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10/18/2013 AgendaPort of the Islands Commot@tg cyement District Board of Supervisors ?'4 T Y. FLORIN' Norine Dillon, Chairperson Calvin Teague, District Manager Theodor Bissell, Vice Chairman 2013 NOV 22 AM 10: 4% Daniel Cox, District Counsel Richard Ziko, Assistant Secretary Ronald Benson, District Engineer Dale Lambert, Assistant Secretary CLERK OF COURTS Joel Anthony (Tony) Davis, Assistant Secretary Regui twMeeting Agenda 1. Friday, October 18, 2013- 10-Upa.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the September 20, 2013 Meeting 3. Public Comment on Agenda Items 4. Old Business A. Review of Landscape Maintenance Performance B. Discussion of Maintenance Cap Accounting 5. New Business 6. District Manager's Report A. Approval of the September 30, 2013 Financial Statements and Check Register B. Motion to Assign Fund Balance 7. Field Manager's Report A. Discussion of October 2013 Operations Report 8. Attorney's Report A. Update on North Hotel Foreclosure Proceedings B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) C. Discussion of Rules of Procedure 9. Engineer's Report 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday, November 15, 2013, at 10:00 a.m. District Office: Sevem Trent Services, Inc. 5911 Country Lakes Drive Fort Myers, Florida 33905 239 - 245 -7118 http: / /poicid.com/ Meeting Location: Orchid Cove Clubhouse 25005 Peacock Lane Naples, Florida 34114 239 - 430 -0806 PORT OF THE ISL 210 N UNIVERSIT CORAL SPRINGS F REFERENCE: 010948 5972955 State of Florida County of Collier Before the under appeared Robin Cal she serves as the Naples Daily News, Naples, in Collier attached copy of a newspaper on dates Affiant further News is a newspape Collier County, F1 newspaper has here published in said day and has been & matter at the post Collier County, Fl, next preceding the attached copy of ai further says that promised any perso: discount, rebate, purpose of securing publication in the PUBLISZHED oN: AD SPACE: 66 L: FILED ON: 10 /0, Signature of Affiai Sworn to and Subscs Personally known b� Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News Swade, Janice From: Teague, Cal Sent: Friday, September 27, 2013 10:48 AM To: 'Anthony Davis (Anthony @jadavis.com)'; 'Dale Lambet; 'Dick Ziko (RCZIKO @EMBARQMAIL.COM)'; 'Norine & Joe'; 'Ted Bissel (tbissell @embarqmail.com)'; 'Dan Cox'; 'Ron Benson'; Swade, Janice; Randel, Helena; LaCap, Luvinia; Rehe, Stephanie; Pepin, Christopher; Egan, Michelle; Underwood, Bert; Howell, Laura; Celestin, Cindy; Rawlings, Gary; Edge, Robert; Adams, Tennille; Royer, Peggy Cc: Davis, Paula; Hodza,Rose; Baldwin, Alan; Bloom, Stephen; Dick, Robert; Varona, Rita; Branch, Frank; Langston, Elizabeth; Carlson, Alice J.; Mack, Marcia Subject: RE: POI 9/20/2013 CID meeting summary Please see responses to action or follow up actions below in red. From: Teague, Cal Sent: Monday, September 23, 2013 11:20 PM To: 'Anthony Davis (Anthony @jadavis.com)'; 'Dale Lambert'; 'Dick Ziko (RCZIKO @EMBARQMAIL.COM)'; 'Norine & Joe'; 'Ted Bissel tbissell @embar mail.com '; 'Dan Cox'; 'Ron Benson'; 'Swade Janice'; ' Randel Helena'; 'LaCa , Luvinia'• 'Rehe, Stephanie'; 'Pepin, Christopher'; 'Egan, Michelle'; 'Underwood, Bert'; Howell, Laura; Celestin, Cindy; 'Rawlings, Gary'; 'Edge, Robert'; Adams, Tennille; Royer, Peggy Cc: 'Davis, Paula'; 'Hodza,Rose'; 'Baldwin, Alan'; 'Bloom, Stephen'; 'Dick, Robert'; Varona, Rita'; 'Branch, Frank'; 'Langston, Elizabeth'; Carlson, Alice J.; Mack, Marcia Subject: POI 9/20/2013 CID meeting summary The following summary is for the above mentioned meeting. If anything is not as you remember please contact me so