12/20/2013 AgendaPort of the Islands Community Improvement District
Board of Supervisors . ft-" #43
Norine Dillon, Chairperson Calvin Teague, DistriGlN�otg
Theodor Bissell, Vice Chairman Danilk 'ct CounsglN
Richard Ziko, Assistant Secretary Ronald Benson, DI t cA*62Qe
Dale Lambert, Assistant Secretary CLQ K
Joel Anthony (Tony) Davis, Assistant Secretary OF. COURTS
Regular Meeting Agenda R y�
Friday, December 20, 2013 — 10:00 a.m.
1. Call to Order and Roll Call
2. Approval of the Minutes of the October 18, 2013 Meeting
3. Public Comment on Agenda Items
4. Old Business
A. Review of Landscape Maintenance Performance
B. Update on Landscape Master Planning
5. New Business
A. Discussion of Picayune Strand Restoration Project — Manatee Mitigation
6. District Manager's Report
A. Approval of the November 30, 2013 Financial Statements and Check Register
B. Consideration of Resolution 2014 -2 Amending the General Fund Budget
7. Field Manager's Report
A. Discussion of December 2013 Operations Report
8. Attorney's Report
A. Update on North Hotel Foreclosure Proceedings
B. Update on Liquidated Damages from Xlyem Water Solutions USA
(ITT Technologies)
9. Engineer's Report
10. Supervisors' Requests
11. Public Comment Period
12. Adjournment
The next meeting is scheduled for Friday, January 17, 2014, at 10:00 a.m.
District Office:
Severn Trent Services, Inc.
5911 Country Lakes Drive
Fort Myers, Florida 33905
239 - 245 -7118
http: / /poicid.conV
Meeting Location:
Orchid Cove Clubhouse
25005 Peacock Lane
Naples, Florida 34114
239- 430 -0806
Naples Daily News
Naples, FL 34110
Affidavit of Publication
Naples Daily News
-------------------------------------------- +------------------ - - - - --
PORT OF THE ISLANDS
210 N C]NIVERSITY DR #702
CORAL SPRINGS FL 33071
REFERENCE: 010948
59729559 NOTICE OF MEETI:
State of Florida
County of Collier
Before the undersigned authority, p
appeared Robin Calabrese, who on oath
she serves as the Advertising Directo
Naples Daily News, a daily newspaper
Naples, in Collier County, Florida:
attached copy of advertising was publ
newspaper on dates listed.
Affiant further says that the said
News is a newspaper published at Napl
Collier County, Florida, and that the
newspaper has heretofore been continu
published in said Collier County, Flo
day and has been entered as second cl
matter at the post office in Naples,
Collier County, Florida, for a period
next preceding the first publication
attached copy of advertisement; and a
further says that he has neither paid
promised any person, firm or corporat
discount, rebate, commission or refun
purpose of securing this advertisemen
publication in the said newspaper.
PUBLIS'LlIED -N 10,11"D-1
AD SPACE: 66 LINE
FILED ON: 10/04/13
Signature of Affiant
Sworn to and Subscribed Dkfore
Personally known by me
------- . -------------------------- .- __ - - - - --
day of ��' uY 20
MY COMMISSION # EE 851758
EXPIRES: Nmember 28, 2014
Bonded Thru R herd insurance Agency
Swade, Janice
From: Teague, Cal
Sent: Thursday, December 26, 2013 9:20 PM
To: Swade, Janice
Subject: FW: December notes
FYI
From: Info [mailto:info @sotolawn.com]
Sent: Friday, December 20, 2013 9:43 AM
To: Teague, Cal; rcziko @embargmail.com; dillonpoi @embarqmail.com; Edge, Robert; dalelambert@embargmail.com;
tbisell @embargmail.com; anthony @jadavis.com
Subject: December notes
Good Morning. Walk through was with Robert Soto and Norine Dillon.
• Looked at property in general, all common areas were treated for ant mounds.
• During irrigation inspection of property, we found there is not power for the timer at Newport
Drive.
• C and S replaced a stuck valve on 41 median.
• We're trimming now, to start mulching at beginning of year.
• Overall, property is looking better...
Thank you. Wishing you all Happy, Happy Holidays with all your loved ones.
Claire Campbell
1
DECEMBER 20, 2013
PORT OF THE ISLANDS COMMUNITY rWROVEMEN'I DISTRICT
MEETING
SIGN UPDATE
NEWPORT DRIVE
IT MAY BE POSSIBLE TO HAVE A YELLOW WARNING SIGN.
Figure 2.374L Advance Strut Name P"n on
labrsection Waming Sign
QUALIFIERS:
NO NIGHT STREET LIGHTING
COUNT OF NUMBER OF CARS IN & OUT. MATT WEAVER, FL. DEPARTMENT OF
TRANSPORTATION TO GET WITH COLLIER COUNTY TO SEE IF THEY HAVE ONE.
CRASH HISTORY
MATT HAS NOT FINISHED HIS REVIEW FOR THE SIGN. HE WILL GET BACK WITH
ME IN THE NEXT WEEK OR TWO.
GREEN NEWPORT DRIVE SIGN
SIGN LIKE CAYS & UNION IS SPECIFICALLY FOR SIGNALS.
I WILL CALL COLLIER COUNTY AND ASK TO UPGRADE STREET NAME SIGN.
OURS IS 6 ". WILL ASK ABOUT UPGRADING TO 8 ".
PORT OF THE ISLANDS SIGN
LOCATION NEEDS TO BE ON OFFICIAL FLORIDA TRANSPORTATION MAP. POI IS
NOT. I WILL CALL COUNTY TO SEE IF WE QUALIFY ACCORDING TO CHAPTER 14-
51.
PAGE 1
DECEMBER 20, 2013
PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT
MEETING
LANDSCAPE UPDATE
CHERYL AND I FOCUSED ON THE 3 ENTRANCES AND CENTER DIVIDES
FLORIDA FRIENDLY NATIVE
LOW MAINTENANCE AND IRRIGATION
ALLEGRO
MET WITH HECTOR DIAZ.
HECTOR WAS VERY INFORMATIVE AS TO WHAT HIS IDEAS WERE: WORK WITH
WHAT IS THERE AND CLEAN IT UP. MOST OF THIS WAS TO BE DONE BY
TRIMMING. REMOVE PLANTS THAT HAVE REACHED THE END OF THEIR LIFE,
TAKE OUT CASSIA TREES BY POI SIGN ON NEWPORT. CAYS DRIVE CENTER
DIVIDE, HE WOULD FILL IN WITH TREES WITH A DOME SHAPE THAT WILL BE
HALF THE HEIGHT OF WHAT IS THERE. HIBISCUS DO NOT BELONG IN NEWPORT
CENTER DIVIDE -TOO SENSITIVE. KEEP PATTERN OF 3 GROUPINGS ON NEWPORT
CENTER DIVIDE. SEAGRAPES ON NEWPORT LOOK TO BE IN A CURVY PATTERN
BUT WILD RIGHT NOW. TRIM PALMS. BY CLEANING EVERYTHING UP AND
SHAPING, YOU WOULD BE ABLE TO SEE WHAT IS THERE AND WHERE THINGS
NEED TO BE FILLED IN. HE ALSO SAW SIGNS OF WHITE FLY.
SPOKE TO HECTOR ON WEDNESDAY. RECEIVED HIS ESTIMATE THIS MORNING. I
WILL DISTRIBUTE AT MEETING TO SUPERVISORS AND STAFF.
DMJA
MET WITH GREG DISERIO.
HE DID NOT SUGGEST IDEAS AS TO WHAT HE WOULD OR COULD DO.
SUBMITTED LANDSCAPE DESIGN SERVICES WHICH CAL SHOULD HAVE SUPPLIED
TO SUPERVISORS. HIS PROPOSAL DID INCLUDE SCOPE OF WORK AND PRICES FOR
4 CATAGORIES.
MAINSCAPE
MET WITH SHANNON AND KELLY.
SHANNON DID NOT GIVE A GREAT NUMBER OF SUGGESTIONS. TRIM PALMS. THE
EVERGREENS IN THE MONUMENT ON CAYS DRIVE SHOULD BE REMOVED. SHE
WAS CONCERNED ABOUT THE IRRIGATION AND SOD. SHE TALKED ABOUT
MAKING THE BED AT MONUMENT ON NEWPORT CURVY INSTEAD OF STRAIGHT
LINE USING ANNUALS. ALSO PLANTING TO HIDE TRAILERS /BOATS IN PARKING
LOT ON WEST SIDE OF NEWPORT.
HER EMAIL RESPONSE TO OUR MEETING WAS NEEDING TO HAVE QUESTIONS
ANSWERED. CAL SHOULD HAVE SUBMITTED HER EMAIL TO SUPERVISORS.
PAGE 2
DECEMBER 20, 2013
PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT
MEETING
LANDSCAPE UPDATE CONTINUED
ENSITE
SPOKE WITH BRIAN SMITH.
RECEIVED EMAIL FROM BRIAN WITH QUESTIONS: BUDGET, ARE WE
SEEKING MULTIPLE PROPOSALS, THEY COULD DONATE 3 OR 4 HOURS TO COME
OUT IF THEY ARE THE SELECTED FIRM TO DO THE WORK. IF LIMITED FUNDS,
COULD WORK WITH SISTER COMPANY TO DO DESIGN WITH INSTALL.
I REPLIED: WE ARE SEEKING OTHER PROPOSALS, ONLY TRYING TO FIND
OUT IF MASTER PLAN FEASIBLE WITH COST BEING MAIN CONSIDERATION. WE
ARE PROBABLY ATTACKING THIS BACKWARDS FROM WHAT HIS BUSINESS
USUALLY DOES.
I CALLED AND EMAILED BRIAN THIS WEEK TO SEE IF THEY ARE STILL
INTERESTED IN THE PROJECT. HE EMAILED BACK: YES AND TO LET HIM KNOW
HOW TODAY'S MEETING WITH SUPERVISORS GOES AS BUDGET IS THE BIGGEST
ISSUE.
BECAUSE OF THE CONTENT OF HIS EMAIL YESTERDAY, I THINK HE EITHER DID
NOT GET OR FORGOT ABOUT MY EMAIL TO HIM ABOUT ONLY A FACT FINDING
MISSION.
GREENSCAPES
INITIALLY SPOKE WITH LINDA RAE NELSON. SHE GAVE ME THE NAME OF
ANDREW EISELE. I PHONED HIM, DISCUSSED PROJECT. HE WOULD NEED $250.
CONSULTATION FEE BEFORE COMING OUT. HE UNDERSTANDS I NEED TO GO TO
THE BOARD FOR OK TO SPEND MONEY. I WAS TO GET BACK TO HIM WITH
DECISION.
