Forest Lakes MSTU Minutes 10/02/2012 FOREST ROAM\ AV AND DRAINAGE \i.S.T.l
LAKES ADVISORY COMMITTEE r�(' j "� 17 ti },
3299 East Tamiami Trail Suite 103
NAPLES,FL 34112
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I. Call to order
Meeting was called to order at 10:08 a.m. by Robert Jones.
A quorum was established.
II. Attendance
Members: Robert Jones, George Fogg (Excused), Kenneth Bloom, Kevin
McKyton (Absent), Dick Barry
County: Darryl Richard — Project Manager, Michelle Arnold — Director ATM
Other: Scott Windham —Windham Studio, Sue Flynn —Juristaff
Ill. Approval of Agenda
Kenneth Bloom moved to approve the agenda as presented. Second by
Dick Barry. Motion carried unanimously, 3-0.
IV. Approval of Minutes — September 4, 2012
Kenneth Bloom moved to approve the September 4, 2012 minutes as
presented. Second by Dick Barry. Motion carried unanimously, 3-0.
V. Transportation Services Report
A. Budget Report
Darryl Richard distributed the Fund 159 - Forest Lakes MSTU Report
dated October 2, 2012. (See attached) He reported October 1 started the
Misc. Corres: new fiscal year budget:
• Ad Valorem Tax $149,000
Date: i-f �q t
• Operating Expense $173,500
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Item#:I Capital Outlay $ 1,071,900
Copies to Staff provided a report on Sources and Uses of Funds— Series 2007
Forest Lakes Bond Issue showing the Available Bond Process balance of
$1,071,909. (See attached)
Darryl Richard noted the Budget Department requested the MSTU
track expenditures on the improvement to add the right turn lane
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separately. The right hand turn lane was not included in the original plan.
Staff indicated this would not be an issue. The MSTU has $1,166,000 in
Available Reserves.
B. Project Manager Report—Addressed under VI.
VI. Landscape Architect's Report—Windham Studio (WSI)
A. Scott Windham distributed and reviewed the Forest Lakes MSTU Bond
Project F-58 Sidewalk Project Improvements Status Report dated October
1, 2012 as follows: (See attached)
Phase 2
• Is still out to bid and detailed question and answer coordination is
ongoing.
• Bid deadline date was extended to October 18, 2012 due to revisions
made to the bid tabulation.
Kenneth Bloom confirmed the estimated time table as:
• October 18 — Final Bid Due
• November 7 —Advisory Committee Bid Approval
• December— BCC Approves Advisory Bid Selection
• January/ February 2013 — Start Project (approximately 6 months)
• July 2013 — Phase 2 Completed
• August 2013 — Phase 3 Completed
He recommended the Phase 3 front entry improvements be made during
the same time as Phase 2.
It was noted a ROW Permit is required for right turn lane.
Staff will meet with the engineers on red line revisions to get their
approval. When revisions are approved; Staff will obtain easements from
property owners.
Phase 3
• TRT has submitted preliminary plans for review to WSI.
• WSI and ABB to meet with Darryl Richard and Traffic Staff to discuss
the MSTU Committee preferred conceptual design.
Dick Barry questioned why Option 1 was turned down.
Kenneth Bloom explained why the Committee did not choose Option 1
and stated the Committee chose to incorporate the best of Option 1 and
2.
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Staff distributed and reviewed a revised proposal from Windham Studios
for Forest Lakes Sidewalk (New Work Order Request) Maintenance
Specifications Consultant dated October 1, 2012 in the amount of
$17,760. (See attached)
Darryl Richard explained the proposal was submitted because the
original work order contain the same services expired on September 29,
2012. He said the proposal will pick up where the original left off to finish
the scope of services and to provide continued maintenance consultation
services for the remaining six months of the year following the Phase 2
landscape project installation. He provided a Scope Breakdown and Fee
Matrix dated October 1, 2012. (See attached)
Kenneth Bloom moved to approve Windham Studios'revised
proposal for Forest Lakes Sidewalks, new work order request for
Maintenance Specification Consultation not to exceed$18,000.
Second by Dick Barry. Motion carried unanimously, 3-0.
Staff distributed and reviewed a proposal from Windham Studios for
Forest Lakes Drive and Quail Run Boulevard Street Lighting, Main Entry
East Exit Turn Lane and Cul-de-sac Miscellaneous Services dated
October 1, 2012 in the amount of$44,850. (See attached)
He said the proposal will pick up where the original left off to finish the
scope of services and a provision to provide miscellaneous design
services for the cul-de-sacs for any outstanding resident requests as
directed by the MSTU Committee at the September 4, 2012 meeting.
Kenneth Bloom moved to approve the new proposal for Forest Lakes
Sidewalk, New work order request, Forest Lakes Drive and Quail Run
Boulevard Street Lighting, Main Entry East Exit Turn Lane and Cul-
de-sac Miscellaneous Services for Windham Studios not to exceed
$45,000. Second by Dick Barry.
Scott Windham summarized the proposal reflects 30% of plans and
30% of the street light project has been completed. It reflects the
remaining 70% of services and coordination, planting design with irrigation
with cul-de-sac loose ends.
Motion carried unanimously, 3-0.
Scott Windham gave a brief summary on Maintenance Specifications and
the Management Plan. He plans to coordinate with George Fogg on the
hybrid plan.
B. Mail Box Recommendations
It was decided Scott Windham will provide recommendations for the
community at the next scheduled meeting.
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C. 3-Flags with Lighting Design
Staff distributed a red line concept plan on Forest Lakes Boulevard
Northbound Turn Lane Construction Plans provided by James A. Carr,
P.E. (See attached)
It was suggested the flags be installed to the west of the directory sign.
Scott Windham suggested tying into landscape lighting.
Kenneth Bloom requested a design plan with costs be submitted to
Advisory Committee for further consideration. He suggested Staff include
additional funds in the budget for flag replacements.
Staff will research the possibility of having a small contractor or a signage
firm does the installation to keep costs down.
VII. Old Business — None
VIII. New Business— None
IX. Public Comments - None
Kenneth Bloom moved to adjourn the meeting at 11:25 AM. Second by
Dick Barry. Motion carried unanimously, 3-0.
There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 11:25 A.M.
Forest Lakes Roadway and Drainage
MSTU Advisory Committee
Robert Jones, Cha Man
These minutes approved by the Committee on /1- /
as presented "/ or amended
Next meeting is November 6, 2012 at 10:00 a.m.
Forest Lakes Condo Association Clubhouse,
1058 Forest Lakes Drive
Naples, FL 34105
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