changes can be made. The purpose is to insure everyone has the same understanding of action taken and to be taken. The summary is as follows: • The meeting was called to order and all were present including the Engineer Ron Benson and Attorney Dan Cox. Also in attendance were Bert Underwood and Robert Edge from ST Operations. • The minutes from the August 23red meeting was approved as presented. • There were no audience comments. • Robert Soto didn't submit a report this month but Robert Edge reported that the landscape maintenance performance is okay. • The changes in the maintenance cap reporting form was presented and the BOS felt it fulfilled their expectations. Supervisor Lambert will be monitoring the invoices to insure only cap eligible expenses are charged here. • Robert Edge presented revised Work Authorizations for sidewalk repairs. The BOS awarded the work to STS by approving Work Authorizations 44682, 44670 & 44680. • During new business, Supervisor Lambert suggested that the dirt road to WWTP needs grading. Robert Edge will get proposals and have prices for the next meeting. • The financials were accepted as presented but with the following questions needing to be answered: 1. Check # 3271 is a Due from Other Funds Helena can you explain this? This check was cut from the water /sewer fund and represents a portion of reimbursements the water /sewer fund owed the general fund. 2. Check # 53950 is also a Due from Other Funds entry, Helena can you also explain this? Water /sewer fund portion of assessments received. 3. Check # 53945 was entered twice in the General Fund, why? The total amount of Hole> Montes invoice #68554 was $322.50. Although the check register will show only the original coding used to process the invoice in the system, $161.25 (half of the cost) was subsequently reclass d to the water /sewer fund and is reflected as such in the August financial statements. The DM discusser) the cash shortage situation due to revenue short falls from the N. Hotel Bankruptcy. The BOS requested we develop a financing plan to meet any shortages which could include extended GF repayments of the funds being used and a reallocation of the assessments. Helena I will get with you on this and we might want to enlist Stephens help here. The Attorney reported that he had requested the investors that now own the N. Hotel to clean up their property as it is getting quite run down. The response wasn't favorable so the BOS discussed potentially filing a code enforcement complaint with the County. After discussion among the Supervisors, it was felt best to leave it to residents to file a complaint since the CID is involved in litigation with the owners. The Field Manager's report was presented and the following was discussed or approved: 1. Robert reported that the final 100 backflow preventers are being scheduled and will begin as soon as possible. He commented that these will be the most difficult and they will conduct as many neighborhood meetings as possible to insure a successful project. 2. He presented his inventory of surplus equipment that he and the Engineer reviewed and was recommending which had value and should be kept and what had no value and should be disposed of. The BOS agreed with their list and voted to declare the unneeded items as being surplus with no value and directed staff to dispose of it as efficiently as possible. 