03/11/2013 AgendaCedar Hammock Community Development
Board of Supervisors
Frank Vaselewski, Chairman
Tom Cook, Vice Chairman
Gary McClellan, Assistant Secretary
Larry Minamyer, Assistant Secretary
Bob Nocera, Assistant Secretary
Calvin eT ague, District Manager
Dan Cox, District Counsel
Sam Marshall, District Engineer
Regular Meeting Agenda
Monday, March 11, 2013 — 3:00 p.m.
1. Roll Call
2. Approval of the Minutes of the February 11, 2013 Meeting
3. Old Business
A. Update of Water Use Permit Modification
B. Update of Storm Water System Maintenance Efforts
D. Update on Road Maintenance Planning
4. New Business
A. Road and Utility Ownership
5. Manager's Report
A. Review of Proposed Budget for Fiscal Year 2014
B. Financial Report for January, 2013
C. Follow -up on Action Items
6. Attorney's Report
7. Engineer's Report
8. HOA Liaison Report
9. Supervisors Request
10. Audience Comments
11. Adjournment
THE NEXT REGULAR MEETING IS SCHEDULED FOR
APRIL 15, 2013 at 3:00 P.M.
District Office:
5911 Country Lakes Drive
Fort Myers, Florida
239 - 245 -7118
www. CedarHammockCD D.com
Meeting Location:
Cedar Hammock Clubhouse
8660 Cedar Hammock Boulevard
Naples, Florida
Cardno
ENTR/X
Shaping the Future
MEMORANDUM
To: Calvin Teague
Cedar Hammock Community Development District
From: Gary Susdorf
Cardno ENTRIX
Re: Cedar Hammock
Water Use Permit 11- 01711 -W
Date: March 11, 2013
Provided below are summaries of the status of the water use permitting, wetland monitoring,
and water quality (SALT) monitoring for Cedar Hammock.
Water Use Permit
The South Florida Water Management District (SFWMD) review of the modification application
is continuing. We have determined that one additional permitted user is present within the area
of drawdown influence. The cumulative impact analysis does not materially change from
previously submitted modeling results.
Wetland Monitoring
The water level data collection in the wetland monitor wells is on- going. The dry season 2013
wetland monitoring is scheduled for Wednesday March 13tH
SALT Monitoring
Water quality data collection from the two western monitoring wells located near the production
wells, from the two operational production wells, and from the irrigation supply lake continues.
The water quality data from the production wells and irrigation supply lake are exhibiting stable
water quality trends with fluctuations consistent with historical data.
The chloride concentrations measured in the two eastern monitor wells have shown moderate
fluctuations during the last six months. A freshening trend was observed with period of record
lows observed in October 2012 (78 mg /I in MW -3 and 134 mg /I in MW -4). Chloride
concentrations increased through December 2012 with measured chloride concentrations of
280 mg /I in both wells. The water quality measured during the February monitoring event was
220 mg /I in each well. Water quality in the western monitor wells is stable with continued
chloride concentrations less than 100 mg /I. Chloride concentration measured during the
February monitoring event were 72 mg /I in MW -1 and 70 mg /I in MW -2.
It should be noted that throughout the SALT monitoring period of record, there has been no
apparent water quality degradation relating to irrigation system operation to either surface water
or groundwater on site.
DANIEL H. COX, P.A.
ATTORNEY AT LAW
206 West 6'" Street
Post Office Drawer CC
Carrabelle, Florida 32322
Telephone (850) 697 -5555
Facsimile (850) 697 -2171
Naples (230) 370 -0842
E -mail dhcox @.gtcom.net
March 8, 2013
Boards of Supervisors
Cedar Hammock Community Development District
RE: Road Ownership
Dear Supervisors:
I have been asked to review the status of ownership of the roadways within the
community and to determine what steps would be necessary if the community decided
that the CDD should take ownership of all roads. I have reviewed the Plats for the
community, the Property Appraiser's data reflecting that office's opinion of who owns
the road and the chain of title from the predecessor in ownership to U.S. Homes /Lennar
to present. Based on that review I have the following conclusions:
1. The original Plat recorded September 23, 1999 at Plat Book 31, Page 91 of the
Public Records of Collier County (all references to recording information is within the
Public Records of Collier County) created Cedar Hammock Boulevard and Cedar
Hammock Court (the "Roadways "). The Plat Dedications include the retention of all
right, title and interest in the Roadways to U.S. Home. On December 28, 1999, U.S,
Horne assigned its reservations under the plat to the CDD by the Assignment of
Reservations recorded at Official Record 2627, Page 2464 and specifically conveyed the
Roadways to the CDD by Warranty Deed at Official Record 2627, Page 2475.
