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Forest Lakes MSTU Agenda 01/07/2014FOREST LAKES I. CALL TO ORDER II. ATTENDANCE ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE 3299 EAST TAMIAMI TRAIL SUITE 103 NAPLES, FL 34112 JANUARY 79 2014 AGENDA FR 4 III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES — NOVEMBER 19, 2013 V. BUDGET REPORT — DARRYL RICHARD VI. PROJECT MANAGER'S REPORT - DARRYL RICHARD VII. LANDSCAPE ARCHITECT'S REPORT — SCOTT WINDHAM VIII. ENGINEERING REPORT —.TIM CARR, P.E., ABB ENGINEERING IX. OLD BUSINESS X. NEW BUSINESS XI. COMMITTEE MEMBER COMMENTS XII. PUBLIC COMMENTS NEXT MEETING: FEBRUARY 4, 2014 Forest Lakes Condo Association Clubhouse 1058 Forest Lakes Drive, Naples, FL 34105 FOREST LAKES ROADWAY and DRAINAGE M.S.T.U. ADVISORY COMMITTEE 3299 East Tamiami Trail - Suite 103 Naples, FL 34112 NOVEMBER 19, 2013 SUMMARY: MINUTES AND MOTIO III. APPROVAL OF AGENDA Addition: • Under Item VI, "Project Manager's Report" o Add: "B. Swales Maintenance Schedule" Darryl Richard requested to change the order of the Agenda; Item VI — B will be heard immediately following Item IV - Approval of the Minutes. Kenneth Bloom moved to approve the Agenda as amended. Vice Chairman Fogg offered a Second in support of the Motion. Carried unanimously, 4 — 0. IV. APPROVAL OF MINUTES: October 1, 2013 Clari ication: • Page 11, third paragraph from the bottom: o ( "The majority agreed ") was changed to ( "90% of the attendees agreed ") Kenneth Bloom moved to approve the Minutes of the October P meeting as amended. Richard Barry offered a Second in support of the Motion. Carried unanimously, 4 — 0. (Kevin McKyton arrived @ 1:08 PM. Five voting members were present.) VI. PROJECT MANAGER'S REPORT — DARRYL RICHARD B. Swales Maintenance Schedule (Report attached: "Forest Lakes MSTU — Annual Swale Maintenance Schedule ") Darryl Richard noted a typographical error on the report in the first sentence, i.e., the word "dry" was changed to "wet" season. He stated the report outlined the MSTU's commitment to maintenance of the swales during the rainy season versus the Golf Course's maintenance during the dry season. • Goal: To memorialize discussions with the Golf Club and obtain formal approval of an Annual Maintenance Schedule • Language was inserted to explain the relationship between the Golf Club and the MSTU November 19, 2013 n (Scott Windham arrived @ 1:10 PM.) Kenneth Bloom noted Richard Barry will present the proposed Maintenance Schedule to the Golf Club Board at 2:00 PM. He asked Mr. Barry to present a status report at the next meeting concerning whether or not the Golf Club could fulfill its responsibilities. Darryl Richard noted if the Golf Club could not keep pace with the growth of vegetation during the dry season and the MSTU was forced to clean up a gross amount of overgrowth prior to the rainy season, the additional cost could affect the agreement. Kenneth Bloom expressed his concern: The MSTU would budget for six months of maintenance but, if the Golf Club could not fulfill its responsibilities and it was determined that applications of chemicals during November through April would be beneficial to control the weeds, the MSTU should be prepared to do so. Richard Barry stated he previously requested information concerning chemical treatment of the swales to be provided during the meeting. Darryl Richard clarified the meeting with the contractor for the State of Florida was scheduled for later in the month. He explained any cost for chemically treating the swales would be considerably less than the cost to manually clean each swale. He agreed with Mr. Bloom that it could be necessary for the MSTU to monitor the Golf Club's progress during the dry season but