3. Robert presented Work Authorization 44782 to have grounding rods installed to protect the wells from electrical surges. It was approved at $8,468. The Attorney updated the BOS on the following issues: 1. He reported that he is preparing to file a motion for Summary Judgment in the N. Hotel Bankruptcy with the goal of having it submitted by September 26th. The owners of the property will have 21 days to file a response to the motion. Dan would like to have the hearing set for the week of November 4th or December 2nd but it will depend upon the Judges availability. Dan had stated that the rules require full disposition of foreclosures to be within 1 year from filing which would be June 21, 2014. 2. In regards to the liquidated damages issue with Xylem, he reported that we still haven't had a response from them to the offer for settlement given months ago. The BOS has suggested that a check for final payment be sent minus what we feel is owed for liquidated damages with a provision that if the check is cashed it will be for full payment. 3. The proposed Rules of Procedure are still being discussed and the Supervisors are to get their comments to me or Dan so he can incorporate any changes before the next meeting. • The Engineer presented his updated summary of the reduction in well water being pumped due to the reuse water being used. In addition, he commented that he is arranging for a meeting with the FDEP to have the testing requirements removed at the WTP as he doesn't feel they are needed anymore. • Supervisor Davis reported on the new Fire Dept. Station will be completed ahead of schedule (by the end of December). • The meeting was adjourned at 12:35 pm � e ber Follow up items • Robert to dispose of the surplus equipment identified in his inventory. In progress • Helena we need to respond to the questions from the financials. See above. • Supervisors please send Dan or me your suggested changes or comments on the Rules of 2 Gross Site Development Inc 6549 Dabney St Ft. Myers Fl. 33966 239 -910 -7483 grosssite@yahoo.com Name / Address Sevem Trent Se aces 12600 Uion Road Naplcs F1.34114 Description Move in and move out Grade lime rock road for as smooth a surface as possible with a crown for positive water shed Authorized Accepted Date . Estimate Date Estimate # 1x2/2013 7 pty Rate 2 2 10 Total Project Total 75.00 550.00 85.01 850.10 $1,400.00 Page 1 of 1 Swade, Janice From: Teague, Cal Sent: Friday, October 18, 2013 1:52 PM To: Swade, Janice Subject: FW: October 2013 Notes Copy of the Soto report discussed at meeting today, From: soto [mailto:sotolawn @yahoo.com] Sent: Friday, October 18, 2013 9:01 AM To: Teague, Cal; rcziko @embargmail.com; 'Dillon Norine'; dillonpoi @embarqmail.com; Edge, Robert; dalelambert@embargmail.com; 'bissell,ted bissell'; anthony @jadavis.com Subject: October 2013 Notes Walk through by Robert Soto only on Monday, 10/14. Robert Edge is on vacation. • Irrigation is back on. • We will be fertilizing within the next two weeks now that the Blackout period is behind us. • We are slowly working on mowing and weed control in areas that were still too saturated. • Process has started for treatment of weeds on all Flora tam areas. • We will be caught up with the trimming of the hedges within the next two weeks. • Effective the first week of November, we will start mowing every other week. Thanks, Claire Campbell Ea Soto's Lawn Service, Inc. MAIM - 2830 35th Avenue NE Naples, FL 34120 Sotolawn.com Phone: (239) 354 -1080 Fax: (239) 354 -1045 Contact us: Claire info @sotolawn.com (Office) Robert robert @sotolawn.com Scott scott @sotolawn.com Donna donna @sotolawn.com Lila lila @sotolawn.com (irrigation) 10/18/2013 Port of the Islands Community Improvement District . ( �'! il 5wftnkr3Q,20fS Prepared by PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet - All Funds Page 1 -2 General Fund Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 3 -4 Trend Report .. Page 5 - 6 