11/15/2013 AgendaPort of the Islands Community Improvement District
Board of Supervisors
Norine Dillon, Chairperson Calvin Teague, District Manager
Theodor Bissell, Vice Chairman Daniel Cox, District Counsel
Richard Ziko, Assistant Secretary Ronald Benson, District Engineer
Dale Lambert, Assistant Secretary
Joel Anthony (Tony) Davis, Assistant Secretary
Regular Meeting Agenda
Friday, November 15, 2013 — 9:00 a.m.
1. Call to Order and Roll Call
2. Discussion of Rules of Procedure
3. Approval of the Minutes of the October 18, 2013 Meeting
4. Public Comment on Agenda Items
5. Old Business
A. Review of Landscape Maintenance Performance
B. Update on Sidewalk Repairs
C. Update on Disposal of Surplus Equipment
6. New Business
7. District Manager's Report
A. Approval of the October 31, 2013 Financial Statements and Check Register
8. Field Manager's Report
A. Discussion of November 2013 Operations Report
B. Consideration of Work Authorization No. 44916 for Fire Hydrant Replacement
9. Attorney's Report
A. Update on North Hotel Foreclosure .Proceedings
B. Update on Liquidated Damages from Xlyem Water Solutions USA
(ITT Technologies)
10. Engineer's Report
11. Supervisors' Requests
12. Public Comment Period
13. Adjournment
The next meeting is scheduled for Friday, December 20, 2013, at 10:00 a.m.
District Office:
Severn Trent Services, Inc.
5911 Country Lakes Drive
Fort Myers, Florida 33905
239 - 245 -7118
http: / /poicid.com/
Meeting Location:
Orchid Cove Clubhouse
25005 Peacock Lane
Naples, Florida 34114
239 - 430 -0806
Naples Daily News
Naples, FL 34110
Affidavit of Publication
Naples Daily News
-_______- .._____-_____ _- --- _y_- __....W____ m -_- - _.____ ___________.. _
PORT OF THE ISLANDS
210 N UNIVERSITY DR ##702
CORAL SPRINGS FL 33071
REFERENCE: 010948
59732104 NOTICE OF MEETING TI
State of Florida
County of Collier
Before the undersigned authority, personally
appeared Robin Calabrese, who on oath says that
she serves as the Advertising Director of the
Naples Daily News, a daily newspaper published at
Naples, in Collier County, Florida: that the
attached copy of advertising was published in said
newspaper on dates listed.
Affiant further says that the said Naples Daily
News is a newspaper published at Naples, in said
Collier County, Florida, and that the said
newspaper has heretofore been continuously
published in said Collier County, Florida, each
day and has been entered as second class mail
matter at the post office in Naples, in said
Collier County, Florida, for a period of 1 year
next preceding the first publication of the
attached copy of advertisement; and affiant
further says that he has neither paid nor
promised any person, firm or corporation any
discount, rebate, commission or refund for the
purpose of securing this advertisement for
publication in the said newspaper.
PUBLISHED ON: 11/08
AD SPACE: 44 LINE
FILED ON: 11/08/13
Signature of Affiant
Sworn to and Subscribed bfore
-------------------------------------
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Personally known by me U ` LA U (,&j ,/U ? �4-� ;,�.�,�I CARULPOLii?0f�A
«r' MY COMMISSION # EE 851758
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EXPIRES: November28,2014
Bonded Thm Pkhard kaurance Agency
RESOLUTION NO. 2013-
A RESOLUTION OF THE PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT CREATING ARTICLE
, SECTIONS THROUGH PROVIDING FOR RULES
OF PROCEDURE FOR MEETINGS OF THE BOARD OF SUPERVISORS
INCLUDING RULES FOR PUBLIC PARTICIPATION; CONTAINING A
SEVERABILITY CLAUSE; CONTAINING AN EFFECTIVE DATE
RECITALS
A. The Board of Supervisors of Port of the Islands Community Improvement District (the
"Board ") recognizes that a proper and legitimate public purpose is served when members of the
public have a reasonable opportunity to be heard on any proposition under consideration for
action by the Board.
B. The Board also recognizes the need for orderly and efficient conduct of the meetings of
the Board.
C. These Rules of Procedure for Meetings of the Board of Supervisors are adopted to insure
that the goals of orderly and efficient meetings are realized while protecting the public purpose
served by dialogue with constituents affected by the decisions of the Board.
NOW, THEREFORE, BE IT RESOLVED THAT:
Section 1. Article Rules of Procedure for Meetings of the Board of
Supervisors are hereby created to read as follows:
ARTICLE RULES OF PROCEDURE
Sec. 1 -1. Authority
Section 190.011(5), Florida Statutes, grants the Board of Supervisors the authority to
adopt rules and orders pursuant to the provisions of chapter 120 prescribing the conduct of the
business of the district. The set of rules set forth within this Article shall be in effect upon their
adoption by the Board and until such time as they are amended or new rules adopted. These rules
are for the purpose of guidance to assist in the orderly conduct of the meeting; no action of the
Board shall be deemed void or invalid by virtue of the Board's failure to follow these rules.
Sec. 1 -2. General Rules
(a) Meetings to be Public: All meetings of the Board shall be open to the public,
except as otherwise provided by law.
(b) Quorum: A majority of the members of the Board shall constitute a quorum and
is necessary for the transaction of business. If a quorum is not present, those in
attendance may continue the meeting to another date.
(c) Right of Floor: Any Supervisor or member of the public desiring to speak shall be
recognized by the Chair, and shall confine his or her remarks to one subject under
consideration.
(d) District Manager: The District Manager or his/her designee shall attend all
meetings of the Board unless excused. The District Manager may make
recommendations to the Board and shall have the right to take part in all
discussions of the Board, but shall have no vote. The District Manager or his/her
designee shall keep the official journal (minutes) and perform such other duties as
may be requested.
(e) District Attorney: The District Attorney or his /her designee shall'' attend all
meetings of the Board unless excused and shall, upon request, give an opinion,
either written or oral, on questions of law. The District Attorney shall act as the
Board's parliamentarian.
(f) District Engineer: The District Engineer or his/her designee shall attend all
meeting of the Board unless excused and shall provide recommendations for
maintenance, renewal or replacement of capital improvements based on his
observations during the interval between meetings.
(g) Contract Operator: The shall attend all meetings of the Board unless
excused and shall provide a report to the Board of all operational issues that arose
during the interval between meetings.
(h)
Sec. 1 -3. Types of Meetinas
(a) Regular Meeting: The Board shall meet at the Orchid Cove Clubhouse,
25005 Peacock Lane, Naples, FL for Regular and Special Meetings. The regular
Board meetings are to commence 10:00 a.m., on the dates specified in the meeting
schedule adopted by the Board annually.
(b) Special Meetings: Special meetings may be called by the Chairman or by a
majority of the members of the Board. Absent emergency conditions, no special
meeting shall be held until at least 72 hours after the call is issued. Only such
business may be transacted at a special meeting as may be listed in the call for
said meeting or an incident thereto unless 4/5 of the District Board approves
adding an additional item.
(c) Continued Meetings: Any meeting of the Board may be continued to a later date
and time at any place specified in the Motion for Continuance.
OA
(d) Workshop Meetings: The Board may meet informally in workshop meetings
(open to the public), at the call of the Chairman or of any three (3) members of the
Board. No resolutions or other actions may be adopted at such meeting provided
that the Board may direct staff to take actions that do not entail the immediate
expenditure of District funds.
(e) Emergency Meetings: Emergency meetings may be held on the call of the District
Manager or the Chairman whenever there is a public emergency affecting life,
health, property or the public peace, and whenever practicable, upon no less than
twenty four (24) hours' notice to each Supervisor and the public.
(f) Telephonic Participation: If a quorum of the Board is physically present, other
members of the Board may participate by phone, provided they can be heard on
the record and they can hear the other members of the Board and the participating
public.
Sec. 1 -4, Chairman and Duties
(a) Chairman: The Chairman, if present, shall preside at all meetings of the
Board. In the absence of the Chairman, the Vice Chairman shall preside. In the
absence of both the Chairman and the Vice Chairman, the Board shall select a
Chairman.
(b) Call to Order: The meetings of the Board shall be called to order by the Chairman
or, in his or her absence by the Vice Chairman. In the absence of both the
Chairman and the Vice Chairman, the meeting shall be called to order by the
District Manager for the selection of a temporary Chairman.