RESPECTFULLY SUBMITTED,
- 41", , , �z' Z' 4 6 w c " �'
KATHRYN A. KEHLMEIER
CC: CHERYL COOPER
PAGE 3
Allegro Group Of SW FL, LLC
info @ALLEGROGROUPFL.COM
15275 Collier Blvd 201 -282
Naples, FL 34119
800 -454 -9668
I Name / Address I
P01 CID
Estimate
Date
Estimate #
12/19/2013
14980
Project
Description
Qty
Cost
Total
Arbor Services - recommend trimming of Palms along Union rd
15
35.00
525.00
North
ArborJet Inoculation - recommend inoculating palms against white
15
65.00
975.00
fly and palm weevil along Union rd North
Labor removal of shrubs and debris at the base of palms located
8
55.00
440.00
near 41 and Union rd North
Arbor Services - recommend trimming of Palms along Union rd
35
35.00
1,225.00
south
ArborJet Inoculation - recommend inoculating palms against white
35
65.00
2,275.00
fly and palm weevil along Union rd South
Labor- Maintenance cleanup, reshaping and removal of all weeds
16
55.00
880.00
and new palms growing at the intersection of 41 and Union rd South
this entrance is very neglected.
Arbor Services - recommend trimming of Palms along Newport Drive
0.00
at a rate of $35.00 each count not available
ArborJet Inoculation - recommend inoculating palms against white
0.00
fly and palm weevil along Newport Drive at a rate of $65.00 each
count not available
Labor- Maintenance cleanup, reshaping and removal of all weeds
80
55.00
4,400.00
and new palms growing at the intersection of 41 and Newport Drive,
this entrance is very neglected.
this includes lowering all the seagrapes to a height of almost 12 ",
cleaning the card board palms, oleanders, and also around the sales
office, including the 5 Bougainvillea trees that stand alone.
this is our recommended plan fro these areas as stage t of the
project, once the areas are clean and the shrubs are re shaped, we
will provide and estimate for planting, and pinestraw.
Please reply with your approval promptly.
Total
$1 0,720.00
December 18, 2013
D*A'L
- -- J_ --
DAVID M. JONES, JR. AND ASSOCIATES, INC.
LANDSCAPE ARCHITECTS • SITE PLANNERS
Port of the Islands Community
Attn: Katheryn Ehlmeier
31.4 Newport Drive
Naples, Florida 34114
Email: kehlmeier (&basicisp.net
Copy: tadams @severentrentms.com
Re: .Port of the,I.Mands Community — Landscane Design Services ( #212062)
David M. Jones, Jr. and Associates, Inc. (DMJA) is pleased to make the following proposal to Port of
the Islands Community (Client) to provide Landscape Architectural Services.
I. Proiect Description — Landscape enhancements to the common area roadways within the Port
of the Islands Community in Collier County, FL.
II. Scope of Basic Services —
Landscape Plans- The Client's program includes an "Upscale Landscape" which enhances
the residential entrances and roadways within the community with an emphasis on low
maintenance and Environmental Sustainability. DMJA will prepare landscape - planting
plans in compliance with the Client's program and budget. Landscape plans shall be
developed in the following phases for the three main roads within the community.
Irrigation Plans: The Client's program will require modifications to existing irrigation
systems or development of a new system for selected areas. DMJA will design an
automatic irrigation system for the area of the support facility that will provide all plant
material with suitable levels of supplement water. The system will be designed in
compliance with xeriscape principles and will provide flexibility to allow both plant
establishment, as well as, sustain plant material.
3. Client Meetings: DMJA shall meet with the Client as follows:
• Schematic Design Presentation meeting with the Landscape Committee.
• Design Development Presentation meeting with the Landscape Committee.
• Present final landscape plan to the Port of the [stands Community Board.
'222! (2,21l)
/
ry
Port of the Islands (#213148)
Re: Landscape Architectural Services December 18, 2013
11I. SERVICES SCHEDULE- Services outlined in the scope of services shall be provided as
follows:
Base Map Preparation and Site Analysis - DMJA shall visit the site and provide a site
analysis of the existing conditions of the landscape and irrigation within the limits of
work. Limits of work include three main entrances and roadways within the
community.
Schematic Design Phase - DMJA shall review with the Client, the Client's program,
goals and objectives and the preliminary budget and schedule. Based on a mutually
agreed upon program, schedule and preliminary construction budget, DMJA shall
prepare schematic design documents of the proposed landscape improvements which
will depict the character and scale of the project for the Client's review and approval.
Preliminary estimate of construction cost shall be provided. DMJA shall
• Desir Development Phase - Based upon approval of the Schematic Design and
directed adjustments to the program, schedule and construction budget, DMJA will
refine the plans to incorporate comments and changes for the Client's approval. Design
development documents shall fix and describe the type and sires of materials to be
used and will include any adjustments to the preliminary estimate of construction costs.
Construction Document Phase - Upon Client approval of design development
documents and further adjustments to project scope and quality, program and
construction budget authorized by the Client, DMJA shall prepare construction
documents consisting of drawings and specifications setting forth in detail the
requirements for the construction of the landscape improvements. DMJA will advise
the Client of any adjustments to the previous preliminary estimates of construction cost
indicated by changes or market conditions. Construction documents shall be
implementable in phases in accordance with the Clients program. Construction
documents shall include written specifications for both the landscape and irrigation
improvements. ,
IV. Additional Services: If desired and authorized, DMJA wil ". provide the following additional
services.
]3j4dipg`Negutiatincr Ph4�e - DM.fA, following the Client's approval of the construction
documents and the latest preliminary estimate of construction cost, shall assist the
Client in obtaining bids or negotiated proposals and assist in awarding and preparing
contracts for construction.
CC ^onstruction Administration Phase - DMJA shall serve as a representative of ar d
consult U.) the Client during construction and assis'. in the administration of the contracts
for corlstmction. During construction, Div1JA will crake intermediate site inspections,
as authorised by the Client, to detennine if work i:: being COMpleted in accordance with
he intent of this oifce's drawings and specifications. The Client A -ill be proviced with
written reports.
Port of the Islands ( #213148)
Re: Landscape Architectural Services
December 18, 2013
V. Assumptions -- Electronic drawings of the engineered site plan will be provided by your office
for use as base maps. One point of contact shall be provided for communication with DMJA.
V1. Contract Signature & Acceptance: Client acknowledges that by signing this proposal, they
become financially responsible for payment for the services rendered. If Client is requesting
this proposal on behalf of clients' end user, then client shall provide all end user contact and
billing information with this acceptance, as well as have the end user sign the proposal in
agreement of the proposed fees.
VII. Fees - DMJA will provide the landscape architectural services specified as Basic Services for
the following fees
'Task Fee Authorization
Base Map Preparation and Site Analysis $2,800.00
Schematic Design Phase $3,000.00
Design Development Phase $3,600.00
Construction Document Phase $9,000.00
Additional Services Billed hourly upon services performed.
VIII. General Terms and Conditions - Services performed under this agreement shall be subject to
the General Terms and Conditions on the attached page of this proposal. DMJA has industry
standard insurance coverage as outlined in the attached: i1' additional coverage is required,
associated additional charzes will be added to contract Me and Davable Drior to work
commencement.
We trust this proposal meets with your approval. Acceptance of this proposal constitutes a
contract and authorization to proceed. To initiate our work, please return a signed copy for our files.
Thank you for the opportunity of providing this proposal. We are looking forward to working with
you.
Sincerely,
DAVID M. JONES, JR. AND ASSOCIATES, INC.
!."
Grego rd Y: Diserio, P LA~
Vice- President
NOTE: A RETAINER OF ($1,000.00) IS REQUIRED WITH SIGNED AND EXECUTED
CONTRACT PRIOR TO WORK COMbIENCEMEN'T, WHICH WII.,L. BE APPLIED TO
FINAL. BLIA... ALL INVOICES ARE NET 30.
Authorized Signature Title: Date.
Nam . Typed/Printed: Email: Phone.
Billing Contact. _._ ..._ _. _ Signature: ....._.. ....
_.
Address' city:
Phone: Email:
Teague, Cal
From: Kathryn A. Kehlmeier <kehlmeier @basicisp.net>
Sent: Wednesday, December 18, 2013 4:19 PM
To: Teague, Cal
Cc: CHERYL COOPER
Subject: FW: POI CID
Cal, This is one of the responses I have gotten. Please forward this to the supervisors for Friday's meeting.
I will be emailing you another one from DMJA separately.
Allegro should have something to me by Friday morning.
I will give a brief run down of my thoughts at the meeting.
Please let me know you received both emails.
Thank you.
Kathryn A. Kehlmeier
Home: 239 - 394 -0432
Cell: 214 - 300 -8090
- - - -- Original Message---- -
From: Jessica Shannon fmailto:JShannon @mainscaoe.coml
Sent: Wednesday, December 18, 20131:03 PM
To: Kathryn A. Kehlmeier
Cc: Jessica Shannon; CHERYL COOPER; Kelly Goodwien
Subject: Re: POI CID
Thank you for having both Kelly and l down and giving us the tour. You have an awesome and very unique community.
In regards to to bidding the enhancement work we would need some additional information prior getting involved. Not
knowing the history of the community I do not want to make assumptions.
1. Condition of irrigation system
2. Water quality
3. Priority Areas- which areas are most important 4. Budget - probably would make sense to decide a 3,5, etc. year plan
to achieve community goals S.
Long Term Maintenance Plan- how will new plantings be cared for after installation to ensure long term success.
6. Current maintenance plan- what is going to be done to salvage /maintain current landscape that will remain.
These are a few thoughts I had and we discussed while touring the property.
As I mentioned I so not know the history of the property and this is in no way to discredit or put down anyone.
Please feel free to contact me with any questions.
Jessica Shannon
Mainscape
Account Executive
941 - 306 -8579
jshannon @mainscape.com
> On Dec 15, 2013, at 7:41 AM, "Kathryn A. Kehlmeier"
<kehimeierObasicisp.net> wrote:
> Thank you so very much for coming out and meeting with Cheryl and myself.
I am attaching the files showing the P01 properties. The last page of Union Road has a list of my favorites.
> Looking forward to receiving your summary/suggestions. The next CID
meeting is Friday, December 20.
> Thanks again.
• Kathryn A. Kehlmeier
• Home: 239 - 394 -0432
• Cell: 214 - 300 -8090
• (http:/ /static. avast. com /emails /avast - mall- stamp.png]
• <http: / /www.avast.com />
>
> This email Is free from viruses and malware because avast[
Antivirus <http : / /www.avast.com /> protection is active.
• <Collier Appraisers Union Road_Fav List.pdf> <Collier Appraisers Cays
• Drive.pdf> <Collier Appraiser Newport Drive.pdf>
This email is free from viruses and malware because avast[ Antivirus protection is active.
http://`www.avast.com
December 18, 2013
DA�\__4j
DAVID M. JONES, JR, AND ASSOCIATES, INC.
LANDSCAPE ARCHITECTS • SITE PLANNERS
Port of the Islands Community
Attn: Katheryn Ehlmeier
314 Newport Drive
Naples, Florida 34114
Email: kehimeier rr,basicisp.net
Copy: tadams @severentrentms.com
Re: Port of the Islands Community — Landscave Design Services ( #212062)
David M. Jones, Jr. and Associates, Inc. (DMJA) is pleased to make the following proposal to Port of
the Islands Community (Client) to provide Landscape Architectural Services.
