CCAA Minutes 12-12-2005 2005 Collier County
Airport Advisory Board
Minutes
December 12 , 2005
161
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COLLIER COUNTY AIRPORT AUTHORITY
MINUTES OF MONDAY,DECEMBER 12,2005
MEMBERS Robin Doyle Gene Schmidt Steve Price Richard Schmidt
PRESENT:
STAFF: Theresa M. Cook Bob Tweedie Debi Mueller Debbie Harnaga
Thomas Palmer
PUBLIC: Tammie Nemecek Winona Stone Ken Rutter Greg Sheppard
Jeff Keel Shirley Blair
I. MEETING CALLED TO ORDER
Meeting called to order at 1:05 p.m. A quorum was present throughout the meeting.
III. APPROVAL OF AGENDA
Theresa Cook added the following items to the Agenda under VII. New Business: C:
"Resolution 05-20 Approving the Assignment of the Lease from Airwork Enterprises to Mr.
Gregory Shepard." Mr. Steve Price made a motion to approve the agenda as amended. Mr.
Gene Schmidt seconded the motion and the Agenda, with the additions, was approved by a 4-0
vote.
IV. APPROVAL OF MINUTES
The November 14 2005 Minutes of the Authority were unanimously approved,after motion to
accept by Mr.Gene Schmidt,seconded by Mr.Richard Schmidt. Mr. Steve Price voted to
approve the minutes,but reserved the right to come back to the minutes.
V. EXECUTIVE DIRECTOR'S REPORT
A. Parks and Recreation Agreement
Ms. Cook informed the Authority that Parks and Recreation has the proposed agreement,
but is changing its staff. Once the new Parks and Recreation Director has had an
opportunity to review the agreement,Parks and Recreation will follow-up with CCAA.
The site is currently being used as a staging area for hurricane Wilma debris. According
the e-mail from the County,debris removal is expected to be complete by February 28,
2006(in Immokalee).
B. Fiscal 2005 Annual Report
Debi Mueller, the Airport Authority's Office Manager, presented the Airport Authority's
Fiscal 2005 Financial Results. In addition to explaining the variance between budget and
actual revenue and expenses for each cost center and providing rational for various trends,
Debi answered questions posed by the Authority's members regarding the following:
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o Each year for the last several years the Airport Authority has needed to request less
and less funds from the County
o At fiscal-year end, the difference between the budgeted general fund transfer and
the actual figures is carried forward and reflected in the next-year's budget
o Florida Statute requires five percent(5%)revenue reserve
o The single largest non-discretionary expense is indirect cost reimbursement, which
is a cost allocation charged to all of the County's Departments.
o The largest user of Avgas at Marco, Marco Aviation, has consistently purchased
about ten percent(10%)less fuel for the past three fiscal years
Debi also informed the Authority that the October 2005 financial results are included in the
package. She requested feedback regarding the revised format used to present the October
2005 results to the CCAA and proposed for future CCAA financial reports.
Chairman Doyle commended Debi for providing to the CCAA such thorough treatment of
financial results.
C. Salazar Month-to-Month Rent Credit
Ms. Cook informed the Authority that Mr.Salazar has invested approximately$13,300 for
improvements and/or changes to leased facilities in Immokalee,including fencing of the
leased parcel and improvements specific to Salazar Machine and Steel,Inc. Mr. Salazar is
currently paying less than the fair market rent to sub-lease the space,there was discussion
regarding the possibility of extending Mr.Salazar a rent credit equal to cost of the fencing
($5,145); it was decided that staff will reevaluate this rent credit proposal and consider
possible alternative sub-tenant incentives. Chairman Doyle mentioned the possibility of
offering sub-tenants sub-lease extensions based on written performance criteria.
VI. OLD BUSINESS
A. Resolution 05-19 recommending that the Board of County Commissioners (BCC)approve
and authorize its Chairman to execute the sub-lease with Salazar Machine and Steel,Inc.
No action was taken on this agenda item as staff wants to review the sub-lease term before
requesting that the Authority recommend approval of the sub-lease by the BCC.
B. Resolution 05-18 Authorizing the Execution of an Engineering Services Agreement(ABS)
with Hole Montes for United States Department of Agriculture(USDA)Grant in the
amount$58,480 for design and engineering consulting services for the Immokalee Phase I
Lake. This AES replaces the AES executed on September 26th in the amount of$72,475.
The Board did not take action this agenda item because the reason for the approximately
$14,000 decrease in the amount of the AES was unclear. The Authority expressed
concerned that the scope of work might be compromised by decreasing the amount of the
agreement to the amount acceptable to the USDA. Staff will review the AES and related
Work Order to address the Authority's concerns,and will present supporting details and
documentation at the January 23 meeting.
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C. Reschedule January meeting—January 23 in Immokalee
The Authority voted unanimously to hold the January 2006 CCAA Board meeting on
January 23, 2006 in Immokalee, following a motion by Mr. Price, seconded by Mr.Richard
Schmidt. The meeting will be 1:00 in the KPK/Global conference room at the Technology
Center.
VII. NEW BUSINESS
A. Leasing Policy: Addition of Qualifications section and Leasehold Application to Leasing
Policy
Ms. Cook requested that the Authority review and provided comments on the draft
"Leasehold Application"included in the meeting package for possible inclusion in the
Leasing Policy. The Authority recommended that staff develop different applications based
on the different types of sub-lease agreements. Revised applications,based on input
provided at the meeting,will be presented to the CCAA at the January 23,2006 meeting.
B. Immokalee Regional Airport and Florida Tradeport Signage Report—Richard Schmidt
At the request of the Chairman,CCAA Member,Richard Schmidt,presented a proposal for
signage that would provide better direction to the Immokalee Airport and identify the
businesses located in the Tradeport. The proposed signage will cost between $13,000 and
$18,000. The Authority will consider budgeting for signage in Immokalee when compiling
its 2007 budget.
C. Resolution 05-20 Approving Assignment of the lease from Airwork of Florida,Inc.to Mr.
Gregory Shepard,an Individual
Mr. Steve Price made a motion to approve the assignment of the lease currently held by
Airwork Enterprises of Florida,Inc.,to Mr.Gregory Shepard. Mr.Gene Schmidt seconded,
and the motion passed by a 4-0 vote. The lease, as assigned, does not authorize any use
beyond the uses granted to Airworks,and is limited to supplying fuel only to aircraft owned
by the occupant and used only for crop dusting. It is anticipated that Mr. Shepard will apply
to the Authority to amend the lease to delete use for crop dusting, and in lieu of crop
dusting, operate a not-for-profit museum.
IX. ADJOURNMENT
Before adjourning, Ms. Cook recognized and thanked staff for stepping in and taking on
additional duties, and designated Debbie Harnaga as the "Airport Authority Employee of the
Year,"acknowledging the supplementary responsibilities she took on with the combining of the
grant writer and administrative assistant positions. All members of the CCAA and other staff
personnel congratulated Debbie.
Meeting then adjourned by Chairman Doyle"without objection."
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