#12-5885 Amendment #1 (Holes Montes, Inc.) Contract Amendment#1 to Contract#12-5885
"Design and Related Services for the Marco Island Executive Airport(MKY)
Runway 17-35 Rehabilitation Project"
This amendment, dated Cie-( 2i , 20)3 to the referenced agreement shall be by and between the
parties to the original Agreement, Hole Montes, Inc. (to be referred to as "Consultant") and Collier
County, Florida, (to be referred to as "County"or "Owner").
Statement of Understanding
RE: Contract # 12-5885 "Design and Related Services for the Marco Island Executive Airport (MKY)
Runway 17-35 Rehabilitation Project.
In order to continue the services provided for in the original Contract document referenced above, the
Consultant agrees to amend the Contract to include Phase II Engineering Construction Services as per
Schedule A Scope of Services (Phase II), Schedule B Basis of Compensation (Phase II) and Schedule F
Key Personnel, Subconsultants and Subcontractors (Phase II) attached to this Amendment and
incorporated herein by reference.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Consultant and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
Accepted: PJ _ 4•, S ,20 k 33
OWNER:
BOARD I f 0 TY C• ISSIONERS
,' r.;r,� OF COL I i CO TY, LORIDA
Dw' t'E. Brock,'CJJxk
L est as to ChatFnlafl'S; Georgia • iller, V._ Chairwoman
•signature onIy
Consultant First Wjt ess CONSULTANT:
Hole Montes, Inc.
B 44 —'- .. _ --
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Print Name
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Print Name and Title
Consultant Se : •Irr•-:s -- 5. 1e_ V/cP /€2 -r-
BY: i 4(i
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Print Nat
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A Ali
:colt R. Teach
Deputy County Attorney
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Amendment 1 to Contract 12-5885 "Construction Phase Services for the Marco
Island Executive Airport (MKY) Runway 17-35 Rehabilitation Project"
Schedule A
SCOPE OF SERVICES
This Amendment covers services through the construction phase (Phase II), as
contemplated in the original solicitation document.
I. PROJECT DESCRIPTION
The intent of the project is to rehabilitate Runway 17-35 and a portion of the
existing apron, along with other associated improvements at the Marco Island Executive
Airport. The existing runway will be rehabilitated at its current length and width to
accommodate existing aircraft traffic. The portion of the apron that was not improved
under the recent T-Hangar or Apron Expansion Projects will be rehabilitated. The
method of rehabilitation will consist of removal of existing pavement and soil cement
base, regarding and re-stabilizing of existing subgrade and placement of new limerock
base and bituminous pavement mix. The associated improvements will include the
following:
• Filling and grading of runway safety areas;
• Drainage improvements on and adjacent to apron and taxiway;
• Replacement of runway edge lighting including addition of REILs at both ends of
runway;
• New emergency power generator for airfield electrical vault including vault
modifications;
• Relocation and replacement of rotating beacon;
• Relocated segmented circle;
• Fill and grade east side of runway object free area;
• Clear, rub and fill five acre site west of terminal area;
Due to size of the project and funding limitation, the project was divided into four parts;
base bid and three additive alternates. The services to be provided are dependent on
the award of alternates.
II. OBJECTIVE
The objective shall be successful completion by the CONSULTANT of all project
management, construction phase related services necessary for elements of
improvements associated with the MKY Runway 17-35 Rehabilitation project
(PROJECT). The overriding objective of the CONSULTANT is to keep this project on
schedule, under budget and fully coordinated with all parties and to assist in producing
a quality constructed product.
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III. SCOPE
The CONSULTANT shall coordinate the overall Construction Phase Program
Management, construction observation, and project closeout support services. Each of
these services shall be provided by the CONSULTANT, working in concert with the
County and Contractors.
