Forest Lakes MSTU Minutes 11/06/2012FOREST ROAI3 AY AND DRAINAGE M.S.Z'.U.
LAKES ADVISORY COMMITTEE
3299 East Tamiami Trail Suite 103
NAPLES, FL 34112
November 6, 2012
Minutes
I. Call to order
Meeting was called to order at 10:13 a.m. by Robert Jones.
A quorum was established.
II. Attendance
Members: Robert Jones, George Fogg, Kenneth Bloom, Kevin McKyton,
Dick Barry
County: Darryl Richard — Project Manager, Michelle Arnold — Director ATM
Other: Scott Windham — Windham Studio, Ginny Kendall — Juristaff
III. Approval of Agenda
Add: V. B. i. Review Bid Results
Kenneth Bloom moved to approve the agenda as amended. Second by
Dick Barry. Motion carried unanimously, 5 -0.
IV. Approval of Minutes — October 2, 2012
Kenneth Bloom moved to approve the October 2, 2012 minutes as
presented. Second by Dick Barry. Motion carried unanimously, 5 -0.
V. Transportation Services Report
A. Budget Report
Darryl Richard distributed and reviewed the Fund 159 - Forest Lakes
MSTU Report dated November 6, 2012. (See attached)
■ Ad Valorem Tax Available $149,900
■ Operating Expense Available $173,500
■ Capital Outlay Available $ 1,056,903.50
■ Reserves $1,166,000
■ Open Purchase Orders $62,983.26
■ Paid Purchase Orders $52,049.64
The Advisory Committee recommended Staff review project cost changes
with Scott Windham on the capital improvement line items and
maintenance responsibilities to get some idea on what funds are left to do
the project.
Michelle Arnold noted she will request the Budget Department to provide,
what Forest Lakes Bond obligations are and payments toward the Bond
for the Advisory Board to review.
B. Project Manager Report
L Review Bid Results
Darryl Richard distributed and reviewed the Bid Tabulation on Phase
2 Construction Bids for Forest Lakes MSTU Sidewalk, Lighting and
Landscape as follows: (See attached)
■ Brooks & Fruend - $1,462,410.54
■ Owens - Ames - Kimbell - $1,516,470.30
■ Wright Construction - $1,528,374.67
■ Stultz - $1,552,020.67
■ Bonness - $1,649,360.90
It was noted Phase 2 is currently over budget by $400,000.
Staff suggested the Advisory Committee compare the costs for line
items received by all bidders due to the many differences between
bidders.
Kenneth Bloom moved to re- negotiate with the low bidder until we
have the final numbers straitened out and delay the approval of
Phase 2 until the Committee gets a determination of cost for
Phase 3. Second by Kevin McKyton. Motion carried
unanimously, 5 -0.
The Advisory Committee recommended Staff review budget
constraints and negotiates line items with the low bidder; that are
higher than other bids submitted.
VI. Landscape Architect's Report — Windham Studio (WSI)
A. Phases 1 -3 Maintenance Specifications
Scott Windham distributed and reviewed the Forest Lakes MSTU Bond
Project F -58 Sidewalk Project Improvements Status Report dated
November 5, 2012 as follows: (See attached) He reported
WSI submitted a preliminary draft of the Phase 1 and 2 Maintenance
Specifications. After Staff reviews the specifications; WSI will prepare the
Management Plan for Phase 1 and 2.
Kenneth Bloom expressed concern on the maintenance work not being
performed by Commercial Land. He asked whether Commercial Land is
following water restrictions.
Staff will investigate that Commercial Land is following water restrictions
and maintenance issues.
B. Mail Box Recommendations
Scott Windham prepared a typical mailbox standard for Forest Lakes
Community which can be used by the single family homeowners and the
Home Owner Association. (See attached)
The mailbox standard provided is not mandatory and will be used if
homeowners ask for a recommendation.
It was noted the manufacturer does not make a smooth mailbox pole.
George Fogg moved to accept the (mailbox) recommendation
(Sternberg) for the community home owners to use if they wish to
buy. Second by Kenneth Bloom. Motion carried unanimously, 5 -0.
C. 3 -Flags with Lighting Design
Scott Windham distributed and reviewed a flag pole concept for the main
entrance directory sign area and the Woodshire Lane directory sign area
as requested by the committee. (See attached)
Scott Windham will provide specifications and costs for further
consideration at the next meeting.
George Fogg moved to precede on the 2 flag areas (Main Entrance
and Woodshire Lane) as shown and to direct Staff to get estimate of
costs. Second by Kenneth Bloom. Motion carried unanimously, 5 -0.
The next meeting will be held on December 4, 2012.
Due to the January 1 meeting falling on New Year's Day; the meeting will be
moved to January 8, 2013.
Dick Barry asked the Staff if a development payment made by Quail Run for
a sidewalk.
Staff will research a payment by Quail Run for the sidewalk permit made in
the amount of $36,000 in lieu of sidewalk installation.
VII. Old Business - None
VIII. New Business - None
IX. Public Comments
Public Speaker
Charles Hugus voiced concern regarding the installation of the pole lights
shining into houses.
Scott Windham responded the lights illuminate straight down.
The Advisory Committee recommended Charles Hugus converse with his
Association Board and come back to the MSTU to see what they want; bring
back suggestions at the December 4, 2012 meeting.
It was noted Darryl Richard and George Fogg will meet to review line items
and costs on items to negotiate with low bidder.
Kenneth Bloom moved to adjourn the meeting at 11 :55 AM. Second by
Dick Barry. Motion carried unanimously, 5 -0.
There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 11:55 A.M.
Forest Lakes Roadway and Drainage
MSTU Advisory Committee
Robert Jones, Chairm n
These minutes approved by the Committee on as presented_ = or amended
Next meeting is December 4, 2012 at 10:00 a.m.
Forest Lakes Condo Association Clubhouse,
1058 Forest Lakes Drive
Naples, FL 34105
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