04/15/2013 Agenda.a Q`t5edaar`,Iammock Community Development District
Bo upe iv C•
F asel�g Chairman
M Co GyAssis
ary e lretary
Larry Ivlinamretary
Bob N occrgry
Q>
Calvin Teague, District Manager
Dan Cox, District Counsel
Sam Marshall, District Engineer
Regular Meeting Agenda
Monday, April 15, 2013 — 3:00 p.m.
1. Roll Call
2. Approval of the Minutes of the March 11, 2013 Meeting
3. Public Hearing to Consider the Adoption of the Budget for Fiscal Year
2014 (Resolution 2013 -2) and Levy of Non -Ad Valorem Assessments
(Resolution 2013 -3)
4. Old Business
A. Discussion of Water Use Permit
B. Update of Storm Water System Maintenance Efforts
C. Update on Road Maintenance Planning
D. Road and Utility Ownership
S. New Business
6. Manager's Report
A. Financial Report for March, 2013
7. Attorney's Report
8. Engineer's Report
9. Supervisors Request
11. Audience Comments
12. Adjournment
THE NEXT REGULAR MEETING IS SCHEDULED FOR
MAY 20, 2013 at 3:00 P.M.
District Office:
5911 Country Lakes Drive
Fort Myers, Florida
239 - 245 -7118
www,CedarHammockCDD.com
Meeting Location:
Cedar Hammock Clubhouse
8660 Cedar Hammock Boulevard
Naples, Florida
RESOLUTION 2013 -2
A RESOLUTION OF THE CEDAR HAMMOCK COMMUNITY
DEVELOPMENT DISTRICT RELATING TO THE ANNUAL
APPROPRIATIONS OF THE DISTRICT AND ADOPTING THE
BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2013
AND ENDING SEPTEMBER 30, 2014, AND REFERENCING THE
MAINTENANCE AND BENEFIT SPECIAL ASSESSMENTS TO BE
LEVIED BY THE DISTRICT FOR SAID FISCAL, YEAR
WHEREAS, the District Manager has, prior to the fifteenth (15th) day in June, 2013, submitted
to the Board of Supervisors (the 'Board ") a proposed budget for the next ensuing budget year along with
an explanatory and complete financial plan for each fund of the District, pursuant to the provisions of
Section 190.008(2)(a), Florida Statutes, and
WHEREAS, at least sixty (60) days prior to the adoption of the proposed annual budget and any
proposed long -term financial plan or program of the District for future operations (the "Proposed Budget)
the District did file a copy of the Proposed Budget with the general purpose local governing authorities
having jurisdiction over the area included in the District pursuant to the provisions of Section
190.008(2)(b), Florida Statutes; and
WHEREAS, on February 11, 2013, the Board set April 15, 2013, as the date for a public hearing
thereon and caused notice of such public hearing to be given by publication pursuant to Section
190.008(2)(a) Florida Statutes; and
WHEREAS, Section 190.008(2)(a), Florida Statutes requires that, prior to October 1 of each
year, the District Board by passage of the Annual Appropriation Resolution shall adopt a budget for the
ensuing fiscal year and appropriate such sums of money as the Board deems necessary to defray all
expenditures of the District during the ensuing fiscal year; and
WHEREAS, the District Manager has prepared a Proposed Budget on a Cash Flow Budget basis,
whereby the budget shall project the cash receipts and disbursements anticipated during a given time
period, including reserves for contingencies for emergency or other unanticipated expenditures during the
fiscal year; and
WHEREAS, Section 190.021, Florida Statutes provides that the Annual Appropriation
Resolution shall also fix the Maintenance Special Assessments and Benefit Special Assessments upon
each piece of property within the boundaries of the District benefited, specifically and peculiarly, by the
maintenance and /or capital improvement programs of the District, such levy representing the amount of
District assessments necessary to provide for payment during the ensuing budget year of all properly
authorized expenditures to be incurred by the District, including principal and interest of special revenue,
capital improvement and /or benefit assessment bonds, in order for the District to exercise its various
general and special powers to implement its single and specialized infrastructure provision purpose; and
WHEREAS, the Board of Supervisors of the Cedar Hammock Community Development District
finds and determines that the non -ad valorem special assessments it imposes and levies by this
Resolution for maintenance on the parcels of property involved will constitute a. mechanism by which the
property owners lawfully and validly will reimburse the District for those certain special and peculiar
benefits the District has determined are received by, and flow to, the parcels of property from the
systems, facilities and services being provided, and that the special and peculiar benefits are apportioned
in a manner that is fair and reasonable in accordance with applicable assessment methodology and related
case law; and
WHEREAS, the Chair of the Board of Supervisors may designate the District Manager or other