(c) Preservation of Order: The Chairman shall preserve order and decorum; prevent
attacks on personalities or the impugning of members' motives; and confine
members in debate to the question under discussion.
(d) Points of Order: The Chairman shall determine all points of order, subject to the
right of any member to appeal to the Board. If any appeal is taken, the question
shall be, "Shall the decision of the Chairman be sustained ?" A majority of the
Board may overrule the Chairman.
(e) Vote: All resolutions shall require only a voice vote; the Chairman may close a
public hearing without a vote if there is no objection.
Sec. 1 -5. Order of Business and Agenda
(a) Order of Business: Unless changed by motion of the Board of Supervisors, the
general rule as to the order of business in regular meetings shall be substantially as
follows:
• Call to Order and Roll Call
Public Comment on Agenda Items
• Approval of Minutes
• Board Action on Agenda Items before It or Added to the Agenda
• Staff Reports
• Comments or Requests by Chairman and Board of Supervisors
• Public Comments or Requests for Future Action Items
• Adjournment
The Board may, by motion change the order of business.
(b) Agenda: The order of business of each meeting shall be as contained in the agenda
prepared under the direction of the District Manager. The agenda shall be a listing by
topic or subject to be considered by the Board, and shall be delivered to members of
the Board prior to the meeting.
(c) Presentation by Members of Board: The agenda shall provide a time when the
Chairman or any Supervisor may bring before the Board any business that he /she feels
should be deliberated upon by the Board. These matters need not be specifically
listed on the agenda.
(d) Reading of Minutes: Unless a reading of the minutes of a Board meeting is
requested by a member of the Board, such minutes may be approved without reading
if the District Clerk previously furnished each member with a copy thereof.
(e) Consent Agenda: The Board may adopt a series of measures in one vote as listed on
the agenda (or agenda as amended) as a Consent Agenda; the Consent Agenda may
appear on the agenda before "non- consent items."
Sec. 1 -6. Resolutions and Motions
(a) Form: Resolutions shall be presented to the Board only in printed or typewritten
form.
(b) Reading by Title Only: Upon being introduced, each proposed Resolution shall
be read by title only, unless any member of the Board requests a full reading of the
Resolution.
(c) Tie Vote: In the event of a tie in votes on any motion, the motion shall be
considered lost.
(d) Privilege of Closing Debate: Any Supervisor may move to close debate and call
the question on the motion being considered which shall be non - debatable. The
Supervisor moving the adoption of a n Resolution or motion shall have the
privilege of closing the debate.
(e) Requests for Resolutions or Legal O inions: Any member of the District Board
may request the District Manager or District Attorney to have prepared proposed
Resolutions with such Resolutions to be placed on the agenda of the next
scheduled Board meeting, provided the Resolution can be drafted and distributed
to members of the Board in said period of time. Members of the Board may
request written legal opinions relating to District business, from the District
Attorney by majority vote at any meeting. Any member of the Board may, far
purposes of inquiry, request verbal opinion or advice on District legal matters
directly from the District Attorney.
(f) Adjournment: All meetings shall adjourn at a.m. /p.m. unless four - fifths
(4/5) of the District Board vote to extend the time.
(g) Motion to Reconsider: An action of the Board may be reconsidered only at the
same meeting at which the action was taken. A motion to reconsider may be made
only by a Supervisor who voted on the prevailing side of the question and must be
concurred in by a majority of those present at the meeting. Adoption of a motion
to reconsider shall rescind the action reconsidered.
(h) Motion to Rescind: An action of the Board taken at a previous meeting (the
"previous action ") may be rescinded at a subsequent meeting. Motions to Rescind
shall be governed by the following process:
1. A Supervisor seeking rescission of a previous action shall place a Motion
to Consider Rescission on the agenda of a regular Board meeting. If a
majority of the full membership of the Board approves the Motion to
Consider Rescission, the Motion to Rescind shall be placed on the agenda
of the next regular Board meeting. If less than a majority of the full
membership vote in favor of the Motion to Consider Rescission, no
Motion to Rescind the previous action shall be considered by the Board.
2. Approval of a Motion to Rescind requires the affirmative vote of a
majority of the full membership of the Board.
3. If a Motion to Rescind is approved, the Board shall, at the same meeting,
either consider the previous action or set a date certain for its
consideration.
4. Notwithstanding anything stated above, a Motion to Rescind initiated by a
Supervisor who voted on the losing side in connection with the previous
action shall not be in order unless the Board determines:
a. Subsequent information has become known that (i) would have
been material to the Board's decision on the previous action and (ii)
would have militated for a different result; or
b. A rescission of the previous action is imperative to avoid a material
cost, risk, harm, or other jeopardy to the District or its citizens, and
the material cost, risk, harm, or other jeopardy could not have been
known at the time of the Board's previous action.
5. For purposes of the Motion to Rescind, a Supervisor who was absent for a
vote on the motion in connection with the previous action is deemed to
have been on the prevailing side of the vote.
Sec. 1 -7. Citizen's Rights
(a) Right to be Heard: Members of the public shall be given a reasonable
opportunity to be heard on each agenda item except as provided for below. Public
input shall be limited to three (3) minutes with the Chair having the option to
allow an additional minute. This right does not apply to:
1 An official act that must be taken to deal with an emergency situation
affecting the public health, welfare, or safety, if compliance with the
requirements would cause an unreasonable delay in the ability of the
Board to act;
2. An official act involving no more than a ministerial act, including, but not
limited to, approval of minutes and ceremonial proclamations;
3. A meeting that is exempt from Florida's statutory open meeting
requirements; or
4. A meeting during which the Board is acting in a quasi-judicial capacity.
This paragraph does not affect the right of a person to be heard as
otherwise provided by law.
(b) Manner of Addressing the Board: Each person addressing the Board shall step up
to the microphone, shall give his/her name and address in an audible tone of voice
for the record and, unless further time is granted by the Board, shall limit his /her
address to three (3) minutes with the Chair having the right to extend an
additional minute of time. All remarks shall be addressed to the Board as a body,
and not to any member thereof. No person, other than members of the Board and
the person having the floor shall be permitted to enter into any discussion, either
directly or through the members of the Board. When requested by any member of
the Board the District Manager, District Attorney, as well as other staff, may enter
into any discussion. No questions shall be asked the Supervisors, except through
the presiding officer. The District Manager, District Attorney, Contract Staff and
the District Attorney may ask the Chair for permission to speak at any time.
(c) Personal and Slanderous Remarks: Any person making personal, impertinent or
slanderous remarks, or who shall become boisterous, while addressing the Board
may be requested to leave the meeting and may be forthwith, by the presiding
officer, barred from further audience before the Board at the meeting from which
ejected.
Sec. 1 -8. Public to be Heard
At the beginning and conclusion of the meeting the Chair shall offer the public the
opportunity to speak on any non - agenda item relative to the business of the District for up to
three (3) minutes (with the right of the Chair to extend an additional minute).
Sec. 9. Suspension and Amendment of These Rules
(a) Suspension of These Rules: Any provision of these rules not governed by the
District Charter or District Code may be temporarily suspended by a vote of a
majority of the Board.
(b) Amendment of These Rules: These rules may be amended, or new rules adopted
by Resolution.
(c) Effect of Variance from Rules: The failure to follow these Rules of Procedure
shall not be grounds for invalidating any otherwise lawful act of the Board.
SECTION 2. It is the intention of the District Board and it is hereby ordained that the
provisions of this Resolution shall become and be made a part of the Port of the Islands
Community Improvement District Rules of Procedure, and the sections of this Resolution may be
renumbered to accomplish such intent.
SECTION 3. If any word, phrase, clause, sentence, or section of this Resolution is for
any reason held unconstitutional or invalid, the invalidity thereof shall not affect the validity of
any remaining portions of this Resolution.
SECTION 4. That this Resolution shall be in full force and effect immediately upon its
passage and adoption.
PASSED THIS DAY OF
ATTEST:
Calvin Teague, Secretary
2013
Norine Dillon, Chairman
NORINE' S VERSION
RESOLUTION NO. 2013-
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: `I'IC:I. RULES OF PROCEDURE for MetQtinofthr, Board orsu r visors of Port'
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Section 190.011(5), Florida Statutes, grants the Board of Supervisors the authority to
adopt rules and orders pursuant to the provisions of chapter 120 prescribing the conduct of the
business of the district. The set of rules set forth within this Article shall be in effect upon their
adoption by the Board and until such time as they are amended or new rules adopted. These rules
are for the purpose of guidance to assist in the orderly conduct of the meeting; no action of the
Board shall be deemed void or invalid by virtue of the Board's failure to follow these rules.