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 7 - 8 TrendReport ...... . ... .................... I ...... I.................... Page 9 - 10 SUPPORTING SCHEDULES Check Register ...... ..................,..........., Page '11-13 Special Assessments - Collection Schedule ., ....., .... ................... :,.. ......... Page 14 Construction Schedule .. .......... ....,.,.. .....,,.. ,,...,.., ...,,.... Page 15 -16 CIP Status Report ....... ......... ......... Page 17 -18 Cash Flow Projections ...... .......: , ......... ......... Page 19 - 22 Cash Flow Projections - 5 year ........ ......... ,.... rage 23 Monthly Activity Report ......... ......... ...... ,::._ <........ gage 24 - 29 Accounts Receivable Ageing Report (90+ days outstanding) ......... .................. ......... Page 30 - 31 Repair and Maintenance Detail Reports I . ......... ............ ......... ......._. ......... Page 32 - 41 Port of the Islands Community Improvement District Financial Statements (Unaudited) September 30, 2013 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet September 30, 2013 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL ASSETS Current Assets Cash - Checking Account Accounts Receivable Assessments Receivable Allow- Doubtful Collections Due From Other Funds Investments: Certificates of Deposit - 18 Months Money Market Account SBA Account SBA Account - Restricted SBA Account Reserves SBA Account Reserves - Restricted Construction Fund FMV Adjustment Prepaid Items Total Current Assets $ 201,570 $ 27,016 $ 228,586 834 17 851 123,691 354,838 478,529 (123,691) (354,838) (478,529) 332,213 (3,632,962) 332,213 152,763 - 152,763 569,388 6,595 575,983 441 - 441 5,909 12,325 18,234 2,568 (11,079) 2,568 710 - 710 TOTAL ASSETS 195,872 195,872 760 1,415 2,175 1,921 2,521 4,442 1,269,077 245,761 1,514,838 Noncurrent Assets $ 100 6,902 - Fixed Assets 58,584 58,584 Land 293,061 293,061 Infrastructure 15,206,161 15,206,161 Accum Depr - Infrastructure (3,632,962) (3,632,962) Equipment and Furniture 226,308 226,308 Accum Depr- Equip /Furniture (81,850) (81,850) Construction Work In Process 9,080 9,080 Bond Issuance Cost 42,700 42,700 AccAmort - Bond Issuance Cost (11,079) (11,079) Total Noncurrent Assets - 12,051,419 12,051,419 TOTAL ASSETS $ 269,077 $ 12,297180 $ 13 566,257 LIABILITIES Current Liabilities Accounts Payable Accrued Expenses Accrued Interest Payable Deposits Other Current Liabilities Revenue Bonds Payable- Current Due To Other Funds Total Current Liabilities Report Date: 10/7/2013 $ 50 $ 50 $ 100 6,902 - 6,902 58,584 58,584 33,100 33,100 1,574 1,574 514,758 514,758 332,213 332,213 6,952 940,279 947,231 PORT OF THE ISLANDS Community Improvement District Governmental and Enterprise Funds Balance Sheet September 30, 2013 GENERAL WATER AND ACCOUNT DESCRIPTION FUND SEWER FUND TOTAL Long -Term Liabilities Revenue Bonds Payable -LT - 3,490,972 3,490,972 Total Long -Term Liabilities 3,490,972 3,490,972 TOTAL LIABILITIES 6,952 4,431,251 4,438,203 FUND BALANGg§ / NET ASSETS Fund Balances Nonspendable: Prepaid Items 1,921 1,921 Assigned to: Operating Reserves 103,815 103,815 Unassigned: 1,155,389 - 1,156,389 Net Assets Invested in capital assets, net of related debt - 8,045,690 8,045,690 Unrestricted /Unreserved - (179,761) (179,761) TOTAL- FUND BALANCES / NET ASSETS $ 1,262,125 $ 7,865,929_ $ 9128 054 TOTAL LIABILITLES & FUND BALANCES I NET ASSETS _ 1,2691077 $ 12,297,180 $ 13,566,257 Report Date: 10/7/2013 PORT OF THE ISLANDS Community Improvement District General Fund Y/MMYYYYi•IYMYYIYI,OIIIA YYMYIYI II YIYI Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2013 Field ANNUAL YTD ACTUAL Contracts -Mgmt Services ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF SEP-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL fAV(Ul~ ADOPTED BUD ACTUAL REVENUES 16,500 16,500 18,154 (1,654) 110.02% 1,448 Interest - Investments $ 2,177 $ 2,177 $ 3,162 $ 985 145.25% $ 1,048 Net Incr (Deer) In FMV•Invest - 10,000 1,481 1,481 0.00% 810 Interest • Tax Collector 4,000 4,000 32 32 0.00% Special Assmnts- Tax Collector 435,400 435,400 402,232 (33,168) 92,38% Special Assmnts- Discounts (17,416) (17,416) (8,552) 8,864 49.10% Other Miscellaneous Revenues 294,434 294,434 1,575 1,575 0.00% 19,283 TOTAL REVENUES 420,161 420,161 399,93D 120,231) 82.86% 1,048 EXPENDITURES 3 Administration P/R -Board of Supervisors 7,000 7,000 6,800 200 97.14% 500 FICA Taxes 536 536 520 16 97.01% 38 ProfServ- Engineering 26,000 26,000 14,902 11,098 57.32% 828 ProfServ-Legal Services 12,500 12,500 26,579 (14,078) 212.62% 2,303 ProfSery -Mgmt Consulting Sery 28,365 28,365 28,365 100.00% 2,364 ProfServ- Property Appraiser 6,531 6,531 6,531 100.00% ProfServ- Special Assessment 9,243 9,243 9,243 100.00% Auditing Services 3,750 3,750 3,500 250 93.33% Communication - Telephone 100 100 14 86 14.00 Postage and Freight 1,500 1,500 1,025 475 68.33% 138 Rental - Meeting Room 350 350 300 50 85.71% 25 Insurance - General Liability 8,844 8,844 8,103 741 91.62% Printing and Binding 2,000 2,000 1,006 994 50.30% 256 Legal Advertising 2,200 2,200 223 1,977 10.14 Miscellaneous Services 1,375 1,375 543 832 39.49% 16 Misc- Assessmnt Collection Cost 8,708 8,708 7,874 834 90.42% Misc -Web Hosting 1,000 1,000 969 31 96.901 - Ottice Supplies 650 650 186 464 28.62% 48 Annual District Filing Fee 175 175 175 100.00 Total Administration 120,827 120,827 116,857 3,970 96.71% 6,518 Field Contracts -Mgmt Services 100,000 100,000 100,128 (128) 100.13% 8,333 Contracts - Landscape 79,440 79,440 85,727 (6,287) 107.91% 7,452 Electricity - Streetlighiing 16,500 16,500 18,154 (1,654) 110.02% 1,448 Utility - Irrigation 12,600 12,600 13,060 (460) 103.65% 1,240 R &M- Renewal and Replacement 10,000 10,000 10,235 (235) 102.35% 810 R &M -Roads & Alleyways 4,000 4,000 4,000 0.00 R &M- Signage 1,000 1,000 1,000 0.00% Capital Outlay 70,894 70,894 70,894 0.00% Total Field 294,434 294,434 227,304 67,130 77.20% 19,283 TOTAL EXPENDITURES 415,261 415,201 344,161 71.100 82.86% 25,801 Report Date: 10/7/2013 3 PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending September 30, 2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF SEP•13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV� ADOPTED BUD ACTUAL Excess (deficiency) of revenues Over (under) expenditures 4,900 4,900 55,769 50,869 1138.14% (24,753) OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 4,900 0.00% TOTAL FINANCING SOURCES (USES) 4,900 - 0.00% - Net change in fund balance $ 4,900 $ 4,900 $ 55,769 $ 50,869 1138.14% $ (24,753) FUND BALANCE, BEGINNING (OCT 1, 2012) 1,206,356 1,206,356 1,206,356 FUND BALANCE, ENDING $ 1,211,256 $$ - -1 $ ,,1,262,125 Report Date: 10/7 /2013 4 rC CO) 5 z j W T. CL E LL. 0 E 0 E 0 IL () C4 ar 9t fPr iq yr fA C'l CJ Cq of rt1 CC! Iq clr OD Iq li, C4 c 0 2: 8 Lu 2 T2 CL a- cL o- L c It z Y N U 0 Y N W o Q. E Y. O . F E E O o CL 1v _j m F N �4 c ' aj � G � � a C cl a C h � y N a � g a v g E r ¢ a N d N a C U a ZI : a w o � e d to A z T O W .6 'i ° M chi C sFsdt N � WN M N .