04/15/2013 Minutes(0
MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The re meeting of the Board of Supervisors of the Cedar Hammock Community
�ev ent District was held on Monday, April 15, 2013 at 3:00 p.m. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida.
Present and constituting a quorum were:
Frank Vaselewski
Thomas Cook
Gary McClellan
Larry Minamyer
Robert Nocera
Also present were:
Cal Teague
Sam Marshall
Tony Santariga
Several Residents
Chairman
Vice Chairman
Assistant Secretary
Assistant Secretary
Assistant Secretary
Manager
Engineer
HOA Liaison
The following is a summary of the discussions and actions taken at the April 15, 2013
Cedar Hammock Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the March 11,
2013 Meeting
On MOTION by Mr. Cook seconded by Mr. Minamyer with all in
favor, the minutes of the March 11, 2013 meeting were approved.
THIRD ORDER OF BUSINESS Public Hearing to Consider the Adoption
of the Budget for Fiscal Year 2014
(Resolution 2013 -2) and Levy of Non -Ad
Valorem Assessments (Resolution 2013 -3)
• Mr. Teague outlined the budget for FY 2014.
On MOTION by Mr. Nocera seconded by Mr. McClellan with all
in favor, the public hearing was opened.
There being no public comment,
On MOTION by Mr. Cook seconded by Mr. Minamyer with all in
favor, the public hearing was closed.
• Mr. Teague outlined Resolution 2013 -2.
On MOTION by Mr. McClellan seconded by Mr. Vaselewski with
all in favor, Resolution 2013 -2 a resolution of the Cedar
Hammock Community Development District relating to the
Annual Appropriations of the District and adopting the budget for
the fiscal year beginning October 1, 2013 and ending September
30, 2014, and referencing the maintenance and benefit special
assessments to be levied by the District for said fiscal year was
• Mr. Teague outlined Resolution 2013 -3 noting the O &M assessment is set at $350
per unit.
On MOTION by Mr. McClellan and seconded by Mr. Nocera with
all in favor, Resolution 2013 -3 a resolution levying and imposing
a non -ad valorem maintenance and benefit special assessment for
the Cedar Hammock Community Development District for Fiscal
Year 2014 was adopted.
FOURTH ORDER OF BUSINESS Old Business
A. Discussion of Water Use Permit
• Mr. Teague reported not much has transpired but all the chloride testing has
basically proved there is no degradation. Mr. Susdorf has a meeting scheduled
with SFWMD on Wednesday.
• Discussion followed on the WUP.
B. Update of Storm Water System Maintenance Efforts
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• Mr. Teague reported the water levels are low enough for the work to be done.
• Mr. McClellan noted they have been doing work but he does not know what
percentage is done.
C. Update on Road Maintenance Planning
• Mr. Marshall noted the addition to the map is the section scheduled for repaving
which is the engineering recommendation.
• Mr. Marshall outlined the road maintenance plan which is based upon doing
approximately 12,000 SY per year and would be completed in seven years.
• Discussion followed on the parking lot on the circle for the Clubhouse.
• Mr. Nocera inquired if the road surfaces, as they exist today, can each be treated
similarly arriving at a completed repaving?
• Mr. Marshall responded yes.
• Discussion followed on the road surfaces and sub - surfaces.
• Discussion followed on combining work with the neighborhood HOA's and
Master Association for cost savings.
• Discussion continued on the seven year paving plan.
• It was suggested to do the repaving at the same time as the golf course
reconstruction since traffic will be reduced.
• The plan is for the time between June and August 2014 for (1) Cordgrass
Way and Wax Myrtle Run and (2) Cedar Hammock Circle.
• It was noted combining the three proposed bids exceeds the public bid
threshold and would require going out for bid.
D. Road and Utility Ownership
• Mr. Teague reported the deeds have been prepared and will be going out this
week.
o Negotiations with the County on the utilities are continuing.
• Mr. Cook outlined the memorandum regarding utilities, tennis courts and pools.
o The working group includes Mr. Cook, the CDD representative, Mr. Read,
General Manager and Mr. Jacobsen of the Master Board.
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• All day -to -day operations of the pools and tennis courts will remain "as is"
with the Cedar Hammock Golf Club having management control under the
Amended Operating Agreement.
• Insurance concerns were addressed.
• Annual fees for non - members will need to be developed to address public
requests for use of the pool.
• The CDD costs were outlined and it is estimated the transfer of the pools will cost
$2,000 and a pool lift will be required in at least one pool.
o The estimated cost to transfer the tennis courts is also $2,000.
• Discussion followed on the advantages of the CDD having ownership of the pools
and tennis courts.
• Discussion followed on any known concerns with the current condition of the
pools and tennis courts.
• The plan is to proceed with the transfer of the roads and utilities and postponing
the pools and tennis courts for discussion in the fall.
• Mr. Marshall will provide a sketch of the pool areas including the restroom and
bar areas for discussion.
FIFTH ORDER OF BUSINESS New Business
There being none, the next item followed.
SIXTH ORDER OF BUSINESS Manager's Report
A. Financial Report for March 2013
• Mr. Teague reported non -ad valorem assessment collections are at 96 %.
Dn MOTION by Mr. McClellan seconded by Mr. Cook with all it
favor, the financial report for March 2013 was accepted.
B. Follow -up Items
There being none, the next item followed.
SEVENTH ORDER OF BUSINESS Attorney's Report
There being none, the next item followed.
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EIGHTH ORDER OF BUSINESS Engineer's Report
There being no report, the next item followed.
NINTH ORDER OF BUSINESS Supervisor Requests
• Mr. Nocera addressed water quality and if there is a need for aeration.
• There is no quorum for the May 20t" meeting.
• The remaining meetings for FY 2013 were cancelled.
• Discussion followed on the meetings for FY 2014 - beginning in October at 3:00
p.m. on the second Monday of every month excluding December.
On MOTION by Mr. Nocera seconded Mr. McClellan with all in
favor, the FY 2014 meeting schedule to be set as 3:00 p.m. the
second Monday of every month excluding December was
approved.
TENTH ORDER OF BUSINESS Audience Comments
There being none, the next item followed.
ELEVENTH ORDER OF BUSINESS Adjournment
There being no further business,
i
c
Calvin Teague
Secretary
On MOTION by Mr. Cook seconded by Mr. Minamyer with all in
favor, the meeting was adjourned.
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4C lalalllt, r
rank Vaselews i
Chairman