11/18/2013 AgendaHeritage Greens Community Development Dist
Board of Supervisors
Ronald Parrott, Chairman Ctvii�nTeague, Distr' anager
George Coombs, V ice Chairman U rbancic, D' t ounsel
__,
Marsha Coghlan, Assistant Secretary Ja
Pf
Jim Marshall, Assistant Secretary
Henry Michaelson, Assistant Secretary
Regular Meeting Agenda — Revised
Monday November 18, 2013 — 6:00 p.m.
1. Roll Call
2. Approval of Agenda
3. Approval of the Minutes of the October 21, 2013 Meeting
4. Audience Comments
S. Old Business
A. Update on Stormwater Maintenance Project
B. Security Discussions
C. Sidewalk Repair Project Update
D. Update on Additional Vegetation Removal along Eastern Wall Area
6. New Business
A.. Preserve Tree Trimming
7. Manager's Report
A. Follow -Up Items
B.' Approval of Financial Statements
8. Attorney's Report
9. Engineer's Report
10. Supervisors' Requests and/or Comments
11. Audience Comments
12. Adjournment
Note: Next meeting is scheduled for Monday, December 16, 2013 at 6:00 p.m.
District Office:
210 N. University Drive, Suite 702
Coral Springs, Florida
954 - 753 -5841
www.heritagegreenscdd.org
Meeting Location:
Heritage Greens Community Center
2215 Heritage Greens Drive
Naples, Florida
Naples Daily News
Naples, FL 34110
Affidavit of Publication
Naples Daily News
-------------------------------------------------- +------------------ - - - - --
HERITAGE GREENS COMMUNITY
DEVELOPMENT DISTRICT
210 N UNIVERSITY DR #702
CORAL SPRINGS FL 33071
REFERENCE: 027769
59728252 NOTICE OF MEETIN
State of Florida
County of Collier
Before the undersigned authority, pe
appeared Robin Calabrese, who on oath
she serves as the Advertising Director
Naples Daily News, a daily newspaper p
Naples, in Collier County, Florida: t
attached copy of advertising was publi
newspaper on dates listed.
Affiant further says that the said N
News is a newspaper published at Naple
Collier County, Florida, and that the
newspaper has heretofore been continuo
published in said Collier County, Flor
day and has been entered as second cla
matter at the post office in Naples, i
Collier County, Florida, for a period
next preceding the first publication o
attached copy of advertisement; and of
further says that he has neither paid
promised any person, firm or corporati
discount, rebate, commission or refund
purpose of securing this advertisement
publication in the said newspaper.
PUBLISHED ON: 09120
AD SPACE: 62 LINE
FILED ON: 09/20/13
------------- - ------------- _- - - - - -
%
Signature of Affiant U
-- - - - - - - - - - - - - + - - - 1-------------- - - - - --
Sworn to and Subscribed b,'jore me t v day o k TwA-�209
Personally known by me LA-U LL-t- / U Vl,f {.0 (_9
rARO +OUDORA
�!v ev4 MY SION # EE 851758
COMMIS
«- November 28, 2014
EXPIRES:P�nB
1
2
3
4
October 21, 2013
Heritage Greens C.D.D.
On MOTION by Mr. Coombs seconded by Mr. Marshall with all in
favor the minutes of the September 16, 2013 meeting were
approved.
5 THIRD ORDER OF BUSINESS Audience Comments
6 There not being any, the next item followed.
7
8 FIFTH ORDER OF BUSINESS Old Business
9 A. School Crossing Guard Update
10 Mr. Teague reported there has been no response from the PTA for volunteers. Ms.
11 Coghlan was told by a PTA member that parents have been assisting. Mr. Marshall also heard
12 there were crossing guard volunteers. There was Board consensus to remove this item from the
13 agenda.
14
15 B. Security Discussions
16 The following was discussed:
17 • The bushes along Immokalee Road are covering traffic warning lights. The Board
18 requested the County Traffic and Safety Division be contacted to have the area
19 ?trimmed.
20 • Mr. Teague reported the tele -entry system was updated October 18, 2013. Kent
21 Security does not anticipate any obstacles in maintaining the system in a timely
22 manner.