person to certify the non -ad valorem assessment roll to the Tax Collector in and far Collier County
political subdivision on compatible electronic medium tied to the property identification number no later
than 15 September 2013 so that the Tax Collector may merge that roll with others into the collection roll
from which the November tax notice is to be printed and mailed; and
WHEREAS, the proceeds from the collections of these imposed and levied non -ad valorem
assessments shall be paid to the Cedar Hammock Community Development District; and
WHEREAS, the Tax Collector, under the direct supervision of the Florida Department of
Revenue performs the state work in preparing, mailing out, collecting and enforcing against delinquency
the non -ad valorem assessments of the District using the Uniform Collection Methodology for non -ad
valorem assessments; and
WHEREAS, if the Property Appraiser and the Tax Collector have adopted a different
technological procedure for certifying and merging the rolls, then that procedure must be worked out and
negotiated with Board approval through the auspices of the District Manager before there are any
deviations from the provisions of Section 197.3632, Fla. Stat., and Rule 12D -18, Florida Administrative
Code.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF CEDAR HAMMOCK COMMUNITY
DEVELOPMENT DISTRICT;
Section 1. The provisions of the whereas clauses are true and correct and are incorporated herein as
dispositive.
Section 2. Budget
a. That the Board of Supervisors has reviewed the District Manager's Proposed Budget, a copy of
which is on file with the office of the District Treasurer and the office of the Recording
Secretary, and is hereby attached to this resolution, and hereby approves certain amendments
thereto, as shown in Section 2 below,
b. That the District Manager's Proposed Budget, as amended by the Board, is adopted hereby in
accordance with the provisions of Section 190.008(2)(a), Florida Statutes and incorporated
herein by reference; provided, however, that the comparative figures contained in the adopted
budget may be revised subsequently as deemed necessary by the District Manager to reflect
actual revenues and expenditures for the Fiscal Year 2013 and /or revised projections for Fiscal
Year 2014.
C. That the adopted budget, as amended, shall be maintained in the office of the District Treasurer
and the District Recording Secretary and identified as "The Budget for the Cedar Hammock
Community Development District for the Fiscal Year Ending September 30, 2014, as Adopted by
the Board of Supervisors on April 15, 2013."
Section 3. Appropriations
That there be, and hereby is appropriated out of the revenues of the Cedar Hammock Community
Development District, for the Fiscal Year beginning October 1, 2013, and ending September 30, 2014 the
sum of two hundred seventy thousand five hundred forty seven ($270,547) to be raised by the applicable
imposition and levy by the Board of non -ad valorem special assessments and otherwise, which sum is
deemed by the Board of Supervisors to be necessary to defray all expenditures of the District during said
budget year, to be divided and appropriated in the following fashion:
TOTAL GENERAL FUND $270,547
DEBT SERVICE FUND $0
Total All Funds $270,547
Section 4. Supplemental Appropriations
The Board may authorize by resolution supplemental appropriations or revenue changes for any
lawful purpose from funds on hand or estimated to be received within the fiscal year as follows:
a. Board may authorize a transfer of the unexpended balance or portion thereof of any appropriation
item.
b. Board may authorize an appropriation from the unappropriated balance of any fund.
C. Board may increase any revenue or income budget account to reflect receipt of any additional
unbudgeted monies and make the corresponding change to appropriations or the unappropriated
balance.
The District Manager and Treasurer shall have the power within a given fund to authorize the
transfer of any unexpended balance of any appropriation item or any portion thereof, provided such
transfers do not exceed Ten Thousand ($10,000) Dollars or have the effect of causing more than 10% of
the total appropriation of a given program or project to be transferred previously approved transfers
included. Such transfer shall not have the effect of causing a more than $10,000 or 10% increase,
previously approved transfers included, to the original budget appropriation for the receiving program.
Transfers within a program or project may be approved by the applicable department director and the
District Manager or Treasurer. The District Manager or Treasurer must establish administrative
procedures, which require information on the request forms proving that such transfer requests comply
with this section.