noted language for such action had not been included in the Maintenance Schedule. He further stated the issue would be addressed, if necessary, in the future. If additional funds were required, he stated it would be a legitimate MSTU expense. He concluded by stating the document was "a good starting point." Kenneth Barry stated his goal: to ensure the swales will be in the best shape possible at the start of the rainy season so the swales function as designed. Vice Chairman Fogg stated another concern was drainage. He noted the drainage swales will not be maintained in a "golfing condition" during the rainy season. Richard Barry noted the Golf Club's membership had been reduced by 20 members and at least two people were laid off from the maintenance staff. He stated it probably would not be possible for the Golf Club to purpose any special equipment to maintain the swales during the dry season. Kenneth Bloom reiterated if it becomes financially burdensome for the Golf Club to maintain the swales, as long as the MSTU is notified, it will take over. Vice Chairman Fogg asked Mr. Barry to relay the information to the Golf Club's Board. Mr. Barry stated he previously contacted the President of Quail Run who indicated that the Club would help out when it could with the maintenance of the swales. Darryl Richard referred to the fourth paragraph which stated: "Chemical used in vegetation spraying shall be approved by the Golf Club prior to use. The spraying contractor shall comply with '—N all Federal, State, and local regulations regarding the proper use of chemical and the method of application. The MSTU liaison staff November 19, 2013 n notify the Golf Club Manager at least one week prior to any spray application to the golf course swales. Upon request by the Golf Club, the MSTU will adjust the timing of the spray application so as not to interfere with any operational requirements of the Golf Club." Kevin McKyton asked if water was in the swales at the time of a chemical spray, would the chemicals become diluted. Darryl Richard explained the same chemicals were used to treat vegetation in canals and was very effective. Richard Barry moved to accept the MSTU's proposed Annual Swale Maintenance Schedule, May P through October 315, and if the Golf Club gives permission to chemically treat the swales during the winter, to approve doing so. Kenneth Bloom offered a Second in support of the motion. Carried unanimously, 5 — 0. VI. PROJECT MANAGER'S REPORT — DARRYL RICHARD A. ABB — Storm Inlet Letter (Documents attached: Letter from Agnoli, Barber & Brundage, Inc. dated November 14, 2013, with two photographs) Darryl Richard: • ABB inspected two storm inlets on Forest Lakes Blvd. between Boxwood Lane and Camelia Lane • Recommendation: Install a steel grating to cover each opening • Cost: Approximately for $500 each grate Kenneth Bloom moved to approve accepting and implementing the proposal from Agnoli, Barber & Brundage, Inc. to install grates on the two storm inlets located on Forest Lakes Boulevard between Boxwood Lane and Camelia Lane. Richard Barry offered a Second in support of the Motion. Carried unanimously, S — 0. Action Item: Darryl Richard will report the actual quote costs for the installation at the next meeting. IX. NEW BUSINESS A. December Meeting Vice Chairman Fogg moved to approve suspending the December 3`d meeting. Kenneth Bloom offered a Second in support of the motion. Carried unanimously, 5 — 0. It was noted: • If necessary, Darryl Richard may schedule an emergency basis in December. • The January 7th meeting will begin at the regularly scheduled time of 10:00 AM. November 19, 2013 ,.