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10/14/2013 MinutesF MINUTES OF MEETING Qr U CEDAR HAMMOCK I TRIC'T COMMUNITY DEV El" PMF,N I D S �*ifie regular r�Tting of the Board of Supervisors of the Cedar Hammock Community R'velopm�D* was held on Monday, October 14, 2013 at 3:00 p.m. at Cedar Hammock Cluho ar hammock Boulevard, Naples, Florida. A Present and constituting a quorum were: Frank Vaselewski Chairman Thomas Cook Vice Chairman Gary McClellan Assistant Secretary Larry Minamyer Assistant Secretary Robert Nocera Assistant Secretary Also present were: Cal Teague Manager Sam Marshall Engineer Tom Read Cedar Hammock Golf & Country Club Tony Santariga Master Association Liaison Residents The following is a summary of the discussions and actions taken at the October 14, 2013 Cedar Hammock Board of Supervisors meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the April 15, 2013 Meeting On MOTION by Mr. McClellan seconded by Mr. Nocera with all in favor, the minutes of the April 15, 2013 meeting were approved. THIRD ORDER OF BUSINESS Audience Comments There being none, the next item followed. October 14, 2013 Cedar Hammock CDD FOURTH ORDER OF BUSINESS Old Business A. Update on Water Use Permit • Mr. Teague reported the amendment requested has been submitted and is expected to be issued in November. • Mr. Teague reviewed the process for permit compliance /water monitoring: • Transducer inspected quarterly at a cost of $1,275. This will end at end of the five year program (2015). • Salt monitoring will go into perpetuity. The cost is $600 per month / $7,200 per year. • Recalibrations every five years for the recharge pumps. • The two pumps /wells to be installed at a cost of $34,000 each / $68,000 total is the largest expense. B. Update of Road and Utility Ownership • Mr. Marshall reported the pool parking lots have been removed as there has been discussion of whether they will eventually be owned by the CDD and if the CDD can do work on them. o 'The second exhibit breaks out all of the pool areas and clubhouse. • It was reported all roads reflected on the map have been verified by the attorney as being of clear title to the CDD. • Mr. Marshall reported on the utilities in the Sawgrass Way area still owned by the CDD. • Discussion followed on the Sawgrass and Buttonwood utilities. • Discussion followed on whether the county will accept the utilities. Mr. Marshall noted the county will want an inspection of the utilities and a one -year warranty or guarantee. • Mr. Marshall noted the utility easements areas are any multi - family areas. • Mr. Santariga requested something be prepared so the HOA President's know what the CDD is talking about. Mr. Marshall can prepare something and provide a step -by -step outline of the process for when the CDD receives the easements. 2 October 14, 2013 Cedar Hammock CDD • Mr. Read noted they have discussed having a President's Council meeting in January as this is the first time they can get all 17 in town at the same time. • Discussion followed on current repair responsibility. • District Counsel to proceed quickly in obtaining easements after the District Engineer identifies where the easements are needed and provides descriptions. If possible, a blanket easement rather than site specific easements is preferred. • Prepare a project management tracking sheet which identifies tasks, responsibilities and a schedule for completion. FIFTH ORDER OF BUSINESS New Business A. Discussion of Road Resurfacing Project Planning Effort • Cordgrass Way and Wax Myrtle Run are Phase 1 - May / June 2014 completion. • Mr. Cook reported he met with Jake Jacobson who asked that they table it for the summer until the Master Association could deal with the golf course re- grassing. They will restart the discussions soon. • Mr. Santagria asked can the pool parking lot be separated from the pool discussion? Mr. Cook responded you wouldn't bother with it. • Mr. Read asked what would be the earliest the CDD will be doing roadwork? Mr. Marshall responded after the golf course work. • Discussion followed on the golf course work beginning in May /.Tune 2014 with it being done by August 1, 2014. • Mr. Teague noted they will be looking at August/September 2014 for paving with Wax Myrtle Run being the first phase and Cordgrass Way being the second. B. Discussion of Storm Water System Maintenance Needs • Mr. Read updated the Board on the maintenance - all high priorities done with the exception of structure 124 and 54AP; they are still underwater. • Discussion followed on the structures report with Mr. Read noting they are under budget. 3 October 14, 2013 Cedar Hammock CDD • Mr. Teague addressed cleaning the interconnects. • Mr. Santariga addressed a drain in Buttonwood that overflows during heavy rainstorms. [It was identified as CB -5A and CB -59] • Mr. Nocera noted he pointed this out to Mr. Molhberg and he will look at it. o Mr. Teague will obtain pricing for the cleaning of the interconnects. C. Discussion of Swimming Pool and Tennis Center Ownership Transfer • Mr. Cook will continue to explore the option of transferring the swimming pools and tennis court to the CDD. • Mr. Cook noted insurance will be one of the key items to understand and if there will be an increase in the premium. Mr. Teague noted the above ground items such as the bathrooms, fencing and pumps will require a new policy. • Will removing the pool and tennis court from the Master Association policy have an impact'? Mr. Read will make an inquiry to the insurance company. • How far is the CDD taking over the costs of the pool - buying the propane, if a tank goes bad do they have to dig it up and fix it? Mr. Cook responded some of that will he figured out as we work through the process. Mis exception is f a tank is needs repair or replaced the CDD would fund it but the operation expenses of chlorine and propane would continue to be the Master Association. • Both Board's need to know what costs is being assumed by whom and budgets adjusted accordingly. • Non - resident amenity memberships were addressed. SIXTH ORDER OF BUSINESS Manager's Report A. Financial Report for September 2013 • Mr. Teague outlined the financials. in October 14, 2013 Cedar Hammock CDD On MOTION by Mr. Cook seconded by Mr. Vaselewski with all in favor, the financial report for September 2013 was accepted. B. Acceptance of Audit for Fiscal Year 2012 • Mr. Teague reported it was a clean audit. On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor, the audit for fiscal year ending September 30, 2012 was accepted and Mr. Vaselewski was authorized to execute the AFR for transmittal to the State. C. Consideration of Motion Assigning Fund Balance • Assigning Fund Balance as of 09/30/13: • Operating Reserve $38,077 • Reserves - Bridges $58,180 • Reserves - Bulkheads $125,245 • Reserves - Lakes $70,460 • Reserves - Roadways $193,598 • Mr. Read reported the composite material used for the bridge planking is popping up. Discussion followed on possible fixes - Mr. Molhberg will try to see if he can identify a fix. On MOTION by Mr. Cook seconded by Mr. Nocera with all in favor, assigning Fund Balance as listed above was approved. SEVENTH ORDER OF BUSINESS Attorney's Report There being none, the next item followed. EIGHTH ORDER OF BUSINESS Engineer's Report There being no report, the next item followed. 5 October 14, 2013 Cedar Hammock CDD NINTH ORDER OF BUSINESS Supervisor Requests • Mr. Nocera addressed Stock Development suing Lely CDD for charging too much in assessments. Discussion followed on CDD assessments. TENTH ORDER OF BUSINESS Adjournment There being no further business, Calvin Te Secretary rel On MOTION by Mr. McClellan seconded by Mr. Minamyer with all in favor, the meetine was adiourned. rank Vasele-% ski Chairman