Section 5. Maintenance and Benefit Special Assessment Levy: Fixed and Referenced and to be
Levied by the Board
a. That the Fiscal Year 2014 Maintenance and Benefit Special Assessment Levies (the "assessment
levy ") for the assessment upon all the property within the boundaries of the District based upon
the special and peculiar benefit received and further based upon reasonable and fair
apportionment of the special benefit, shall be in accordance with the attached Exhibit A, which
levy represents the amount of District assessments necessary to provide for payment during the
aforementioned budget year of all properly authorized expenditures to be incurred by the District,
interest of special revenue, capital improvement and /or benefit assessment bonds. Said
assessment levy shall be distributed as follows:
General Fund O & M $ [See Assessment Levy Resolution 2013 -31
Debt Service Fund $ [See Assessment Levy Resolution 2013 -31
b. The designee of the Chair of the Board of Supervisors of the Cedar Hammock Community
Development District shall be the Manager or the Treasurer of the District designated to certify
the non -ad valorem assessment roll to the Tax Collector in and for the Collier County political
subdivision, in accordance with applicable provisions of State law (Chapters 170, 190 and 197,
Fla. Stat.) and applicable rules (Rule 12D -18, Florida Administrative Code) which shall include
not only the maintenance special assessment levy but also the total for the debt service levy, as
required by and pursuant to law.
Introduced, considered favorably, and adopted this 15th day of April, 2013,
Cedar Hammock Community Development District
rank Vaselew i
Chairman
Attest:
Calvin Teague
Secretary
CEDAR HAMMOCK
Community Development District
Annual Operating Budget
Fiscal Year 2014
Version 1 - FINAL BUDGET
(Adopted on 4115/2013)
Prepared by,
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CEDAR HAMMOCK
Community Development District Genera! Fund
Exhibit "A"
Allocation of Fund Balances
AVAILABLE FUNDS
Amount
Beginning Fund Balance - Fiscal Year 2014 $ 521,261
Net Change in Fund Balance - Fiscal Year 2014 -
Reserves - Fiscal Year 2014 Additions 117,000
Total Funds Available (Estimated) - 9130/2014 638,261
ALLOCATION OF AVAILABLE FUNDS
14,627
FY 2012 Reserve Funding
Assigned Fund Balance
FY 2013 Reserve Funding
19,000
Operating Reserve - First Quarter Operating Capital
15,000 85,460
38,387
Reserves - Roadways
Total Allocation of Available Funds
602,870
FY 2011 Reserve Funding
145,000
FY 2012 Reserve Funding
23,375
FY 2013 Reserve Funding
25,223
FY 2014 Reserve Funding
72,000
265,598
Reserves - Bulkheads
FY 2011 Reserve Funding
40,000
FY 2012 Reserve Funding
38,245
FY 2013 Reserve Funding
47,000
FY 2014 Reserve Funding
15,000
140,245
Reserves - Bridges
FY 2011 Reserve Funding
9,477
FY 2012 Reserve Funding
23,703
FY 2013 Reserve Funding
25,000
FY 2014 Reserve Funding
15,000
Reserves - Lakes
73,180
FY 2011 Reserve Funding
14,627
FY 2012 Reserve Funding
36,833
FY 2013 Reserve Funding
19,000
FY 2014 Reserve Funding
15,000 85,460
Subtotal 602,870
Total Allocation of Available Funds
602,870
Total Unassigned (undesignated) Cash $ 35,391
Notes
( ") represents approximately 3 months of operating expenditures
Annual Operating and Debt Service Budget
Fiscal Year 2014
Page 3
Cedar Hammock
Community Development District
General Fund Budget
REVENUES:
Interest Income
The District earns interest on the monthly average collected balance for their operating
accounts, money market accounts and certificates of deposits.
Special Assessments - Tax Collector
The District will levy a Non -Ad Valorem assessment on all sold and platted parcels within the
District in order to pay for the operating expenditures during the Fiscal Year.
Special Assessments - Discounts
Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments.
The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem
assessments.
Administrative:
Prof Sery - Engineering
The District's engineer will be providing general engineering services to the District, i.e.,
attendance and preparation for monthly board meetings, review invoices, etc.
Prof Sery - Legal Services
The District's legal counsel will be providing general legal services to the District, i.e.,
attendance & preparation for monthly meetings, review operating & maintenance contracts, etc.