1. Project Description — Landscape enhancements to the common area roadways within the Port
of the Islands Community in Collier County, FL.
II. Scope of Basic Services —
Landscape Plans- The Client's program includes an "Upscale Landscape" which enhances
the residential entrances and roadways within the community with an emphasis on low
maintenance and Environmental Sustainability. DMJA will prepare landscape - planting
plans in compliance with the Client's program and budget. Landscape plans shall be
developed in the following phases for the three main roads within the community.
2. Irrigation Plans: The Client's program will require modifications to existing irrigation
systems or development of a new system for selected areas. DMJA will design an
automatic irrigation system for the area of the support facility that will provide all plant
material with suitable levels of supplement water. The system will be designed in
compliance with xeriscape principles and will provide flexibility to allow both plant
establishment, as well as, sustain plant material.
3. Client Meetings: DMJA shall meet with the Client as follows:
• Schematic Design Presentation meeting with the Landscape Committee.
• Design Development Presentation meeting with the Landscape Committee.
• Present final landscape plan to the Port of the Islands Community Board.
222f N9cGregor Botiloard Pl« m : (219) 337 -5521 i
I'mI MINcrs, Floritltt ri1'MOI 1';n: (239) :1.37 - l M l
LC C000063
Port of the Islands ( #213148)
Re: Landscape Architectural Services December 18, 2013
III. SERVICES SCHEDULE: Services outlined in the scope of services shall be provided as
follows:
Base Map Preparation and Site Analysis — DMJA shall visit the site and provide a site
analysis of the existing conditions of the landscape and irrigation within the limits of
work. Limits of work include three main entrances and roadways within the
community.
Schematic Design Phase - DMJA shall review with the Client, the Client's program,
goals and objectives and the preliminary budget and schedule. Based on a mutually
agreed upon program, schedule and preliminary construction budget, DMJA shall
prepare schematic design documents of the proposed landscape improvements which
will depict the character and scale of the project for the Client's review and approval.
Preliminary estimate of construction cost shall be provided. DMJA shall
• Design Development Phase - Based upon approval of the Schematic Design and
directed adjustments to the program, schedule and construction budget, DMJA will
refine the plans to incorporate comments and changes for the Client's approval. Design
development documents shall fix and describe the type and sizes of materials to be
used and will include any adjustments to the preliminary estimate of construction costs.
Construction Document Phase - Upon Client approval of design development
documents and further adjustments to project scope and quality, program and
construction budget authorized by the Client, DMJA shall prepare construction
documents consisting of drawings and specifications setting forth in detail the
requirements for the construction of the landscape improvements. DMJA will advise
the Client of any adjustments to the previous preliminary estimates of construction cost
indicated by changes or market conditions. Construction documents shall be
implementable in phases in accordance with the Clients program. Construction
documents shall include written specifications for both the landscape and irrigation
improvements.
IV. Additional Services: If desired and authorized, DMJA will provide the following additional
services.
• Bidding/Negotiating Phase - DMJA, following the Client's approval of the construction
documents and the latest preliminary estimate of construction cost, shall assist the
Client in obtaining bids or negotiated proposals and assist in awarding and preparing
contracts for construction.
Construction Administration Phase — DMJA shall serve as a representative of and
consult to the Client during construction and assist in the administration of the contracts
for construction. During construction, DMJA will snake intermediate site inspections,
as authorized by the Client, to detennine if work is being completed in accordance with
the intent of this office's drawings and specifications. The Client will be provided with
written reports.
Page 2 of 4
Port of the Islands ( #213148)
Re: Landscape Architectural Services
December 18, 2013
V. Assumptions — Electronic drawings of the engineered site plan will be provided by your office
for use as base maps. One point of contact shall be provided for communication with DMJA.
VI. Contract Signature & Acceptance: Client acknowledges that by signing this proposal, they
become financially responsible for payment for the services rendered. If Client is requesting
this proposal on behalf of clients' end user, then client shall provide all end user contact and
billing information with this acceptance, as well as have the end user sign the proposal in
agreement of the proposed fees.
VII. Fees - DMJA will provide the landscape architectural services specified as Basic Services for
the following fees
Task Fee Authgriza ion
Base Map Preparation and Site Analysis $2,800.00
Schematic Design Phase $3,000.00
Design Development Phase $3,600.00
Construction Document Phase $9,000.00
Additional Services Billed hourly upon services performed.
VIII. General Terms and Conditions - Services performed under this agreement shall be subject to
the General Terms and Conditions on the attached page of this proposal. DMJA has industry
standaral insurance coveratye,4.Loutlined in they <auachecl,•_ il'additional coveraze is required,
associated additional charges will be added to contract ka and payable pi -ior to work
commencement.
We trust this proposal meets with your approval. Acceptance of this proposal constitutes a
contract and authorization to proceed. To initiate our work, please return a signed copy for our files.
Thank you for the opportunity of providing this proposal. We are looking forward to working with
you.
Sincerely,
DAVID M. JONES, JR. AND ASSOCIATES, INC.
Gregory)
"e,
serio, RLA
Vice - President
NOTE: A RETAINER OF ($1,000.00) IS REQUIRED WITH SIGNED AND EXECUTED
CONTRACT PRIOR TO WORK COMMENCEMENT, WHICH WILL BE APPLIED TO
FINAL BILL. ALL INVOICES ARE NET 30.
Authorized Signature: Title: Date:
Name Typed/Printed: Email: Phone:
Billing Contact: -� e Signature:
Address: City:._ ...... State: _ Zip: --
Phone: Fax: Email:
Page 3 of 4
Port of the Islands (4213148)
Re- Landscape Architectural Services
General Terms and Conditions
December 18, 2013
Client's Responsibility - The Client/Owner shall be responsible for providing all information on programs and schedules, for prompt
review and decisions on work presented, and for surveys, tests and other information not specifically included in the scope of
professional services. The Client/Owner shall be responsible for paying all application and permit fees,
Accuracy of Information - David M. Jones, Jr. and Associates, Inc. shall be entitled to rely upon the accuracy of services, information,
reports and surveys supplied by others.
Ownership of Drawings - All original drawings, tracings plans, sketches and specifications are instruments of service and shall remain
the property of David M. Jones, Jr. and Associates, Inc. The Client/Owner shall retain exclusive -use rights to all drawings.
Hourly Consulting Services - Principal - $140.00 per hour; Senior Landscape Architect/Planner - $125.00 per hour; Landscape
Architect/Planner - $100.00 per hour; Designer /Planner - $80.00 per hour; Researcher /CADD - $65.00; Administrative Assistant -
$50.00 per hour and Delivery - $25.00 per hour. These rates shall apply to any work outside the original scope of work and billed hourly
and DUE UPON RECEIPT.
Reimbursable Exnenses - In -house Blueprints - $1.50 /ea.; Out of Office for Printing, Photography, Reproductions, Postage,
Telephone/Fax, Courier Service - Cost + 10 %; Travel - $.42 /mile, and Photocopies - $.25 /ea.
Professional Exnenses - Cost incurred by this office on behalf of the Client/Owner for professional service such as surveys, structural
engineering, etc. are reimbursable expenses at cost plus 10 %.
Billi - All fees and reimbursable expenses shall be invoiced as work is completed and are payable on receipt. Adherence to this
provision is necessary to provide continuous effort on our part. Accounts delinquent for 30 days shall be charged a 1 1/2% per month
service charge.
Additional Services - If the Client /Owner finds it desirable or necessary to cause this office to provide additional services not described in
the scope of work, David M. Jones, Jr, and Associates, Inc. will be compensated at the hourly rate outlined on the attached schedule.
Revising previously approved drawings or other documents for changes not initiated by David M. Jones, Jr. and Associates, Inc. shall be
considered additional services.
Stop Work - In the event payment is not made according to terms herein set forth, David M. Jones, Jr. and Associates, Inc., at its option,
may stop work on the project until payment is received and not be in default under the terms and conditions of the agreement.
Termination - The ClienUOwner reserves the right to terminate this and subsequent agreements at any time, with or without cause, by
written notification, but shall be bound to pay all fees as outlined below. David M. Jones, Jr. and Associates, Inc. will rely upon this
agreement to obtain services of others and to make commitments in this office to meet the provisions of this agreement. Should our
services be terminated ur suspended for any reason prior to completion, David M. Jones, Jr. and Associates, Inc. shall be compensated for
all work completed at the date of termination or suspension: at the hourly rates outlined on the attached schedule.
Attorney Fees - The Client/Owner agrees that these General Terms and Conditions shall be interpreted according to the laws of the State
of Florida, and to reimburse David M. Jones, Jr. and Associates, Inc. for reasonable attorney's fees it may expend in enforcing these
terms.
Indemnification: Client agrees to indemnify, defend and hold Landscape Architect harmless from and against any and all claims,
liabilities, suits, demands, losses, costs and expenses, including, but not limited to, reasonable attorneys' fees and all legal expenses and
fees incurred through appeal, and all interest thereon, accruing or resulting to any and all persons, firms or any other legal entities on
account of any damages or losses to property or persons, including injuries or death, or economic losses, arising out of tite Project and/or
this Agreement, except that the Landscape Architect shall not be entitled to be indemnified to the extent such damages or losses are found
by a court or forum of competent jur sdiction to be caused by Landscape Architect's negligent errors or omissions.
Limitation of Liability: Client, therefore, acknowledging its right to discuss this provision with legal counsel experienced in the design
and construction process, as well as other design professionals, voluntarily agrees that, to the fullest extent permitted by law, Landscape
Architect's total liability to Client for any and all injuries, claims, liabilities, losses, costs, expenses or damages whatsoever arising out of
or in any way related to the Project or this Agreement from any cause or causes including, but not limited to, Landscape Architect's
negligence, errors, omissions or breach of contract, shall not exceed total compensation received by Landscape Architect under this
Agreement. This limitation of liability shall apply to Client's direct claims and Client's claims arising from third parties.
Insurance. DMJA carries $1,000,000 of General Liability and Professional Liability policies. DMJA does not carry automobile
insurance as our vehicles are either not -owned or hired; therefore automobile coverage is not applicable. DMJA carries Worker's
Compensution for non -owner employees through a third -petty payroll service. DMJA does not carry an "Umbrella' policy as the work
performed is generally covered by the Professional Liability policy. Should the client require changes or additions to DMJA's current
insurance coverage, DMJA reserves the right to pass to client any additional fees associated with the client's requested changes.
Page 4 of 4
Swade. Janice
From: Teague, Cal
Sent: Friday, January 03, 20141:45 PM
To: Swade, Janice
Subject: FW: Picayune Strand Restoration Project - Manatee Mitigation Feature at Port of the
Islands
Does this help?