23 • There was discussion regarding an accident caused by two cars drag racing on
24 Crestview Way on October 1, 2013 between 8:15 p.m. and 8:30 p.m. It was ahead
25 C ' col Police and EMT were called out; however, there is no record of the
26 �9 0 incident and no police report. Mr. Teague will look into this further.
27„ J • There is static on the tele -entry phones, which may be caused by insects. It will be
2&,), addressed.
(1_
29 • The swing gatesiarea being used w en the guard is not at the guardhouse. They will
30 also be adjusted when Daylight Savings Time ends.
31
32 C. Sidewalk Repair Project Update
33 Tincher Concrete Construction, Inc. quoted $25 a foot for root barriers, which totals
34 $8,175. Mr. Teague requested a quote from PJM. They suggested another option to cut back and
35 stump the main trunk root by three to four feet. This option will last ten to eleven years. A quote
Unapproved Minutes 2
Heritage Greens
Community Development District
Financial Report
October 31, 2013
Prepared by
HERITAGE GREENS
Community Development District
FINANCIAL STATEMENTS
Balance Sheet ........................... ............................... Page 1
Statement of Revenues, Expenditures and Changes in Fund Balances
GeneralFund ........................... ............................... Page 2 - 3
SUPPORTING SCHEDULES
Cash & Investment Report
SunTrust Bank Reconciliation
.......................... ............................... Page 4
.......................... ............................... Page 5
Check Register ........................... ............................... Page 6
HERITAGE GREENS
Community Development District
Financial Statements
(Unaudited)
October 31, 2013
HERITAGE GREENS
Community Development District General Fund
Balance Sheet
October 31, 2013
ACCOUNT DESCRIPTION TOTAL
Cash - Checking Account
$ 31,294
Investments:
Money Market Account
116,082
SBA Account
458
SBA Account - Restricted
169
TOTAL ASSETS
$ 148,003
LIABILITIES
Accounts Payable $ 8,442
Accrued Expenses 2,168
TOTAL LIABILITIES 10,610
FUND BALANCES
Assigned to:
Operating Reserves
49,897
Reserves - Drainage
6,000
Reserves - Fountains
5,500
Reserves- Irrigation System
7,500
Reserves - Roads and Sidewalks
26,201
Reserves - Signage
1,000
Reserves - Wall Painting
6,000
Reserves - Wall Replacement
12,786
Unassigned:
22,509
TOTAL FUND BALANCES
$ 137,393
TOTAL LIABILITIES & FUND BALANCES
$ 148,003
Report Date: 11/7/2013
Page 1
HERITAGE GREENS
Community Development District
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending October 31, 2013
Genera/ Fund
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) OCT•13
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL
REVENUES
Interest - Investments $ 400 $ 33 $ 38 $ 5 $ 37
Special Assmnts- Tax Collector 217,904 - - - -
Special Assmnts- Discounts (8,716) - - -
Gate Bar Code /Remotes 1,200 100 100 - 100
TOTAL REVENUES 210,788 133 138 5 777733fl
EXPENDITURES
Administration
P/R -Board of Supervisors
FICA Taxes
ProfServ- Engineering
ProfServ-Legal Services
ProfSery -Mgmt Consulting Sery
ProfServ- Property Appraiser
ProfServ- Special Assessment
ProfServ-Web Site Development
Auditing Services
Communication - Telephone
Postage and Freight
Insurance - General Liability
Printing and Binding
Legal Advertising
Misc -Sahk Charges
Misc• Assessmnt Collection Cost
Office Supplies
Annual District Filing Fee
Total Administration
2,400
200
400
(200)
400
184
15
31
(16)
31
1,200
100
-
100
-
2,000
167
-
167
-
36,972
3,081
3,081
-
3,081
3,269
125
3,269
(3,269)
3,269
5,463