Prof Sery - Management Consulting Sery
The District receives Management, Accounting and Administrative services as part of a
Management Agreement with Severn Trent Environmental Services, Inc. These services are
further outlined in Exhibit "A" of the Management Agreement.
Prof Sery - Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each
property parcel within the District boundaries, and the names and addresses of the owners of such
property. The District reimburses the Property Appraiser for necessary administrative costs
incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but
not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2014 budget for property appraiser
costs was based on 1.5% of gross assessments.
Prof Sery - Special Assessment
The District's Collection Agent will be providing financials services which include the
collection of prepaid assessments, maintenance of District's assessment roll and levying
the annual operating and maintenance assessments.
Page 4
Cedar Hammock
Community Development District
General Fund Budget
Auditing Services
The District is required annually to conduct an audit of its financial records by an Independent
Certified Public Accounting Firm.
Communication - Telephone
Telephone and fax machine charges incurred.
Postage and Freight
Mailing of agenda packages, overnight deliveries, correspondence, etc.
Insurance - General Liability
The District's General Liability & Public Officials Liability Insurance policy is with The Florida
League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance
coverage to governmental agencies.
Printing & Binding
Printing and Binding agenda packages for board meetings, printing of computerized checks,
stationary, envelopes etc.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings, public hearings,
ctc. in a newspaper of general circulation.
Misc - Bank Charges
Bank analysis fees that are incurred during the year.
Misc- Assessment Collection Costs
The District reimburses the Tax Collector for her or his necessary administrative costs.
Per the Florida Statutes, administrative costs shall include, but not be limited to, those
costs associated with personnel, forms, supplies, data processing, computer equipment,
postage, and programming. The District also compensates the Tax Collector for the
actual cost of collection or 2% on the amount of special assessments collected and
remitted, whichever is greater. The FY2014 budget for collection costs was based on a
maximum of 2% of the anticipated assessment collections. .
Office Supplies
Miscellaneous office supplies required for the preparation of agenda packages.
Annual District Filing Fee
The District is required to pay an annual fee to the Department of Community Affairs for $175.
Page 5
Cedar Hammock
Community Development District
General Fund Budget
RON Services:
Contracts — Water Mgmt Services
Professional services for environmental permit compliance. Currently all fees associated with the
renewal of the Water Use Permit.
Contracts - Water Ouality Monitoring Services
Testing and other professional services in monitoring water quality for reporting to regulatory
agencies.
R &M - Bridge
Repair and maintenance expenses related to bridge structures.
R &M - Lake
Repair and maintenance expenses related to lakes including washout repairs and erosion.
R &M - Aquatic Plant Replacement
For replacement or addition of littoral plantings to existing lake littoral shelves in an
effort to prevent erosion and improve water quality within the lakes.
R &M - Mitigation
It is required that the District establishes a surface water quality program, which will
consist of sampling and analysis from various points within the District.
_Misc- Contineencv
Any current year Field expenditure that may not have been provided for in the budget.
Capital Outlay
Capital expenditures for items such as irrigation equipment or other items meeting capital
expenditure requirements with a cost of at least $1,000 and a life expectancy of at least s years.
Reserve - Bridges
Funds to be set aside for future bridge expenditures as determined by the BOS.
Reserve - Bulkheads
Funds to be set aside for future bulkhead expenditures as determined by the BOS.
Reserve - Lakes
Funds to be set aside for future lake expenditures as determined by the BOS.
Reserve - Roadways
Funds to be set aside for future roadway expenditures as determined by the BOS.