From: Dillon Norine [maiito :ndillonpoi @embargmail.com]
Sent: Thursday, December 12, 2013 7:59 AM
To: Teague, Cal
Subject: Fwd: Picayune Strand Restoration Project - Manatee Mitigation Feature at Port of the Islands
Also please advise the BOS.
Begin forwarded message:
From: "Starnes, Janet" <jstarne _sfwmd.gov>
Date: December 11, 2013 3:27:04 PM EST
To: 'Dillon Norine' <ndillonpoi e`mbargmail.com>
Cc: "Thompson, Amy D " <Amy.D.Thompson W- usace.army.mil>
Subject: RE: Picayune Strand Restoration Project - Manatee Mitigation Feature at
Port of the Islands
Norine — Looks like February 21 is the date that works the best for both the Corps and I so if you could put us on the
agenda for February 211 would appreciate it. I will follow -up with you towards the end of January to confirm the time,
etc.
Again, thank you for following up with me and reminding me that I needed to get on your calendar.
Janet
Janet Starnes, AICP, PMP
Principal Project Manager
South Florida Water Management District
Lower West Coast Service Center
2301 McGregor Boulevard
Fort Myers, FL 33901
239- 338 -2929 Ext. 7735
561 - 281 -3330 Cell
From: Dillon Norine jmailto• ndillonpoi embargmail coml
Sent: Saturday, December 07, 2013 9:28 AM
To: Starnes, Janet
Subject: Picayune Strand Restoration Project - Manatee Mitigation Feature at Port of the Islands
Thought it was time to discuss this subject again. Are you still working on this project?
If so, perhaps our regularly scheduled CID meeting would be an ideal time for the community. January
17 or February 21 would be the dates and I would envision your presentation occurring after the meeting
which begins at 10:00, so about noon?
Begin forwarded message:
From: "Starnes, Janet" <jstarne �,sfwmd.gov>
Date: June 25, 2013 11:59:17 AM EDT
To: 'Norine & Joe' <dillonPoi _embargmail.com>
Subject: RE: Picayune Strand Restoration Project - Manatee Mitigation
Feature at Port of the Islands
Thank you for getting back with me. I look forward to hearing from you in terms of the preference as to when
the meeting should be held. I tend to agree that it might be best if we wait until the fall to ensure that more
homeowners are present. In the interim I would gladly come down and brief the CID Board if you all would like
that to occur. Let me know.
Janet
Janet Starnes
Principal Project Manager
South Florida Water Management District
Lower West Coast Service Center
2301 McGregor Boulevard
Fort Myers, FL 33901
239- 338 -2929 Ext. 7735
561- 281 -3330 Cell
From: Norine & Joe [mailto:dillonpoi @ embargmail.coml
Sent: Thursday, June 20, 2013 1:33 PM
To: Starnes, Janet
Subject: Re: Picayune Strand Restoration Project - Manatee Mitigation Feature at Port of the Islands
Ms. Starnes-
Sorry for the delay in getting back to you. Our next Board Meeting of the CID is tomorrow
when we will discuss your request (your note was forwarded to the Supervisors). Due to the
number of snowbirds here at the Port, it might be better to schedule a community meeting in late
fall, unless you have time constraints. Since we do not have a Port of the Islands Homeowners
Association, it seems prudent to schedule your presentation after one of our regularly scheduled
meetings.
We will contact you after tomorrow.
Norine Dillon
On Jun 20, 2013, at 10:56 AM, Starnes, Janet wrote:
Ms. Dillon — I thought I would check in with you concerning my request to arrange a time to come down
and update the Port of the Islands Homeowners Association on the status of the Picayune Strand
Restoration Project and the associated Manatee Mitigation Feature. I am hoping to schedule a meeting
sometime in the next several weeks if at all possible. If that is not possible due to the normal meeting
schedule for the Association I will do my best to accommodate your preference. Please let me know at
your earliest convenience.
Janet
Janet Starnes
Principal Project Manager
South Florida Water Management District
Lower West Coast Service Center
2301 McGregor Boulevard
Fort Myers, FL 33901
239 - 338 -2929 Ext. 7735
561- 281 -3330 Cell
From: Starnes, Janet
Sent: Monday, June 10, 2013 11:40 AM
To: 'dillonpg0embargmail.com'
Cc: 'JCARR@resortgroupinc.com'; ' hanks( dguardianpropertymanagement.com'; Shaw, Lacy E
SAJ; Thompson, Amy D SAY; ' audrey sanders'
Subject: Picayune Strand Restoration Project - Manatee Mitigation Feature at Port of the Islands
Ms. Dillon — I was provided your name Audrey Sanders, the President of the Orchid Cove
Homeowners Association. Over the last 2 years the South Florida Water Management District
(SFWMD) and US Army Corps of Engineers (USACE) have been formulating a plan to mitigate for
potential risks to the West Indian manatee at the Port of the Islands Marina basin associated
with the Picayune Strand Restoration Project due to the reduction of freshwater traveling down
the Faka Union Canal from the Picayune Strand which could negatively impact the winter warm
water refugium in the Port of the Islands Marina. Initially we were looking at locating the
manatee mitigation feature north of US41 by moving the Faka Union Weir #1 further north in
the Faka Union Canal so that it would be located just north of Orchid Cove.
After meeting with the homeowners in Orchid Cove and completion of additional technical
assessment the SFWMD and USACE determined that the initial plan to relocate the Faka Union
Weir #1 is no longer being considered.
As a result of the decision to not go forward with the initial concept of relocating Faka Union
Weir #1 the SFWMD and USACE have gone back and reviewed the previous concepts as well as
looking at additional concepts and have determined that the best alternative at this point in
time is to look at possibly deepening one of the marina bays (in particular the bay in the south
eastern corner of the marina) to 20 feet over a 2 acre area which would allow the manatee to
congregate in the deeper pool which would contain warm ground water and would mitigate for
the loss in freshwater inflow from the Faka Union Canal to the north. In addition we are looking
at two additional sites, one located just south of the marina along Faka Union Canal and one to
the northeast of Port of the Islands on the south side of U541 in an old pit.
At this point in time we would like to come and present the options and discuss any concerns
that the homeowners in the area may have. I would greatly appreciate some guidance on the
best means to meet with the homeowners. I was thinking that attending a meeting of the Port
of islands Homeowners Association meetings may be effective or possibly we could hold a
separate meeting utilizing your contact information for members. I
I am looking forward to any guidance you may be able to provide.
Janet
Janet Starnes
Principal Project Manager
South Florida Water Management District
Lower West Coast Service Center
2301 McGregor Boulevard
Fort Myers, FL 33901
239 - 338 -2929 Ext. 7735
561 - 281 -3330 Cell
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Part of the Islands
Community Improvement District
FdnsOOMI RWOlt
IVovenrber30, 2013
Prepared by
PORT OF THE ISLANDS
Community Improvement District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet - All Funds .......... ............................... Pagel - 2
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 3 - 4
Trend Report ........................... ...........I..:................ Page 5
Enterprise Fund
Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 6 - 7
TrendReport ........................... ............................... Page 8
SUPPORTING SCHEDULES
Check Register ........................... ...............................
Page 9 - 10
Special Assessments - Collection Schedule ..........................
Page 11
Construction Schedule ...... ...............................
Page 12 -13
CIP Status Report .................... ...............................
Page 14 - 15
Cash Flow Projections ....
Page 16 -19
Cash Flow Projections - 5 year ... ........................ ........ I ...... ,...........,...
Page 20
Monthly Activity Report ........................... ...............................
Page 21 - 26
Accounts Receivable Ageing Report (90+ days outstanding) ........... ...............................
Page 27 - 28
Repair and Maintenance Detail Reports ....... .... .. ... ..,..
Page 29 - 30
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
November 30, 2013