- h Rs r [�i tLe � � l�V e. t ♦Op E 01 � N N in w o 9j e w m a R o , q m ai ri of a[ Wry k F 2 2 R R s � � o n n w �. '.. clL Cl w h d u n a d S d m ■ A R a C S 22 6 C d N m N f0 OQ N E 01 � N N m a q w" w a[ Wry k F 2 2 R R h d u n a d S d m ■ A R a C S 22 6 C d N m N f0 OQ N PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending September 30, 2013 Personnel and Administration ANNUAL YTD ACTUAL P/R -Board of Supervisors ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF SEP-13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFA)/ ADOPTED BUD ACTUAL OPERATING REVENUES 26,000 26,000 14,902 11,098 57.32% 826 Interest - Investments $ 2,638 $ 2,838 $ 314 $ (2,524) 11.06% $ Water Revenue 43,000 43,000 41,561 (1,439) 96,65% 2,712 Sewer Revenue 65,000 65,000 64,573 (427) 99.34% 3,731 Irrigation Fees 100,000 100,000 91,707 (8,293) 91.71% 5,590 Net Incr (Decr) in FMV- Invest 3,750 3,750 2,758 2,758 0.00% SpecialAssmnls - Tax Collector 1,135,025 1,135,025 1,048,562 (86,463) 92.38% SpecialAssmnts- Discounts (45,401) (45,401) (22,294) 23,107 49.10% 92 Other Miscellaneous Revenues - 350 6,895 6,895 0.00% 275 TOTAILOPERATING REVENUES 1,300,462 1,300,462 1,234,p76 66386 94.90% 12,308 OPERATING EXPENSES 1,500 1,500 754 746 50.27% 193 Personnel and Administration P/R -Board of Supervisors 7,000 7,000 6,800 200 97.14% 500 FICA Taxes 536 536 520 16 97.01% 38 ProfServ- Engineer! ng 26,000 26,000 14,902 11,098 57.32% 826 ProfServ-Legal Services 12,500 12,500 26,578 (14,078) 212.62% 2,303 ProfServ-Mgmt Consulting Sery 28,482 28,482 28,482 155 100.00% 2,374 ProfServ- Property Appraiser 17,025 17,025 17,025 (32,177) 100.00% 22,908 ProfSery - Special Assessment 7,885 7,885 7,885 - 100.00 3,345 Auditing Services 3,750 3,750 3,500 250 93.33% Communication - Telephone 100 100 14 86 14.00% Postage and Freight 1,000 1,000 678 322 67.80% 92 Rental - Meeting Room 350 350 300 50 85.71% 25 Insurance - General Liability 8,270 8,270 7,577 693 91.62% - Printing and Binding 1,500 1,500 754 746 50.27% 193 Legal Advertising 1,600 1,600 162 1,438 10.13% - Miscellaneous Services 2,050 2,050 2,467 (417) 120.34% 187 Misc- Assessmnt Collection Cost 22,701 22,701 20,525 2,176 90.41% Office Supplies 750 750 214 536 28.53% 52 Total Personnel and Administration 141,499 141,499 138,383 3,116 97.80% 6,592 Water -Sewer Comb Services Contracts -Mgmt Services 309,533 309,533 309,926 (393) 100.13% 25,794 Contracts -Other Services 2,000 2,000 1,750 250 87.50% - Communication - Teleph - Field 4,512 4,512 4,589 (77) 101.71% 306 Utility - General 80,000 80,000 80,034 (34) 100.04% 6,250 R &M- Irrigation 10,000 10,000 9,845 155 96.45% 1,896 R &M -Water Plant 10,000 10,000 42,177 (32,177) 421.77% 22,908 R &M -Waste Water Plant 9,866 9,866 20,318 (10,452) 205.94% 3,345 Misc -Bad Debt - 1,267 (1,267) 0.00% Misc- Licenses & Permits 4,500 4,500 4,375 125 97.22% Cap Outlay- Irrigation - 27,516 (27,516) 0.00 Cap Outlay -Water Plant 50,000 50,000 125,730 (75,730) , , 251.46% - Total Water -Sewer Comb Services 480,411 480,411 627,527 147,116) 130.62 % 60,499 Report Date: 10/4/2013 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes In Net Assets For the Period Ending September 30, 2013 ANNUAL YTD ACTUAL ADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($) AS A % OF SEP -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) ADOPTED BUD ACTUAL Debt Service Principal Debt Retirement 497,303 497,303 497,303 0.00% Interest Expense 158,056 158.956 150,783 7,273 95.40% 58,584 Total Debt Service 655,359 655,359 150,763 504,576 23,01% 58,584 TOTAL OPERATING EXPENSES_, 1,277,269 1,277t269 916,693 3601676 71:77% 125 675 Operating income (loss) 23,193 23,193 317,383 294,190 1368.44% (113,367) Change in net assets $ 23,193 $ 23,193 $ 317,383 $ 294.190 1368.44% $ 113,367 TOTAL NET ASSETS, BEGINNING (OCT 1, 2012) 7,548,546 7,548,546 7,546,546 TOTAL NET ASSETS, ENDING $ 7,571,739 $ 7,571,739 $ 7,665,929 Report Date: 10/4/2013 F Cc, Px '.L LU Ix O -C) U) 0 Z E (D LLI 0 CL E L6 >, 0 E E 0 0 IL 0 Cq i wr rg A tR c,4 g clF A 9j R A Ni 73 cq M' 16 Iq w 8 c4 41 cct CL S vf 6 e of k K c:i s P5, -9 ON Ct cli, .6 di QQ TO O cl: Clk z cq !;2 d. 