01/14/2013 MinutesMINUTES OF MEETING
CEDAR HAMMOCK By-
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held on Monday, January 14, 2013 at 9:00 a.m. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard, Naples, Florida.
Present and constituting a quorum were:
Frank Vaselewski Chairman
Thomas Cook Vice Chairman
Gary McClellan Assistant Secretary
Larry Minamyer Assistant Secretary
Bob Nocera Assistant Secretary
Also present were:
Cal Teague District Manager
Sam Marshall District Engineer
Tom Read Cedar Hammock Golf & Country Club
Tony Santariga Master Association Liaison
The following is a summary of the discussions and actions taken at the January 14, 2013
Cedar Hammock Board of 'Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes of the December
10, 2012 Meeting
On MOTION by Mr. Minamyer seconded by Mr. Nocera with all
in favor, the minutes of the December 10, 2012 meeting were
approved.
THIRD ORDER OF BUSINESS Old Business
A. Update on Water Use Permit
• Mr. Marshall reviewed the Entrix report.
The record will reflect Mr. McClellan joined the meeting.
• Mr. Teague addressed the comment if additional permitted users were present and
why this would be significant. The District has had the Water Use Permit over
ten years. Anytime there is an amendment to the permit SFWMD not only looks
January 14, 2013 Cedar Hammock CDD
looks at the District's impact but determines if with the additional permitted users
in the area the characteristics or demands of the aquifer changed.
• Discussion followed on building a retention pond at the end of Buttonwood.
When there is de- watering the water table drops but then it stabilizes having a
minimal effect on the wetlands.
B. Update of Storm Water System Maintenance Efforts
• Mr. Read noted when the water recedes his people will make the changes.
• Mr. Teague noted $15,000 was approved for the project and if funds are
remaining they will be applied to the cleaning of interconnects.
FOURTH ORDER OF BUSINESS . New Business
A. . Discussion of Road Maintenance Options
• Mr. Marshall outlined a map of the asphalt areas within Cedar Hammock.
o Milling and replacing asphalt is estimated to be $11 per square yard. The
total area within the community is 66,625 square yards with the total
project cost estimated at $732,875.
• Discussion followed on the milling process.
• Other maintenance options were addressed with Mr. Marshall noting he would not
recommend micro- surfacing.
• Mr. Marshall will provide a cost break down for each specific road and establish a
prioritization of road needs with Cedar Hammock Circle being Priority 1,
Sawgrass Way being Priority 2 and Cedar Hammock Court being Priority 3.
• Mr. Read suggested Mr. Marshall speak with Quality Enterprises for the road
work.
B. Revision of Current HOA/CDD Maintenance Agreement
• Mr. Cook addressed the amended Maintenance Agreement placed in the agenda
packages prior to distribution noting they would like to wrap it up in the next
month or two.
• Discussion followed on the responsibility for the parking areas. The Board needs,
to clear up the parking area responsibility within the condo areas.
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January 14, 2013 Cedar Hammock CDD
• Recommended change of wording on 2.C. to "including all asphalted surfaced
owned by the District."
• Recommended change of wording on 6. to "may offer amendment(s) to or cancel
this amended Agreement."
• Agreement term to be March 1, 2013 through March 1, 2018.
The record will reflect Mr. Vaselewski joined the meeting.
• Discussion followed on areas of CDD responsibility.
• The revised HOA/CDD Maintenance Agreement to be placed on the February
agenda.
C. Review of Capital Plan
• Mr. Teague reviewed the updated Capital Plan.
• Bridges and bulkheads were removed.
• Roads will be revised once numbers are received from Mr. Marshall. This
item will be placed under Capital Projects.
FIFTH ORDER OF BUSINESS Manager's Report
A. Financial Report for November, 2012
• Mr. McClellan questioned the attorney fees.
o Mr. Teague noted Mr. Cox has one of the lowest billing rates and
discussion followed.
On MOTION by Mr. McClellan seconded by Mr. Vaselewski with
all in favor, the November, 2012 financials were accepted.
SIXTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
SEVENTH ORDER OF BUSINESS Engineer's Report
There being no additional report, the next item followed.
EIGHTH ORDER OF BUSINESS HOA Liaison Report
There being none, the next item followed.
NINTH ORDER OF BUSINESS Supervisors Request
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January 14, 2013
Cedar Hammock CDD
• Mr. Nocera addressed the parking at the Clubhouse noting with the additional 26
spaces there are still parking issues.
• Mr. Read noted the behavior of the group members needs to change; they
are asking the groups to carpool to assist with the parking issues.
• There are no other options onsite for additional parking.
• Mr. Cook reported on the Golf Course Committee meeting held last week.
• Bulkheads were discussed.
• Mr. Santagria addressed the bridge on #7.
• Mr. Minamyer inquired if there is a possibility of changing the meeting time and
discussion followed with the outcome being to try 3:00 p.m. for the February 11 th
meeting.
• Mr. Vaselewski addressed the remaining meeting schedule for FY 2013 and the
possible lack of a quorum after April. Discussion followed.
o The proposed budget to be presented at the February meeting and set the
budget public hearing for April 15tH
o Discussion followed on assessments.
TENTH ORDER OF BUSINESS Audience Comments
There being none, the next item followed.
ELEVENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Nocera seconded by Mr. McClellan with all
in favor, the meeting was adjourned.
n
rank Vaselewski
Chairman