2,200
183
-
-
650
Utility - Water & Sewer
42
(42)
42
3,200
51
-
-
50
4
2
2
2
850
71
57
14
57
8,757
8,757
7,477
1,280
7,477
1,500
125
80
45
80
2,500
208
197
11
197
575
48
43
5
43
4,358
-
-
-
75
6
-
6
175
175
175
175
74,178
12,957
14,854
(1,897)
14,854
Public Safety
Contracts - Security Services
48,000
4,000
3,568
432
3,568
Contracts -HVAC
350
29
-
29
Contracts- Sheriff
3,000
250
250
-
Communication - Telephone
1,500
125
141
(16)
141
Electricity - Entrance
2,200
183
137
46
137
Utility - Water & Sewer
900
75
51
24
51
Report Date: 11/8/2013
Page 2
HERITAGE GREENS
Community Development District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending October 31, 2013
ANNUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE I$) OCT -13
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL
Lease - Carts
1,500
-
-
Electricity'- Streetlighting
11,000
R &M -Gate
2,000
167
57
110
57
R &M- Gatehouse
1,500
125
-
125
-
Op Supplies - Transmitters
800
67
1,260
67
-
Op Supplies - Gatehouse
800
67
85
(18)
85
Cap Outlay - Equipment
6,200
517
-
517
Total Public Safety
68,750
5,605
4,039
1,566
4,039
Landscape
Contracts- Landscape
18,000
1,500
1,225
275
1,225
Contracts - Preserve Management
2,000
-
-
Electricity - Irrigation
2,200
163
158
25
158
R &M- Renewal and Replacement
1,000
83
-
83
-
R &M- Canals
2,600
-
-
-
-
R &M- Fountain
2,700
225
75
150
75
R &M- Grounds
4,000
333
-
333
-
R &M- Irrigation
1,500
125
125
R &M- Preserves
100
B
8
L
Misc- Spocial Projects
7,000
583
583
-
Total Landscape
41,100
3,040
1,458
1,582
1,458
Road and Street Facilities
Electricity'- Streetlighting
11,000
917 829
88 829
R &M- Drainage
2,500
208 -
208 -
R &M -Roads & Alleyways
2,000
167
167
R &M- Sidewalks
3,000
250
250
Traffic Signage Rehabilitation
1,260
105
105
Reserve - Roadways
71000
7,000
71000
Total Road and Street Facilities
26,760
8,647 829
7,818 829
TOTAL EXPENDITURES
210,788
30,249 21,180
9,069 21,180
Excess (deficiency) of revenues
Over (under) expenditures
Net change in fund balance
FUND BALANCE, BEGINNING (OCT 1, 2013)
FUND BALANCE, ENDING
(30,116) (21,042) 9,074 (21,043)
$ $ (30,116) $ (21,042) $ 9,074
158,435 153,435 158,435
$ 158,435 $ 128,319 $ 137,393
Report Date: 11/8/2013
Page 3
HERITAGE GREENS
Community Development District
Supporting Schedules
October 31, 2013
HERITAGE GREENS
Community Development District
Cash and Investment Report
October 31, 2013
General Fund
All Funds
Account Name
Bank Name
Investment Tvae
Maturity
Yield
Balance
Checking Account - Operating
SunTrust Bank
n/a
n/a
0.10%
$30,294
Checking Account - Operating
Bank United
n/a
n/a
0.00%
$1,000
Operating Acct
SBA
n/a
n/a
0.18%
$458
Operating Acct (Restricted)
SBA
n/a
n/a
0.00%
$169
Money Market Account
Bank United
Business MMA
n/a
0.35%
$116,082
Total
$148,004
Report Date: 11/7/2013 Prepared By:
Sevem Trent Management Services Page 4
Heritage Greens CDD
Bank Reconciliation
Bank Account No.
9920
Statement No.
10 -13
Statement Date
10/31/13
GIL Balance ($)
30,294.10
Statement Balance
30,428.80
GIL Balance
30,294.10
Outstanding Deposits
0.00
Positive Adjustments
0.00
Subtotal
30,428.80
Subtotal
30,294.10
Outstanding Checks
134.70
Negative Adjustments
0.00
Total Differences
0.00
Ending GIL Balance
30,294.10
Ending Balance
30,294.10
Difference
0.00
P_ostino
Date Document Type
Document No.
Description
Amount
Outstanding Checks
10/28/13 Payment
2743
RONALD C. PARROTT
134.70
Total Outstanding Checks..
. . . . . . .
...... . ........ . ..
_ .. 134.70
Cleared
Amount Difference
0.00 134.70
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