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IW,. — -l. General Rules
(a) Meetings to be Public: All meetings of the Board shall be open to the public,
except as otherwise provided by law.
(b) Quorum: A majority of the members of the Board shall constitute a quorum and
is necessary for the transaction of business. If a quorum is not present, those in
attendance may continue the meeting to another date.
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(d)(c) District Manager: The District Manager or his /her designee shall attend all
meetings of the Board unless excused. The District Manager may make
recommendations to the Board and shall have the right to take part in all
discussions of the Board, but shall have no vote. The District Manager or his/her
designee shall keep the official journal (minutes) and perform such other duties as
may be requested.
H(d) District Attorney: The District Attorney or his/her designee shall attend all
meetings of the Board unless exeusedas needed and shall, upon request, give an
opinion, either written or oral, on questions of law. The District Attorney shall act
as the Board's parliamentarian.
(4�(e) District Engineer: The District Engineer or his/her designee shall attend all
mcetin6% of the Board un less ,� s........_neede'd and shall provide
recommendations for maintenance, renewal or replacement of capital
improvements based on his observations during the interval between meetings.
[' (g)(l) Contract Operator: The;. - c)peralaxr shall attend all meetings of the Board
unless excused and shall provide a report to the Board of all operational issues
that arose during the interval between meetings.
.= 4-32. Types of Meetings
.
(a) Regular Meetin& The Board shall meet at the Orchid Cove Clubhouse,
25005 Peacock Lane, Naples, FL for Regular and Special Meetings. °] h guiar
Board meetings are to commence 10:00 a.m., on the dawcs .sec ifcd in by meeting
schedule adopted by the Board annually.
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(b) Special Meetings: Special meetiZAbsent called by the Chairman or by a
majority of the members of the Bo emergency c onditions, no special
meeting shall be held until at least 72 hours after the call is issued. Only such
business may be transacted at a special meeting as may be listed in the call for
said meeting or an incident thereto unless 4/5 of the District Board approves
adding an additional item.
(c) Continued Meetings: Any meeting of the Board may be continued to a later date
and time at any place specified in the Motion for Continuance.
(d) Workshop Meetings: The Board may meet informally in workshop meetings
(open to the public), at the call of the Chairman or of any three (3) members of the
Board. No resolutions or other actions may be adopted at such meeting provided
that the Board may direct staff to take actions that do not entail the immediate
expenditure of District funds.,.
(e) Emergency_ Meetings: Emergency meetings may be held on the call of the District
Manager or the Chairman whenever there is a public emergency affecting life,
health, property or the public peace, and whenever practicable, upon no less than
twenty four (24) hours' notice to each Supervisor and the public.
(1) Telephonic Participation: If a quorum of the Board is physically present, other
members of the Board may participate by phone, provided they can be heard on
the record and they can hear the other members of the Board and the participating
public.
1 i :4- -43. Chairman and Duties
(a) Chairman: The Chairman, if present, shall preside at all meetings of the
Board. In the absence of the Chairman, the Vice Chairman shall preside. In the
absence of both the Chairman and the Vice Chairman, the Board shall select a
Chairman.
(b) Call to Order, The meetings of the Board shall be called to order by the
Chairman, car~ ha•l�is a >r lit � a etra� 4`dc.� •C ���a+rrrrstc�:. }�r -tile �l� � ��t`h,xl�
t- i� #anager °l �� l�^�:t���� ��1`. a..t�mirc�rrar�•C'i�€aisrm�tr�a
(c) Preservation of Order: The Chairman shall preserve order and decorum; prevent
attacks on personalities or the impugning of members' motives; and confine
members in debate to the question under discussion.
M d Vote: All resolutions shall require only a voice vote; the Chairman may close a
public hearing without a vote if there is no objection.
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I 800-.1 4, Order of Business and Agenda
(a) Order ofi l "n : Unless changed by the Board of Supervisors, the
general rl e ;at to the order of business in regular meetings shall be substantially as
follows: :,
• Call tt Order and Roll Call
• Public Comments on— Alende -mss
• Approval of Minutes
• Board Action on Agenda Items before It or Added to the Agenda
• SWIT IIeperts
Com ents or Requests by Chairman and Board of Supervisors
• Public Comments or Requests for Future Action Items '
Adjournment A
The Board may,. by motion change the order of business. t
(b) Agenda: The order of business of each meeting shall be as con, fined in the agenda
prepared under the direction of the District Manager. The agentlahall be ,a listing by
topic or subject to be considered by the Board, and shall be delivered to members of
the Board prior to the meeting.
(c) Presentation by Members of Board: The agenda shall provide a time when the
Chairman or any Supervisor may bring before the Board any business that he/she feels
should be deliberated upon by the Board. These matters need not be specifically
listed on the agenda.
�3<, d ri: Resolutions and Motions
(a): Form: Resolutions shall be presented to the Board only in printed or typewritten
form.
(b) Reading by Title Only Upon being introduced, each proposed Resolution shall
be read by title only, unless any member of the Board requests a full reading of the
Resolution.
(c) Tie Vote: In the event of a tie in votes on any motion, the motion shall be
considered lost.
(d) Privilege of Closing Debate: Any Supervisor may move to close debate and call
the question on the motion being considered which shall be non - debatable. The
Supervisor moving the adoption of a €+- Resolution or motion shall have the
privilege of closing the debate.
(c) Requests for Resolutions or Legal Opinions: Any member of the District Board
may request the District Manager or District Attorney to have prepared proposed
Resolutions with such Resolutions to be placed on the agenda of the next
scheduled Board meeting, provided the Resolution can be drafted and distributed
to members of the Board in said period of time. Members of the Board may
request written legal opinions relating to District business, from the District
Attorney by majority vote at any meeting. Any member of the Board may, for
purposes of inquiry, request verbal opinion or advice on District legal matters
directly from the District Attorney.
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(84I O Motion to Reconsider: An action of the Board may be reconsidered only at the
same meeting at which the action was taken. A motion to reconsider may be made
only by a Supervisor who voted on the prevailing side of the question and must be
concurred in by a majority of those present at the meeting. Adoption of a motion
to reconsider shall rescind the action reconsidered.
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gev-4 . Citizen's Rights
(a) Right to be Heard: Members of the public shall be given a reasonable
opportunity to be heard on each agenda item except as provided for below. Public
input shall be limited to three (3) minutes with the Chair having the option to
a] low an additional minute. This right does not apply to:
L An official act that must be taken to deal with an emergency situation
affecting the public health, welfare, or safety, if compliance with the
requirements would cause an unreasonable delay in the ability of the
Board to act;
2. An official act involving no more than a ministerial act, including, but not
limited to, approval of minutes and ceremonial proclamations;
3. A meeting that is exempt from Florida's statutory open meeting
requirements; or
4. A meeting during which the Board is acting in a quasi-judicial capacity.
This paragraph does not affect the right of a person to be heard as
otherwise provided by law.
(b) Manner of Addressing the Board: Each person addressing the Board shall step
&L%y4Cif , shall give his /her name and address in an audible
tone of voice for the record and, unless further time is granted by the Board, shall
limit his /her address to three (3) minutes with the Chair having the right to extend
an additional minute of time. All remarks shall be addressed to the Board as a
body, and not to any member thereof. No person, other - than- niambers -of -the
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(c) Personal and Slanderous Remarks: Any person making personal, impertinent or
slanderous remarks, or who shall become boisterous, while addressing the Board
may be requested to leave the meeting and may be forthwith, by the presiding
officer, barred from further audience before the Board at the meeting from which
ejected.
. 47, Public to be Heard.
At the beginning and conclusion of the meeting the Chair shall offer the public the
opportunity to speak on any non - agenda item relative to the business of the District for up to
three (3) minutes (with the right of the Chair to extend an additional minute).
Se�9�. Sus si�fn tend Amendment of These Rules
(a) Suspension of These Rules: Any provision of these rules not governed by the
District Charter or District Code may be temporarily suspended by a vote of a
majority of the Board.
(b) Amendment of These Rules: These rules may be amended, or new rules adopted
by Resolution.
(c) Effect of Variance from Rules: The failure to follow these Rules of Procedure
shall not be grounds for invalidating any otherwise lawful act of the Board.
