01/14/2013 AgendaCedar Hammock Community Development
Board of Supervisors
Frank Vaselewski, Chairman
Tom Cook, Vice Chairman
Gary McClellan, Assistant Secretary
Larry Minamyer, Assistant Secretary
Bob Nocera, Assistant Secretary
Calvin Teague, District Manager
Dan Cox, District Counsel
Sam Marshall, District Engineer
Regular Meeting Agenda
Monday, January 14, 2013 — 10:00 a.m.
1. Roll Call
2. Approval of the Minutes of the December 10, 2012 Meeting
3. Old Business
A. Update of Water Use Permit Modification
B. Update of Storm Water System Maintenance Efforts
4. New Business
A. Discussion of Road Maintenance Options
B. Revisions to Current HOA/CDD Maintenance Agreement
C. Review of Capital Plan
5. Manager's Report
A. Financial Report for November, 2012
6.
Attorney's Report
7.
Engineer's Report
8.
HOA Liaison Report
9.
Supervisors Request
10.
Audience Comments
11.
Adjournment
THE NEXT REGULAR MEETING IS SCHEDULED FOR
FEBRUARY 11, 2013 at 10:00 A.M.
District Office:
5911 Country Lakes Drive
Fort Myers, Florida
239 - 245 -7118
www.CedarHammockCDD.com
Meeting Location:
Cedar Hammock Clubhouse
8660 Cedar Hammock Boulevard
Naples, Florida
Oc rdno
ENTRIX
Shaping the Future
MEMORANDUM
To: Calvin Teague
Cedar Hammock Community Development District
From: Gary Susdorf
Cardno ENTRIX
Re: Cedar Hammock
Water Use Permit 11- 01711 -W
Date: January 8, 2013
Provided below are summaries of the status of the water use permitting, wetland monitoring,
and water quality (SALT) monitoring for Cedar Hammock.
Water Use Permit
The South Florida Water Management District (SFWMD) review of the modification application
Wetland Monitoring
The water level data collection in the wetland monitor wells is on- going. The dry season 2013
wetland monitoring is scheduled for mid - February.
SALT Monitoring
Water quality data collection from the two western monitoring wells located near the production
wells, from the two operational production wells, and from the irrigation supply lake continues.
The water quality data from the production wells and irrigation supply lake are exhibiting stable
water quality trends with fluctuations consistent with historical data.
The previous chloride concentrations measured in the two eastern monitor wells during the
October sampling event had chloride concentrations less than 250 mgll (78 mg /I in MW -3 and
134 mg /I in MW-4). However, the chloride concentrations have increased in both of the eastern
monitor wells back to near normal levels. The water quality measured during the December
monitoring event was 280 mg /I in both wells. Water quality in the western monitor wells is stable
with chloride concentrations less than 100 mg /I.
It should be noted that throughout the SALT monitoring period of record, there has been no
apparent water quality degradation relating to irrigation system operation to either surface water
or groundwater on site.
1/08/2013
FACILITIES OPERATIOON AND MAINTENANCE
AMENDED MEMORANDUM OF AGREEMENT
BETWEEN
CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT
AND
CEDAR HAMMOCK GOLF AND COUNTRY CLUB, INC.
THIS AMlvIENDED AGREEMENT is entered into this first day of March, 2013
by and between the CEDAR HAMMOCK COMMUNITY DEVELOPMENT
DISTRICT, an independent special district established pursuant to Chapter 190, Florida
Statutes, hereinafter referred to as "District", and the CEDAR HAMMOCK GOLF AND
COUNTRY CLUB, INC., a Florida not - for - profit corporation, hereinafter referred to as
the "Association ".