PORT OF THE ISLANDS
Govern
Community Improvement District mental and Enterprise Funds
ACCOUNT DESCRIPTION
ASSETS
Current Assets
Cash - Checking Account
Accounts Receivable
Assessments Receivable
Allow - Doubtful Collections
Due From Other Funds
Investments:
Certificates of Deposit - 18 Months
Money Market Account
SBA Account
SBA Account - Restricted
SBA Account Reserves
SBA Account Reserves - Restricted
Construction Fund
FMV Adjustment
Total Current Assets
Balance Sheet
November 30, 2013
GENERAL WATER AND
FUND SEWER FUND TOTAL
$ 550,094 $
35,484
$ 585,578
834
834
123,691
354,838
478,529
(123,691)
(354,838)
(478,529)
Accum Depr - Infrastructure
178,131
1178,131
152,763
226,308
152,763
419,720
6,599
426,319
1,518
2,246
3,764
4,833
10,080
14,913
2,699
(17,532)
2,699
580
11,750,758
580
-
152,163
152,163
941
1,752
2,693
1,133,982
386,455
1,520,437
Noncurrent Assets
Fixed Assets
Land
293,061
293,061
Infrastructure
15,409,143
15,409,143
Accum Depr - Infrastructure
(4,113,195)
(4,113,195)
Equipment and Furniture
226,308
226,308
Accum Depr- Equip/Furniture
(92,819)
(92,819)
Construction Work In Process
3,090
3,090
Bond Issuance Cost
42,700
42,700
Acc Amort - Bond Issuance Cost
(17,532)
(17,532)
Total Noncurrent Assets
11,750,758
114750,756
TOTAL ASSETS
$ 1 133 982 $ 12137 211
$ 13 271 193
LIABILITIES
Current Liabilities
Accounts Payable
Deposits
Other Current Liabilities
Revenue Bonds Payable- Current
Due To Other Funds
Total Current Liabilities
Report Date: 12/9/2013
$ 4,334 $ 2,737 $ 7,071
- 33,050 33,050
488 488
- 514,758 514,758
178,131 178,131
182,465 551,033 733,498
PORT OF THE ISLANDS
Community Improvement District
Balance Sheet
November 30, 2013
Governmental and Enterprise Funds
GENERAL WATER AND
ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL
Long-Term Liabilities
Revenue Bonds Payable -LT 3,490,972 3,490,972
Total Long-Term Liabilities 3,490,972 3,490,972
TOTAL LIABILITIES 182,465 4,042,005 4 224 470
FUND BALANCES / NET ASSETS
Fund Balances
Assigned to:
Operating Reserves
105,018
105,018
Unassigned:
846,499
846,499
Net Assets
Invested in capital assets,
net of related debt
7,745,027
7,745,027
Unrestricted /Unreserved
350,179
350,179
TOTAL FUND BALANCES / NET ASSETS $
951,517
$ 8,095,206
$ 9,046,7231
TOTAL LIABILITIES & FUND BALANCES / NET ASSETS $
1,133 982
$ 12137 211
:$::13, 271 193
Report Date: 12/9/2013
PORT OF THE ISLANDS General Fund
Community Improvement District
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending November 30, 2013
YTD ACTUAL
AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (6) AS A % OF NOVEMBER -13
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL
REVENUES
Interest - Investments
$ 2,090 $
348 $
171 $
(177)
8.18% $
1
Net Incr (Decr) In FMV- Invest
7,000
1,000
82
82
0.00%
500
Special Assmnts- Tax Collector
435,400
72,567
114,524
41,957
2630%
111,058
Special Assmnts- Discounts
(17,416)
(2,903)
(183)
2,720
1.05%
1,510
Other Miscellaneous Revenues
-
2,083
1,162
1,162
0.00%
1,162
TOTAL REVENUES
420,074
70,012
115,758
45,744
27.56%
112,221
EXPENDITURES
Administrative
100,000
16,667
16,667
16.67%
8,333
P/R -Board of Supervisors
7,000
1,000
1,000
14,29%
500
FICATaxes
536
89
77
12
14.37%
38
ProfServ- Engineering
26,000
4,333
1,510
2,823
5.81%
1,510
ProfServ-Legal Services
12,500
2,083
1,427
656
11.42%
1,427
ProfServ-Mgmt Consulting Sery
29,216
4,869
4,869
(616)
16.67%
2,435
ProfServ- Property Appraiser
6,531
6,531
6,531
(1,033)
100.00%
1,700
ProfServ- Special Assessment
9,520
-
167
0.00%
-
Auditing Services
3,750
8,333
8,333
0,00%
Communication - Telephone
100
17
37,800
17
0.00%
20,222
Postage and Freight
1,200
200
228
(28)
19.00%
222
Rental - Meeting Room
350
50
50
14.29%
25
Insurance - General Liability
9,028
2,257
1,921
336
21.28%
Printing and Binding
1,300
217
126
91
9.69%
67
Legal Advertising
1,000
167
179
(12)
17.90%
76
Miscellaneous Services
1,380
230
112
11e
8.12%
68
MIBGAssessmnt Collection Cost
8,708
1,451
771
680
8.85%
705
MisaWeb Hosting
1,000
167
142
25
14.20%
71
Office Supplies
500
83
26
57
520%
Annual District Filing Fee
175
175
175
100.00%
Total Admintstrative
119,794
23,919
19,144
4,775
15.98%
7,144
Field
Contracts -Mgmt Services
100,000
16,667
16,667
16.67%
8,333
Contracts- Landscape
82,830
13,805
13,805
1647%
6,902
Electricity - Streetiighting
19,000
3,167
2,736
431
14.40%
1.278
Utility - Irrigation
12,600
2,100
2,190
(90)
17.38%
1,307
R &M- Renewal and Replacement
30,849
5,142
85
5,057
0.28%
85
R &M- Irrigation
1
1
617
(616)
61700.00%
617
R&M-Roads & Alleyways
4,000
e67
1,700
(1,033)
4250%
1,700
R &M- Signage
1,000
167
167
0.00%
-
Capital Outlay
50,000
8,333
8,333
0.00%
Total Field
300,280
50,049
37,800
12,249
12.59%
20,222
TOTAL EXPENDITURES
420,074
73,968
58,944
17,024
13.58%
27,388
Report Date: 12/9 /2013 Prepared by: 3
Severn Trent Management Services
PORT OF THE ISLANDS General Fund
Community Improvement District
Statement of Revenues, Expenditures and Changes In Fund Balances
For the Period Ending November 30, 2013
TOTAL FINANCING SOURCES (USES) 368,000) (388,000) 0,00%
Net change in fund balance $ $ (3,956) $ (309,188) $ (305,232) 0.00% $ 84,855
FUND BALANCE, BEGINNING (OCT 1, 2013) 1,280,705 1,260,705 1,2e0,705
FUND BALANCE, ENDING $ 1,260,705 $ 1,256,749 $ 951,517
Report Date: 1219/2013 Prepared by: 4
Severn Trent Management Services
YTD ACTUAL
AMENDED YEAR TO DATE YEAR TO DATE
VARIANCE ($)
AS A % OF NOVEMBER -13
ACCOUNT DESCRIPTION
BUDGET BUDGET ACTUAL
FAV(UNFAV)
AMENDED BUD ACTUAL
Excess (deficiency) of revenues
Over (under) expenditures
(3,956) 58,812
62,768
0.00% 84,855
OTHER FINANCING SOURCES (USES)
Operating Transfers -Out
(368,000)
(368,000)
0.00% -
TOTAL FINANCING SOURCES (USES) 368,000) (388,000) 0,00%
Net change in fund balance $ $ (3,956) $ (309,188) $ (305,232) 0.00% $ 84,855
FUND BALANCE, BEGINNING (OCT 1, 2013) 1,280,705 1,260,705 1,2e0,705
FUND BALANCE, ENDING $ 1,260,705 $ 1,256,749 $ 951,517
Report Date: 1219/2013 Prepared by: 4
Severn Trent Management Services
PORT OF THE ISLANDS CID
GENERAL FUND
TREND REPORT
FOR THE PERIOD ENDING NOVEMBER 30, 2013
NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS ARE 5
REPORT DATE: I VM013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS.
ANNUAL
ADOPTED
ACTUAL ACTUAL
YTD
BUDGET
OCT
NOV
ACTUAL
a
a a
$
REVENUE
INTEREST • INVESTMENTS
2,090
169
1
170
NET INCR (DECR) IN FMV- INVEST
-
82
82
SPECIAL ASSMNTS TAX COLLECTOR
435,400
3,465
111,056
114,523
SPECIAL ASSMNTS- DISCOUNTS
(17,416)
(183)
-
(183)
OTHER MISCELLANEOUS REVENUES
3,182
1,162
TOTAL REVENUE
420,074
3,533
112.221
1115,754�
EXPENDITURES
ADMINISTRATIVE
PIR -BOARD OF SUPERVISORS
7,000
500
500
1,000
FICA TAXES
536
38
38
76
PROFSERV -ENGINEERING
26,000
1,510
1,510
PROFSERV- LEGAL. SERVICES
12,500
-
1,4227
1,427
PROFSERV -MGMT CONSULTING SERV
29,216
2.435
2,435
4,870
PROFSERV- PROPERTY APPRAISER
6,531
6,531
-
6,531
PROFSERV - SPECIAL ASSESSMENT
9,520
-
AUDITING SERVICES
3,750
-
-
COMMUNICATION - TELEPHONE
100
-
POSTAGE AND FREIGHT
1,200
6
222
228
RENTAL - MEETING ROOM
350
25
25
50
INSURANCE - GENERAL LIABILITY
9,028
1,921
-
1321
PRINTING AND BINDING
1,300
60
67
127
LEGAL ADVERTISING
1,000
104
76
180
MISCELLANEOUS SERVICES
1,380
44
68
112
MISC- ASSESSMNT COLLECTION COST
8,708
66
705
771
MISC -WEB HOSTING
1,000
71
71
142
OFFICE SUPPLIES
5DO
26
-
26
ANNUAL DISTRICT FILING FEE
175
175
175
TOTAL ADMINISTRATIVE
119,794
12,002
7,144
19,146
OPERATIONS AND MAINTENANCE
FIELD
CONTRACTS -MGMT SERVICES
100,000
6,333
6,333
16,666
CONTRACTS-LANDSCAPE
82,830
6,902
6,902
13,804
ELECTRICITY - STREETLIGHTING
19,000
1,456
1,278
2,736
UTILITY - IRRIGATION
12,600
664
1,307
2,191
R &M- RENEWAL AND REPLACEMENT
30,849
85
85
R &M- IRRIGATION
1
617
617
R &M- ROADS &ALLEYWAYS
4,000
-
1,700
1,700
R &M- SIGNAGE
1,000
-
CAPITAL.. OUTLAY
50,000
TOTAL FIELD
300,279
17,577
20,222
37,799
TOTAL EXPENDITURES
420,073
29,579
27,366
56,945
EXCESS OF REVENUES OVER (UNDER)
EXPENDITURES AND RESERVES
1
(26,046)
84,855
58,809
OTHER FINANCING SOURCES
OPERATING TRANSFERS-OUT
(368,000)
(368.000)
TOTAL OTHER FINANCING SOURCES (USES)
(368,000)
(368,000)
NET CHANGE IN FUND BALANCES (YEAR TO DATE)
1
(394,046)
(309,101)
(309,191)
FUND BALANCE, OCTOBER 1
1,260,705
1,260,705
11260.705
1,260.705
FUND BALANCE, ENDING
$ 1,260,706
$ 866.659$
951,514
$ 951,514
NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS ARE 5
REPORT DATE: I VM013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS.