SECTION ION ? It is the intention of the District Board and it is hereby ordained that the
provisions of the Rules of Procetlmre; tliis eailution -shall become and be made a part of the Port
of the Islands Community Improvement District.,
e R . • ����- a�s�.` tl��tint�;
SECTION- If any word, phrase, clause, sentence, or section of this Resolution is for
any reason held unconstitutional or invalid, the invalidity thereof shall not affect the validity of
any remaining portions of this Resolution.
lg ' -rjoN, :- That this Resolution shall be in full force and effect immediately upon its
passage and adoption.
PASSED THIS DAY OF 42013.
ATTEST:
Calvin fcague, Secretary Norine Dillon, Chairman
Teague, Cal
From: Soto <sotolawn @yahoo.com>
Sent: Wednesday, November 13, 2013 4:36 PM
To: Teague, Cal; rcziko @embargmail.com; 'Dillon Norine'; Edge, Robert;
dalelambert @embargmail.com; 'bissell,ted bissell'; anthony @jadavis.com
Subject: November notes 2013
Robert Soto with Norine Dillon and Robert Edge
• We had to replace a timer on Newport Drive
• We looked over all areas maintained by Soto's to make sure all being mowed. All was well.
• There seems to be a lot of weeds on 41 Median. We are slowly addressing.
• All turf areas have been fertilized.
• Complete wet check was performed.
Thanks,
Claire Campbell
Contact us:
Claire
info@sotolawn.com (office)
Robert
robert2sotolawn.com
Scott
scott@sotolawtl.com
Donna
donna(@sotolawn.com
Lila
lila@sotolawn.com (irrigation)
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Port of the Islands
Community Improvement District
Financial Report
October 31, 2013
Prepared by
PORT OF THE ISLANDS
Community Improvement District
Table of Contents
FINANCIAL STATEM ENTS
Balance Sheet - All Funds ........... ......... Page 1 - 2
General Fund
Statement of Revenues, Expenditures and Changes in Fund Balance e .............. Page 3 - 4
Trend Report ,,.... �._. Page 5
Enterprise Fund
Statement of Revenues, Expenditures and Changes in Fund Balance ...._..... .... Page 6 - 7
Trend Report .......... ... .......... .: Page 8
SUPPORTING SCHEDULES
Check Register .. Page 9 - 10
Special Assessments - Collection Schedule .........: ......... ............ ......... .......... Page 11
Construction Schedule Page 12-13
CIP Status Report . .....,... ......... Page 14 -15
Cash Flow Projections ... ......... ..<.,..,........ , .... ,... Page 16 - 19
Cash Flow Projections - 5 year ......... ......... ...... -.. Page 20
Monthly Activity Report Page 21 - 26
Accounts Receivable Ageing Report (90+ days outstanding). .. Page 27 - 28
Repair and Maintenance Detail Reports ,........ Page 29 - 38
Port of the Islands
Community Improvement District
Financial Statements
(Unaudited)
October 31, 2013
PORT OF THE ISLANDS
Community Improvement District Governmental and Enterprise Funds
Balance Sheet
October 31, 2013
GENERAL WATER AND
ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL
ASSETS
Current Assets
Cash - Checking Account
Accounts Receivable
Assessments Receivable
Allow- Doubtful Collections
Due From Other Funds
Investments:
Certificates of Deposit -18 Months
Money Market Account
SBA Account
SBA Account - Restricted
SBA Account Reserves
SBA Account Reserves - Restricted
Construction Fund
FMV Adjustment
Prepaid Items
Total Current Assets
$ 78,512
$ 24,287
$ 102,799
417
33,000
417
123,691
354,838
478,529
(123,691)
(354,838)
(478,529)
67,966
(4,113,195)
67,966
152,763
226,308
152,763
569,551
6,597
576,148
683
505
1,188
5,667
11,821
17,488
2,598
(11,079)_
2,598
681
- 11,757,209
681
-
152,145
152,145
858
1,598
2,456
-
70,901
70,901
879,696
267,854
1,147,550
Noncurrent Assets
10,786
- 58,584
Fixed Assets
33,000
33,000
Land
293,061
293,061
Infrastructure
15,409,143
15,409,143
Accum Depr - Infrastructure
(4,113,195)
(4,113,195)
Equipment and Furniture
226,308
226,308
Accum Depr - Equip /Furniture
(92,819)
(92,819)
Construction Work In Process
3,090
3,090
Bond Issuance Cost
42,700
42,700
Acc Amort - Bond Issuance Cost
(11,079)_
(11,079)
Total Noncurrent Assets
- 11,757,209
11,757,209
TOTAL ASSETS
$ 879,696 $ 12,025,063
$ 121904,759
LIABILITIES
Current Liabilities
Accounts Payable
Accrued Interest Payable
Deposits
Other Current Liabilities
Revenue Bonds Payable- Current
Due To Other Funds
Total Current Liabilities
$ 5,431 $ 5,355 $
10,786
- 58,584
58,584
33,000
33,000
7,416
7,416
514,758
514,758
- 67,966
67,966
5,431 687,079
692,510
Report Date: 11/4/2013 1
PORT OF THE ISLANDS
Community Improvement District Governmental and Enterprise Funds
Balance Sheet
October 31, 2013
GENERAL WATER AND
ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL
Long -Term Liabilities
Revenue Bonds Payable-LT 3,490,972 3,490,972
Total Long -Term Liabilities 3,490,972 3,490,972
TOTAL LIABILITIES 5,431 4,178,051 4183,482
FUND BALANCES / NET ASSETS
Fund Balances
Assigned to:
Operating Reserves
105,018
105,018
Unassigned:
769,247
-
769,247
Net Assets
Invested in capital assets,
net of related debt
7,751,480
7,751,480
Unrestricted /Unreserved
95,532
95,532
TOTAL FUND BALANCES / NET ASSETS $
874,265
$ 7,847,012
$ 8J21,277
TOTAL LIABILITIES & FUND BALANCES /NET ASSETS $
879,696
$ 12,025,063
$ 12,904,759
Report Date: 11/4/2013 2
PORT OF THE ISLANDS
Community Improvement District Genera! Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending October 31, 2013
Field
ANNUAL
YTD ACTUAL
ACCOUNT DESCRIPTION
ADOPTED
BUDGET
YEAR TO DATE
BUDGET
YEAR TO DATE
ACTUAL
VARIANCE (S)
FAV(UNFAV)
AS A % OF
ADOPTED BUD
OCT -17
ACTUAL
REVENUES
82,830
6,902
6,902
8.33%
6,902
Interest - Investments
$ 2,090
$ 174
$
$ (174)
0.00%
$ 1
Special Assmnts- Tax Collector
435,400
1,050
3,217
3,217
0.74%
3,217
Special Assmnts- Discounts
(17,416)
2,571
-
0.00%
TOTAL REVENUES
420,074
174
3,217
3,043
0.77%
3,218'
R &M -Roads & Alleyways
4,000
333
333
0.00
EXPENDITURES
1,000
83
83
0.00%
Administration
50.000
4,167
4,167
0.00%
P/R -Board of Supervisors
7,000
500
500
7,446
7.14%
500
FICA Taxes
536
45
38
7
7.091/6
38
ProfServ- Engineering
26,000
2,167
2,167
0.00%
-
ProfServ- Legal Services
12,500
1,042
(26,296)
1,042
0.00%
(26,295)
ProfServ-Mgmt Consulting Sery
29,216
2,435
2,435
8.33%
2,435
ProfServ- Property Appraiser
6,531
6,531
6,531
100.00%
6,531
ProfServ- Special Assessment
9,520
0.00
Auditing Services
3,750
0.00
Communication - Telephone
100
8
8
0.00%
Postage and Freight
1,200
100
6
94
0.50%
6
Rental - Meeting Room
350
25
25
7.14%
25
Insurance - General Liability
9,028
2,257
1,921
336
21.28%
1,921
Printing and Binding
1,300
108
60
48
4.62%
60
Legal Advertising
1,000
83
104
(21)
10.40%
104
Miscellaneous Services
1,380
115
44
71
3. t9%
44
Misc- Assessmnt Collection Cost
8,708
0.00%
Misc -Web Hosting
1,000
83
71
12
7.10%
71
Office Supplies
500
42
26
16
5.20%
26
Annual District Filing Fee
175
175
175
100.00%
175
Total Administration
119,794
15,716
11,936
3,780
9.96%
11,936
Field
Contracts -Mgmt Services
100,000
8,333
8,333
8.33%
8,333
Contracts - Landscape
82,830
6,902
6,902
8.33%
6,902
Electricity - Streetlighting
19,000
1,583
1,458
125
7.67%
1,458
Utility - Irrigation
12,600
1,050
684
166
7.02%
884
R &M- Renewal and Replacement
30,849
2,571
2,571
0.00%
R &M- Irrigation
1
1
1
0.00%
R &M -Roads & Alleyways
4,000
333
333
0.00
R &M- Signage
1,000
83
83
0.00%
Capital Outlay
50.000
4,167
4,167
0.00%
Total Field
300,280
25,023
17,577
7,446
5.85%
17,577
TOTAL EXPENDITURES
420,074
40,739
291513
11226
7.03%
29,513
Excess (deficiency) of revenues
Over (under) expenditures
(40,565)
(26,296)
14,269
0.00%
(26,295)
Report Date: 11/4/2013
3
PORT OF THE ISLANDS
Community Improvement District General Fund
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending October 31, 2013
ANNUAL YTO ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF OCT -13
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
OTHER FINANCING SOURCES (USES)
Operating Transfers -Out (368,000) (368,000) 0.00% (368,000)
TOTAL FINANCING SOURCES (USES) - (368,000) (368,000) 0.00% (368,000)
Net change in fund balance $ $ (40,565) $ (394,296) $ (353,731} X0.00% $, (394,295)
FUND BALANCE, BEGINNING (OCT 1, 2013) 1,268,561 1,268,561 1,268,561
FUND BALANCE, ENDING $ 1,268,561 $ 1227,996 $ 874,265.