The CONSULTANT shall provide the overall construction administration and
construction oversight to verify that all elements of construction are being complied with
and that the general intent of the contract document is being met. Also, the
CONSULTANT will hire a sub-consultant to perform all required testing quality
assurance in the field and on the asphalt to comply with the Contract Documents. The
CONSULTANT shall also hire sub-consultants to provide aerial imaging for FAA
airspace analysis, per AC 150/5300-17C and survey and GIS coordination for FAA
AGIS, per AC 150/5300-16A and 18C.
Task 1- Construction Administration
• Coordination with FAA/FDOT/County and other agencies
• FAA safety plans and Construction Management Plan
• Coordinate and attend pre-construction conferences with each Contractor and
applicable County representative
• Overall Contract Management
• Coordinate and attend construction progress meetings
• FAA Grant Management (Quarterly Construction Reports) to include ensuring
compliance with all applicable grant terms, conditions, and assurances.
• DBE and prevailing wage rates monitoring and compliance
• Review/Track/Monitor status of
o construction progress
o shop drawing submittals
o contract document clarification and interpretations (RFIs)
o respond or coordinate responses to RFIs
o requests for changes to construction cost and or schedule
• Review of contractor's schedule
• Provide contractor with schedule comments
• Processing of Progress Payments
• Verify that the work has progressed to the point indicated
• Verify that the work is in substantial accordance with the contract
documents
• Verify that the contractor is entitled to the payment in the
recommended amount
• Verify that the Contractor has properly Certified the Request for
Payment
• Verify that all required backup documentation such as the
appropriate subcontractor and contractor Releases of Lien have
and the Bonding Company's Consent of Payment are included
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• Recommend payment
Task 2 - Construction Inspection
• Construction Observation Services
• Conduct on-site observations of work in progress to assist in determining if the
provisions of the contract documents and permitting conditions are being fulfilled
• Resident Project Representative
o Report , in writing, whenever it is believed that work is unsatisfactory ,
faulty or defective
o Report, in writing, whenever it is believed that a hazardous condition
exists
o Maintain log of the work performed to include
• When the contractor is on the job site
• Weather conditions
• Changed conditions
• List of visitors
• Drilling and testing activities
• General observations
• Specific observations
• Observed testing procedures
o Verify that tests, equipment, and systems start up are conducted in the
presence of appropriate personnel
o Verify that the contractor maintains adequate records
o Provide photographic record of construction
o Observe materials and workmanship
o Report, in writing, any deviation from the contract document
o Coordinate the sampling and testing of materials to be performed by
independent testing laboratories
o Monitor that record drawing mark-ups are properly maintained
• Asphalt Plant Inspection
Task 3 - Miscellaneous
• Confirm project completion with appropriate agencies
• Coordinate and attend Substantial Completion Walk through
• Assist the NE with development of a "punch list" of items needing completion
prior to Final Acceptance
• Confirm that punch list items are completed
• Coordinate a final review of finished items
• Provide recommendation of acceptance of the project
• Collect all necessary documentation to close the project/contract
o Lien waivers
o Contractor's Final Affidavit
o Close-out change orders
o Surety's Final Consent
o Process Final Payment
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• Assist the County with coordination of warranty work (not to exceed the
completion date of the agreement)
• Transmit all Project/Program related files to the County
• Substantial completion
• Project closeout
• Testing Quality Control
o Asphalt pavement field testing
o Asphalt pavement plant testing
• Prepare and submit As-Built plans and critical data for FAA AGIS.
o Conduct topographic survey of construction improvements.
o Obtain survey control and aerial imagery.
o Prepare airspace evaluation and critical survey data into AGIS format and
upload to FAA.
o Prepare As-Built plans based on CONTRACTOR'S red line and as-built
survey.
Project Schedule:
The services will be concurrent with the Notice to Proceed (NTP) as issued for
Contract 13-6123 until such time as the project is complete.