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I .� W W W W W V1 N {M.� w FN Z Z Z Z w w w w w W w W z z z z 0 0 0 a¢ira ° 0 Lu ww Ww ri LU z z zW r r r r H r r r z z z z z z z z UJ N1 fN fA N 41 N N M M M M M M M M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 0 P P P f f f f f IV I hvl E H E M _a m � N pO t3 M N �fJ N CS Uf H v v a _ N m n m CN A m n m � Po m tMn $ U. a � � S a a 3 3 as 3 r� QW K Q M � i 5 3 w u� o r ai (ry 0 0 W NN0N��� 'ooirti��aa � cwio oo'o� w w 0 0 0 0 U U g W. x U U O W fa V O N N N N N N N w`u3`u�w`uiwu3 U W ww. I .� W W W W W V1 N {M.� w FN Z Z Z Z w w w w w W w W z z z z 0 0 0 a¢ira ° 0 Lu ww Ww ri LU z z zW r r r r H r r r z z z z z z z z UJ N1 fN fA N 41 N N M M M M M M M M 0 0 0 0 0 0 0 0 0 0 0 0 0 0 6 0 P P P f f f f f IV I hvl E H E M _a m PORT OF THE ISLANDS Community Improvement District Non Ad Valorem Special Assessments Collier County Tax Collector - Monthly Collection Report For the Fiscal Year ending September 2013 % Collected 92.38% 92.38% 92.38% TOTAL OUTSTANDING $ 119,633 1 $ 33,1681$ 86,465 Year Parcel ID Descrip8on Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy ALLOCATION BY FUND 1058920500 POI Hotel 119,627 bankruptcy FY 2012 Discount / 119,638 bankruptcy Gross 1058920500 POI Hotel 119,638 bankruptcy Date 478,530 Net Amount (Penalties) Collection Amount General Water /Sewer Received Received Amount Costs Received Fund Fund Assessments Levied FY 2013 $ 1,570,427 $ 435,400 $ 1,135,027 Allocation % 100 %! 28% 72% 10/30/12 $ 10,430 $ 597 $ 213 $ 11,239 $ 3,116 $ 8,123 11/14/12 $ 82,051 $ 3,488 $ 1,675 $ 87,214 $ 24,180 $ 63,034 11/29/12 $ 204,794 $ 8,707 $ 4,179 $ 217,680 $ 60,352 $ 157,328 12/13/12 $ 402,445 $ 17,027 $ 8,213 $ 427,685 $ 118,576 $ 309,110 12/27/12 $ 26,778 832 547 28,156 7,806 20,350 01/31/13 $ 100,965 2,639 2,061 105,665 29,295 76,369 02/27/13 $ 25,024 352 511 25,886 7,177 18,709 04/10/13 $ 309,858 87 5,324 316,268 87,685 228,583' 04/30/13 $ 139,600 $ (220) 2,849 142,229 39,433 102,796 05/24/13 $ 6,783 $ (202) 138 6,720 1,863 4,857 06/11/13 $ 76,423 $ (2,271) 1,560 75,711; 20,991 54,720 06/26/13 $ 6,395 $ (190) 131 6,335 1,756 4,579 08/06/13 $ S $ . $ 0 $ 5 $ 1 $ 3 TOTAL $ 1,391,549 $ 30,846 $ 28,399 $ 1,450,794 $ 402,232 $ 1,048,562- % Collected 92.38% 92.38% 92.38% TOTAL OUTSTANDING $ 119,633 1 $ 33,1681$ 86,465 Year Parcel ID Descrip8on Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy FY 2013 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Pamela 478,530 Report Date: 10/4/2013 Port of the Islands Community Improvement District Series 2010 Special Assessment Revenue Bond 1. Recap of Capital Project Fund Activity Through September 30, 2013 Bond Issued (Construction Account) Source of Funds: Interest Earned Use of Funds: C01 COI (costs transferred to checktna account but not yet paid) Disbursements Water Treatment Plant Adjusted Balance In Construction Account September 30, 2013 2. Funds Available For Construction at September 30, 2013 Book Balance of Construction Account at September 30, 2013 5;500,000 8,319 $ (42,700) $ (5,000) $ (5,254,747) (6,312,447) $ 185,872 $ 195,872 Construction Funds available at September 30, 2013 $ 185,872 3. Investments • BB &T at September 30, 2013 Estimated Tvoe Yield Principal Construction Fund: 0.12% $ 195,872' ADJ: Outstanding Amounts Due $ Balance at September 30, 2013 $ 195,872 4. General Bond information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51 % FY 2013 budgeted bond payment as % of total assessments: 41 % 15 Port of the Islands Community Improvement District Construction Schedule AMOUNT OF' CAPITAL