Report Date: 11/4/2013 4
PORT OF THE ISLANDS General Fund
Community Improvement District
Statement of Revenues, Expenditures and Changes in Fund Balances
Trend Report
For the Period Ending October 31, 2017
Oct Actual Thru Adopted
Account Description Actual 1013112013 Budget
Rrygngs
Interest - investments $ 1 S S 2,090
Special Assmnts• Tax Collecto 3,217 3,217 435,400
SpecialAssmnts- Discounts - (17,416)
Total Revenues 3,218 3,217 420,074
Expenditures
Administrative
P/R -Board of Supervisors
500
500
7,000
FICATaxes
38
38
536
ProfServ- Engineering
-
26,000
ProfServ- Legal Servicee
-
12,500
Pm SerAtmtConsulting Sam
2,435
2,435
29,216
ProfServ-PropertyAppraiser
6,531
6,531
6,531
ProfServ- SpecialAssessmem
-
9,520
Auditing Service:
3,750
Communication - Telephone
100
Postage and Freghi
6
6
1,200
Rental - MaefingRoom
25
25
350
Insurance - General Liabilil
1,921
1,921
9,028
Prinbng and Bindinc
60
60
1,300
Legal Advarbsinf
104
104
1,000
Miscellaneous Servicet
44
44
1,380
Misc-Assessmnt Collection Cos
-
-
8,706
Misc-Wab Hosting
71
71
1,000
Office Supplies
26
26
500
Annual Oistrict Filing Fe+
175
175
175
Total Administrative
11,936
11,936
119,794
F,ad
Contracts-Mgmt Services
8,333
8,333
100,000
Contracts- Landscape
6,902
6,902
82,830
Electricity - StreeOghtin!
1,458
1,458
19,000
Utility - Irrigator
884
884
12,600
R&%Renewal and Replacement
-
30,849
R&M- trrigalton
1
R &M -Roads & Alleywaye
4,000
R&M- Signage
1,000
Capital Outal
-
50,000
Total Field
17,577
17,577
300,280
Total Expenditures
29,513
29,513
420,074
Excess (deficiency) of revenues
Over (under) expenditures
(26,295)
(26,296)
Other Financing Sources (Uses)
Operating Transfers -Dui
(368,000)
(368,000)
Total Financing Sources (Uses)
(366,000)
(368,000)
Net change in fund balance
$ (394,295)
S (394,296) S
FUND BALANCE, BEGINNING (OCT 1, 2013)
1,266,561
1,268,561
FUND BALANCE, ENDING
$ 874,265 $ 1,268,561
Prepared by
Report Date: 11/5/2013 Severn Trent Management Services
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Statement of Revenues, Expenses and Changes in Net Assets
For the Period Ending October 31, 2013
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A % OF OCT -13
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL
OPERATING REVENUES
Interest - Investments
$ 578 $
48 $
- $
(48)
0.00% $
Water Revenue
45,000
3,750
2,798
(952)
6.22%
2,798
Sewer Revenue
70,000
5,833
3,738
(2,095)
5.34%
3,738
Irrigation Fees
100,000
8,333
4,527
(3,806)
4.53%
4,527
Special Assmnts- Tax Collector
1,135,025
2,167
8,386
8,386
0.74%
8,386
Special Assmnts- Discounts
(45,401)
1,042
-
1,042
0.00%
-
Other Miscellaneous Revenues
-
2,445
525
525
0.00%
525
TOTAL OPERATING REVENUES
1,305,202
17,964
19.974
2,010
1.531/6
19,974
OPERATING EXPENSES
Personnel and Administration
309,533
25,794
25,794
8.33%
25,794
P/R -Board of Supervisors
7,000
500
500
7.149/6
500
FICA Taxes
536
45
38
7
7.09%
38
ProfServ- Engineering
26,000
2,167
6,266
2,167
0.00%
6,266
ProfServ- Legal Services
12,500
1,042
-
1,042
0.00 %
-
ProfServ-Mgmt Consulting Sery
29,336
2,445
2,445
(6,735)
8.33%
2,445
ProfServ- Property Appraiser
17,025
17,025
17,025
3,743
100.00%
17,025
ProfServ- Special Assessment
8,122
0.00%
Auditing Services
3,750
333
333
0.00%
Communication - Telephone
100
8
8
0100%
Postage and Freight
1,200
100
6
94
0.50%
6
Rental - Meeting Room
350
25
25
7.14%
25
Insurance - General Liability
9,028
2,257
1,921
336
21.28%
1,921
Printing and Binding
1,300
108
60
48
4.62%
60
Legal Advertising
1,000
83
104
(21)
10.40%
104
Miscellaneous Services
2,600
217
16
201
0.62%
15
Misc- Assessmnt Collection Cost
22,701
-
-
0.00%
Office Supplies
500
42
26
16
5.20%
26
Total Personnel and Administration
143,048
26,064
22,166
3,898
15.50%
22,165
Water -Sewer Comb Services
Contracts -Mgmt Services
309,533
25,794
25,794
8.33%
25,794
Contracts -Other Services
1,750
0.00%
Communication - Teleph - Field
4,512
376
301
75
6.67%
301
Utility - General
83,000
6,917
6,266
651
7.55%
6,266
R &M- Irrigation
20,500
1,708
1,708
0.00%
R &M -Water Plant
14,000
1,167
7,902
(6,735)
56.441/6
7,902
R &M -Waste Water Plant
45,000
3,750
7
3,743
0.02%
7
Misc- Licenses & Permits
4,500
0.00%
Cap Outlay -Water Plant
4,000
333
333
0.00%
Cap Outlay -Waste Water Plant
20,000
1,667
1,667
0.00%
Total Water -Sewer Comb Services
506,795
41,712
40,270
1,442
7.95%
40,270
Report Date: 11/4/2013 6
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Statement of Revenues, Expenses and Changes In Net Assets
For the Period Ending October 31, 2013
ANNUAL YTD ACTUAL
ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF OCT -13
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAv(UNFAV) ADOPTED BUD ACTUAL
Debt Service
Principal Debt Retirement
514,758
0.00%
Interest Expense
140,601
000%
Total Debt Service
655,359
0.00%
TOTAL OPERATING EXPENSES
1,305,202
671776
62,436
5,340
4.78%
62,435
Operating income (loss)
(49,812)
(42,462)
7,350
0.00%
(42,461)
OTHER FINANCING SOURCES (USES)
Interfund Transfer - In
368,000
368,000
0.00%
368,000
TOTAL FINANCING SOURCES (USES)
-
-
368,000
368,000
0.00%
368,000
Change in net assets
$ $
(49,812) $
325,538 $
375,350
0.00% $
325,539
TOTAL NET ASSETS, BEGINNING (OCT 1, 2013)
7,521,474
7,521,474
7,521,474
TOTAL NET ASSETS, ENDING
$ 7521 474 $
7,471,662 $
7;847,012
Report Date: 11/4/2013
PORT OF THE ISLANDS
Community Improvement District