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Amendment 1 to Contract 12-5885 "Construction Phase Services for the Marco
Island Executive Airport (MKY) Runway 17-35 Rehabilitation Project"
SCHEDULE B
BASIS OF COMPENSATION
TIME AND MATERIAL
1. MONTHLY STATUS REPORTS
B.1.1 As a condition precedent to payment, CONSULTANT shall submit to OWNER as
part of its monthly invoice, a progress report reflecting the Project design and
construction status, in terms of the total work effort estimated to be required for the
completion of the Basic Services and any then-authorized Additional Services, as of the
last day of the subject monthly billing cycle. Among other things, the report shall show
all Service items and the percentage complete of each item.
B1.1.1 All monthly status reports and invoices shall be mailed to the attention
of Mr. Bob Tweedie, Project Manager, Collier County Airport Authority, Marco
Island Executive Airport, 2003 Mainsail Drive, Naples, FL 34114.
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make
monthly payments to CONSULTANT based upon CONSULTANT'S Direct Labor Costs
and Reimbursable Expenses in accordance with the terms stated below. Provided,
however, in no event shall such compensation exceed the amounts set forth in the table
below.
ITEM PHASE II NOT TO EXCEED
AMOUNT:
1. Construction Administration $191,595
2. Construction Inspection $213,439
3. Miscellaneous Services $157,622
TOTAL FEE (Total Items 1-3) $562,622
B.2.2. Direct Labor Costs mean the actual salaries and wages (basic, premium and
incentive) paid to CONSULTANT'S personnel, with respect to this Project, including
all indirect payroll related costs and fringe benefits, all in accordance with and not in
excess of the rates set forth in the Attachment I to this Schedule B.
B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailed
time records, and any other documentation reasonably required by OWNER,
regarding CONSULTANT'S Direct Labor Costs incurred at the time of billing, to
be reviewed and approved by OWNER.
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B.2.4 For Additional Services provided pursuant to Article 2 of the Agreement, OWNER
agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses
based on the services to be provided. The negotiated fee shall be based upon
the rates specified in Attachment 1 to this Schedule B and all Reimbursable
Expenses shall comply with the provisions of Section 3.5.1 below. There shall be
no overtime pay on Basic Services or Additional Services without OWNER'S
prior written approval.
B.2.5. The compensation provided for under Sections 2.1 of this Schedule B, shall be
the total and complete amount payable to CONSULTANT for the Basic Services
to be performed under the provisions of this Agreement, and shall include the
cost of all materials, equipment, supplies and out-of-pocket expenses incurred in
the performance of all such services.
B.2.6 Notwithstanding anything in this Agreement to the contrary, CONSULTANT
acknowledges and agrees that in the event of a dispute concerning payments for
Services performed under this Agreement, CONSULTANT shall continue to
perform the Services required of it under this Agreement, as directed by
OWNER, pending resolution of the dispute provided that OWNER continues to
pay to CONSULTANT all amounts that OWNER does not dispute are due and
payable.
3. SCHEDULE OF PAYMENTS:
B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for
under Section 1.1 of this Schedule B, an invoice for fees earned in the
performance of Basic Services and Additional Services during the subject billing
month. Notwithstanding anything herein to the contrary, the CONSULTANT shall
submit no more than one invoice per month for all fees and Reimbursable
Expenses earned that month for both Basic Services and Additional Services.
Invoices shall be reasonably substantiated, identify the services rendered and
must be submitted in triplicate in a form and manner required by Owner.
Additionally, the number of the purchase order granting approval for such
services shall appear on all invoices.
B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six
(6) months after completion of contract. Any untimely submission of invoices
beyond the specified deadline period is subject to non-payment under the legal
doctrine of "'aches" as untimely submitted. Time shall be deemed of the essence
with respect to the timely submission of invoices under this agreement.
B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual
work done, no signature, etc.) shall be returned to CONSULTANT for correction.
Invoices shall be submitted on CONSULTANT'S letterhead and must include the
Purchase Order Number and the Project name and shall not be submitted more
than one time monthly.
B.3.3 Notwithstanding anything herein to the contrary, in no event may
CONSULTANT'S monthly billings, on a cumulative basis, exceed the sum
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GPI
determined by multiplying the applicable not to exceed task limits set forth in the
table in Section 2.1 by the percentage Owner has determined CONSULTANT
has completed such task as of that particular monthly billing.