WHEREAS, the District has the authority to exercise powers to finance, fund,
plan, establish, acquire, construct or reconstruct enlarge or extend, equip, operate, and
maintain systems and facilities for roads, water management, water supply, sewer, street
lights, security and parks and recreational facilities, among .other powers, including all
powers necessary, convenient, incidental or proper in connection with any of the powers,
duties, or purposes authorized by Chapter 190, Florida Statutes; and
WHEREAS, for ease of administration, potential cost savings, and the benefits of
full time on site operation and maintenance purposes, the District desires to contract with
the Association to operate and maintain certain of the District's systems and facilities;
and
WHEREAS, the Association desires to operate and maintain the District's
systems and facilities;
NOW, THEREFORE, the District and the Association agree as follows:
1. The above recitals are true and correct and incorporated by reference herein.
2. The District will retain full responsibility for major capital renewal and replacement
for:
A. Lakes
B. Preserves
C. Roads, sidewalks, curbs, and gutters, including all asphalted surfaces owned
by the District but excluding the Clubhouse parking area.
D. Bridges and Bulkheads
E. Storm water drainage systems
F. Street signage
G. Collier Boulevard and Davis Boulevard entrances
Page 2 of 3
3. The Association shall operate and maintain the following systems and facilities of the
district at a minimum compliance with all applicable statures, ordinances, administrative
rules and regulations, and permit requirements:
A. Lakes
B. Preserves
C. Sidewalks, curbs and gutters
D. Bridges and Bulkheads
E. Street signage
F. Collier Boulevard and Davis Boulevard entrances
4. All other operation and maintenance responsibilities for the District's systems and
facilities not otherwise addressed in this Amended Agreement shall remain the sole
responsibility of the District including roads and parking areas owned by the District
(excluding Clubhouse parking).
5. District shall pay the Association the sum often ($10.00) dollars per year for the
performance of the operation and maintenance responsibilities set forth in this Amended
Agreement.
6. The term of this Amended Agreement is for a period of five years commencing on
March 1, 2013 and shall be automatically renewed for additional one year periods after
i IA QIc N ArZ 1, 2018 unless either party provides the other party at least 90 days written notice of
its intent not to renew. District may cancel this Amended Agreement at any time for any
reason in its sole discretion upon providing at least 90 days written notice to the
Association of its intent to cancel this Amended Agreement.
7. Association shall be solely responsible for the staffing, budgeting, financing, billing
and collection of fees, assessments, service charges, etc. necessary to perform the
operation and maintenance responsibilities set forth in this Amended Agreement.
However, any capital expenditure by the Association of $2500 or more in carrying out
the responsibilities of this Amended Agreement will require approval of the District and
reimbursement of the Association by the district.
8. Association shall procure at its expense and at all times include the District as an
additional named insured on comprehensive liability insurance policies to cover the
operation and maintenance responsibilities set forth in this Amended Agreement.
Comprehensive liability insurance shall be in amounts determined by the District
Manager. Association, in consideration the Ten ($10.00) dollars, the receipt and
sufficiency of which is accepted, through the signing of this document, shall hold
harmless, defend and indemnify District, its agents and employees, from all claims, suits
and actions (Whether for negligence or otherwise), including claims for attorney's fees
and all costs of litigation, and judgments of any name and description, arising out of or
Page 3 of 3
incidental to the performance of this Amended Agreement or work performed there
under. This section does not pertain to any incident arising from the sole negligence of
District.
9. This Amended Agreement may only be amended in writing executed by both parties.
10. This Amended Agreement shall become effective on March 1, 2013.
IN WITNESS WHEREOF, the parties hereto have executed this document the day and
year first above written.
CEDAR HAMMOCK COMMUNITY
DEVELOPMENT DISTRICT Attest:
Chairman
Secretary
CEDAR HAMMOCK GOLF AND
COUNTRY CLUB, INC. Attest:
By:
President Secretary
Page 1 of 2
Colao, Barbara
From: Teague, Cal
Sent: Friday, January 11, 2013 2:41 PM
To: Colao, Barbara
Subject: FW: Comments on Amended Agreement Between CDD and Master Association
Please print
From: charngar @comcast.net [mailto:charngar @ comcast.net]
Sent: Friday, January 11, 2013 12:01 PM
To: Teague, Cal
Subject: Comments on Amended Agreement Between CDD and Master Association
Cal:
I have a couple of comments /suggestions regarding the draft of the pending amended
Agreement between the CDD and the Master Board t4atmias- included n- fihe,,,agenda-4aa g
14th. If possible, I'd like to have discussion of this draft
delayed until I am in atten ance at the meeting. As I mentioned to you in an earlier note, I
have a doctor's appointment and may be late.