Statement of Revenues, Expenses and Changes in Net Assets
Trend Report
For the Period Ending October 31, 2013
TOTAL
TOTAL NET ASSETS, BEGINNING (OCT 1, 2013) 7,521,474 7,521,474
TOTAL NET ASSETS, ENDING ; 7,847,012 $ 7,521,474
Water And Sewer Fund
Prepared by: 8
Report Date: 1115!2013 Sevem Trent Management Services
Oct
AetualThru
Adopted
Account Description
Actual
10131+2013
Budget
Ooeratina Revenues
Interest - Investments
b
S - $
578
WatorRevenue
2,798
2,798
45,000
Sewer Revenue
3,738
3,739
70,000
Irrigation Fees
4,527
4,527
100,000
SpecialAssmnls - Tax Callum
8,366
8,366
1,135,025
Special Assmnts- Discounit
(45,401)
Other Miscellaneous Revenues
525
525
-
Total Operating Revenues
19,974
19,97
1,305,202
Operatino Exomaes
Personnel and Administration
PR-Board of Supervisors
500
500
7,000
FICA rexes
38
38
536
ProfServ- Engineering
26,000
ProfSen -Legal Services
12,500
ProfServ-Mgmt Consuiting Son
2,445
2,445
29,335
ProlSeni,%perty Appraiser
17,025
17,025
17,025
ProfSerwSpecial Assessment
8,122
Auditing ServiceE
a
3,750
Communication - Telephone
100
Postage and Freight
6
6
1,200
Rental - MeetingRoom
25
25
350
Insurance - General Llabilit,
1,921
1,;921
9,028
Printing and Bindinc
60
60
1,300
Legal Advertisinf
104
104
1,000
Miscellaneous Servicet
15
16
2,600
Misc- AssessmntCollecLonGas
-
22,701
Office SuppieE
25
26
Soo
Total Personnel and Administration
22,165
22,166 -
143,048
W2ter- ewerCoath sjagkas
Contrac"IgmtServica2
25,794
25,794
3309,533
Conracts -Other Services
-
-
1,750
Communication - Teleph - Field
301
301
4,512
Utility - Genera
6,266
6,266
63,000
R&M- Irrigation
-
-
20,500
R&M- Water Plarn
7,902
7,902
14,000
R&M-Waste Water Plan
7
7
45,000
Misc - Licenses 8 Permit-
-
4,500
Cap Outlay -Water Plan
4,000
Cap Outlay -Waste Water Plan
2p000
Total Water -Sewer Comb Services
40,270
40,270
506,795
Debt Serv[qq
Principal Debt Retirement
514,756
Interest Expense
140,601
Total Debt Service
655,350
Total Operating Expenses
62,435
62,436
1,365,202
Operating income (loss)
(42,461)
(42,462)
Other Financina Sources (Uses)
InterfundTransfer - In
368,000
368,000
Total Financing Sources (Uses)
366,000
368,000
Change in netasseb:
$ 325,539
$ 325,538 5
TOTAL NET ASSETS, BEGINNING (OCT 1, 2013) 7,521,474 7,521,474
TOTAL NET ASSETS, ENDING ; 7,847,012 $ 7,521,474
Water And Sewer Fund
Prepared by: 8
Report Date: 1115!2013 Sevem Trent Management Services
Port of the Islands
Community Improvement District
Supporting Schedules
October 31, 2013
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4:
PORT OF THE ISLANDS
Community Improvement District
Non -Ad Valorem Special Assessments
Collier County Tax Collector - Monthly Collection Report
For the Fiscal Year ending September 2014
% Collected
0,74% 0.74% 0.74%
TOTAL OUTSTANDING $ 1,558,824 $ 432,183 $ 1,126,640
*Discounts and collection costs taken in the 10/30 distribution were not availabe as of the date of this report. Once this
information is received, an adjustment will be made and reflected in the next set of financial statements.
Year Parcel ID Description Amount Comments
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
FY 2011 1058920500 POI Hotel 119,627 bankruptcy
FY 2012 1058920500 POI Hotel 119,638 bankruptcy
FY 2013 1058920500 POI Hotel 119,638 bankruptcy
Total Delinquent Parcels 478,530
Report Date: 11 /4/2013 11
ALLOCATION BY FUND
Discount /
Gross
Date
Net Amount (Penalties)
Collection
Amount
General
Water /Sewer
Received
Received Amount
Costs
Received
Fund
Fund
Assessments Levied FY 2014
$
1,570,427
$
435,400
$ 1,135,026
Allocation %
100%
28%
72%
10/30/12
$ 11,603 *
$
11,603
$
3,217
$ 8,386
TOTAL
$ 11,603 $
- $ - $
11,603 1
$
3,217
1 $ 8,386
% Collected
0,74% 0.74% 0.74%
TOTAL OUTSTANDING $ 1,558,824 $ 432,183 $ 1,126,640
*Discounts and collection costs taken in the 10/30 distribution were not availabe as of the date of this report. Once this
information is received, an adjustment will be made and reflected in the next set of financial statements.
Year Parcel ID Description Amount Comments
FY 2010 1058920500 POI Hotel 119,627 bankruptcy
FY 2011 1058920500 POI Hotel 119,627 bankruptcy
FY 2012 1058920500 POI Hotel 119,638 bankruptcy
FY 2013 1058920500 POI Hotel 119,638 bankruptcy
Total Delinquent Parcels 478,530
Report Date: 11 /4/2013 11
Port of the Islands
Community Improvement District
Series 2010 Special Assessment Revenue Bond
1. Recap of Capital Project Fund Activity Through October 31, 2013
Bond Issued (construction Account) $ 5,500,000
Source of Funds: Interest Earned $ 8,339
Use of Funds:
COI $ (42,700)
COI (costs transferred to checking account but not yet paid) $ (5,000)
Disbursements Water Treatment Plant $ (5,306,494)
$ (5,356,194)
Adjusted Balance In Construction Account October 31, 2013 $ 152,145
2. Funds Available For Construction at October 31, 2013
Book Balance of Construction Account at October 31, 2013 $ 152,145
Construction Funds available at October 31, 2013 $ 152.145
3. Investments - BS &T at October 31, 2013
Estimated
IyRg Yit'I Princirml
Construction Fund: 0.12% $ 152,145
ADJ: Outstanding Amounts Due $
Balance at October 31, 2013 $ 152,145
4. General Bond Information
Issued: 2010
Matures: 2020
Bond Interest Rate: 3.51%
FY 2014 budgeted bond payment as % of total assessments: 57%
12
Port of the Islands Community Improvement District
Construction Schedule
Got.