B.3.4 Payments for Additional Services of CONSULTANT as defined in Article 2
hereinabove and for reimbursable expenses will be made monthly upon
presentation of a detailed invoice with supporting documentation.
B.3.5 Unless specific rates have been established in Attachment 1, attached to this
Schedule B, CONSULTANT agrees that, with respect to any subconsultant or
subcontractor to be utilized by CONSULTANT for Additional Services,
CONSULTANT shall be limited to a maximum markup of 5% on the fees and
expenses associated with such subconsultants and subcontractors.
B.3.5.1 Reimbursable Expenses associated with Additional Services must
comply with section 112.061, Fla. Stat., or as set forth in the Agreement,
be charged without mark-up by the CONSULTANT, and shall consist
only of the following items:
5. B.3.5.1.1. Cost for reproducing documents that exceed the number of
documents described in this Agreement and postage and
handling of Drawings and Specifications.
6. B.3.5.1.2. Travel expenses reasonably and necessarily incurred with
respect to Project related trips, to the extent such trips are
approved by OWNER. Such expenses, if approved by
OWNER, may include coach airfare, standard accommodations
and meals, all in accordance with section 112.061, F.S. Further,
such expenses, if approved by OWNER, may include mileage
for trips that are from/to destinations outside of Collier or Lee
Counties. Such trips within Collier and Lee Counties are
expressly excluded.
B.3.5.1.3. Permit Fees required by the Project.
B.3.5.1.4 Expense of overtime work requiring higher than regular rates
approved in advance and in writing by OWNER.
B.3.5.1.5 Expense of models for the County's use.
B.3.4.1.6 Other items on request and approved in writing by the OWNER.
END OF SCHEDULE B.
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ATTACHMENT 1 TO SCHEDULE B
Personnel Category Hourly Rate
Principal $195
Senior Project Manager $165
Project Manager $148
Senior Engineer $155
Engineer $119
Senior Inspector $85
Senior Inspector Overtime Rate $100
(as indicated on Resource Allocated
Spreadsheet)
Inspector $65
Senior Planner $140
Planner $110
Senior Designer $115
Designer $100
Environmental Specialist $115
Senior GIS Specialist $145
GIS Specialist $100
Clerical $60
Surveyor and Mapper $130
CADD Technician $85
Survey Crew - 2 man $130
Survey Crew - 3 man $160
Survey Crew - 4 man $180
This list is not intended to be all-inclusive. Hourly rate fees for other categories of
professional, support and other services shall be mutually negotiated by the County and
firm as needed.
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Amendment 1 to Contract 12-5885 "Construction Phase Services for the Marco
Island Executive Airport (MKY) Runway 17-35 Rehabilitation Project"
SCHEDULE F
KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS
KEY MKY % TIME
PERSONNEL POSITION COMPANY ALLOCATION
Luc Carriere Sr. Project Manager HM 35%
Steve Henriquez Principal URS 2%
Kelli Piercy Sr. Engineer URS 20%
Rick Brylanski Sr. Project Manager HM 5%
Tom Murphy Surveyor Mapper HM 1%
SUB-CONSULTANTS:
Cal-Tech Testing, Inc. Asphalt QA Testing
Allied Eng. & Testing Material QA Testing
Woolpert, Inc. AIGS Coordination
U.S. Imaging Aerial Photography
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CA
HOLE MONTES
ENGINEERS•PLANNERS•i,t.1RVEYCJRS
6200 Whiskey Creek Drive•Fort Myers,Florida 33919•Phone 239.985 1200•Fax 239.985.1260
November 19,2013
Mr. Thomas Vergo
Airport Manager
Immokalee Regional Airport
2005 Mainsail Drive
Naples, FL 34114
RE: IMM—Rehabilitation of Runway 9-27
Contract 12-5885
Change Order to Engineering Services
Dear Mr. Vergo:
Pursuant to the execution of Contract Amendment #1, Collier County has requested that Hole
Montes incorporate the ecological services of Passarella & Associates, Inc. and associated
services by Woods and Wetlands, Inc., into Amendment #1 for Phase II Engineering
Construction Services. The proposed change order to provide these services will add Task 4 to
the Amendment and include the following scope:
Task 4 Ecological Services
• Florida Fish and Wildlife Conservation Commission (FWCC) Burrowing Owl Nest
Removal Permit
o Conduct updated burrowing owl survey within the Rehabilitation of
Runway 9-27 project area.