PORT OF THE ISLANDS Water And Sewer Fund
Community improvement District
Statement of Revenues, Expenses and Changes In Net Assets
For the Period Ending November 30, 2013
Water -Sewer Comb SerAces
YTO ACTUAL
Contracts-Mgmt Services
AMENDED
YEAR TO DATE
YEAR TO DATE
VARIANCE (_)
AS A % OF
NOVEMBER -13
ACCOUNT DESCRIPTION
BUDGET
BUDGET
ACTUAL
FAV(UNFAV)
AMENDED BUD
ACTUAL
OPERATING REVENUES
4,512
752
1,221
(469)
27.06%
320
Interest - Investments
$ 578
$ 96
$ 20
$ (76)
3.46%
$
Water Revenue
45,000
7,500
7,204
(296)
16,01%
4,406
Sewer Revenue
70,000
11,667
9,170
(2,497)
13.10%
5,432
Irrigation Fees
100,000
16,667
12,330
(4,337)
12.33%
7,803
Net Incr (Decr) In FMV- Invest
-
-
153
153
0.00%
SpecialAssmnts - Tax Collector
1,135,025
189,171
298,547
109,376
26.30%
289,513
Special Assmnts- Discounts
(45,401)
(7,567)
(476)
7,091
1.05%
Other Miscellaneous Revenues
506,795
83,424
2,142
2,142
0.00%
1,617
TOTAL OPERATING REVENUES
1,305,202
217,534
329,090
111,656
25.21%
308,771
OPERATING EXPENSES
Personnel and Admtnta ratlon
P/R -Board of Supervisors
7,000
1,000
1,000
14.29%
500
FICA Taxes
536
89
77
12
14.37%
38
ProfServ- Engineering
26,000
4,333
1,510
2,823
5.81%
1,510
ProfServ-Legal Services
12,500
2,083
1,427
656
11.42%
1,427
ProfServ-Mgmt Consulting Sery
29,336
4,889
4,889
-
16.67%
2,445
ProfServ- Property Appraiser
17,025
17,025
17,025
100.00%
ProfServ- Special Assessment
8,122
-
0.00%
Auditing Services
3,750
0.00%
Communication - Telephone
100
17
17
0.00%
Postage and Freight
1,200
200
251
(51)
20.92%
245
Rental - Meeting Room
350
50
50
14.29%
25
Insurance - General Liability
9,028
2,257
1,921
336
21.28%
Printing and Binding
1,300
217
126
91
9.69%
67
Legal Advertising
1,000
167
179
(12)
17.90%
76
Miscellaneous Services
2,600
433
197
236
7.58%
182
Miso- Assessmnt Collection Cost
22,701
3,783
2,009
1,774
8.85%
1,838
Office Supplies
500
83
28
57
5.20%
Total Personnel and Administration
143,048
36,626
30,687
5,939
21.45%
8,353
Water -Sewer Comb SerAces
Contracts-Mgmt Services
309,533
51,589
51,589
16,67%
25,794
Contracts -Other Services
1,750
-
0.00%
Communication - Teleph - Field
4,512
752
1,221
(469)
27.06%
320
Utility - General
83,000
13,833
13,172
661
15.87%
6,906
R &M- Irrigation
20,500
3,417
1,382
2,035
6.74%
1,382
R&M -Water Plant
14,000
2,333
10,112
(7,779)
72.23%
2,211
R &M -Waste Water Plant
45,000
7,500
1,708
5,792
180%
1,701
Misc-Licenses & Permits
4,500
-
0.00%
Cap Outlay -Water Plant
4,000
667
667
0.00%
Cap Outlay -Waste Water Plant
20,000
3,333
3,333
0.00%
Total Water -Sewer Comb Services
506,795
83,424
79,184
4,240
15.62%
38,314
Report Date: 12/9/2013 Prepared by: 6
Severn Trent Management Services
PORT OF THE ISLANDS
Community Improvement District
Statement of Revenues, Expenses and Changes in Net Assets
For the Period Ending November 30, 2013
Water And Sewer Fund
YTD ACTUAL
AMENDED YEAR TO DATE YEAR TO DATE VARWVCE ($) AS A % OF NOVEMBER -13
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL
Debt Service
Principal Debt Retirement 514,758 - 0,00%
Interest Expense 140,601 70,301 11,717 58,584 8.33% 11,717
Total Debt Service 655,359 70,301 11,717 58,584 1.79% 11,717
TOTAL OPERATING EXPENSES 1,305,202 190,351 121,588 88,783 9.32% 58,384
Operating income (loss) 27,183 207,502 180,319 0.00% 250,387
OTHER FINANCING SOURCES (USES)
Interfund Transfer • In
368,000 368,000 0.00%
TOTAL FINANCING SOURCES (USES) 388,000 368,000 0.00%
Change In not assets $ $ 27,183 $ 575,502 S 548,319 0.00% $ 250,387
TOTAL NET ASSETS, BEGINNING (OCT 1, 2013) 7,519,704 7,519,704 7,519,704
TOTAL NET ASSETS, ENDING $ 7,519,704 $ 7,548,887 $ 8,095,208
Report Date: 12/9/2013 Prepared by: 7
Severn Trent Management Services
PORT OF THE ISLANDS CID
WATER AND SEWER FUND
TREND REPORT
FOR THE PERIOD ENDING NOVEMBER 30, 2013
NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS ARE 8
REPORT OATS: 12972013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS..
ANNUAL
ADOPTED
ACTUAL
ACTUAL
YTD
BUDGET
OCT
NOV
ACTUAL
$
$ $
$
REVENUE
WATER REVENUE
45,000
2,798
4,406
7,204
SEWER REVENUE
70,000
3,738
5,432
9,170
IRRIGATION FEES
100,000
4,527
7,803
12,330
INTEREST - INVESTMENTS
578
20
20
NET INCR (DECK) IN FMV- INVEST
-
153
-
153
SPECIAL ASSMNTS- TAX COLLECTOR
1,135,025
9,033
289,513
298,546
SPECIAL ASSMNTS- DISCOUNTS
(45,401)
(476)
-
(476)
OTHER MISCELLANEOUS REVENUES
525
1.817
2,142
TOTAL REVENUE
1,305,202
20,318
308,771
329,089
EXPENDITURES
ADMINISTRATIVE
PIR -BOARD OF SUPERVISORS
7,000
500
500
1,000
FICA TAXES
536
38
38
76
PROFSERV- ENGINEERING
26,000
1,510
1,510
PROFSERV -LEGAL SERVICES
12,500
1,427
1,427
PROFSERV-MGMT CONSULTING SERV
29,336
2,445
2,445
4,890
PROFSERV- PROPERTY APPRAISER
17,025
17,025
-
17,025
PROFSERV - SPECIAL ASSESSMENT
8,122
-
-
AUDITING SERVICES
3,750
-
-
COMMUNICATION - TELEPHONE
100
-
-
POSTAGEANDFREIOHT
1,200
6
245
251
RENTAL - MEETING ROOM
350
25
25
50
INSURANCE - GENERAL LIABILITY
91028
1,921
-
1,921
PRINTING AND BINDING
1,300
60
67
127
LEGAL ADVERTISING
11000
104
76
180
MISCELLANEOUS SERVICES
2,600
15
182
197
MISC-ASSESSMNT COLLECTION COST
22,701
171
1,838
2,009
OFFICE SUPPLIES
500
26
26
TOTAL ADMINISTRATIVE
143.047
22,336
8353
30,689
OPERATIONS AND MAINTENANCE
WATER -SEWER COMB SERVICES
CONTRACTS -MGMT SERVICES
309,533
25,794
25,794
51,588
CONTRACTS -OTHER SERVICES
1,750
-
-
COMMUNICATION - TELEPH - FIELD
4,512
901
320
1,221
UTILITY - GENERAL
83,000
6,266
6,908
13,172
R &M.IRRIGATION
20,500
-
1,382
1,382
R &M -WATER PLANT
14,000
7,902
2,211
10,113
R &M -WASTE WATER PLANT
45,000
7
1.701
1,706
MISC- LICENSES & PERMITS
4,5DO
-
-
-
CAP OUTLAY -WATER PLANT
4,000
-
-
CAP OUTLAY -WASTE WATER PLANT
20,000
TOTAL WATER -SEWER COMB SERVICES
506,795
40.870
36114
79,184
DEBT SERVICE
PRINCIPAL DEBT RETIREMENT
514,758
-
-
-
INTEREST EXPENSE
140.601
11,717
11,717
TOTAL DEBT SERVICE
655,360
11,717
11,717
TOTAL EXPENDITURES
1,305,202
63,206
58,384
121,590
EXCESS OF REVENUES OVER (UNDER)
EXPENDITURES AND RESERVES
(42,068)
250,387
207,499
OTHER FINANCING SOURCES
INTERFUNOTRANSFER - IN
368,000
366,000
TOTAL OTHER FINANCING SOURCES (USES)
368,000
368,000
NET CHANGE IN FUND BALANCES (YEAR TO DATE)
325,112
575,499
575,499
FUND BALANCE, OCTOBFR 1
7,519,704
7,519,704
7,519,704
7,519,704
FUND BALANCE, ENDING
$ 7,519,704
$ 7,844,616 $ 8.095.203
$ 8,095,203
NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS ARE 8
REPORT OATS: 12972013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS..
Port of the Islands
Community Improvement District
Supporting Schedules
November 30, 2013
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PORT OF THE ISLANDS
Community Improvement District
Non -Ad Valorem Special Assessments
Collier County Tax Collector - Monthly Collection Report
For the Fiscal Year ending September 2014
% Collected
26.30% 26.30% 26.30%
TOTAL OUTSTANDING $ 1,157,357 1 $ 320,877 1 $ 836,480
*Discounts and collection costs taken in the 11/15 and 11/27 distributions were not availabe as of the date of this report. Once
this information is received, an adjustment will be made and reflected in the next set of financial statements.
Year PamallD Description Amount Comments
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
FY 2011 1058920500 POI Hotel 119,627 bankruptcy
FY 2012 1058920500 POI Hotel 119,638 bankruptcy
FY 2013 1058920500 POI Hotel 119,638 bankruptcy
Total Delinquent Parcels 478,530
Report Date: 12 /9/2013 ��
ALLOCATION BY FUND
Discount /
Gross
Date
Net Amount
(Penalties)
Collection
Amount
General
Water /Sewer
Received
Received
Amount
Costs
Received
Fund
Fund
Assessments Levied FY 2014
$
1,570,427
$
435,400
$ 1,135,026
Allocation %
100%
28%
72%
10/30/13
$
11,603
$ 659 $
237 $
12,499
$
3,465
$ 9,033
11/15/13
$
124,608
' $
2,543 $
127,151
$
35,253
$ 91,899
11/27/13
$
273,420
• '
$
273,420
$
75,806
$ 197,615
TOTAL
$
409,632
$ 659 $
2,780 $
413,070
$
114,524
1 $ 298,547
% Collected
26.30% 26.30% 26.30%
TOTAL OUTSTANDING $ 1,157,357 1 $ 320,877 1 $ 836,480
*Discounts and collection costs taken in the 11/15 and 11/27 distributions were not availabe as of the date of this report. Once
this information is received, an adjustment will be made and reflected in the next set of financial statements.
