10/21/2013 Minutes?pip4�
MINUTES OF MEETING %67 oko
HERITAGE GREENS C1� CA �
COMMUNITY DEVELOPMENT DISTIf#�T Rr 0'FC 6
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The regular meeting of the Board of Supervisors of the Herita �thetaite om9unity
Development District was held on Monday, October 21, 2013 at 6:00 p.m Greens
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Community Center, 2215 Heritage Greens Drive, Naples, Florida.
Present and constituting a quorum were:
Ron Parrott
George Coombs
Marsha Coghlan
James A. Marshall
Also present were:
Calvin Teague
Several Residents
Chairman
Vice Chairman
Assistant Secretary
Assistant Secretary
District Manager
The following is a summary of the minutes and actions taken at the October 21, 2013
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
There were no changes to the agenda.
On MOTION by Mr. Coombs seconded by Mr. Parrott with all in
favor the agenda was annroved.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the September
16, 201.3 Meeting
Mr. Teague stated each Board member received a copy of the minutes of the September
16, 2013 meeting and requested any corrections, additions or deletions.
There not being any,
October 21, 2013
Heritage Greens C.D.D.
On MOTION by Mr. Coombs seconded by Mr. Marshall with all in
favor the minutes of the September 16, 2013 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FIFTH ORDER OF BUSINESS Old Business
A. School Crossing Guard Update
Mr. Teague reported there has been no response from the PTA for volunteers. Ms.
Coghlan was told by a PTA member that parents have been assisting. Mr. Marshall also heard
there were crossing guard volunteers. There was Board consensus to remove this item from the
agenda.
B. Security Discussions
The following was discussed:
• The bushes along Immokalee Road are covering traffic warning lights. The Board
requested the County Traffic and Safety Division be contacted to have the area
trimmed.
• Mr. Teague reported the tele -entry system was updated October 18, 2013. Kent
Security does not anticipate any obstacles in maintaining the system in a timely
manner.
• There was discussion regarding an accident caused by two cars drag racing on
Crestview Way on October 1, 2013 between 8:15 p.m. and 8:30 p.m. It was a
collision and both vehicles were totalled. Police and EMT were called out; however,
there is no record of the incident and no police report. Mr. Teague will look into this
further.
• There is static on the tele -entry phones, which may be caused by insects. It will be
addressed.
• The swing gates are not being used yet when the guard is not at the guardhouse. They
will also be adjusted when Daylight Savings Time ends.
C. Sidewalk Repair Project Update
Tincher Concrete Construction, Inc. quoted $25 a foot for root barriers, which totals
$8,175. Mr. Teague requested a quote from PJM. They suggested another option to cut back and
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October 21, 2013
Heritage Greens C.D.D.
stump the main trunk root by three to four feet. This option will last ten to eleven years. A quote
is expected this week. Staff will move forward if costs remain within the $1,000 approved at the
last meeting.
D. Update on Vegetation Removal
This project was completed. Mr. Teague reviewed the work done by the contractor. The
overgrown areas between the wall and school fence were cut and debris was removed. The area
along Immokalee Drive does not belong to the District and is under the school or HOA's
jurisdiction to maintain. Ms. Coghlan discussed the area south of the school crossing. This area
was not included in the initial proposals. Ms. Coghlan will obtain proposals for the remaining
areas.
SIXTH ORDER OF BUSINESS New Business
A. Stormwater Pipe Cleaning Proposals
Mr. Teague reviewed proposals and options to clean the stormwater structures.
• Copeland Southern Enterprises grand total is $34,760.
➢ High Priority Interconnects - $7,700.
➢ Medium Priority Interconnects - $10,570.
➢ Cleanout manholes and basins - $15,170.
➢ Locate and cleanout manholes and basins - $1,320.
• Landshore Enterprises grand total is $30,861.50.
➢ High Priority Interconnects - $7,408.
➢ Medium Priority Interconnects - $11,598.50.
➢ Cleanout manholes and basins - $9,675.
➢ Locate and cleanout manholes and basins - $2,180.
• Severn Trent Services grand total is $18,450.
➢ High Priority Interconnects - $5,390.
➢ Medium Priority Interconnects - $6,625.
➢ Cleanout manholes and basins - $4,950.
➢ Locate and cleanout manholes and basins - $1,485.
Mr. Parrott will check the storm drains.
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October 21, 2013
Heritage Greens C.D.D.
On MOTION by Mr. Parrott seconded by Mr. Coombs with all in
favor the proposal from Severn Trent Services to do high priority
interconnects as well as locate and cleanout manholes and basins at
a total cost of $6,875 was approved.
The question was raised whether the catch basins installed on golf course property are
part of the District's system. Mr. Teague will look into this.
SEVENTH ORDER OF BUSINESS Manager's Report
A. Follow -Up Items
Mr. Teague reported the streetlight work is complete. The Board requested the grass
easement be cut. It is overgrown due to excessive rain.
B. Motion Assigning Fund Balance as of September 30, 2013
Mr. Teague reviewed the proposed fund balance assignment.
On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in
favor the fund balance as of September 30, 2013 was assigned as
proposed.
C. Approval of Financial Statements
Mr. Teague reviewed the financials.
On MOTION by Mr. Coombs seconded by Mr. Parrott with all in
favor the financials were approved.
EIGHTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
NINTH ORDER OF BUSINESS Engineer's Report
There being no report, the next item followed.
TENTH ORDER OF BUSINESS Supervisors' Requests and /or Comments
The following comments were made:
• Mr. Marshall provided an update on the swing gates. The loop sensors need to be
worked on and should be completed by next week for the guards to activate. The
mechanical interface on the exit gate needed to be repaired. All four gates have the
same parts. Every time a part is ordered, he orders extra to have an inventory for
future repairs.
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October 21, 2013
Heritage Greens C.D.D.
• Mr. Marshall informed the Board he is now receiving compensation for meeting
attendance.
ELEVENTH ORDER OF BUSINESS Audience Comments
The following comments were made:
• A resident reported vegetation overgrowth covering the stop sign on Avian Court and
Crestview Way. Mr. Parrott will notify the Neighborhood Association President.
• A resident notified the Board the HGCA is holding $60,000 to $80,000 in reserves for
assets owned by the CDD, which the HGCA is no longer responsible for maintaining.
• A resident suggested the Board not meet every month because some Supervisors
receive compensation. It was explained the CDD runs more efficiently by meeting
monthly and meetings will last too long if they meet less regularly.
TWELFTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Coombs seconded by Mr. Marshall with all in
favor the meeting was adjourned.
Calvin Teague lZ +=rata
Secretary f 1c4q, Chairman
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