� XI. PUBLIC COMMENTS Q. How many members of the Committee reside in the community? A. It is required that MSTU members reside in the community. Q. What are the reductions on Forest Lake Blvd. regarding landscaping and lights? A. (KB) You will have the sidewalk and lights. There is no additional landscaping — whatever is there is all that will be done until further down the road if we have the money. Q. Are the number of lights really necessary? A. (GF) The spacing of the lights is determined by engineering criteria — we cannot adjust the number because we do not wish to reduce the safety factor. Q. Who will maintain the grates that will be installed? A. (KB) The MSTU. A. (GF) That is our responsibility. Q. You are starting construction on the turning lane in January which is a very busy time on Pine Ridge Road. Are any provisions going to be made for access? A. (KB) There is a letter which will be sent to all Forest Lake residents. If you are going eastbound on Pine Ridge Road, you will be asked to use Woodshire Lane. Kenneth Bloom stated his preference was to begin the Project in March or April of 2013 but the required easements were not obtained in time. The options are to postpone until April of 2014 but, if work is postponed, the value on the contract will be diminished because costs will increase. The residents will be inconvenienced for one month. Those who want to go westbound, go to the shopping center, go to the stoplight, turn left and head westbound. If the residents ignore the suggestions in the letter, too much traffic will slow down construction. Vice Chairman Fogg acknowledged the timing was not good, but it was better to get the turn lane done than not have it done. Q. Is the reason why it is not done is because of finances? A. (KB) A contract was ready to be signed but had to be re -done because the bids were too high and the funds were not available. A. Is work on the center island still part of the Project? Q. (KB) No. The center island is finished. It will not be damaged — work will be to the east side of the road. Scott Windham stated the beautification portion was eliminated but pavers will be installed in the island by the stop sign and there will be a clear delineation of lanes. Q. Will there be beautification of Pine Ridge ...? A. (GF) Not going to happen. We had to cut out all the landscaping or else we would not have the Project at all. 4 November 19, 2013 Kenneth Bloom said Commissioner Henning required the MSTU to reduce costs. Vice Chairman Fogg stated by eliminating additional landscaping, the MSTU to include lighting for the sidewalk and the turning lane. He further stated it may be possible to revisit the landscaping portion in the future. Q. What division of the government decided to remove all the vegetation from the entrance way and allocate the money for the lights? Kenneth Bloom outlined the original Project: • Phase I — installation of the sidewalk beginning at Woodshire Lane • Phase II — installation of the remaining sidewalk and all street lights • Phase III — obtain required easements from the Condo Associations on Forest Lake Boulevard and beautify the entrance into the community Chairman Fogg concurred, stating the MSTU had the money at that time — before the recession. Kenneth Bloom explained the Committee was informed, last year, that the $1.2M in the "Reserve" fund could not be utilized. The original budget for the Project was $1.2M and the Bond amount was $1.2M. n Ad V T N A W N O b V Of N A W N O AND m V.. 