Year PamallD Description Amount Comments
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
FY 2011 1058920500 POI Hotel 119,627 bankruptcy
FY 2012 1058920500 POI Hotel 119,638 bankruptcy
FY 2013 1058920500 POI Hotel 119,638 bankruptcy
Total Delinquent Parcels 478,530
Report Date: 12 /9/2013 ��
Port of the Islands
Community Improvement District
Series 2010 Special Assessment Revenue Bond
1. Recap of Capital Project Fund Activity Through November 30, 2013
Bond Issued (Construction Acoount) $ 5,500,000
Source of Funds: Interest Earned $ 6,355
Use of Funds:
COI $ (42.700)
COI (costs transierred to checking account but not yet paid) $ (5,000)
Disbursements Water Treatment Plant $ (5,308,494)
$ (5,356,194)
Adjusted Balance in Constructlon Account November 30, 2013 $ 152,163
2. Funds Available For Construction at November 30, 2013
Book Balance of Construction Account at November 30, 2013 $ 152,163
Construction Funds available at November 30, 2013 $ 152,163
3: Investments - BB&T at November 30, 2013
Estimated
L22 Yi�l i Principal
Construction Fund: 0.129/0 $ 152,163
ADJ: Outstanding Amounts Due
Balance at November 30, 2013 $ 1521163
4. General Bond Information
Issued: 2010
Matures: 2020
Bond Interest Rate: 3.51 %
FY 2014 budgeted bond payment as % of total assessments: 57%
12
Port of the Islands Community Improvement District
Construction Schedule
13
IFIEO. #
Date
I CONTRACTOR
EOUISIT ON
OUTLAY
COI
�waterPlaingatment�
CAI
10120x10
Greenberg Traurig
$ 10,000.00
S
10,000.00
CXN
10120!10
:BST
$ 2, 700,00
$
2,700,00
004
10/20/10
Sevent Trent Management Svcs
S 15,000,00
$
15,000.00
COI
11/02!10
Dan Cox
$ 15,000.00
$
15,000,00
1
11109!'10
Port of the 1s18oda CID ireimb)
S 321,537<00 $
321,537.00
S
321,537.00
2
11118M0
South Florida Excavation
S 28,503.75 $
26,50375
S
28,503.75
3
11/24/10
Naples Daily News
$ 151,02 $
161.02
S
151.02
4
0104111
Century link
$ 26,310.88 $
26,310.88
$
26,310.88
5
12118/10
South Florida Excavation
$ 18,008.90 $
18,00690
$
181006.90
8
0210111
Hole Monies
S 2,581.25 $
2,661,25
$
2,561:25
7
02/01/11
Hot Monies
$ 16,200,00 S
16,200.00
5
16,200.00
8
02/01/11
Hole Monies
S 13,206.91 $
13,206.91
$
13206 91
9
02/10/11
Benchmark EnviroAnalytical, Inc,
$ 1,019.00 S
1,019.00
$
11018.00
10
02/17/11
Hole Monies
$ 1,982.50 $
1,962.50
S
1,98250
11
03107/11
Hole Montes
$ 6,25600 $
61250.00
S
8,250.00
12
03/16/11
South Flodda Excavation
$ 12,762,00 S
12,762.00
$
12.762.00
13
03129i11
Cardinal Contractors
$ 27,000.00 $
27.000.00
$
27,000.00
14
04/06/11
Hole Monies
$ 13,850.00 $
13,850.00
S
13,850.00
t5
05/05 /11
South Florida Excavation
$ 18,507.25 $
16,567.25
s
18,587.25
is
05116/11
Cardinal Contractors
$ 95,026.60 $
95,D20.60
$-
96:028.60
17
05/19111
Hole Monies
S 39,565.00 S
39,565.00
$
39,565.00
18
06/14/11
KW Controls
$ 1,038,60 5
1,03860
$
1,038,00
19
061wl
Cardinal Contractors
$ 186,572,08 S
196,672.08
$
196:572.08
20
07/06/11
Hole Monies
$ 19,575.00 S
19,575.00
S
19,575.00
21
0722/11
Cardinal Contractors
6 170,192.15 $
170,192,15
$
170,19215
22
0727111
Hole Monies
$ 22,325.00 $
22,325.00
;
22,325,00
23
06/19111
Cardinal Contractors
$ 156,352.50 S
156,35250
;
166,35250
24
08/30/11
Hole Montes
$ 19,700.00 $
19,700.00
S
19,700,00
25
09/16/11
South Florida Excavation
$ 6,971.40 $
6,971.40
$
6,971,40
26
0911WIl
South Florida Excavation
6 4,601,85 $
4,601.65
S
4,601.85
27
09116/11
Cardinal Contractors
$ 278,892.77 $
278.892.77
S
276,892,.77
29
0927111
Michael Evans Computers
$ 3,255.00 S
3,255.00
$
3,25500
29
10117/11
Cardinal Contractors
$ 55,41629 $
$5,418.29
$
65,416.29
3o
11/03111
Hole Monies
$ 832.50 $
832,50
$
83250
31
11103111
Hole Monies
$ 43.975.00 $
43,97600
S
43,976.00
33
1123111
KW Controls
S 24,337.00 $
24,337,00
3
24,337,00
total FY2g11
S 1J1 21,20 S
1674 I, K!
4 700.00
7874 1..
32
11/14/11
Cardinal Contractors
$ 266,314.14 $
268,314,14
$
266,314.14
34
12115/11
South Florida Excavation
$ 4,601.55 $
4,601,85
$
4,601,85
35
12115%1
BCI Technologies
$ 7,121.33 $
7,121.33
$
7,121,33
35
12/15111
ITT Water Equipment Tech
$ 566,78&70 S
586,768..70
$
566,766.70
37
12/16/11
Cardinal Contractors
$ 647,523,09 $
647,523.09
8
847,523,09
38
12!36/11
Hole Monies
$ 43,672,50 $
43,672.50
$
43,672.50
39
0124112
Hole Mantes
$ 25,609.59 S
25,609.59
$
25,60959
40
0124112
Cardinal Contractors
$ 174,822.68 S
174,822,68
S
174,82268
41
01/30/12
KW Controls
$ 73,011,00 $
73.01 1,00
$
73,011.80
42
02/24112
Cardinal Contractors
S 240,416.36 s
240,416.36
$
240,41838
43
03/15/12
Cardinal Contractors
$ 246,740,07 $
246,74007
$
246,740,07
44
04105/12
Hole Monies
S 48,232.19 $
48,232.19
$
48,232,19
45
0423112
Cardinal Contractors
$ 69,577.03 $
89,577,03
$
69,677,03
46
05/09/12
ITT Water Equipment Tech
$ 36577150 S
30,51-7.50
$
30,577.50
47
05116/12
Cardinal Coniractora
S 62,629.20 $
62,828.20
$
62,629 -20
48
05117112
KW Controls
$ 12,16650 S
12,168.50
$
12,168.60
49
06/12/12
Hole Monies
$ 65,276.60 $
85,276.80
$
65,278.80
50
06/12/12
Severn Trent Environmental Svcs
S 9,027.29 $
9,02729
S
9,027.29
51
06/12/12
BCI Technologies
S 20,000.00 $
20,00000
5
20,000.00
52
06/13112
Cardinal Contractors
$ 207,111.76 $
207,111,76
$
207,111,76
53
06/29/12
Soto's Lawn Service, Inc.
$ 19,680.00 S
19,680.00
S
19,68000
54
07/18/12
Cardinal Contractors
$ 13,832.50 $
13,632.50
$
13,632.50
55
0725/12
W.E. Johnson Equipment
$ 33,088.00 $
33,088.00
$
33,08800
56
08103/12
Hole Monies
$ 49,981.80 $
49,981,80
S
49,981.80
57
09104/12
Severn Trent Environmental Svcs
$ 3,045.00 $
3,045.00
$
3,04500
58
09104/12
Cardinal Contractors
$ 195.289.60 $
195,289.60
$
195,299.50
59
D9119112
Hole Monies
$ 21,350.41 $
21,35041
s
21,350.41
60
09119/12
BCI Technologies
$ 33,278.67 $
33,278.87
$
33,27867
81
09119112
Cardinal Contractors
$ 52,400. 10 $
52,400,10
$
52,400.10
Iota FY t
S 3x26/2,846 66/ S 3 282 845 W
;
02
10/18/12
AMA Geological Consultants
S 5,989.71 5
5,989,71
;
5,969.71
63
10116/12
Cardinal Contractors
$ 151,850.93 $
151,850,93
S
151,858.93
64
11101/12 Hole Monies
S 10,027,10 $
10,027.10
$
10,027.10
65
12!71112 Severn Lent
$ 48,586.70 S
48,566.70
S
45.566.70
66
01/09173 AMA Geological Consultants,
S 9,170.00 S
9,170.00
$
9,170 W
67
01/17/13 Hole Monies
S 8,13633 $
8,138.33
$
8.138.33
00
01/17/13 AMA Geological Consultants
$ 18,745.71 $
16.745,71
$
1674571
69
01/17113 Severn Trent
$ 1,668,75 $
1,568.75
S
1,568.75
70
02/65113 Cardinal Contractors
$ 26.70&15 $
28,705.15
S
26,705,15
71
02/06/13 KW Controls
$ 12,168.50 $
12,168,60
$
12,168.50
72
02/05/13 Hole Monies
S 2,632.57 $
2,53257
8
2,532,57
73
0221/13 KW Controls
$ 12,168.50 $
12,166,50
S
12,168..50
74
0423!13 AMA Geological Consultants
6 1,600.00 $
1,600,00
S
1,80000
75
10/11/13 Xylem
S 43,746.00 $
43,746.80
$
43,74680
Total FY 2013
S 35 ,0988 75 s,4
350,9W ,7S S
$
350 "0176
' plat
1 193.51 $
4 .61
4.
5
5IX0.493.61
Interest
FY 2011 Interest $
5,743.86
FY 2012 Interest $
2,201 A7
FY 2013 Interest $
30308
FY 2014 Interest 5
97.65
S
6356.38
13
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PORT OF THE ISLANDS
Community Improvement District
GENERAL FUND
operating Revenues
Assessments
Delinquent Assessments
I nteresUMisce I laneous
Total Operating Revenues
Operating Expenditures
Administrative
Maintenance
Total Operating Expenditures
Capital Expenditures
CIP Projects
Total Capital Expenditures
All Funds
PROJECTIONS
Adopted Proposed Proposed Proposed Proposed
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
$435,400 $435,400 $435,400 $435,400 $435,400
$123,691 $0 $0 $0 $0
$2,090 $8,689 $9,318 $9,839 $10,248
$561,181 $444,089 $444,718 $445,239 $445,648
$119,794 $123,388 $127,089 $130,902 $134,829
$250,280 $257,788 $265,522 $273,488 $281,692
$370,074 $381,176 $392,612 $404,390 $416,522
$50,000 $0 $0 $0 $0
$50,000 $0 $0 $0 $0
Estimated Beginning Cash Balance $868,914 $931,827 $983.934 $1,024,7B3
Estimated Ending Cash Balance' $ 868,914 $931,827 $983,934 $1,024,783 $1,053,909
WATER AND SEWER ENTERPRISE FUND
Operating Revenues
Assessments
Delinquent Assessments
Water /Sewer /Irrigation Revenue
Interest/Miscellaneous
Total Operating Revenues
Operating Expenditures
Administrative
Maintenance
Total Operating Expenditures
Capital Expenditures
CIP Projects
Total Capital Expenditures
Debt Service
Principal and Interest
Total Debt Service
Adopted Proposed Proposed Proposed Proposed
FY 2014 FY 2015 FY 2016 FY 2017 FY 2018
$1,089,624
$1,089,624
$1,089,624
$1,089,624
$1,089,624
$354,838
$0
$0
$0
$0
$215,000
$215,000
$215,000
$215,000
$215,000
$578
$2,838
$2,838
$2,638
$1,850
$1,660,040
$1,307,462
$1,307,462
$1,307,462
$1,306,474
$143,047
$143,047
$143,047
$143,047
$143,047
$482,795
$482,795
$482,795
$482,795
$482,795
$625,842
$625,842
$625,842
$625,842
$625,642
$24.000
$50,796
$60,796
$30,796
$0
$24,000
$50,796
$60,796
$30,796
$0
$655,360 $655,360 $655,360 $655,360 $655,360
$655,360 $655,360 $655,360 $655,360 $655,360
Estimated Bo ginning Cash Balance $433,545 $409,010 $374,474 $369,939
Estimated Ending Cash Balance $ 433,545 $409,010 $374,474 $369,939 $395,211
20
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RESOLUTION 2014 -2
A RESOLUTION AMENDING THE PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT GENERAL FUND
AND ENTERPRISE FUND BUDGET FOR FISCAL YEAR 2014
WHEREAS, the Board of Supervisors, hereinafter referred to as the `Board ", of the Port of the
Islands Community Improvement District, hereinafter referred to as "District', adopted a General
Fund and Enterprise Fund Budget for Fiscal Year 2014, and
WHEREAS, the Board desires to reallocate funds budgeted to re- appropriate Revenues and
Expenses approved during the Fiscal Year.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD
OF SUPERVISORS OF THE PORT OF THE ISLANDS
COMMMUNITY IMPROVEMENT DISTRICT THE
FOLLOWING:
1. The General Fund and Enterprise Fund Budgets are hereby amended in accordance with
Exhibit "A" attached.