If, however, for some reason I do not make the meeting or the other Supervisors wish to
proceed on discussion and consideration of the draft amended agreement,
. I
MINIM �� r` m
My principal recomm
ba * -f The Clubhouse parking area is owned by the Mater Association anyway and, per
the Master Documents Section 5. 10, is the Association's responsibility. Also, there are other
asphalted surfaces owned by the Association (i.e. the parking area at the pool on the Island)
that is not District responsibility. a sflea t+tag r j;%IL „ 8 -Uli cfi i
k .. at-
WW' Mft t r q #g p The wording in the parentheses at the end of
that section should be deleted for the same reason.
There are also a few clerical points that should be fixed ,t� pr ra b 2nd li, ,
there should bee. ir1t t 'ela ”` it was r
missin m the tin r1
i l
g ...
agreement as well, but should be included in the amended one. Also, on page 2, paragraph 3
at the top of the page, 2nd line, the word "district" should be capitalized and the word
"statures" should be replaced with "statutes." Z
One other thought. In paragraph 6, 1 believe it- woudd�be=useful tea: -also ineluds,wDr,Jir"
qp aiv,ersary-,.of.,t.h@,,AgL.pLwo.at. It may be the understood intent that such is already included,
but it is not so stated. I would suggest changing the wording of the last sentence of the
paragraph to say: "District may offer amendment(s) to or cancel this Amended Agreement at
1/11/2013
Page 2 of 2
any time for any reason in its sole discretion upon providing at least 90 days written notice to
the Association of its intent to do so."
Thanks,
Gary McClellan
1/11/2013
FACILITIES OPERATION AND MAINTENANCE
MEMORANDUM OF AGREEMENT
BETWEEN CEDAR HAMMOCK COMMUNITY DEVELOPMENT
DISTRICT
AND CEDAR HAMMOCK GOLF AND COUNTRY CLUB,
INC,
THIS AGREEMENT is entered into this lit day of ' 2008, by and between the CEDAR
HAMMOCK COMMUNITY DEVELOPMENT DISTRICT, an independent special district established pursuant to
Chapter 190, Florida Statutes, hereinafter referred to as "District', and the CEDAR HAMMOCK G&F AND
COUNTRY CLUB, INC., a Florida not - for - profit corporation, hereinafter referred to as the "Association ".
WHEREAS, the District has the authority to exercise powers to finance, fund, plan, establish, acquire,
construct or reconstructjenlarge or extend, equip, operate, and maintain systems and facilities for roads, water
management, water supply, sewer, street lights, security and parks and recreational facilities, among other
powers, including all powers necessary, convenient, incidental or proper in connection with any of the powers,
duties, or purposes authorized by Chapter 190? Florida Statutes; and
WHEREAS, for ease of administration, potential cost savings, and the benefits of full time on site
operation and maintenance purposes, the District desires to contract with the Association to operate and
maintain certain of the District's systems and facilities; and
WHEREAS, the Association desires to operate and maintain the District's systems and facilities;
(Intentionally left blank)
NOW, THEREFORE, the District and the Association agree as follows:
1. The above recitals are true and correct and incorporated by reference herein.
2. The District will retain full responsibility for major capita! renewal and replacement for:
A. Lakes.
B Preserves
r�%V-1 -VV'1111
C. Roads, sidewalks, curbs, and gutters, including asphalted
ag
nd maintananro hiiitciinn
Ids.
D. Bridges and Bulkheads.
E. Storm water drainage systems.
F. Street signage.
G. Collier Blvd & Davis Blvd entrances.
H. Irrigation pump house, (excluding pumps, motors) and irrigation distribution system from the
pump house to the point of metering on each individual property.