Subsequently, U.S. Home delivered a quit -claim deed, recorded at Official Record 4203,
Page 1507 to the Cedar Hammock Golf and Country Club, Inc. (the "Master
Association ") that also includes the roadways. The Property Appraiser has identified the
Master Association as owner based on that quit claim deed.
The District could argue successfully that it is already the owner of those two roadways.
However, my understanding is that the :Master Association would be willing to deed its
interest in those roadways to the District. A quit -claim deed from the Master Association
to the District will be sufficient to accomplish that goal.
Memorandum re: Road Ownership
March 8, 2013
Page 2l
2. Subsequent Plats of Cedar Hammock Units 2, 3 and 4 created Buttonwood Way,
Wax Myrtle Run and Cordgrass Way. All three of these roadways are shown as owned
by the Collier County Water and Sewer District (the "Utility ")by Deeds at Official
Record 3049, Pages 1391 and 1397 (Cordgrass Way) and Pages 1406 and 1409
(Buttonwood Way) and Official Record 3055 Pages 1251, 1254 and 1257 (Wax Myrtle
Run). Those documents were not intended to convey title to the road right -of -way but
were limited utility facility deeds.
Since the Instruments referenced above did not convey legal title of the road right -of -way
to the Utility, it is my recommendation that we obtain quit claim deeds from U.S.
Home / Lennar Corporation and the Master Association to the CDD. Since record title is
in the name of the Utility, I recommend that we obtain a quit claim deed from the Utility.
I spoke with the Regional Vicc- President for Lennar and he assured me that Lennar will
be happy to provide whatever we need. I have not spoken to the Utility but feel certain
they have no reason not to give us a quit claim deed, however, it may require Board of
County Commission action.
3. Under both I and 2 the legal description for the conveyance can be made by
reference to platted subdivision parcels. There will be limited expense for preparation of
those deeds. Three deeds will be required. There may be some time needed to
communicate with County staff on the Utility's deed. My estimate is no more than five
holes of time and recording costs of not more than $75.00 for all three in total.
4. Cedar Hammock Circle and Sawgrass Way are owned by the Master Association
by virtue of the Quit Claim Deeds recorded at Official Record 4184, Page 3833 and
Official Record 4217, Page 3976. The parking areas that are contiguous to the roadways
are owned by the various Condominium Associations that border that roadway as
common elements appurtenant to the Condominium Units.
Conveyance of the Road from the Master Association would be by deed. The deed to the
Master Association describes the entire tract (Tract F -4 of Cedar Hammock) less the
parcels subjected to the Declarations of Condominium. This would include other
property owned by the Master Association such as the pool on Cedar Hammock Circle
and golf course tracts. The Engineer would need to prepare legal descriptions for the
roadway only. Mr. Marshall has provided a cost estimate to Mr. Teague. There would be
no additional legal fees for preparing the deed. Recording costs would increase $8.50 per
page of the legal description.
The Declarations of Condominium authorize the Condominium Associations' Boards to
grant easements or licenses over the common elements so long as they do not interfere
with the Unit Owners' rights under the Declaration. The Roards can also contract for the
repair and maintenance of common elements. It would be logical to repave or restore the
parking areas concurrent with repaving or restoration of the roadway.
Memorandum re: Road Ownership
March 8, 2013
Page 3
if the District takes title to the roadways and decides to repave and agrees that it would be
best for the parking areas serving the condominiums to be repaved at the same time, there
would need to be an agreement with the Condominium Associations for them to pay the
proportionate costs of the parking areas. District funds cannot be used to improve private
property, but with the proper agreement in place the work could occur concurrently.
If you have any questions, you are encouraged to contact me.
Vr
Daniel Cox
District Attorney
CEDAR HAMMOCK
Community Development District
Annual Operating Budget
Fiscal Year 2014
Version 1 - Proposed Budget:
(Printed on 2/04/2013 10am)
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Cedar Hammock
Community Development District
General Fund Budget
REVENUES:
Interest Income
The District earns interest on the monthly average collected balance for their operating
accounts, money market accounts and certificates of deposits.