I=0110
Greenberg Traudg
S
10,000.00
$
10,000.00
Cot
10/20110
BUT
$
2,70040
g
2,700.00
Cot
10/20M0
Severn Trent Management Svcs
$
15,000.00
$
15'a'00.00
cot
11/02/10
Dan Cox
$
15,000,00
S
15,-00.00
1
11!09110
Port of the Islands CID (rairtlb)
$
321,537:00 $
321,537,00
$
321,537..00
2
11118 /10
South Florida Excavation
$
26,503.75 $
26,503.75
$
26,503.75
3
1124/10
Naples Dally Naves
$
151,02 S
151,02
$
151.02
4
01/04/11
Century Link
$
26,310.88 6
26,310.88
$
26,310188
5
121/6110
South Florida Excavation
$
18,008.90 $
18 008.90
$
16,006.90
6
02'01 /11
Hole Mantes
$
2,561.25 S
2,561.25
$
2,56125
7
02,' A I
Hole Monies
$
16,200.00 $
16.200,00
$
16,200.00
8
02/01111
Hole Mantes
$
13,206,91 $
13,206.91
$
13,206.91
9
02110111
Benchmark EnviroArialytkal,.Inc,
$
1,019,00 $
1;018100
$
1,019.:00
10
02/17/11
Hole Mantes
$
1,98250 S
'1,982.50
$
1,982,50
11
03f07111
Hole Mantes
$
e,250= $
6,250.00
$
6;250,00
12
03116/11
South Florida Excavation
$
12,762,00 $
12,762.00
$
12.762,00
13
03129/11
Cardinal Contractors
$
27,000;00 it
27,000,00
$
27,000.00
14
04106/11
Hole Mantes
$
13.85000 $
13,850,00
$
13.650.00
16
0505/11
South Florida Excavation
$
18,567.25 $
18,587,25
$
18,507,25
7s
05/16H 1
Cardinal Contractors
$
95,02850 $
95,026.60
$
95.028.60
17
05/19/11
Hole Mantes
$
39,565.00 S
39,565,00
$
39,565,00
18
06114/11
KW Controls
$
1,038.60 $
1,038,80
$
1,038.60
19
0514111
Cardinal Contractors
It
196,572.98 $
196,572,08
$
196,572.08
20
07108111
Hale Mantes
$
19,575:00 $
19,575,00
$
19,575,00
21
0722111
Cardinal Contractors
$
170,192,15 $
170,192:.15
$
170JUAS
22
07127111
Hale Mantes
$
22,325:.00 $
22,325.00
$
22,325,00
23
0519111
Cardinsi Contractors
$
156,35260 $
156,352,50
$
156,352.50
24
08/30/11
Hole Mantes
$
19,700,00 $
19,700.00
$
19,700.00
25
09/16/11
South Hands Excavation
$
6,971,40 g
6,971.40
$
6,971.40
26
09116111
South Florida Excavation
$
4,801.85 $
4,601,85
$
4,601.85
27
09116111
Cardinal Contractors
It
278,892.:77 $
278,892.77
$
278,892,77
28
091227111
Michael Evans Computers
$
3,255,00 it
3,255,00
$
3255.00
29
10117/1 i
Canllnal Contractors
$
85,476.29 $
85,416,:29
$
85,416.29
30
11103/11
Hale Monies
$
832,50 S
83250
$
832.50
31
11/03111
Role Mantes
$
43,975,00 $
43,975,00
$
43,975,00
33
11,"23 /11
KW Controls
$
24,337.00 S
24,337,00
$
24,337,00
iQtet FY20.11
S
1.717283.20 S 1,674; 1 :20 $:
42.700 -00.: S-
7,074:561:20
32
11114i11
Cardinal Contractors
$
268,314.14 $
266,314.14
$
266,314-14
34
12115 ,111
South Florida Excavation
$
4,601.85 $
4,801,85
$
4,601.85
35
1211511
EICi Technologies
$
7,121:33 $
7,121,33
$
7,12133
36
12116111
ITT Wager Equipment Tech
$
586,786.70 6
886,766,70
$
586,766.70
37
12!16/11
Cardinal Contractors
$
647,529.09 $
647,523.09
$
647,52309
38
12730/11
Hole Mantes
$
43,672.,50 $
43,672,50
$
43,872,5(7
35
01124112
Hole Monies
$
25,608.59 $
25,809,59
$
25,609.59
40
0124/12
Cardinal Contractors
$
174,622.68 $
174,822.68
$
174,822.6668
41
01/30/12
KW Controls
$
73,01100 S
73,011.00
$
73,011.00
42
0224/12
Cardinal Contractors
$
240,416.36 $
240,416;36
$
240,416.36
43
0311512
Cardinal Contractors
$
246,740,07 $
246,740.07
$
246,740.07
44
04/05/12
Hole Mantes
S
49,232.19 $
48,232.19
$
48,232,19
45
04123/12
Cardinal Contractors
$
89,577,03 $
99,577.,03
$
69,57703
46
05/09112
ITT Water Equipment Tech
$
30,577..50 $
30,577,50
$
30,577.5-
47
0516/12
Cardinal Contractors
$
62,629.20 $
62,629.2.3
$
62,629.20
48
0517112
KW Controls
S
12,168.50 $
12,168.50
$
12,168,50
49
06/12/12
Hole Mantes
$
65,278.60 S
85,276,80
$
65,276.80
50
06112'12
Severn Trent Environmental Svcs
$
8,02729 $
9,027.29
$
9,02729
51
08/12'12
SCI Technologies
$
20,000.00 $
20,000.00
$
20,000.00
52
06113/12
Cardinal Contractors
$
207,111,76 $
207,111.76
$
207,111,76
53
0629112
Soto's Lawn Service, Inc.
$
19,680,00 S
19,680.00
$
19.680,00
54
07110/12
Cardinal Contractors
$
13,632 :50 $
13,632.50
$
13,632,50
55
07/2512
W.E. Johnson Equipment
$
33,088.00 s
33,088.00
$
33,088:00
56
08103!12
Hole Mantes
$
49,981.,80 $
49,981,80
$
49,981,80
57
09/04112
Severn Trent Envronmental Svcs
$
3,046:00 $
3,045.00
$
3,045.00
58
09104/12
Cardinal Contractors
$
195,289,00 $
195,289,60
$
195,289,60
59
09/19112
[Iola Mantes
$
21,350,41 $
21,350.41
$
21,350.41
60
09/19:12
SCI Technologies
$
39,279,67 $
33,278.67
$
33,278.,67
61
09119/12
Cardinal Contractors
$
52,400.10 $
52,400.10
$
52,4C0.10
otaLF'Y201.2:... _...
S
3:282.94568 S 3.282,945.66 $.
$.
3.282,9A6.Ba
62
101/8/12
RMA Geological Consultants
$
5,98971 $
5,989,71
$
5,989.71
63
10/16112
Cardinal Contractors
$
Y51,858:93 $
151,858,93
3
151,85893
64
11101/12
Hole Mantes
$
10,027.10 $
10,027.10
3
10,027,10
65
12111/12
Severn Trent
$
48,568,70 $
48,566,70
S
48,566.70
Be
01/09/13
RMA Geological Consultants
$
9,1711;00 $
9,170100
S
9,170.,00
67
01/17/13
Hole Mantes
$
8,138:33 $
8,138,33
a
8,138.33
68
01/17113
RMA Geological Consultants
$
16,745.71 $
16,745.71
3
16,7455.71
69
01/17113
Severn Trent
$
1,568.75 $
1,568,75
S
1,568:75
70
02/05/13
Cardinal Contractors
3
26,705.15 $
26,705,15
26,705.15
71
02!05113
KW Controls
S
12,188.50 11;
12,168,50
5
12,168.50
72
U210513
Hole Mantes
.$
2,53257 $
2,532,57
S
2,532.,57
73
0221 /13
KW Controls
$
12,168.50 $
12,168.60
S
12,168.50
74
04/23/13
RMA Geological Consultants
$
1,600,00 $
1,600.00
$
1,600,00
75
10/11/13
Xylem
$
43,746.80 $
43,746.80
Itt
43,745.80
Total :F°Y2013 :...
$
X69.986,75 S..
350,9847,75 $
-, ,. $
354.960..7;1
Grand Total
S
2 351 193 61 S 590849901 $
:270000 S
53084995
Interest
-
FY 2011 Interest
$
5,743,68
FY 2012 Interest
$
2,291.47
FY 2013 Interest
$
303138
S
8,336 :73
13
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F
PORT OF THE ISLANDS
Community Improvement District
PROJECTIONS
All Funds
GENERAL FUND
Adopted
Proposed
Proposed
Proposed
Proposed
Adopted
Proposed
Proposed
Proposed
Proposed
Operating Revenues
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
Operating Revenues
$1,089,624
$1,089,624
$1,089,624
$1,089,624
$1,089,624
Assessments
$435,400
$435,400
$435,400
$435,400
$435,400
Delinquent Assessments
$123,691
$0
$0
$0
$0
Interest/Miscellaneous
$2,090
$8,740
$9.369
$9,891
$10,300
Total Operating Revenues
$561,181
$444,140
$444,769
$445,291
$445,700
Operating Expenditures
Administrative
$119,794
$123,388
$127,089
$130,902
$134,829
Maintenance
$250,280
$257,788
$265,522
$273,488
$281,692
Total Operating Expenditures
$370,074
$381,176
$392,612
$404,390
$416,522
Capital Expenditures
CIP Projects
$50,000
$0
$0
$0
$0
Total Capital Expenditures
$50,000
$0
$0
$0
$0
WATER AND SEWER ENTERPRISE FUND
20
Adopted
Proposed
Proposed
Proposed
Proposed
FY 2014
FY 2015
FY 2016
FY 2017
FY 2018
Operating Revenues
Assessments
$1,089,624
$1,089,624
$1,089,624
$1,089,624
$1,089,624
Delinquent Assessments
$354,838
$0
$0
$0
$0
Water /Sewer /Irrigation Revenue
$215,000
$215,000
$215,000
$215,000
$215,000
Interest/Miscellaneous
$578
$2,838
$2,838
$2,838
$1,803
Total Operating Revenues
$1,660,040
$1,307,462
$1,307,462
$1,307,462
$1,306,427
Operating Expenditures
Administrative
$143,047
$143,047
$143,047
$143,047
$143,047
Maintenance
$482,795
$482,795
$482,795
$482,795
$482,795
Total Operating Expenditures
$625,842
$626,842
$625,842"
$625,842
$625,842
Capital Expenditures
CIP Projects
$24,000
$50,796
$60,796
$30,796
$0
Total Capital Expenditures
$24,000
$50,796
$60,796
$30,796
$0
Debt Service
Principal and Interest
$655,360
$655,360
$555,360
$655,360
$655,360
Total Debt Service
$655,360
$655,360
$655,360
$655,360
$655,360
Estimated Beginning Cash Balance
$424,195
$399,660
$365,125
$360,589
20
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November 2013 Field Managers Report
Water Treatment Plant Operations and Maintenance
The Water Treatment Plant produced and distributed 2.206 MG for the month of October, which is an average
of'.071 MGD.