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N W o N m 0 6n o a fD � K -4 m O O V O N O 0 O O O a O �I O i O O O O m 0 O O O O O O O O O 69 49 f9 fA 69 N 69 6A 69 69 69 O O 9 7 (9 4A 69 6A 69 M 69 6A f9 69 69 m x N W 4 A Qt W N (n c0 m N ID N .A. 6A 69 69 69 169 14,1 6A fA w 69 69 -1 y N N N O m Ni w V A V i O W Q' m :3.14 m 0 w W m O O V O V .6 0 W N �A 0 V O w Oo O m 0 m O O O O O W v A v T O L m c C CA Z Z D A o_ O CD A cn N 1 C 12. bLUANAGEMENT,INC� P.O. Box 1469 IR Eag le Lake, FL 33839 1- 800 - 408 -8882 ird � AQUATIC PLANT MANAGEMENT AGREEMENT Submitted to: Date: January 6, 2014 Collier County Name Public Services Division Address 3299 East Tamiami Trail, Suite 103 City Naples, FL 34112 Phone 239.252.5775 This Agreement is between Applied Aquatic Management, Inc. hereafter called "AAM" and Collier County hereafter called "Customer ". The parties hereto agree as follows A. AAM agrees to provide aquatic management services for a period of I,!; in accordance with the terms and conditions of this Agreement in the following sites: Two (2) Drainage swales associated with Forest Lakes MSTV Swale 17E and Swale 15W Collier County, Florida 13. The scope of the aquatic management services shall consist of herbicide treatments for the health, appearance and utility of the water. C. The AAM management program will include the control of the following categories of vegetation for the specified sum: 1. Submersed vegetation control NA 2. Emersed vegetation control Included 3. Floating vegetation control NA 4. Filamentous algae control NA 5. Shoreline grass & brush control NA Service shall consist of a minimum of two treatments for a one time clean up. D. Customer agrees to pay AAM the following amounts during the term of this Agreement: Start -up Charge NA Due at the start of work Maintenance Fee $1,100.00 Due ueon invoicing' as billed Total Annual Cost $1,100.00 "'Cost is based on Applied Aquatic Mgmt. providing the herbicide 'Overdue accounts may accrue a service charge of r 112% per month E. AAM agrees to commence treatment within 7 days, weather permitting, from the date of execution or receipt of the proper permits. F. The Agreement shall have no force & is withdrawn unless executed and returned by Customer to AAM on or before February 6, 2014 G. Customer acknowledges that he has read and is familiar with the additional terms and conditions printed on the reverse side which are incorporated in this agreement. Submitted: Wad haris, VP Date: 1/6/2014 Accepted Date: n AAM Customer V11 11. Quote Results for x 2 Grates per ABB Engineering recommendation Solicitation Start: Thursday December 12, 2013 12:25 PM Eastern Solicitation End (BID DUE DATE): Monday, January 6, 201410:00 AM Eastern Vendors Copied on Solicitation: 30 Vendors Who Submitted Proposal: 3 � bl111 *914 &5 COMPANY TOTAL BID WM J. Varian Construction Co. Inc. $3,250.00 Bonness Inc. $5,500.00 Kyle Construction Inc. $8,995.00 r�l/ 14 TEL. 239 -514 0103 CGC 061412 FAX 239 -514 0556 CCC 057950 WM. J. VARIAN CONS7rlZUCTION CO. .I mz.. GENEZAL COW ZACT02 886 11011° AvelN Suitel#9 Naple -k, FG34108 see- vr�u�soznuvesr�zor- ��auece -19B9 DATE: January 3, 2014 SUBMITTED TO: Darryl Richard, RLA MSTU Project Manager Public Services Division Department of Alternative Transportation Modes 3299 East Tamiami Trail, Suite 103 Naples, Fla. 34112 -5746 WORK PERFORMED AT: Forest Lakes MSTU Forest Lakes Blvd Naples, Fl WE HEREBY PROPOSE TO FURNISH THE MATERIALS AND PERFORM THE LABOR NECESSARYTO COMPLETE THE BELOW LISTED WORK BASED ON E -MAIL REQUEST DATED 12/12/13 AND ENGINEERS REPORT DATED 11/14/13 (ABB): General: Supply proper supervision for all contractor trades Requested Scope: • Fabricate and install (2) metal grates as shown on design with Stainless Steel bars and angles over two (2) separate inlets located on Forest Lakes Blvd. • The engineering design consultant (ABB) has provided recommendation on how these 2 drain inlets should be modified — installing metal barrier / grate over the inlet • Contractor is to provide a "Lump Sum" quote