I. Tracts F4 & F5 sanitary sewer and potable water lines until determination is made
regarding acceptance by Collier County.
(Intentionally left blank)
3. The Association shall operate and maintain the following systems and facilities of the District at a
minimum compliance with all applicable statutes, ordinances, administrative rules and regulations,
and permit requirements:
A. Lakes.
B. Preserves.
C. Sidewalks, curbs and gutters.
D. Bridges and Bulkheads.
E. Street signage.
F. Collier Blvd & Davis Blvd entrances.
G. Irrigation pump house and wells.
4. All other operation and maintenance responsibilities for the District's systems and facilities not
otherwise addressed in this Agreement shall remain the sole responsibility of the District including
roads and ra ��,���g r� + +h���+.+,a .p r�N y AsQi►� -r f S"vR -'j4ceS
ojV A4-- d
5. District shall pay the Association the sum of ten ($10.00) Dollars per year for the performance of the
operation and maintenance responsibilities set forth in this Agreement.
6. The term of this Agreement is for a period of five years commencing on April 22, 2008 and shall be
automatically renewed for additional one year periods after April 22, 2013, unless either party provides
the other party at least 90 days written notice of its intent not to renew. District may ancel this 4mex �
Agreement at any time for any reason in its sole discretion upon providing at leas 90 days written
notice to the Association of its intent to cancel this Agreement.
7. Association shall be mWy responsible for the stmTM budge", financing, billing and collection of fees,
assessments, service &ages, etc. recessary to perform to operation and mantenance
responsibilities set forth in this Agremmt However, any capital wpenditure by the Association of
$2,500 or mm in carrying out ft responsibilities of this Agmementmd rewire appmal of the District and
8. Association shag procure at its e)pense and at all firnes include the District: as an :a• t• narned
insured on comprehensive liability insurance policies to cover the operation and Maintenance
"mmbilities set forth in this Agreamnt CmVreher� liability insurance sliall be in arnounts
•' :• • Dis#d Manager. Association, in consideration • Ten ($10.00) Dollars, the reoW and
sufficiency of Which is accepted, through the signing of this docurnent shag hold harmless, defend and
indermiry District its agents and employees, from all claim, suites and actions NOiethier for negUgence
or otherwise), including claim for atiorne/s fees and all costs of litigation, and judgments of any narne
and description, indluding adminWiative fines and costs irnposed by regulatory agencies, arising out of or
incidental to the perflommme of this Agreement or work perfbmied there under The Section does not
Onle�iemx*)
9. This Agreement may only be amended in writing executed by both parties.
10. This Agreement shall become effective on April 22, 2008.
IN WITNESS WHEREOF, the parties hereto have executed this document the day and year first above
written.
ATTEST:
Calvin Teague
Secretary
ATTEST:
Tom Read
General Manager
CEDA AMMOCK OMMUNITY
D PM D R( T
ank Vaselews i
Chairman
CEDAR HAMMOCK GOLF AND COUNTRY
CLUB,.r
Edward Carter
President
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Cedar Hammock
Community Development District
Financial Report
November 30, 2092
Prepared by
