Forest Lakes MSTU Minutes 08/10/2011
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FOREST
LAKES
ROADW A Y AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
2885 HORSESHOE DRIVE SOUTH
NAPLES, FL 34104
August 10,2011
Minutes
I. Call to order
Meeting was called to order at 10:02 a.m. by George Fogg.
A quorum was established.
II. Attendance
Members: Robert Jones (Excused), George Fogg, Dick Barry (Excused),
Kevin McKyton, Kenneth Bloom
County: Darryl Richard-Project Manager, Gloria Herrera-Budget Analyst,
Michelle Arnold-Director A TM
Other: Scott Windham-Windham Studio, E. A. Carroll-Public, Ruth Prior-
Public, Darlene Lafferty-Juristaff
III. Approval of Agenda
Add: V. A. Recommendation to Award Bid
All Subsequent Agenda Items were renumbered.
Kenneth Bloom moved to approve the agenda as amended. Second
by Kevin McKyton. Motion carried unanimously 3-0.
IV. Approval of Minutes - July 13, 2011
Kenneth Bloom moved to approve the minutes of July 13, 2011 as
submitted. Second by Kevin McKyton. Motion carried unanimously
3-0.
V. Transportation Services
A. Recommendation to Award Bid
Darryl Richard reviewed ITB 11-5737 Bid Tabulation: (See attached)
o Bids were received from (4) Contractors
- 3-Rs Equipment was the lowest Bidder $881,255.50
Discussion took place on 3-Rs Equipment Inc. credentials and work
experience.
Staff reported the following information on 3-Rs Equipment Inc.:
o The Company is a local Contractor
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o Excellent references were submitted
o The Companies work experience included a joint Project on the
Water Side Shops
I nconsistencies between the Bids and the process to issue Contractor
Change Orders were discussed.
Staff clarified the following for Change Orders:
o 20% is the acceptable BCC standard for Change Orders
o Adequate justification is required to issue a Change Order for
unforeseen items
After discussion it was determined that the Bid by 3-Rs Equipment Inc.
is comparable with Windham Studio original estimate of $843,592.00
without contingencies for the (F-58) Sidewalk Project.
Individual Bid Line Items were reviewed by the Committee.
It was concluded that Alternate NO.4 (6" thick walk) is not required.
George Fogg moved to delete Alternate No.4 from the Bid.
Second by Kevin McKyton. Motion carried unanimously 3-0.
Review continued on Bid Line Items.
George Fogg noted the Committee previously determined the cost to
repair potential sidewalk damage was less than the Root Barrier
installation cost.
George Fogg moved to delete Alternate No.8 from the Bid.
Second by Kevin McKyton.
Discussion continued on Alternate NO.8 Root Barrier.
Scott Windham deemed installing a Root Barrier was a preventative
measure and a long term benefit.
After discussion the motion to delete Alternate No. 8 from the Bid was
withdrawn.
The revised Bid Estimate is $841,492.40 with the removal of Alternate
NO.4 (3-Rs Equipment Inc.)
George Fogg moved to recommend to the Bee to approve the
MSTU's Sidewalks, Lighting, and Planting (Bid) in the amount of
$841,492.40 by 3-Rs Equipment, Inc. Second by Kenneth Bloom.
Motion carried unanimously 3-0.
B. Budget Report - Gloria Herrera
Gloria Herrera reviewed the following information: (See attached)
o Total Available Budget $3,941,661.08
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c. Project Manager Report - Darryl Richard
Darryl Richard presented (2) Quotes to the Committee:
o CLM - $1,730.00 to install the Hedge Line requested by Turtle
Lakes
Discussion took place on the CLM Quote to install the Hedge.
The Committee concluded installing landscaping for the
Condominiums is outside the MSTU purpose and would set
precedence.
Kevin McKyton moved for the MSTU to abstain from installing the
Hedge. Second by George Fogg. Motion carried unanimously 3-0.
o Aquagenix - $233.00 for Fountain Maintenance
- Secure the Fountains to prevent them from tipping over
(due to changes in the water level)
VI. Landscape Architect Report - Windham Studio
Scott Windham reviewed the Status Report: (See attached)
Forest Lakes (F-58) Sidewalk Proiect & (F-60) CuI de sac Improvements
o Review of Utilities is ongoing
o Revised Plans will be submitted to Staff prior to the September
meeting
Darryl Richard perceived the Project will be under construction in
November 2011.
Scott Windham suggested incorporating the Signage into Phase II
Project as an Alternate.
After discussion the Committee concurred with including the Signage in
Phase II as an Alternate.
Kenneth Bloom moved to install Signage (as an Alternate) during
Phase II. Second by Kevin McKyton. Motion carried 3-0.
George Fogg stated the Emerald Greens Board requested a copy of the
Sign Standards Specifications (and cost estimate.)
Staff responded that the documents will be provided to the Emerald
Greens Board. (Staff Action Item)
Kenneth Bloom announced he will not be present at the September
meeting.
VII. Old Business - None
VIII. New Business - None
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IX. Public Comments
E.A. Carroll inquired if the County is responsible to direct Naples Bath and
Tennis to perform a cleanup of the fence area to remove litter.
Staff replied that Code Enforcement will be advised. (Staff Action Item)
Discussion took place on pedestrian safety and installing a chain link
fence at the shortcut to the shopping center.
Staff reiterated previous responses regarding the shortcut to the Shopping
Center:
o The County Attorney opinion was for the MSTU to avoid taking
action
o The Developer was unresponsive on addressing pedestrian
circulation into the Shopping Center from the shortcut
o Noted that the Sidewalk Project provides connectivity at Pine
Ridge Road for pedestrians to safely transit to the shopping
Center in lieu of the shortcut
After discussion it was concluded without the assistance of the Shopping
Center Developer that the MSTU has met their responsibility and installing
a fence would potentially create a safety and liability issue for the MSTU.
There being no further business to come before the Committee, the
meeting was adjourned by the Vice Chairman at 11 :37 a.m.
Forest Lakes Roadway and Drainage
MSTU Advisory Committee
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George Fogg, Vice ~h
These minutes approved by the Committee on q - /l{. JI J
as presented or amended )<.
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Next meeting is September 14, 2011 at 10:00 a.m.
Growth Management Division - Construction & Maintenance
2885 Horseshoe Drive South
Naples, FL 34104
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