Page 6
RESOLUTION 2013 -3
A RESOLUTION LEVYING AND IMPOSING A NON AD
VALOREM MAINTENANCE AND BENEFIT SPECIAL
ASSESSMENT FOR THE CEDAR HAMMOCK COMMUNITY
DEVELOPMENT DISTRICT FOR FISCAL YEAR 2014
Preamble
WHEREAS, the Cedar Hammock Community Development District owns certain improvements
and facilities incurs costs of operation, repairs and maintenance; and
WHEREAS, the Board of Supervisors of the Cedar Hammock Community Development District
find that the District's total General Fund operation assessments, taking into consideration other revenue
sources during Fiscal Year 2014, will amount to $_279,653_; and
WHEREAS, the Board of Supervisors of the Cedar Hammock Community Development District
finds the District's Debt Service Fund Assessment during Fiscal Year 2014 will amount to $0; and
WHEREAS, the Board of Supervisors of the Cedar Hammock Community Development District
finds that the maintenance and benefit non -ad valorem special assessments it levies and imposes by this
resolution for operations, repair and maintenance will reimburse the District for certain special and
peculiar benefits received by the property subject to the assessment flowing from the operations, repair
and maintenance of the systems, facilities and services provided by the District and are apportioned in a
manner that is fair and reasonable, in accordance with the applicable assessment methodology; and
WHEREAS, the District Board understands that this resolution levies the maintenance and
benefit assessments for 2014 and the Chair of the District, or his designee, the District Manager, shall
certify a total non -ad valorem assessment roll in a timely manner to the Tax Collector in and for Collier
County for collection to include all assessments levied and approved by the District.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE CEDAR HAMMOCK COMMUNITY
DEVELOPMENT DISTRICT OF COLLIER COUNTY,
FLORIDA;
Section 1. All the whereas clauses are incorporated herein and are dispositive.
Section 2. A special assessment for maintenance as provided for in Section 190.021(3),
Florida Statutes, and a special assessment for the exercise of the District's powers as provided for in
Section 1. All the whereas clauses are incorporated herein and are dispositive.
Section 2. A special assessment for maintenance as provided for in Chapters 190.021(3),
Florida Statutes, (hereinafter referred to as assessment) is hereby levied on the platted lots within the
District.
Section 3. That the collection and enforcement of the aforesaid assessments on platted lots
shall be by the Tax Collector serving as agent of the State of Florida in Collier County (Tax Collector)
and shall be at the same time and in like manner as ad valorem taxes and subject to all ad valorem tax
collection and enforcement procedures which attend the use of the official annual tax notice.
Section 4. The levy and imposition of the maintenance special assessments on platted lots
included in the District will be combined with the debt service non -ad valorem assessments which were
levied and certified as a total amount on the non -ad valorem assessment roll to the Collier County Tax
Collector by the designee of the Chair of the Board on compatible medium no later than 15 September
2013, which shall then be collected by the Tax Collector on the tax notice along with other non -ad
valorem assessments from other local governments and with all applicable property taxes to each platted
parcel of property.
Section 5. The proceeds therefrom shall be paid to the Cedar Hammock Community
Development District,
Section 6. The Chair of the Board of the Cedar Hammock Community Development
District designates the District Manager to perform the certification duties.
Section 7. Be it further resolved, that a copy of this Resolution be transmitted to the proper
public officials so that its purpose and effect may be carried out in accordance with law.
PASSED AND ADOPTED this 15th day of April, 2013, by the Board of Supervisors of the Cedar
Hammock Community Development District, Collier County, Florida.
Calvin Teague
Secretary
eZ,,e� 141Zel�� ,
rank Vaselewski
Chairman
c nano
ENTR/X
Shaping the Future
MEMORANDUM
To. Calvin Teague
Cedar Hammock Community Development District
From: Gary Susdorf
Cardno ENTRIX
Re: Cedar Hammock
Water Use Permit 11- 01711 -W
Date: April 15, 2013
Provided below are summaries of the status of the water use permitting, wetland monitoring,
and water quality (SALT) monitoring for Cedar Hammock.
Water Use Permit
The South Florida Water Management District (SFWMD) reviva,4-,ther modific.atcana,aapUcatian ., ,,,
is tirnrirtg: h >have a meetifse uled*tT dnesday h Mike Taylor, the SFWMD
reviewer, regarding permitting on another project. After the meeting, he and I are going to
discuss some of our outstanding permits. We MR-` e`A&U'sing b iltn
Wetland Monitoring
The water level data collection in the wetland monitor wells is on- going. The dry season 2013
wetland monitoring was conducted March 13tH
SALT Monitoring
Water quality data collection from the two western monitoring wells located near the production
wells, from the two operational production wells, and from the irrigation supply lake continues.