which sliall include all material, labor, mobilization, and any cost associated with the project. OWNER RESPONSIBLE FOR: SURVEY AND ELEVATION CERTIFICATE IF REQUIRED ASSOCIATION APPROVAL IF REQUIRED ALL MATERIAL IS GUARANTEED TO BE AS SPECIFIED AND THE ABOVE WORK TO BE PERFORMED IN ACCORDANCE WITH SPECIFICATIONS SUBMITTED FOR THE ABOVE WORK AND COMPLETED IN A SUBSTANTIAL WORKMANLIKE MANNER FOR THE SUM OF: Three Thousand Two Hundred Fifty Dollars and 00/100 -- ($3,250.00) PAYMENT SCHEDULE TO BE AGREED AT SIGNING. RESPECTFULLY SUBMITTED: WM. J. VARIAN CONSTRUCTION CO. BY _W iAt c ,wi Va*!,axv William J. Varian, CGR CAPS CGP President BY NOTE: THIS PROPOSAL IS GOOD FOR THIRTY (30) DAYS. ACCEPTED: 14 -002 D — 's, BONNESS INC. 1990 Seward Avenue Naples. Florida 34109 (239) $97 -6221 • (239) 597.7416 Fax www.bonnessinc.com Proposal 1/3/2014 Submitted To: Collier County Public Services Division Estimate Number: 38392013 Bid Title: Forest Lakes Storm Inlets Address: 3299 East Tamiami Trail Suite 103 Naples, FL 34112 Contact: Darryl Richards Project Location: Pine Ridge & Forest Lakes Blvd Project City, State: Naples, FL Phone: (239) 252 -5775 Fax: (239) 252 -6627 Engineer /Architect: Agnoli, Barber, & Brundage, Inc. Thank You for Considering Bonness Inc. Item # Item Description Estimated Quantity Unit Unit Price Total Pric7e 2 X GRATES FOR INLETS 01 1/2" Diameter Stainless Steel Grates In 2 Locations 1.00 LS $5,500.00. $5,500.00 Notes: The above breakout of listed items are for comparison purposes only. This Is a Lump Sum proposal for 2 grates only. Payment Terms: Payment due within 30 days of date of Invoice, regardless of when payment is made by Owner ACCEPTED: The above prices, specifications and conditions are satisfactory and hereby accepted. Buyer Signature: t� Date of Acceptance: 1/3/2014 12:53:18 PM CONFIRMED: Bonness Inc. Authorized Signature: Estimator: Shane Meaker Page 1 of 1 I� KYLE CONSM7. MON, INC. PROPOSAL 3636 PROSPECT AVENUE NAPLES, FL 34104 Ph: 643-7059 DATE 1614 Fax: 643 -4679 JOB NAME FORREST LAKES NAME ADDRESS SAFETY BARS COLLIER COUNTY GOVERNMENT ATTN: DARRYL ITEM DESCRIPTION QTY UNIT COST TOTAL 1 INSTALL STAINLESS STEEL 1 LS $8,995.00 $8,995.00 SAFETY BARS @ TWO STORM WATER INLET LOCATIONS IN FORREST LAKES NEIGHBORHOOD. TOTAL PROPOSAL: $59995.00 PRICE INCLUDES: ALL LABOR, EQUIPMENT, & MATERIAL. 1 1-7-f Bid 13 -6160; Un- Official Preliminary Results posted on E- Procurement Webpage Solicitation Start: Friday, December 06, 2013 5:30:00 PM Eastern Solicitation End (BID DUE DATE): Monday, December 23, 2013 2:00:00 PM Eastern Vendors Who Subscribe to Solicitation Commodities: 497 Vendors Who Downloaded Specs: 35 Vendors Who Submitted Proposal: 3 BID RESULTS: COMPANY TOTAL BID Florida Land Maintenance, Inc. $48,618.00 Superior Landscaping & Lawn Service, Inc. $57,087.00 Hannula Landscaping & Irrigation Inc. $113,835.50 LO i MAINTENANCE REPORT To: Forest Lakes MSTU Committee cc: Darryl Richard, Collier County ATM Robert Kindelan, Comercial Land Maintenance From: Scott Windham Date: December 12, 2013 RE: Forest Lakes — Monthly Maintenance Report (Site Review 12/12/13) The following is a brief maintenance status report for the Forest Lakes Phase 1 areas: • Significant weed infestation in the primary entry median, especially along entire Pine Ridge tip and south east end and along east back of curb. Southeast tip of main median has large brown patches. (Irrigation? Needs a solution) • Entry medians and directory sign plant beds need to be remulched. • Directory sign needs to be pressure washed. Cap rock boulders also. (Who handles this ?) • Trim suckers off Cassias at Camelia Lane • Remove burlap from Saba[ Palms in the Gardenia culdesac median and trim suckers on Crepe