Special Assessments - Tax Collector
The District will levy a Non -Ad Valorem assessment on all sold and platted parcels within the
District in order to pay for the operating expenditures during the Fiscal Year.
Special Assessments - Discounts
Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments.
The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem
assessments.
EXPENDITURES:
Administrative:
Prof Sery - Engineering
The District's engineer will be providing general engineering services to the District, i.e.,
attendance and preparation for monthly board meetings, review invoices, etc.
Prof Sery - Lesal. Services
The District's legal counsel will be providing general legal services to the District, i.e.,
attendance & preparation for monthly meetings, review operating & maintenance contracts, etc.
Prof Sery - Management Consulting Sery
The District receives Management, Accounting and Administrative services as part of a
Management Agreement with Severn Trent Environmental Services, Inc. These services are
further outlined in Exhibit "A" of the Management Agreement.
Prof Sery - Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each
property parcel within the District boundaries, and the names and addresses of the owners of such
property. The District reimburses the Property Appraiser for necessary administrative costs
incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but
not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2014 budget for property appraiser
costs was based on 1.5% of gross assessments.
Prof Sery - Special Assessment
The District's Collection Agent will be providing financials services which include the
collection of prepaid assessments, maintenance of District's assessment roll and levying
the annual operating and maintenance assessments.
Page 3
Cedar Hammock
Community Development District
General Fund Budget
Auditing Services
The District is required annually to conduct an audit of its financial records by an Independent
Certified Public Accounting Firm.
Communication - Telephone
Telephone and fax machine charges incurred.
Postage and Freight
Mailing of agenda packages, overnight deliveries, correspondence, etc.
Insurance - General Liability
The District's General Liability & Public Officials Liability Insurance policy is with The Florida
League of Cities, Inc. The Florida League of Cities, Inc. specializes in providing insurance
coverage to governmental agencies.
Printing & Binding
Printing and Binding agenda packages for board meetings, printing of computerized checks,
stationary, envelopes etc.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings, public hearings,
etc. in a newspaper of general circulation.
Misc - Bank Charges
Bank analysis fees that are incurred during the year.
Misc - Assessment Collection Costs
The District reimburses the Tax Collector for her or his necessary administrative costs.
Per the Florida Statutes, administrative costs shall include, but not be limited to, those
costs associated with personnel, forms, supplies, data processing, computer equipment,
postage, and programming. The District also compensates the Tax Collector for the
actual cost of collection or 2% on the amount of special assessments collected and
remitted, whichever is greater.. The FY2014 budget for collection costs was based on a
maximum of 2 %n of the anticipated assessment collections_
Office Supplies
Miscellaneous office supplies required for the preparation of agenda packages.
Annual District Filing Fee
The District is required to pay an annual fee to the Department of Community Affairs for $175.
Page 4
Cedar Hammock
Community Development District
General Fund Budget
Field Services;
Contracts — Water Mgmt Services
Professional services for environmental permit compliance. Currently all fees associated with the
renewal of the Water Use Permit.
Contracts - Water Ouality Monitoring Services
Testing and other professional services in monitoring water quality for reporting to regulatory
agencies.
R &M - Bridge
Repair and maintenance expenses related to bridge structures.
R &M - Lake
Repair and maintenance expenses related to lakes including washout repairs and erosion.
R &M - Aquatic Plant Replacement
For replacement or addition of littoral plantings to existing lake littoral shelves in an
effort to prevent erosion and improve water quality within the lakes.
R &M - Mitigation
It is required that the District establishes a surface water quality program, which will
consist of sampling and analysis from various points within the District.
Mise- Contingency
Any current year Field expenditure that may not have been provided for in the budget.
Capital Outlay
Capital expenditures for items such as irrigation equipment or other items meeting capital
expenditure requirements with a cost of at least $1,000 and a life expectancy of at least 3 years.
Reserve - Bridges
Funds to be set aside for future bridge expenditures as determined by the BOS.
Reserve - Bulkheads
Funds to be set aside for future bulkhead expenditures as determined by the BOS.
Reserve - Lakes
Funds to be set aside for future lake expenditures as determined by the BOS.
Reserve - Roadways
Funds to be set aside for future roadway expenditures as determined by the BOS.
Page 5
Cedar Hammock
Community Development District
Financial Report
January 31, 2013
Prepared by
CEDAR HAMMOCK
Community Development District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet ............. I.....................