Th&, water..quai*y;,d*;jaJF.9 wthe,, pr ogOO ±i is end i rigation, saf a lake ritirrue
StsG�l yv� #e.r c;�aaii# . #r nd v � #h fl4 otis oortaistent :vwth:li*iDn, ;t puring the March
sampling event, he chloride concentration in the irrigation supply lake was 104 mg1l and the
chloride concentrations measured in the irrigation supply wells were 130 mg/I in prdriUdttoW -weV""
A"and 166stag /I in production well,,. ,
The chloride concentrations measured in the two eastern monitor wells have shown moderate
seasonal fluctuations with time. The water quality measured during the March monitoring event
was 240 mg /I in MW -3 and 360 mg /I in MW -4. Well MW -3 is completed shallower than MW-4
and the chloride differential is likely due to stratification within the aquifer as a result of seasonal
changes. Water quality in the western monitor wells is stable with continued chloride
concentrations less than 100 mg /I. Chloride concentration measured during the March
monitoring event were the same as measured during the February event, 72 mg /l in MW -1 and
70 mg /I in MW -2.
It should be noted that throughout the ` &AL% tion+tar g perjQ , Aftp ,1 C as bee .
�regt�l�!al�1;y���; <���� t�!���k�o���,���esr?� �P�';t4�r� to .►that „ri�c��at,�r:�,�M,
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GRAPHIC SCALE t': 700
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LEGEND:
Em CDD ROADWAY
�fmkm
CEDAR HAMMOCK BLVD
CEDAR HAMMOCK CIRCLE
CEDAR HAMMOCK COURT
WAX MYRTLE RUN
BUTTONWOOD WAY
CORDGRASS WAY
SAWGRASS WAY
TOTAL
ASPHALT AREA
24,391 SY
11,385 SY
4,290 SY
4,021 SY
8,443 SY
4,525 SY
11,109,_ SY
68,164 SY
SCHEDULED
FOR REPAVING
6,7
2
5
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3
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BAN KSf. PAVING SCHEDULE
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nME (2J9) a3Y -O.ip fNt; (]JO) 9]9 -]!]S
D'pN�'�809 LEE COUNTY, FLORIDA
ENGINEERING DG![,�
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4/75/2013 1261 - PAV -E)H 4WU SDJ 5WM 1'300' 1
CEDAR HAMMOCK ROADS, UTILITIES,
TENNIS COURTS and POOLS
WHEREAS:
1. The Cedar Hammock Community Development District (COD) has determined that several
roads within Cedar Hammock were improperly transferred to Cedar Hammock Golf & Country
Club (CHGCC) and also to the Collier County Water -Sewer District.
2. Banks Engineering on behalf of the COD identified several locations within Cedar Hammock
where utility easements were not provided.
3. The COD's legal counsel described potential benefits to the Community if swimming pool
ownership of four pools were transferred to the COD from CHGCC.
THEREFORE, it is proposed that the COD and Master Association Board work together to
address the above open issues.
PLAN of ACTION
General Manager Mr. Read, COD representative Mr. Cook, and a Master Board representative
Mr. Jacobsen have been named to a working group to coordinate actions, resolve open issues,
and submit final plans for approvals from the COD and the CHGCC Boards.
The COD will work with Banks Engineering and legal counsel Mr. Dan Cox to prepare
documentation of all the roads and pools proposed to be transferred by Quit -Claim Deed from
CHGCC to the COD and also any easement documents which affect CHGCC.
OPEN ISSUES
Need to confirm that all day -to -day operations of the pools will remain "as is" with CHGCC
Management control and be under the Amended Operating Agreement between the COD and
CHGCC. Mr. Read has responded that this would be the case.
Property Tax - CHGCC does not pay property tax. Need to check if the "value" of transferred
property can reduce our Members' individual property tax bills.
Insurance - need to adjust CHGCC insurance for change in ownership of the pools and
investigate what the COD needs, if anything, related to insurance.
CHGCC will need to develop a Policy and procedure for dealing with any public requests to
utilize the pools or tennis courts - likely, an annual fee that a non - member would need to pay to
use the pools or tennis courts.
April 15, 2013
file: roadownership
Cedar Hammock
Community Development District
Financial Report
March 31, 2013
Prepared by
CEDAR HAMMOCK
Community Development District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet ........................... ............................... Page 1
Statement of Revenues, Expenditures and Changes in Fund Balances
General Fund ... ............... . ...... .. ... .... ......I................. Page 2
SUPPORTING SCHEDULES.