CEDAR HAMMOCK
Community Development District
Table of Contents
FINANCIAL STATEMENTS
Balance Sheet ........................................ I................. Page 1
Statement of Revenues, Expenditures and Changes in Fund Balances
General Fund
SUPPORTING SCHEDULES
Non -Ad Valorem Special Assessments
Cash and Investment Report
Suntrust Bank Reconciliation
Check Register & Invoice Copies
.......................... I.............................. Page 2
............................... I...................... Page 3
............ ............................... Page 4
......... .. ...... I .................... ... I Page 5
........... ............................... Page 6 -13
Cedar Hammock
Community Development District
Financial Statements
(Unaudited)
November 30, 2012
CEDAR HAMMOCK
Governmental Fund
Community Development District
Balance Sheet
November 30, 2012
GENERAL
ACCOUNT DESCRIPTION FUND
ASSETS
Cash - Checking Account $ 131,577
Investments:
Certificates of Deposit - 18 Months 25,125
Money Market Account 289,166
TOTAL ASSETS $ 445,868
LIABILITIES
Accounts Payable
$ 5,415
TOTAL LIABILITIES 5,415
FUND BALANCES
Operating Reserves
19,073
Reserves - Bridges
33,180
Reserves - Bulkheads
78,245
Reserves - Lakes
51,460
Reserves - Roadways
168,375
Unreserved /Undesignated
90,120
TOTAL FUND BALANCES
$ 440,453
TOTAL LIABILITIES A FUND BALANCES $ 445,868
Report Date: 1/3/2013 Prepared by:
Severn Trent Management Services Page 1
CEDAR HAMMOCK
General Fund
Community Development District
500
500
1,000
(500)
500
Statement of Revenues, Expenditures and Changes in Fund Balances
7,200
1,200
For the Period Ending
November
30, 2012
Contracts -Water Quality
7,200
1,200
ANNUAL
(150)
1,350
R &M -Bridge
3,000
500
ADOPTED
YTD
YTD
VARIANCE ($)
NOV -12
ACCOUNT DESCRIPTION
BUDGET
BUDGET
ACTUAL
FAV(UNFAV)
ACTUAL
REVENUES
834
Misc- Contingency
3,303
Interest - Investments
$ 2,080
$ 346
$ 256 $
(90)
$ 123
Special Assmnts- Tax Collector
279,653
39,291
112,788
73,497
112,788
Special Assmnts- Discounts
(11,186)
(1,572)
(4,544)
(2,972)
(4,544)
TOTAL REVENUES
270,547
38,065
108,500
70,435
108,367
EXPENDITURES
19,000
Reserve - Roadways
27,239
Administrative
-
27,239
-
Total Field
197.042
ProfServ- Engineering
10,000
1;666
740
926
740
ProfServ-Legal Services
2,000
334
690
(356)
-
ProfServ-Mgmt Consulting Sery
32,479
5,414
5,413
1
2,707
ProfServ- Property Appraiser
4,195
41195
-
4,195
-
ProfServ- Special Assessment
2,718
-
Auditing Services
5.250
-
-
Communication - Telephone
20
4
6
(2)
1
Postage and Freight
750
124
126
(2)
46
Insurance - General Liability
6,325
6,325
7,061
(736)
-
Printing and Binding
750
124
62
62
60
Legal Advertising
2,000
334
359
(25)
-
Misc -Bank Charges
1,000
166
41
125
41
Misc- Assessnt Collection Cost
5,593
786
2,165
(1,379)
2,165
Office Supplies
250
42
44
(2)
44
Annual District Filing Fee
175
175
175
-
-
Total Administrative
73,505
19,689
16,882
2,807
5,804
Field
ProfServ-Field Management
500
500
1,000
(500)
500
Contracts -Water Mgmt Services
7,200
1,200
600
600
-
Contracts -Water Quality
7,200
1,200
1,350
(150)
1,350
R &M -Bridge
3,000
500
-
500
R &M -Lake
3,000
500
500
R &M -Plant Replacement
5,000
834
834
Misc- Contingency
3,303
550
550
Capital Outlay
49,600
8,266
8,266
Reserve - Bridges
25,000
25,000
25,000
Reserve - Bulkheads
47.000
47,000
47,000
Reserve - Lakes
19,000
19,000
19,000
Reserve - Roadways
27,239
