Forest Lakes MSTU Minutes 12/04/2012LAKES
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ROA.DWAY AND
ADVISORY COMMITTEE
3299 East Tamiami Trail Suite 103
NAPLES, FL 34112
December 4, 2012
Minutes
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I. Call to order
Meeting was called to order at 10:02 a.m. by Robert Jones.
A quorum was established.
II. Attendance
Members: Robert Jones, George Fogg, Kenneth Bloom, Kevin McKyton,
Dick Barry
County: Darryl Richard — Project Manager
Other: Scott Windham — Windham Studio, Sue Flynn — Juristaff
I11. Approval of Agenda
Add: Vlll. A. Replacement of Fountain #2
Robert Jones moved to approve the agenda as amended. Second by
Kevin McKyton. Motion carried unanimously, 5 -0.
IV. Approval of Minutes — November 6, 2012
Kenneth Bloom moved to approve the November 6, 2012 minutes as
presented. Second by Dick Barry. Motion carried unanimously, 5 -0.
V. Transportation Services Report
A. Budget Report
Darryl Richard distributed and reviewed the Fund 159 - Forest Lakes
MSTU Report dated December 4, 2012. (See attached)
■ Ad Valorem Tax Collected $16,913.02
• Operating Expense Available $111,494.71
■ Reserves $1,166,000.00
■ Capital Outlay Available $1,012,053.50
■ Open Purchase Orders $125,756.27
■ Paid Purchase Orders $62,689.03
George Fogg asked if the Reserves could be used for the Capital Outlay.
Staff distributed and reviewed the Forest Lakes MSTU, Series 2007 —
Limited General Obligation Bond Amortization Table provided by the
Budget Office.
• January 1, 2013 Fiscal Year Debt Service - $558,400
• January 1, 2013 Revenue Annual Ad Valorem - $519,103
• Short fall of $195,000 each year if property values do not go up
• Reserves should be used to used on Debt Service
Kenneth Bloom asked how much money and what funds were used for
on the completed projects including change orders for the Committee to
have a better understanding.
Kenneth Bloom moved to approve the Budget Report Second by
Kevin Mckyton. Motion carried unanimously, 5 -0.
B. Project Manager Report — Addressed under Vl.
VI. Landscape Architect's Report — Windham Studio (WSI)
A. Phases 1 -3 Maintenance Specifications
Scott Windham distributed the Forest Lakes MSTU Bond Project F -58
Sidewalk Project Improvements Status Report dated December 4, 2012
and a Bid Tabulation for Forest Lakes MSTU Sidewalk, Lighting and
Landscape Beautification Project. (See attached)
He reported:
• Phase II construction bids were analyzed and it was determined the
project should be re -bid with reduced scope to meet capital
improvement budget criteria.
• Line item analysis speaking points to Staff to discuss possible
reductions from low bidder.
• Phase III prepared the preliminary costs for Turn Lane and Street
Lighting - $569,122.50. (See attached)
He distributed the following reports:
• Landscape Component Breakdown
• Phase II Original Opinion of Probable Cost dated October 12, 2012.
• Phase III - 30% Opinion of Probable Cost Summary dated
November 15, 2012.
He summarized costs for Phase II and Phase III as follows:
Phase 11- $910,882 includes:
➢ Sidewalk
➢ Woodshire parking modifications
➢ Street lights along the sidewalk
➢ Repairing the Turtle lake irrigation, planting and non - irrigated
street tree.
➢ Extending the irrigation
➢ Landscape furnishings
➢ Estimate of general costs
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Phase 111- $148,122 includes:
➢ Turn Lane planting and irrigation
➢ Mobilization Fee
➢ Flag Pole Project
Phase II and III Total - $1,055,500
Dick Barry read a statement he prepared aloud. "Over the past few years
1 have seen contracts awarded by the MSTU, only to have the contractors
come back for more money because of unforeseen complications. 1 have
questioned these extra expenses and been told by the MSTU Staff and
some Board Members that this is usual practice or no contractors would
bid on Collier County projects. After learning there is a money shortage
for the remaining phases of our project, 1 feel the $692, 000 bid for
landscaping to be excessive and unnecessary. There are already 25
large trees in place that will not interfere with the sidewalk and also many
plantings by the road that the sidewalk can go behind. There are also 9
driveways and streets in this short span. The area is already irrigated and
looks like it needs no improvements other than the sidewalk and lighting."
George Fogg noted the $692,000 cost was stated incorrectly.
Dick Barry motioned to re- submit bids to the contractors for just the
sidewalk with lighting and repair /replacement of grass damaged by
the construction. Second by Kenneth Bloom.
Discussion was ensued on oversight costs versus Consultant time versus
General Contractor versus Staff time and possible savings. Staff noted
the oversight would still be a factor. WSI recommended having a general
contractor manage the project.
Kenneth Bloom moved to add Phase -3 Turn Lane as alternate.
Dick Barry agreed to modify the original motion to add "Phase -3 turn
lane as an alternate." Second by Kenneth Bloom.
Discussion continued on costs and adding alternates and having the
alternates bid separately.
George Fogg moved to add "Woodshire landscaping as an alternate"
to the original motion.
Dick Barry agreed to amend motion to include "Woodshire
landscaping as an alternate" to the original motion. Second by
Kenneth Bloom. Motion carried unanimously, 5 -0.
It was noted the Third Lane Project has been approved by Traffic
Operations.
VII. Old Business - None
VIII. New Business
A. Replacement of Fountain #2
Darryl Richard distributed a quote received from Horvath Lake Fountains
in the amount of $5,500 to replace Fountain #2 for the Advisory
Committee approval.
Kenneth Bloom moved to approve quote received from Horvath Lake
Fountains to replace Fountain #2 in the amount of $5,500. Second by
George Fogg. Motion carried unanimously, 5 -0.
IX. Public Comments
Public Speakers
George Fries
Charlie Stipers
Harold Bergdoll
It was requested Staff investigate "sight lines" and the entrance to Forest
Lakes.
There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 11:50 A.M.
Forest Lakes Roadway and Drainage
MSTU Advisory Committee
— "� AIA�
Robert Jones, Chai n an
These minutes approved by the Committee on
as presented or amended
meeting is January 8, 2013 at 10:00 a.m.
Forest Lakes Condo Association Clubhouse,
1058 Forest Lakes Drive
Naples, FL 34105
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