Statement of Revenues, Expenditures and Changes in Fund Balances
General Fund .... ...............................
SUPPORTING SCHEDULES
Non -Ad Valorem Special Assessments
Cash and Investment Report
Suntrust Bank Reconciliation
Check Register & Invoice Copies
............. Page 1
Page 2
Page 3
Page 4
Page 5
Page 6 - 18
CEDAR HAMMOCK
Community Development District
Financial Statements
(Unaudited)
January 31, 2013
CEDAR HAMMOCK
Community Development District
Balance Sheet
January 31, 2013
GENERAL
ACCOUNT DESCRIPTION FUND
ASSETS
Cash - Checking Account $ 131,568
Accounts Receivable 1,500
Investments:
Certificates of Deposit - 18 Months 25,125
Money Market Account 414,412
TOTAL ASSETS $ 572,605
LIABILITIES
Accounts Payable $ 9,370
Accrued Expenses 2,425
TOTAL LIABILITIES 11,795
Governmental Fund
FUND BALANCES
Operating Reserves
19,073
Reserves - Bridges
33,180
Reserves - Bulkheads
78,245
Reserves - Lakes
51,460
Reserves - Roadways
168,375
U n reserved/Un designated
210,477
TOTAL FUND BALANCES
$ 560,810
TOTAL LIABILITIES & FUND BALANCES $ 572,605
Report Date, 2/26/2013 Prepared by:
Severn Trent Management Services Page 1
CEDAR HAMMOCK General Fund
Community Development District
Statement of Revenues, Expenditures and Changes in Fund Balances
For the Period Ending January 31, 2013
EXPENDITURES
ANNUAL
Administrative
ADOPTED
YTD
YTD
VARIANCE ($)
JAN -13
ACCOUNT DESCRIPTION
BUDGET
BUDGET
ACTUAL
FAV(UNFAV)
ACTUAL
REVENUES
21000
667
940
(273)
1;825
Interest - Investments
$ 2.080
$ 693
$ 540
$ (153)
$ 143
Special Assmnts- Tax Collector
2792653
251,212
263,988
12,776
23,013
Special Assmnts- Discounts
(11,186)
(10,049)
(10,243)
(194)
(614)
TOTAL REVENUES
270,547
241,856
254,285
12,429
22,542
EXPENDITURES
Administrative
500
500
500
-
ProfServ- Engineering
10;000
3,333
3,232
101
1;152
ProfServ-Legal Services
21000
667
940
(273)
1;825
ProfServ-Mgmt Consulting Sery
32,479
10,827
10,826
1
2,707
ProfServ- Property Appraiser
4,195
4,195
4,195
-
4,195
ProfServ- Special Assessment
2,718
2,718
2;718
1,667
-
Auditing Services
5,250
-
-
1,101
Communication - Telephone
20
7
6
1
-
Postage and Freight
750
250
224
26
44
Insurance - General Liability
6,325
6.325
7,061
(736)
-
Printing and Binding
750
250
215
35
122
Legal Advertising
2,000
668
359
309
-
Misc -Bank Charges
1,000
332
180
152
54
Misc - Assessmnt Collection Cost
5:593
5.024
5,075
(51)
448
Office Supplies
250
84
138
(54)
50
Annual District Filing Fee
175
175
175
-
-
Total Administrative
73;505
34:855
35,344
(489)
8;772
Field
ProfServ-Field Management
500
500
500
-
Contracts -Water Mgmt Services
7,200
2,400
2,400
600
Contracts -Water Quality
7;200
2,400
5;000
(2;600)
1;825
R &M- Bridge
3;000
1,000
-
1,000
-
R &M -Lake
3,000
1,000
1,000
R &M -Plant Replacement
5;000
1,667
1,667
M isc- Contingency
31303
11101
1,101
Capital Outlay
49,600
16,533
16.533
Reserve - Bridges
25,000
25,000
25,000
Reserve - Bulkheads
47,000
47,000
47,000
Reserve - Lakes
19,000
19,000
-
19,000
Reserve - Roadways
27,239
27,239
2,016
25,223
-
Total Field
197;042
144,840
9,916
134,924
2,425
TOTAL EXPENDITURES
270,547
179,695
45,260
134,435
11,197
Net change in fund balance
$ - $
62,161
$ 209,025 $
146,864 $
11,345
