; Work Order: TLO-MA-3614-07-04; Original Contract Time-Line: NTP 12/8/2006 to Final Completion 12/30/2007; Original PO Amount: $4,800) 12-14-10: Staff coordinating with McGee on revisions. 1 1611 B 12 ,0 c, CO „... 0. 1.: ix ?-f-, 8 .1; o .6 a) L,..1 E2 a c.i cci ,- < < O CV C., al a. Z co co Z Z n U) to co- 49. CO co o r) I- 01 co tr.; cci csi ,-. 97 $ V) CO C.4 CO .r. 1- MI co. to c:s 1 co co in Z z 3 cri cci ri CV (Ni irs c5 co ci 0 ts 4 ( O CO a COO CO co) co cel Oi 5 *oi ts 0, oi c:5 r- co to co..0 1 a; F- .. oi U)0. co 8 c I m cd. In Z Co L6 Lo Z ., , ( I en ms. CI ci t-, N Cl. 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Co y ❑ i v 0. e Z ✓ rIt 41 G A to C #r "� m m 4 E d 4 my , U ° ALl Et..) , o. i,gyp°,, I 0 2 5 W q; i u S C a.S :, or .„.. m M . , Z o I�cS a c... „. 4 A w ° ''' e ' , c;,..._, ' x I 111 x O W z"w U :, # m •k ,� a °Nb 0 0 v_ i t7 0 r a. aQ -° ;' ., v1 z° a•0 u rod .t1:1 0 x , C7 c , A 4.,4 I L 1611 12 kc 2885 Horseshoe Drive Naples, FL 34104 hoc c mb .( 4, 2010 SUMMARY OF MINUTES AND MOTIONS III. Approval of Agenda Richard Sims moved to approve the Agenda as submitted. Second by Pat Spencer. Motion carried 4-0. IV. Approval of Minutes—October 12, 2010 Richard Sims moved to approve the October 12, 2010 as submitted. Second by Peggy Harris. Motion carried 4-0. V. Transportation Operations Report B. Project Manager Report (G-33) Replacement or Demolition of Old Signs for Golden Gate Community Discussion ensued on the Golden Gate entry signs and it was determined both signs were not repairable. Pat Spencer moved to direct the Maintenance Contractor to remove the North Golden Gate sign. Second by Barbara Segura. Motion carried 4-0. Richard Sims moved to direct the Maintenance Contractor to remove the South Golden Gate sign. Second by Peggy Harris. Motion carried 4-0. G-31) Hunter& Coronado Design—Curbing, Landscape and Irrigation Staff reported the receipt of bids from Hannula Landscaping and Bonness Inc. for curbing. 1 161 1 B 12 Barbara Segura moved to award contract for (Phase II) Landscaping to Hannula in the amount of$290,879.86 for the Hunter and Coronado Project. Second by Richard Sims. Motion carried 4-0. Barbara Segura moved to award contract for (Phase I) Curbing to Bonness in the amount of$764,985.16 for the Hunter and Coronado Project. Second by Richard Sims. Motion carried 4-0. VI. Transportation Maintenance Report—Hannula Pat Spencer reported standing water on the southwest corner by Wachovia Bank. Plants are dead in the swale located on North side of Golden Gate Parkway. Barbara Segura moved to direct Hannula to fix the standing water problem. Second by Richard Sims. Motion carried 3-0. Peggy Harris abstained. 2