o Prepare and submit FWCC burrowing owl nest removal permit application.
o Prepare responses to one request for additional information from FWCC.
o Following permit issuance, and during the burrowing owl non-nesting
season (July 11 through February 14), conduct site visit to collapse burrows
within the Rehabilitation of Runway 9-27 project area.
• Update Gopher Tortoise Survey within Upland Management Area(UMA)
o Conduct updated gopher tortoise survey within the UMA
o Prepare aerial map depicting the location of gopher tortoise burrows located
within the UMA.
o Calculate approximate gopher tortoise population for the UMA.
o Prepare report summarizing results of gopher tortoise survey.
• Gopher Tortoise Relocation Services
o Conduct field work to relocate gopher tortoises in accordance with FWCC
Naples•Fort Myers
Mr. Thomas Vergo
November 19, 2013
Page 2
Gopher Tortoise Incidental Take Permit No. COL-36. Including providing
a backhoe and operator necessary to perform burrow excavation activities.
• Construction Coordination and Observations
o Attend one pre-construction meeting with Client, project engineer, and
construction contractor to coordinate gopher tortoise relocation activities.
o Install 600 l.f. of wire back fabric tortoise fence to contain of tortoise
in temporary holding facility.
o Coordinate construction of gopher tortoise temporary holding area
within the UMA.
o Conduct up to three site visits to monitor gopher tortoises within
temporary holding pen.
o Coordinate release of tortoises into the UMA
The following assumptions were used in the preparation of this scope of services:
• Burrowing owl burrow nest removal permit does not include application fees that may be
required by the FWCC.
• An updated gopher tortoise survey will not be required within the Rehabilitation of
Runway 9-27 project area.
• Gopher tortoise relocation cost based on a maximum of five days to relocate gopher
tortoises.
The total labor and material estimate for Tasks 4 is $47,407.50. This estimate is based on a fee
of $37,500.00 for Passarella, $6,000.00 for Woods and Wetlands, Inc. to provide the backhoe
and operator, $1,650.00, for Woods and Wetlands, Inc. to install tortoise containment fencing
and 5%mark up of sub-consultants and subcontractor's cost for$2,275.50.
Mr.Thomas Vergo
November 19,2013
Page 3
The hourly rate for Passarella&Associates are the following:
Principal $210.00/hr.
Senior Ecologist III $160.00/hr.
Senior Ecologist II $140.00/hr.
Senior Ecologist I $120.00/hr.
Ecologist III $115.00/hr.
Ecologist II $100.00/hr.
Ecologist I $ 85.00/hr.
Environmental Technician $ 70.00/hr.
AutoCAD IV/GIS Manager $100.00/hr.
AutoCAD III/GIS Analyst $ 90.00/hr.
AutoCAD II/GIS Analyst $ 80.00/hr.
AutoCAD I $ 70.00/hr.
Administrative Assistant III $ 60.00/hr.
Administrative Assistant II $ 50.00/hr.
Administrative Assistant I $ 40.00/hr.
Reimbursable Expenses Cost
The cost for backhoe and operator is$1,200.00 per day.
The unit price for tortoise containment fence is$2.75 per linear foot.
These rates should be incorporated into Attachment 1 to Schedule B of the Amendment.
Would you please process a Change Order to the referenced contract to cover the additional
services.
Very truly yours,
HOLE MS ► ,INC.
AincliWif
Lu, . Carriere, P.E.
V' e President
LJC/kgc