Myrtles. • Trim Cassia suckers between Ivygate and happolo and at Milkwort • Trim low limbs on HK orchids between Narita and Milkwort • Trim suckers on two Orange Geigers at the south end of the road by the Gordon River extension west of the first house heading east. • One recently replaced Jacaranda is stressing between Rose Petal and Salvia. Monitor closely and replace if necessary. • Replace dead Yellow Elder between Salva and Tuppence • Trim suckers on Orange Geigers between Unica and Tuppence • Trim suckers on Cassias between Vinca and Wisteria Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA 000 -1516 Windham Studio, Inc., Landscape Architecture, LC 26000365 �\ P.O. Boa 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936 Fax: (239) 390 -1937 Email: scott @-,vindhamstudio.com www.windharnstudio.com (q: MAINTENANCE REPORT To: Forest Lakes MSTU Committee cc: Darryl Richard, Collier County ATM Robert Kindelan, Comercial Land Maintenance From: Scott Windham Date: December 30, 2013 RE: Forest Lakes — Monthly Maintenance Report (Site Review 12/30/13) The following is a brief maintenance status report for the Forest Lakes Phase 1 areas: • Significant weed infestation in the primary entry median, especially along entire Pine Ridge tip and south east end and along east back of curb. Southeast tip of main median has large brown patches. (Irrigation? Needs a solution) • Entry medians and directory sign plant beds need to be remulched. • Directory sign needs to be pressure washed. Cap rock boulders also. (Who handles this ?) • Trim suckers off Cassias at Camelia Lane • Trim lower sucker growth and branches from Yellow Elder between Gardenia and Fig • Remove burlap from Sabal Palms in the Gardenia culdesac median and trim suckers on Crepe Myrtles. • Trim Cassia suckers between Ivygate and happolo and at Milkwort • Defoliated Floss Silk between Ivygate and Jimpson. Monitor closely and replace if necessary. • Trim low limbs on HK orchids between Narita and Milkwort • Mow Milkwort culdesac island • One recently replaced Jacaranda is stressing between Rose Petal and Salvia. Monitor closely and replace if necessary. • Replace dead Yellow Elder between Salvia and Tuppence • Trim suckers on Quenn Crepe Myrtles between Unica and Tuppence • Trim suckers on Hong Kong Orchids east of Wisteria at end of phase 1. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA 000 -1516 Windham Studio, Inc., Landscape Architecture, LC 26000365 P.O. Boa 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936 Fax: (239) 390 -1937 Email: scoff @windhamstudio.com www.xvindhams tudio. corn Z.Di STATUS REPORT To: Forest Lakes MSTU Committee cc: Darryl Richard, Collier County ATM Jim Carr, ABB Reid Fellows, TR Transportation, Inc. From: Scott Windham Date: December 31, 2013 RE: Forest Lakes MSTU Bond Project F -58 Sidewalk Project Improvements Status Report The following is a brief status report for the Forest Lakes Sidewalk, Lighting and Street Tree Improvement projects: FOREST LAKES PROJECT F -58 UPDATES: PHASE 2and 3 Combined: • Following value engineering efforts, Phase 2 and 3 construction is to begin the firt of January 2014. • Staff is still working on finalizing easement legal descriptions for the last few areas. MAINTENANCE SPECIFICATIONS / MANAGEMENT PLAN: • The maintenance scope for Ph 1, 2 and 3 bidding is being modified per the project scope reductions prior to going to bid. Please email or call me if you have any questions. Thanks, Scott Windham, ASLA Landscape Architect LA 000 -1516 Windham Studio, Inc., Landscape Architecture, LC 26000365 �\ P.O. Boa 1239, Bonita Springs, Florida 34133 Phone: (239) 390 -1936 Fax: (239) 390 -1937 Email: scott @ivindhamstudio.com w-w-w.xvindhamstudio. corn 7-1A