FUND BAL, BEGINNING (OCT 1, 2012)
351,785
351,785
351,785
FUND BALANCE, ENDING
$ 351,785 $
413,946
$ 560,810
Report Date: 2/26/2013
Prepared by:
Page 2
Severn Trent Management Services
CEDAR HAMMOCK
Community Development District
Supporting Schedules
January 31, 2013
Cedar Hammock
Community Development District
Non -Ad Valorem Special Assessments
(Collier County Tax Collector - Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2013
Discount / Gross
Date Net Amount (Penalties) County Exp Amount
Received Received Amount Amount Received
Assessments Levied $279,650
Allocation % 100%
11/07/12 $
2,355.52 $
133.91 $
48.07 $
2,537.50
11/14/12
37,867.20
1,610.00
772.80
40,250.00
11/29/12
65,856.00
2,800.00
1,344.00
70,000.00
12/13/12
120,640.84
5,084.60
2,462.06
128,187.50
01/04/13
3,909.36
123.36
79.78
4,112.50
01/31/13
18,040.98
490.84
368.18
18,900.00
TOTAL $
248,669.90 $
10,242:71 $
5,074.89 $
263,987.50
%a COLLECTED
94.40%
TOTAL OUTSTANDING
$
15,662.50
Report Date: 2/25/2013 Prepared by:
Severn Trent Management Services
Page 3
CEDAR HAMMOCK
Community Development District
Cash and Investment Report
January 31, 2013
General Fund
Account Name Bank Name Investment Type
Checking Account - Operating SunTrust Bank n/a
Certificate of Deposit 1st So Bank 18 month CD
Money Market Account Florida Shores Public Funds MMA
All Funds
Maturi
Yield
Balance
n/a
0.10%
$ 131,568
8/6/13
0.75%
25,125
n/a
0.50%
414,412
Total
$ 571,105
Report Date: 2/26/2013 Prepared By:
Severn Trent Management Services
Page 4
Cedar Hammock CDD
Bank Reconciliation
Bank Account No. 9995
Statement No. 01 -13
Statement Date 01/31/13
GIL Balance ($) 131,568.37
G/L Balance 131,568.37
Positive Adjustments 0.00
Subtotal 131,568.37
Negative Adjustments O.CO
Ending G/L Balance 131,568.37
Difference 0.00
Statement Balance
256,568.37
Outstanding Deposits
0.00
Subtotal
256,568.37
Outstanding Checks
125,000.00
Total Differences
0.00
Ending Balance 131,568.37
Poslina
2,015.61
0.00
1,339.40
Date
Document Type
Document No.
Description
Checks
250.00
250.00
0.00
01107/13
Payment
1463
A -1 PROFESSIONAL ASPHALT, LLC
01/07113
Payment
1464
BANKS ENGINEERING INC
01107/13
Payment
1465
CARDNO ENTRIX
01/07113
Payment
1466
DANIEL H. COX, P.A.
01/07/13
Payment
1467
FEDEX
01/07/13
Payment
1466
SEVERN TRENT ENVIRONMENTAL
TotalChecks
.... .. . .. .
.... . . . .. .......
.. ... . ..... .. . ..... ...... . .
Deposits
01/04/13
ACH CREDIT
COLLIER CTY TAX COLL:ASSMNTS RCVD thru 12/27/
01/22/13
ACH DEBIT
SUNTRUST ANALYSIS FEE -DEC 2012
01/31113
ACH CREDIT
SUNTRUST INTEREST INC -JAN 2013
01/31/13
ACH CREDIT
COLLIER CTY TAX COLL :ASSMNTS RCVD thru 1/3111
Total Deposits .... ..... . . . . ... .... . . . .. . ... ..... .
Outstanding Checks
01/23/13 Payment 1469 CEDAR HAMMOCK CDD
Total Outstanding Checks
Cleare d
Amount Amount Difference
2,015.61
2,015.61
0.00
1,339.40
1,339.40
0.00
2,425.00
2,425.00
0.00
250.00
250.00
0.00
50.48
50.48
0.00
6,002.43
6,002.43
0.00
12,082.92
12,082.92
0.00
3,909.36
3,909.36
0.00
-54.19
-54.19
0.00
20.61
20.61
0.00
18,040.98
18,040.98
0.00
21,916.76
21,916.76
0.00
125,000.00
0100
125,000.00
125,000.00
Page 5
Page 6
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