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02/11/2013 MinutesMINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held on Monday, February 11, 2013 at 3:00 p.m. at Cedar Hammock Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida. Present and constituting a quorum were: Frank Vaselewski Chairman Thomas Cook Vice Chairman Gary McClellan Assistant Secretary Larry Minamyer Assistant Secretary Bob Nocera Assistant Secretary Also present were: Cal Teague District Manager Sam Marshall District Engineer Tony Santariga Master Association Liaison The following is a summary of the discussions and actions taken at the February 11, 2013 Cedar Hammock Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call Mr. Teague called the meeting to order and called the roll. SECOND ORDER OF BUSINESS Approval of the Minutes of the January 14, 2013 Meeting • The Board made minor changes which will be incorporated into the amended minutes. On MOTION by Mr. Cook seconded by Mr. Minamyer with all in favor, the minutes of the January 14, 2013 meeting were approved as amended. THIRD ORDER OF BUSINESS Old Business A. Update on Water Use Permit Modification • Mr. Teague noted there is no update on the WUP modification. February 11, 2013 Cedar Hammock CDD B. Update of Storm Water System Maintenance Efforts • Mr. Teague reported they are still waiting on the water levels to recede. C. Review of Revised of Current HOAICDD Maintenance Agreement • Mr. Cook and Mr. Carter met to discuss the revised HOA/CDD agreement. • If approved by the CDD and HOA it will be effective March 1, 2013 for a five- year term. • Mr. Nocera addressed #7 asking for clarification on expenditures under $2,500 being the responsibility of the HOA and over $2,500 the responsibility of the CDD. Discussion followed. On MOTION by Mr. McClellan seconded by Mr. Vaselewski with all in favor, the HOA/CDD Maintenance Agreement was approved authorizing Mr. Vaselewski to execute. D. Review of Road Maintenance Plans • Mr. Marshall provided a handout with the following explanation: • The shaded areas have been conveyed to the CDD. • He does not have documentation identifying CDD ownership or maintenance responsibility for Cedar Hammock Circle, Sawgrass Way and a small road supporting the condos on Buttonwood. Discussion on the handout followed. • The uncovered parking for the condos and verandas were discussed. o For those areas not CDD responsibility it was suggested the HOA's be contacted and given the opportunity for the road work to be done with the CDD project and then billed back to the HOA. Discussion followed. • Mr. Nocera addressed the inspection he performed on the roads. • Extensive discussion followed on CDD responsibility and ownership of the roads /travel ways. • Mr. Marshall and Mr. Teague will research County records to see what documentation is available for clarifying the issue of ownership. • Mr. Marshall will prepare a schedule for road repairs based upon need and available funds. February 11, 2013 Cedar Hammock CDD FOURTH ORDER OF BUSINESS New Business A. Proposed Budget for Fiscal Year 2014 • Mr. Teague outlined the Fiscal Year 2014 budget noting the Board will need to make a decision on the assessment rate. • Discussion followed on reserves with it being noted the Board will be able to reallocate the reserves by motion. • Discussion followed on the golf course work/renovations; it was noted the CDD is not funding any of the work/renovations. Mr. Cook MOVED to approve the Fiscal Year 2014 budget and Mr. McClellan seconded the motion. • Mr. Nocera addressed allocating $125,000 per year for the roads. o Mr. Marshall noted the road schedule can be worked around it. On VOICE vote with all in favor, the Fiscal Year 2014 budget was B. Consideration of Resolution 2013 -1 Approving the Budget and Setting the Public Hearing • Mr. Teague outlined Resolution 2013 -1. On MOTION by Mr. Cook seconded by Mr. Nocera with all in favor, Resolution 2013 -1 a resolution of the Board of Supervisors of the Cedar Hammock Community Development District approving the budget for fiscal year 2014 and setting a public hearing thereon pursuant to Florida law was adopted. FIFTH ORDER OF BUSINESS Manager's Report A. Financial Report for December, 2012 • Mr. Cook inquired who they would go to about changing bridges on the golf course. o Mr. Marshall responded there will be a building permit pulled at Collier County. 3 February 11, 2013 Cedar hammock CDD • Mr. Cook asked what if they change the shape of a lake. • Mr. Marshall responded that would require a permit through SFWMD. • Mr. Teague reported 86.17% of non -ad valorem assessments have been collected. On MOTION by Mr. Cook seconded by Mr. Nocera with all in favor, the December, 2012 financials were accepted. B. Follow -up on Action Items There being none, the next item followed. SIXTH ORDER OF BUSINESS Attorney's Report There being no report, the next item followed. SEVENTH ORDER OF BUSINESS Engineer's Report There being no additional report, the next item followed. EIGHTH ORDER OF BUSINESS HOA Liaison Report • Mr. Santariga addressed petitioning Collier County for a light at the entrance of Davis Road and inquired if the CDD would have a better opportunity to get through to the Traffic Department. o Mr. Teague responded I think both the Master Association and CDD Board. • Discussion followed on the entrance gates. • Mr. Santariga reported on the golf course. They are planning to changing /remove the bridge on #7. Discussion followed. • Mr. Santariga reported he presented the CDD list of projects to the Master Association. NINTH ORDER OF BUSINESS Supervisors Request • Mr. Cools reported the "What is a CDD" articled was presented at a recent community meeting and well received. o It needs to be updated to make it current. Mr. Teague will place it on the website once updated. n February 11, 2013 Cedar Hammock CDD • Mr. Cook reported on attending the Golf Committee meeting. The Committee will be meeting with the Golf Course Architect and this will be followed by a Town Hall meeting to allow the membership to understand the plans. They want to meet with the Board on Monday, March 11, to make the presentation including the level of funding. On Monday, April 8t" the Master Board would be expected to make a decision on the overall Golf Course Committee plan. o Mr. Cook requested the CDD send a letter to the Master Association and Mr. Kip Schulties asking a copy of any plans or permit applications be submitted to the CDD at the same time they are submitted to the regulatory or permitting agencies. He read a draft letter. • Discussion followed on a letter to the Master Association and the CDD reviewing any changes to lakes, bridges and bulkheads. o Mr. Cook will prepare the letter and provide to Mr. Teague to place on CDD letterhead. Mr. Teague will send it to Mr. Vaselewski for signature and submittal to the Master Association. On MOTION by McClellan seconded Nocera with all in favor, authorizing a letter with the Chairman's signature to be sent to the Master Association and Mr. Kip Schulties was approved. TENTH ORDER OF BUSINESS Audience Comments There being none, the next item followed. ELEVENTH ORDER OF BUSINESS Adjournment There being no further business, Calvin Teague Secretary On MOTION by Mr. McClellan seconded by Mr. Vaselewski with all in favor, the meeting was adjourned. 5 Frank Vaselew ki Chairman