27,239
-
27,239
-
Total Field
197.042
131,789
2,950
128,839
1,850
TOTAL EXPENDITURES
270,547
151,478
19,832
131,646
7,654
Net change in fund balance $ - $ (113,413) $ 88,668 $ 202,081 $ 100,713
FUND BAL, BEGINNING (OCT 1, 2012) 351,785 351,785 351,785
FUND BALANCE, ENDING $ 351,785 $ 238,372 $ 440,453
Report Date: 113/2013 Prepared by:
Severn Trent Management Services Page 2
Cedar Hammock
Community Development District
Supporting Schedules
November 30, 2012
Cedar Hammock
Community Development District
Non -Ad Valorem Special Assessments
(Collier County Tax Collector - Monthly Collection Distributions)
For the Fiscal Year Ending September 30, 2013
Discount / Gross
Date Net Amount (Penalties) County Exp Amount
Received Received Amount Amount Received
sessments Levied
ocation %
$279,650
100%
11/07112 $
2,355.52 $
133.91 $
48.07 $
2,537.50
11/14/12
37,867.20
1,610.00
772.80
40,250.00
11/29/12
65,856.00
2,800.00
1,344.00
70,000.00
TOTAL $
106,078.72 $
4,543.91 $
2,164.87 $
112,787.50
% COLLECTED 40.33%
TOTAL OUTSTANDING $ 166,862.50
Report Date: 1/3/2013 Prepared by:
Severn Trent Management Services
Page 3
CEDAR HAMMOCK
Community Development District
General Fund
Account Name
Checking Account - Operating
Certificate of Deposit
Money Market Account
Cash and Investment Report
November 30, 2012
Bank Name Investment Type
SunTrust Bank n/a
1st So Bank 18 month CD
Florida Shores Public Funds MMA
All Funds
Maturity
Yield
Balance
n/a
0.10%
$ 131,577
8/6/13
0.75%
25,125
n/a
0.50%
289,166
Total
$ 445,868
Report Date: 1/3/2013 Prepared By:
Severn Trent Management Services
Page 4
Cedar Hammock CDD
Bank Reconciliation
Bank Account No.
9995
Statement No.
11.12
Statement Date
11130/12
QL Balance ($)
131,576.63
G/L Balance
131,576.63
Positive Adjustments
0.00
Subtotal
131,576.63
Negative Adjustments
0.00
Ending G/L Balance 131,576.63
Difference 0.00
Statement Balance 132,247.72
Outstanding Deposits 0.00
Subtotal 132,247.72
Outstanding Checks 671.09
Total Differences 0.00
Ending Balance 131,576.63
Posting
Cleared
Date
Document Tvoe
Document No.
Description
Amount
Amount
Difference
Checks
10131112
Payment
1451
CARDNO ENTRIX
3,505.00
3,505.00
0.00
10131/12
Payment
1452
FEDEX
7.55
7.55
0.00
10/31/12
Payment
1453
SEVERN TRENT ENVIRONMENTAL
3,215.17
3,215.17
0.00
11/13/12
Payment
1454
CARDNO ENTRIX
600.00
600.00
0.00
11/19/12
Payment
1456
DANIEL H. COX, P.A.
690.00
690.00
0.00
Total Checks .
... . .......
. ... ..........
.. ..... . ... ... . ... .. ...... ..
8,017.72
8,017.72
0.00
Deposits
11/07/12
CK #300065501
COLLIER CTY TAX COLL:ASSMNTS RCVD thru 10125/
2,355.52
2,355.52
0100
11/14/12
ACH CREDIT
COLLIER CTY TAX COLL:ASSMNTS RCVD thru 11114/
37,867.20
37,867.20
0.00
11/21/12
ACH DEBIT
SUNTRUST ANALYSIS FEE-OCT 2012
-41.19
•41.19
0.00
11/30/12
ACH CREDIT
SUNTRUST INTEREST INC -NOV 2012
4.57
4.57
0.00
11/29/12
ACH CREDIT
COLLIER CTY TAX COLL:ASSMNTS RCVD thru 11/281
65,856.00
65,856.00
0.00
Total Deposits
. ... ..... ..
...... .....
.......... . ...... . ...... .. . ... .
106,042.10
106,042.10
0.00
Outstanding Checks
11/19112
Payment
1455
COLLIER CTY TAX COLLECTOR
38.49
0.00
38.49
11/28/12
Payment
1457
CARDNO ENTRIX
600.00
0.00
600.00
11/28/12
Payment
1458
FEDEX
32.60
0.00
32.60
Total Outstanding Checks . ... ... ... . .. ... ... ....... . ... .... ......... ... . 671.09
Page 5
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