Forest Lakes MSTU Minutes 08/08/2012a
August 8, 2012
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L Call to order Colette _ c�-
Meeting was called to order at 10:11 a.m. by Robert Jones.
A quorum was established.
II. Attendance
Members: Robert Jones, George Fogg, Dick Barry (Excused), Kenneth
Bloom, Kevin McKyton
County: Darryl Richard — Project Manager, Gloria Herrera — Budget Analyst
Other: Scott Windham — Windham Studio, Sue Flynn — Juristaff
III. Approval of Agenda
Add: Vlll. A. Meeting Location
Vlll. B. Clubhouse Flag
Change: Next meeting date from August 8, 2012 to September 12,
2012.
George Fogg moved to approve the agenda as amended. Second by
Kenneth Bloom. Motion carried unanimously 4 -0.
IV. Approval of Minutes — June 13, 2012
George Fogg moved to approve the June 13, 2012 minutes as
submitted. Second by Kenneth Bloom. Motion carried unanimously
4 -0.
V. Transportation Services Report
A. Budget Report — Gloria Herrera reviewed the following: (See attached)
• Outstanding Ad Valorem Tax $145,999.15
• Available Operating Expense $137,049.90
B. Project Manager Report — Darryl Richard — Addressed under Vl.
VI. Landscape Architect's Report — Windham Studio (WSI)
Scott Windham distributed and reviewed the Forest LasSta�i�s�ort
Dated August 8, 2012 as follows: (See attached)
Item $: 1LaZ 2W %a
copies to:
o Phase I — Project Completion Status
- Walk Through on July 26 generated a minor punch list.
- Final Walk Through is scheduled for August 10.
Scott Windham complimented 313's and all Contractors involved on a
job well done and he noted it was a pleasure to work with everyone.
o Phase 2
100% Construction Drawings and Bid Documents were
submitted to Staff on July 23 for final review and
preparation to put out to bid. (See attached)
Extensive revisions were completed to accommodate the
redline review comments provided by George Fogg.
WSI provided and reviewed a request for additional funds for Redline Review
Revisions and Services During Construction including reimbursable expenses
in the amount of $41,159.
George Fogg moved to approval on the issue of additional fee request
that will be included in the Change Order that is currently being
processed. Second by Kenneth Bloom.
Kenneth Bloom suggested utilizing Engineer Fees and Other Contractual
Service funds to cover the change order request so Engineer Fees does not
go negative.
George Fogg suggested placing the Community names in alphabetic order
on the signage to be installed at the southwest corner of Forest Lakes and
Woodshire.
Motion was amended to read. "not to exceed $42,000." Second by
Kenneth Bloom. Motion carried unanimously 4 -0.
o Phase 3
ABB has completed a cad topographic survey of Forest
Lakes Drive and Quail Run Boulevard which included the
Pine Ridge intersection.
TRT will begin the street lighting design project.
ABB will continue on turn lane design development and
sidewalk connection. Conceptual Drawing Strategy for
Staff and Transportation review in mid September.
The Advisory Committee requested WIS have the Conceptual Drawings
available for the next Forest Lakes MSTU meeting scheduled for September
12.
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o Maintenance Specifications /Management Plan
- Commercial Land will maintain Phase 1 project area per
contract.
- Final maintenance specifications and management plan
for Phase 1 and 2 will be coordinated with George Fogg
and is scheduled to be completed by the end of August.
WSI provided the Forest Lakes Sidewalk, F -58 — 100% Opinion of Probable
Cost Summary dated July 23, 2012 showing a net increase of $153,234.34
and Bid Schedule — Sidewalk Lighting Phase ll. (See attached)
Kenneth Bloom expressed concern when Phase 2 and 3 are completed,
adjustments to maintenance will be necessary FY 2013 — 14 and the mileage
rate may need to be raised if property values do not go up.
Discussion was made on uncollected ad valorem taxes and creating a budget
to maintain the property.
Darryl Richard responded Staff is evaluating that maintenance issue. I was
noted a State Roll Back Mandate has been in effect since 2007. Mileage rate
is currently at 4. A referendum would need to be approved prior to raising
any mileage rates. Property values may also go up and provide additional
revenue required.
Staff stated Phase 3 should have minimal maintenance. Costs could be cut if
the County purchased the lighting poles for the Woodshire Lighting project
directly from distributor.
Kenneth Bloom moved to give pre- approval the County to purchase 88
poles for Phase 2 and not exceed $300,000. Second by Kevin McKyton.
Motion carried unanimously 4-0.
Discussion was made on the project status for Phase 2 & 3 and it was
decided the Bid Tabulation by October meeting. It was decided to hold a
special meeting when bids come in. Phase 2 & 3 was estimated to be
complete within 8- months.
VII. Old Business — None
VIII. New Business
A. Meeting Location
It was noted Staff working with MSTUs, under the reorganization
will fall under Public Services and will be moving to the County
Government Center this month.
Staff reported speaking with Lee Dickson regarding utilizing a meeting
room at Turtle Lakes Clubhouse. This location is not confirmed.
A consensus was formed to hold meetings at the Turtle Lakes Clubhouse
if available. Staff will confirm if any fees are required.
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B. Clubhouse Flag
Robert Jones expressed concern the flag has never been taken down or
flown at half -staff and has never been illuminated. He suggested the
MSTU take over maintaining the flag.
The issue will be discussed at the next meeting.
IX. Public Comments — None
There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 11:30 A.M.
Forest Lakes Roadway and Drainage
MSTU Advisory Committee
Robert Jones, Chair an
These minutes approved by the Committee on
as presented or amendedd_
q -CA ,Iz
Next meeting is September 12, 2012 at
Growth Management
Horseshoe .
Naples, FL 34104
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& Maintenance