Non -Ad Valorem Special Assessments ........................... ............................... Page 3
Cash and Investment Report ........................... ............................... Page 4
Suntrust Bank Reconciliation ... ..... ..... .................. I ..... I ..... I.............. Page 5
Check Register & Invoice Copies ... . ... .. .......... . .......... ..... ....... ............... I Page 6 - 34
CEDAR HAMMOCK
Community Development District
Financial Statements
(Unaudited)
March 31, 2093
CEDAR HAMMOCK Governmental Fund
Community Development District
Balance Sheet
March 31, 2013
GENERAL
ACCOUNT DESCRIPTION FUND
ASSETS
Cash - Checking Account $ 111,472
Accounts Receivable 1,500
Investments:
Certificates of Deposit - 18 Months 25,125
Money Market Account 414,565
TOTAL ASSETS $ 552,662
LIABILITIES
Accounts Payable $ -
Accrued Expenses 2,550
TOTAL LIABILITIES 2,550
FUND BALANCES
Operating Reserves
19,073
Reserves - Bridges
33,180
Reserves - Bulkheads
78,245
Reserves - Lakes
51,460
Reserves - Roadways
168,375
U n reserved /U ndesignated
199,779
TOTAL FUND BALANCES
$ 550,112
TOTAL LIABILITIES & FUND BALANCES $ 552,662
Report Date: 4/3/2013 Prepared by:
Severn Trent Management Services
Page 1
CEDAR HAMMOCK General Fund
Community Development District
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending March 31, 2013
ANNUAL
ADOPTED YEAR TO DATEYEAR TO DATE VARIANCE ($) MARCH -13
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ACTUAL
REVENUES
Interest - Investments $ 2,080 $ 1,040 $ 717 $ (323) $ 10
Special Assmnts- Tax Collector 279,653 266,369 267,838 1,469 3,850
Special Assmnts- Discounts (11:186) (10,655) (10;306) 349 (63)
TOTAL REVENUES
270,547
258,754
258,249
1,495
3,797
EXPENDITURES
3,600
3,600
600
Contracts -Water Quality
7.200
Administrative
5,800
(2,200) 1.350
R &M- Bridge
3,000
1,500
ProfServ- Engineering
1D,000
5;000
9.184
(4184)
-
ProfServ-Legal Services
2,000
1,000
1,419
(419)
-
ProfServ-Mgmt Consulting Sery
32,479
16,239
16.239
-
2,707
ProfServ- Property Appraiser
4;195
4,195
4,195
Reserve - Bridges
-
ProfServ- Special Assessment
2,718
2.718
2,718
47,000
47,DDD
Auditing Services
5;250
-
-
-
-
Communication - Telephone
20
10
7
3
1
Postage and Freight
750
376
309
67
39
Insurance - General Liability
6,325
6,325
7,061
(736)
-
Printing and Binding
750
376
335
41
67
Legal Advertising
2,000
1,002
707
295
167
Misc -Bank Charges
1,000
498
275
223
40
Misc- Assessmnt Collection Cost
5;593
5:327
5,151
176
76
Office Supplies
250
126
231
(105)
49
Annual District Filing Fee
175
175
175
Total Administrative
73,505
43,367
48,006
(4,639)
3,146
ProfSery -Field Management
500
500
500
Contracts -Water Mgmt Services
7;200
3,600
3,600
600
Contracts -Water Quality
7.200
3,600
5,800
(2,200) 1.350
R &M- Bridge
3,000
1,500
1,500
R&M-Lake
3.000
1,500
1,500
R &M -Plant Replacement
5,000
2,500
2.500
Misc- Contingency
3;303
1,652
1,652
Capital Outlay
49,600
24,800
24,800
Reserve - Bridges
25,000
25,000
25,000
Reserve - Bulkheads
47,000
47,DDD
47,000
Reserve - Lakes
19,000
19,D09
-
19.000
Reserve - Roadways
27,239
27;239
2,016
25,223
Total Field
197,042
157,891
11:916
145;975 1;950
TOTAL EXPENDITURES 270,547 201,258 59,922 141,336 5,096
Net change in fund balance $ $ 55,496 $ 198,327 $ 142.831 $ (1,299)
