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11/15/2013 Minutesi{ JAN MINUTES OF MEETING ¢ PORT OF THE ISLANDS By R' COMMUNITY IMPROVEMENT DISTRiC -; gr The regular meeting of the Board of Supervisors of the Port of the Islands Community Improvement District was held Friday, November 15, 2013 and called to order at 9:04 a.m. at the Orchid Cove Clubhouse; 25005 Peacock Lane; Naples, Florida. Present and constituting a quorum were: Norine Dillon Chairperson Theodore Bissell Vice Chairman Anthony Davis Assistant Secretary Dale Lambert Assistant Secretary Richard Ziko Assistant Secretary Also present were: Calvin Teague District Manager Daniel Cox District Counsel Ronald Benson District Engineer Robert Edge Field Manager Bert Underwood Severn Trent Services Operations Jean Kungle POI Realty Cheryl Cooper Resident Kathryn Kehlmeier Resident The following is a summary of the discussions and actions taken at the November 15, 2013 Port of the Islands Community Improvement District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order and Roll Call Mrs. Dillon called the meeting to order; Mr. Teague called the roll. SECOND ORDER OF BUSINESS Discussion of Rules of Procedure Mr. Teague distributed a redlined version of the 2013 Resolution prepared by the Chairperson for discussion; a copy of which will be entered into the official record. A final document will be presented at the next meeting. Tuesday, 11 -26 -13 November 15, 2013 Port of the Islands CID THIRD ORDER OF BUSINESS Approval of the Minutes of the October 18, 2013 Meeting Mrs. Dillon stated each Board member received a copy of the Minutes of the October 18, 2013 Meeting; and requested any additions, corrections or deletions. There not being any, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, the Minutes of the October 18, 2013 Meeting were FOURTH ORDER OF BUSINESS Public Comment on Agenda Items • Ms. Kungle commented on reopening of the old restaurant. FIFTH ORDER OF BUSINESS Old Business A. Review of Landscape Maintenance Performance Mrs. Dillon and Mr. Edge discussed the monthly ride- through inspection with Mr. Soto and distributed notes for the Board's information and discussion; copies of which will be entered into the official record. • Mr. Edge will check the timers for the lights on Cays Drive. • Mr. Edge will work on the lights on Newport Drive commencing next week. Ms. Kehlmeier addressed the Board regarding the landscape proposals; and distributed a spreadsheet with a ranking of the different landscapers; a copy of which will be entered into the official record. • The top ranking firm is Allegro Group of Southwest Florida. ➢ They have an office in Naples and supplied personal references. • The Board must go through the Consultants' Competitive Negotiation process if the price is $35,000 or higher. • The county designed the landscaping on the median. • Ms. Kehlmeier will investigate the possibility of getting community identification signs from FDOT. • Ms. Kehlmeier was directed to find out the cost for landscaping plans from Allegro, DMJA, Ensite, Mainscape and Greenscapes and present them at the next meeting. Tuesday, 11/26/13 2 November 15, 2013 Port of the Islands CID B. Update on Sidewalk Repairs • Mr. Edge reported all repairs are complete. • Mr. Edge will investigate the broken curb. C. Update on Disposal of Surplus Equipment • Mr. Edge sold the equipment for $181.90. SIXTH ORDER OF BUSINESS New Business There being no new business for discussion, the next item followed. SEVENTH ORDER OF BUSINESS District Manager's Report A. Approval of the October 31, 2013 Financial Statements and Check Register Mr.. Teague presented the October 31, 2013 Financial Statements and Check Register for the Board's review and approval; copies of which will be entered into the official record. • Mr. Teague will check on the refund from the insurance company for lightning damage. There being no further discussion, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, the October 31, 2013 Financial Statements and Check Register were approved. EIGHTH ORDER OF BUSINESS Field Manager's Report A. Discussion of November 2013 Operations Report Mr. Edge presented his report for discussion; a copy of which will be entered into the official record. • The lift station repair cost $1,800 as opposed to $2,500 which the Board approved last month. ➢ Lift station cleaning should be done annually. • Gravity line cleaning should be done at some point. ➢ Mr. Edge will seek costs for consideration in the Fiscal Year 2015 budget. • The VFD damage may be the result of a lightning strike. • The fire hydrant was replaced on Stella Maris South. • The Fire Chief approached Mr. Edge regarding the ISO items and the District Engineer prepared a report for them. Tuesday, 11!26113 3 November 15, 2013 Port of the Islands CID • The appropriate roads were graded for $1,700. • Mr. Edge will approach the Fire Chief regarding another inoperable fire hydrant to ensure the CID is not penalized. • Mr. Lambert has questions regarding past invoices. • The backflow preventer tags need to be changed out. B. Consideration of Work Authorization No. 44916 for Fire Hydrant Replacement Mr. Teague presented Work Authorization No. 44916 for Fire Hydrant Replacement for ratification; a copy of which will be entered into the official record. There being no comments or questions, On MOTION by Mr. Bissell seconded by Mr. Davis with all in favor, Work Authorization No. 44916 for Fire Hydrant Replacement was ratified. NINTH ORDER OF BUSINESS Attorney's Report B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) • ITT made the proposal for a $50,000 credit, as opposed to the $95,000 credit the CID was looking for. • They are asking to deposit the undisputed amount without constituting that as a waiver to continue to negotiate with Severn Trent. • The Board concurred to allow them to cash the check representing final payment and wait to see if they want to continue their dispute. A. Update on North Hotel Foreclosure Proceedings • The Hearing is set for February 3, 2014. • Mr. Motwani brought a lawsuit against Hole Montes and Severn Trent Services. ➢ No one at Severn Trent has been served to date. ➢ The same ruling which is expected for the Motion for Summary Judgment applies to this case as well. Once the Hearing takes place, it is a matter of sale of the property or tax certificates. Tuesday, 11/26/13 4 November 15, 2013 Port of the Islands CID TENTH ORDER OF BUSINESS Engineer's Report Mr. Benson submitted the Water Use Summary Report for the Board's information; a copy of which will be entered into the official record. • Mr. Benson discussed the permit renewal. ➢ Staff is processing five years of results along with those which recently came in. ➢ Mr. Benson may try to meet with DEP this month to resolve. ELEVENTH ORDER OF BUSINESS Supervisors' Requests • Mr. Bissell discussed public bidding limits. ➢ The limits depend on the nature of the work. • The issue regarding the sewer back -up at the lift station is not in any way associated with the CID. • Mrs. Dillon mentioned the problem to Soto regarding Fire Ants in the community. • Mrs. Dillon commented on the landscape problems at the North Hotel. ➢ Bacardi is having the area cleaned up. TWELFTH ORDER OF BUSINESS Public Comment Period • Collier County is still on three days per week for irrigation and no irrigation is to be done on Fridays. THIRTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Davis seconded by Mr. Ziko with all in favor, the meeting was adjourned at 11:59 a.m. Tuesday, 11/26/13 5