Wastewater Plant Operations and Maintenance
The WVVTP treated approximately 1.346 MG for the month of October, which is an average of .043 MGID
Reuse System Operations and Maintenance
The reuse system delivered 6.424 MG for the month of October, which is an average of .214 MGD.
Permit Compliance:
Water Treatment Plant:
*All permit requirements met
Wastewater Treatment Plant
All permit requirements met
12600 Union Road Naples, Florida 341114 • Tel 239-642-9219 - Fax 239&42 -9469 • w eyernlr rs#sery es.coro
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November 2013 Field Managers Report
Sidewalk 6enair Update:
• Project is complete! Below are some pictures of the project:
12600 Union Road Naples, Florida 34114 - Tel 239-642-9219 • Fax 239-642-9469 • mmeyffmker
Aagyim m
November 2013 Fief
12600 Union Road Naples, Florida 34114 • Tel 239 - 642 -9219 • Fax 239.642.9469 • wvnwygrnkre*eroices.com
November 2013 Field Managers Report
• Well Field Power Pole Rotted Near Well #3:
12600 Union Road Nap6s, Florida 34114 - Tel 239-642-9219 • Fax 239642-M - aMA=ntLeWaMdLq& om
November 2013 Field Managers Report
Landscaping Maintenance Update for October 2013:
After reviewing the Landscaping Maps, inspecting, discussing and performing ride around with Robert
Soto and Norine Dillon, the landscape maintenance appears to be completed as required. Additionally,
Soto is now able to maintain the US 41 median, since the rains have slowed down and the standing
water has receded — so now they are catching the area up.
Surplus Equipment lnventorv:
• There will be an update at the meeting on Friday, November 15tH
In The Community:
• Flashing lights were repaired on Cays Drive /Union Road @ US 41:
12600 Union Road Naples, Florida 34114 - Tel 239 -642 -9219 • Fax 239 -642 -9469 • sev ijttentsMkVs.=
November 2013 Field Managers Report
• Lift Stations have been cleaned! Below are some pictures of the project:
12604 Union Road Naples, Florida 34114 - Tel 239-642-9219 • Fax 239-642-9469 • YMN, sey
November 2013 Field Managers Report
Spent some time with EarthGuard Lake Management Owner, driving to our ponds and discussing our
issues with him. He realized that his staff had not done a very good job on the middle pond nor the
south pond on Cays Drive, spraying the weeds. He had his staff come back out the next day to do the
job properly, which was completed. We also discussed whether or not we needed to step up our weed
control efforts, or modify our service plan in order to get better control of our ponds. He said that it was
not necessary to increase our spraying plan, but that our excessive growth was primarily due to the
excessive rainfall that we have had this season, along with above mentioned staff forgetting to do his
job. Fortunately for us, he has also started working with Orchid Cove recently, so he will keep a better
watch on our ponds also, while his company is on property. Here are some before and after pictures:
Cays North Pond
12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 • Fax 239. 842 -9469 • .sevemlrentsmiges.com
Cays Middle Pond
12600 Union Road Naples, Florida 34114 • Tel 239-642-9219 - Fax 239-642-9469 • MMM6goLernt
Let&Mko,corn
November 2013 Field .Managers Report
Cays South Pond: Couldn't find the before picture. but this after picture does show that snrav wac annliAl
At Our Treatment Facility:
Found a road grading contractor. After meeting him out here one more time prior to starting the
job, I took him down the first access road (Northbound road) to the well field, to get his advice
and cost for working on that road. He proposed an additional $300.00 to dress up that road,
and he didn't feel that we needed any extra base rock, as there is excess material on both
sides of the road that could be brought in with his machines. I approved the work to be done
and the work starts on 11113/13.
12600 Union (toad Naples, Florida 34114 - Tel 239 -642 -9219 • Fax 239. 842 -9469 • ywruv y�#r�ieniserui4 .or�ira
• Supplemental Fire/Irrigation Station Variable Frequency Drive Repair Update;
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12600 Union Road Naples, Florida 34114 • Tel 239- 642 -9219 • Fax 239- 642 -9469 • vMw sevverrrktolsvice >m 10
November 2013 Field Managers Report
® Fire/Irrigation Station Generator Repair......
I ran the Generator under load for about 45
minutes. No smoke, motor is good and
strong!
12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 - Fax 239.642 -9469 • g�wgse yern,tw ioes,Corn 11
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November 2013 Field Managers Report
CLAIMS Work Order Report T August 2013
Summary
Total # of WO's 257
Total # of WO's Completed 257
Total Hours 125
Water Loss Reports
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12600 Union Road Naples, Florida 34114 - Tel 239 -642 -9219 - Fax 239.642 -9489 12
Potable Water Report
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12600 Union Road Naples, Florida 34114 - Tel 239 -642 -9219 - Fax 239.642 -9489 12
12600 Union Road Naples, Florida 34114 • Tel 239.642 -9219 . Fax 239 - 642- 9469.4wnir.sever_ ren ces oorn 13
www.severntrentservices.com
Port of the Islands CID
Work Authorization No. 44916
In accordance with the "Additional Services" provision of the contract for Port of the Islands CID
between Port of the Islands CID (the "Client) and Severn Trent Environmental Services, Inc. (the
"Company, ") the Company agrees to perform the following additional services for the client:
Location of Work: Port of the Islands
Schedule: U on A rovat
Project: Fire Hydrant Replacement
Date: October 28. 2013
1. DESCRIPTION OF SERVICES: Excavate and remove old fire hydrant at 309 Stella Maris S.
Furnish and install new Kennedy K81 fire hydrant. Restore area and sod to it's original form. Flush
line to remove debris.Old hydrant to be dropped off at plant.
A. Materials by others, tax not included ($1,477.00)
Material Mark -up (10 %) $147.70
B. Labor $1,842.87
II. PROJECT COST: (Total labor, mark -up and materials $3,467.57)
The Client agrees to pay the Company for the services provided under this agreement as follows:
Item Description Unit Cost or Total Cost
Hourly Rate
Total Project Cost To Be Invoiced By STES $1,990.57
Unless stated otherwise above, payments are due in accordance with the standard terms and conditions of
this Contract.
Agreed to: (please initial)
Page 1 of 2
Work Authorization No .(44916} -Prt o of the lslands,Cjo
If any unforeseen problems should be discovered during the performance of the above referenced service,
we will notify you immediately of their nature and any additional cost that may be incurred. Unless
otherwise specified, rock removal, dewatering, cover -up, and haul off are not included. Severn Trent
Services is not responsible for unmarked underground lines. Any changes requested by the
owner /builder are not covered by this agreement, and must be added subsequently, at the cost agreed
upon by both parties.
III. ITEMS TO BE PROVIDED BY THE CLIENT
A. Provide access to premises.
B. Any permit modification if applicable.
THE STANDARD TERMS AND CONDITIONS of the Contract previously referenced are agreed to be
a part of this Contract.
Offered by:
Accepted by:
Severn Trent Environmental Services, Inc. Port of the Islands CID
Title:
Date:
By:
Title:
Address for Notices:
Date:
210 N. .Q;U, Eersity Dr. , Ste 702
Coral Springs, FL 33071
Page 2 of 2
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