FUND BALANCE, BEGINNING (OCT 1, 2012) 351,785 351,785 351,785
FUND BALANCE, ENDING $ 351,785 $ 407,281 $ 550,112
Report Date: 4!3/2013 Prepared by: Page 2
Severn Trent Management Services
CEDAR HAMMOCK
Community Development District
Supporting Schedules
March 31, 2093
Cedar Hammock
Community Development District
Non -Ad Valorem Special Assessments
(Collier County Tax Collector - Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2013
Discount / Gross
Date Net Amount (Penalties) County Exp Amount
Received Received Amount Amount Received
Assessments Levied
Allocation %
$279,650
100%
11/07/12 $
2,355.52 $
133.91 $
48.07 $
2,537.50
11/14/12
37,867.20
1,610.00
772.80
40,250.00
11/29/12
65,856.00
2,800.00
1,344.00
70,000.00
12/13/12
120,640.84
5,084.60
2,462.06
128,187.50
01/04/13
3,909.36
123.36
79.78
4,112.50
01/31/13
18,040.98
490.84
368.18
18,900.00
03/06/13
3,711.26
63.00
75.74
3,850.00
TOTAL $
252,381.16 $
10,305.71 $
5,150.63 $
267,837.50
% COLLECTED
95.78%
TOTAL OUTSTANDING
$
11,812.50
Report Date: 4/2/2013 Prepared by:
Severn Trent Management Services
Page 3
CEDAR HAMMOCK All Funds
Community Development District
Cash and Investment Report
March 31, 2013
General Fund
Account Name Bank Name Investment Type
Checking Account - Operating SunTrust Bank n/a
Certificate of Deposit 1st So Bank 18 month CD
Money Market Account Florida Shores Public Funds MMA
Maturi
YiQw
Balance
n/a
0.10%
$ 111,472
8/6/13
0.75%
25,125
n/a
0.48%
414,565
Total
$ 551,161
Report Date: 4/2/2013 Prepared By:
Severn Trent Management Services
Page 4
Cedar Hammock CDD
Bank Reconciliation
Bank Account No.
9995
Statement No.
03 -13
Statement Date
03/31/13
G/L Balance (S)
111,471.75
Statement Balance
118,017.16
G/L Balance
111,471.75
Outstanding Deposits
0.00
Positive Adjustments
0.00
-- ----- - - -- --
Subtotal
118,017.16
Subtotal
111,471.75
Outstanding Checks
6,545.41
Negative Adjustments
0.00
Total Differences
0100
Ending G/L Balance
111,471.75
Ending Balance
111,471.75
Difference
0.00
Posting
Cleared
Date Document Type
Document No.
Description
Amount
Amount
Difference
Checks
02/28/13 Payment
1476
BANKS ENGINEERING INC
2,878.75
2,878,75
0.00
02/28/13 Payment
1477
CARDNO ENTRIX
1,875.00
1,875.00
0.00
02/28/13 Payment
1478
NAPLES DAILY NEWS
181.98
181.98
0.00
02/28/13 Payment
1479
SEVERN TRENT ENVIRONMENTAL
2,806.33
2,806.33
0.00
03/07/13 Payment
1480
FEDEX
6.31
8.31
0.00
03121113 Payment
1483
FEDEX
35.91
35.91
0.00
Total Checks . .. . . . ....
... ...... . .
. .... ... . .. .... . ... . . .. ... . .
. . ...
7,786.28
7,786.28
0.00
Deposits
03/06/13
ACH CREDIT
COLLIER CTY TAX COLL:ASSMNTS RCVD thou
2/2611
3,711.26
3.711.26
0.00
03/20/13
ACH DEBIT
SUNTRUST ANALYSIS FEE -FEB 2013
•40.11
-40.11
0.00
03/31/13
ACH CREDIT
SUNTRUST INTEREST INC -MAR 2013
10.01
10.01
0.00
Total Deposits . .. . . .
. . . .. . . . . .. .
. . .. . . . . ..... ..... .. .. . .. ..
.. . ..
3,681.16
3,681.16
0.00
Outstanding Checks
03/21/13 Payment
1481
BANKS ENGINEERING INC
3,073.75
0.00
3,073.75
03/21113 Payment
1482
DANIEL H. COX, P.A.
478.50
0.00
478.50
03/21/13 Payment
1484
NAPLES DAILY NEWS
166.50
0.00
166.50
03/28/13 Payment
1485
SEVERN TRENT ENVIRONMENTAL
2,826.66
0.00
2,826.66
Total Outstanding Checks ... . .. . .. . ... .. . 6,545.41
Page 5
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