2. This resolution shall become effective this 2W day of December 2013 and be reflected in
the monthly and Fiscal Year Ended September 30, 2014 Financial Statements and Audit
Report of the District.
Port of the Islands
Community Improvement District
by:
Norine Dillon
Chairperson
Attest:
by: (�
Calvin Teague
Secretary
PORT OF THE ISLANDS CID
GENERAL FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE PERIOD ENDING NOVEMBER 30, 2013
BUDGET AMENDMENT
Original
Proposed
Final
Budget
Amendment
Budget
REVENUE
Interest - Investments 2,090
2,090
Net Incr (Derr) In FMV- Invest -
Special Assmnts- Tax Collector 435,400
435,400
Special Assmnts- Discounts (17,416)
(17,416)
Other Miscellaneous Revenues
420,074
TOTAL REVENUE 420,074
EXPENDITURES
ADMINISTRATIVE
P!R -Board of Supervisors 7,000
7,000
FICA Taxes 536
536
ProfServ- Engineering 26,000
26,000
ProfServ-Legal Services 12,500
12,500
Prof Serv-Mgmt Consulting Sery 29,216
29,216
ProfServ- Property Appraiser 6,531
6,531
ProfServ- Special Assessment 9,520
9,520
Auditing Services 3,750
3,750
Communication - Telephone 100
100
Postage and Freight 1,200
1,200
Rental - Meeting Room 350
350
Insurance - General Liability 9,028
9,028
Printing and Binding 1,300
1,300
Legal Advertising 1,000
1,000
Miscellaneous Services 1,380
1,380
Misc- Assessmnt Collection Cost 8,708
8,706
Misc -Web Hosting 11000
1,000
Office Supplies 500
500
Annual District Filing Fee 175
175
119,794
TOTAL ADMINISTRATIVE 119,794
OPERATIONS AND MAINTENANCE
FIELD
Contracts -Mgmt Services 100,000
100,000
Contracts- Landscape 82,830
82,830
Electricity - Streetiighting 19,000
19,000
Utility - Irrigation 12,600
12,800
R&M- Renewal and Replacement 30,849
30,849
R &M- Irrigation 1
1
R&M -Roads & Alleyways 4,000
4,000
R &M- Signage 1,000
1,000
Capital Outlay 50,000
50,000
300,280
TOTAL FIELD 300,280
TOTAL EXPENDITURES 420,074
420,074
EXCESS OF REVENUES
OVER (UNDER) EXPENDITURES
NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS ARE
REPORT DATE: 12/10/2013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. (UNAUDITED)
PORT OF THE ISLANDS CID
GENERALFUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE PERIOD ENDING NOVEMBER 30, 2013
BUDGET AMENDMENT
Original
Budget
OTHER FINANCING SOURCES
Operating Transfers -Out
TOTAL OTHER FINANCING SOURCES (USES)
NET CHANGE IN FUND BALANCES
FUND BALANCE, OCTOBER 1
FUND BALANCE, ENDING $
Final
Budget
(366,000)
(368,000)
(368.000)
1,260,705
$ 892,705
NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS ARE
REPORT DATE: 1?l1012013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. (UNAUDITED)
PORT OF THE ISLANDS CID
WATER AND SEWER FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE PERIOD ENDING NOVEMBER 30, 2013
BUDGET AMENDMENT
Original
Proposed
Final
Budget
Amendment
Budget
$
$
REVENUE
Water Revenue 45,000
45,000
Sewer Revenue 70,000
70,000
Irrigation Fees 100,000
100,000
Interest - Investments 578
578
Net Incr (Decr) In FMV- Invest -
Special Assmms- Tax Collector 1,135,025
1,135,025
Special Assmnts- Discounts (45,401)
(45,401)
Other Miscellaneous Revenues
1,305,202
TOTAL REVENUE 1,305,202
EXPENDITURES
ADMINISTRATIVE
P/R -Board of Supervisors 7,000
7,000
FICA Taxes 536
536
ProfServ- Engineering 26,000
26,000
Pro(Serv-Legal Services 12,500
12,500
ProfServ-Mgmt Consulting Sery 29,336
29,336
ProfServ- Property Appraiser 17,025
17,025
ProfServ- Specat Assessment 8,122
8,122
Auditing Services 3,750
3,750
Communication - Telephone 100
100
Postage and Freight 1,200
1,200
Rental - Meeting Room 350
350
Insurance - General Liability 9,028
9,028
Printing and Binding 1,300
1,300
Legal Advertising 11000
1,000
Miscellaneous Services 2,600
2,600
Misc - Assessmnt Collection Cost 22,701
22,701
Office Supplies 500
500
143,048
TOTAL ADMINISTRATIVE 143,048
OPERATIONS AND MAINTENANCE
WATER -SEWER COMB SERVICES
Contracts -Mgmt Services 309,533
309,533
Contracts -Other Services 1,750
1,750
Communication - Teleph - Field 4,512
4,512
Utility - General 83,000
83,000
R &M- Irrigation 20,500
20,500
R &M -Water Plant 14,000
14,000
R &M -Waste Water Plant 45,000
45,000
Misc- Licenses & Permits 4,500
4,500
Cap Outlay -Water Plant 4,000
4,000
Cap Outlay -Waste Water Plant 20,000
20,000
506,795
TOTAL WATER -SEWER COMB SERVICES 506,795
NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS ARE
REPORT DATE: 12/10/2013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. (UNAUDITED)
PORT OF THE ISLANDS CID
WATER AND SEWER FUND
STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES
FOR THE PERIOD ENDING NOVEMBER 30, 2013
BUDGET AMENDMENT
Original
Budget
DEBT SERVICE
Final
Budget
Principal Debt Retirement
514,758
Interest Expense
140,601
TOTAL DEBT SERVICE
655,359
TOTAL EXPENDITURES
1,305,202
EXCESS OF REVENUES
368,000
OVER (UNDER) EXPENDITURES
368,000
OTHER FINANCING SOURCES
368,000
Interfund Transfer - In
1 7,519,704
TOTAL OTHER FINANCING SOURCES (USES)
$ 7 87 17 8r m4�
NET CHANGE IN FUND BALANCES
FUND BALANCE, OCTOBER 1
FUND BALANCE, ENDING
Proposed
Amendment
Final
Budget
514,758
140,601
655,359
1,305,202
368,000
368,000
368,000
368,000
368,000
368,000
7,519,704
1 7,519,704
$ 7.687,704
$ 7 87 17 8r m4�
NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS ARE
REPORT DATE: 12!10/2013 A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. (UNAUDITED)
December 2013 Field Managers Report
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 2.193 MG for the month of November, which is an
average of .063 MGD.
Wastewater Plant Operations and Maintenance
The WWTP treated approximately 1.517 MG for the month of November, which is an average of .051 MGD
Reuse System Operations and Maintenance
The reuse system delivered 8.662 MG for the month of November, which is an average of .289 MGD.
Permit Compliance:
Water Treatment Plant:
`AII permit requirements met
Wastewater Treatment Plant
"AII permit requirements met
• We had an FDEP Inspection on November 26th. The comment from the inspector
was that the "Plant Looks Great!"
• We had a Collier County Pollution Control Inspection on December 16h. The
comment from the inspector was, `Plant In Excellent Condition, Working Properly
As Designed!"
Milestone Accomplished:
I took and passed the Class `A' Water & the Class `A' Wastewater Exam on December 4th, and
Passed them both!!!
12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 • Fax 239 - 642 -9469 - w".sevemtrentservices.com
December 2013 Field Managers Report
Landscaping Maintenance Update for October 2013:
• On Thanksgiving Day, there was an irrigation leak found on Cays Drive, next to the sidewalk, near
Stella Maris South. I isolated the water supply, then contacted Soto to have them repair the leak during
the next week.
In The Community:
• Repaired a water leak at 338 Newport Drive.
At Our Treatment Facility:
12/11/13: There was an incoming power outage from LCEC (unsure why), but only 1 phase of
power was dropped of the 3 -phase service. When this occurred, the 75 HP Fire /Irrigation pump
attempted to start and destroyed the starting contactor. It did NOT, however, harm the pump,
that we have noticed. Also on the same day, the Canal Pumping station failed due to the same
power outage. The contactors for both the 50 HP pumps were destroyed. All equipment has
been repaired and is back in service at this time.
Hole Montes contacted LCEC concerning the power outage from 12/11/13, and we will be
discussing updates and so forth during the meeting on 12120/13.
STIES has also contacted LCEC concerning power outage.
CMMS Work Order Report — November 2013
Summary
Total # of WO's 235
Total # of WO's Completed 235
Total Hours 108
12600 Union Road Naples, Florida 34114 • Tel 239.642 -9219 • Fax 239 -642 -9469 • m .severntrentservices.com
December 2013 Field Managers Report
Water Loss Reports
12600 Union Road Naples, Florida 34114 •Tel 239- 642 -9219 •Fax 239 -642 -9469 • wwwsevemtrents+�,,,,rviceS.com
Potable Water Report
5
Irrigation Water Report
45
8 760
4
8 662
90
35
2..997
c
3
s
_ffi
2 385
a
7 740 7 700
Q 25
2
W,
457
1937
1 851
2
7 91
1 544
15
1 585 1 817
70
1
1 092 1 136 07
03#-3 3 1 01
05
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° a ° a 5i$ o 4
a;4 o 0
0
60
Dec-12 Jan -13
Feb-13 Mar -13 Apr -13 May -13 Jun -13 Jul -13 Aug -13
Sep -13 Oct -13 Nov-13
--- i--- WaterProWced •-- o- •- YtialerBAled � %Waterlaaa
5 144
12600 Union Road Naples, Florida 34114 •Tel 239- 642 -9219 •Fax 239 -642 -9469 • wwwsevemtrents+�,,,,rviceS.com
Irrigation Water Report
8 697
8 760
8 662
90
7 740 7 700
80
7 91
70
,
8 976
60
5 144
s50
[
4 878
928
OOF
5 i 33
Mar -13
Apr•13
May13
Jun -13
Jul -13
Aug -13
Sep•13
Oct -13
Nov-13
040
0
� -
3 829
X30
3 095
20
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1°JO
6 °.6
4 °.0
8 °.0 89t
89h
7%
590
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640
00
�3%
Deo-12
Feb-13
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Irrigation Meter r�r—
irtlgatwn Billed
12600 Union Road Naples, Florida 34114 •Tel 239- 642 -9219 •Fax 239 -642 -9469 • wwwsevemtrents+�,,,,rviceS.com
Mar -13
Apr•13
May13
Jun -13
Jul -13
Aug -13
Sep•13
Oct -13
Nov-13
12600 Union Road Naples, Florida 34114 •Tel 239- 642 -9219 •Fax 239 -642 -9469 • wwwsevemtrents+�,,,,rviceS.com