Water Treatment1 REQ. # Date CONTRACTOR REOUISITION OUTLAY COI Plant J Cot 10,30/10 Greenberg Traung $ 101000,00 $ 10,000,,00 Cal ;0/20110 86 &T $ 2,70040 $ 2, ?00.00 Cot. 10120/10 Severn Trent Maragemenl Svice s$ 15,000.00 $ 15,0000o cot 11/02/10 Dan Cox '11; : 15,000.00 $ 15,000.00 1 11/09/10 Port of the Islands CID (reimb) ',$: :321,537.00 $ 321,537.00 $ 321,537.:00 2 11/18/10 South Florida Excavation $:' 26,503,75 $ 26,503.75 -$ 26.503.75 3 11/24110 Naples Dally Naves $ 151.02 $ 151.02 S 151.02 4 01/04111 Century LInx :$ 26,310,88 $ 26,310.60 $ 26.310.88 5 12/16110 South Florida Excavation $, 18,008.90 $ 18,008 ,,90 <S 161008,90 6 02101/tt Hole Monies "$:' 2,561,26 $ 2,561.25 . ;$.. 2,561,25 7 02101,11 Hole Monies :$ 15,200.00 $ 16,200.00 $> 16,200;00 B 02/01!11 Hole Monies $. 134206,,91 $ 13,206.:91 13,206,91 9 02/10111 Ganchmarh EnviroAnalyloal, Inc. '$i 1,019.00 $ 11019,00 :$. 11019.00 16 02117/11 Hale Monies $, 1,982,50 $ 1,982.50 '$. 1,962,50 11 03/07/11 Hale Monies S 6,250.00 $ 6,250:00 5: 6,250.00 12 03 /16/11 South Florida Excavation $. 12,762,00 $ 12,702,00 $. 12,762,00 13 03129/11 Cardinal Contractors S 27,000.00 $ 27,000,00 :$r 27,000,00 14 04/06111 Hole Monte, $ 13,850,00 $ 13,850.00 $` 13,850.00 15 05/05111 South Florida Excavation $ 18,587.25 $ 18,567.25 $ 18,587.25 i6 05!16111 Cardinal Con Vactors $ 95,028,60 $ 95,028.60 $- 95,028.60 17 05/19/11 Bola Monies $ 39,565.00 $ 39,565 „00 $ 39,565.00 18 06/14/11 KW Controls $- 1,038.80 $ 1,038:60 $ 1,o3e.66 19 06/14111 Cardinal Conuaclors $, 196,572.08 $ 196,572.08 It 186,572108 20 07106111 Hole Mantes $'. 19,575,00 $ 19,575.00 $ 19,575,00 21 07/22111 Cardinal Contractors 3 170,192.15 $ 170,192.15 $ 170,192,15 22 07/27/11 Hole Mantes $. 22,325.00 $ 22,325.00 -$: 22,325.00 23 08/19111 Cardinal Contractors $: 156,352,50 $ 156,352.50 $ 156,352.50 24 08!30111 Hole Monies :$ 19,700.00 $ 19,700.00 $ 19,700.00 25 09/1&11 South. Florida Excavation $: 6,971.40 $ 6,971.40 $ 6,971:40 26 09/16/11 South Florida Excavation $. 4,601,85 $ 4,601.85 ;$ 4,601,85 27 09/16/11 Cardinal Contractors :$ 276,89217 $ 278,692,77 $ +. 278,692.77 28 09/27/11 Michael Evans Computers 1$: 3,255.00 $ 3,255.00 $ 3,255,00 29 10/17111 Cardinal Contractors $ 85,418.29 $ 85,41029 $` 85,416.29 30 11/03/11 Hole Mantes '$ 832.50 $ 832.50 832.50 31 11/03/11 Hole Mantes $t 43,975,00 $ 43,975.00 , 43,875.00 33 11/23/11 KW Controls 6. 24,337,00 $ 24,337,00 6 24,337.00 Total FY2011...... $ 1,Ti:7281,20 $. 1674 1420 $ 42700.00 $. 1,8744$$1:201 32 11/14,111 Cardinal Contractors $ 266,314.14 $ 266,314.14 $ 266,314.14 34 12115,11 South Florida Excavation $ 4,601.85 $ 4,601,85 $ 4,601:65 35 12115;11 BCI Technologies $ 7,121.33 $ 7,121..33 $ 7,121.33 36 12115/11 ITT Water Equipment Tech $ 586,766,70 $ 586,766;70 $ 585:766.70 37 12/16/11 Cardinal Contractors $ 647,523.09 $ 647,523.,09 $ 647,523.09 38 12130111 Hole Monies $ 43,672.50 $ 43,672.50 $ 43,672.50 39 01/24/12 Hole Monies $ 25,600.59 $ 2509.59 $ 25,609,59 40 01/24/12 Cardinal Contractors $ 174,822.68 $ 174,822.68 $ 174,822,,88 41 01/30112 KW Controls $ 73,011,00 $ 73,011.00 $ 79011,00 42 02/24/12 Cardinal Contractors $ 240,416.36 $ 240,416.36 $ 240,416.36 43 03/15/12 Cardinal Contractors $ 248,740.07 $ 246,740,07 $ 246,74007 44 04/05/12 Hale Monies $ 48,232,19 $ 48,232,19 $ 48,232,19 45 04/23/12 Cardinal Contractors $ 89,577.03 $ 80,577.03 $ 89,577.03 46 05/09/12 ITT Water Equipment Tech $ 30,577;50 $ 30,577.50 $ 30,577.50 47 05/18112 Cardinal Contractors $ 62,629,20 $ 62,62920 $ 62,62920 48 05/17/12 KW Controls $ 12,168.50 $ 12,168,50 $ 12,166,50 49 06/12/12 Hole Monies $ 65,27 6,90 $ 65,278.80 $ 65.276,80 50 06112/12 Severn Trent Environmental Svcs $ 9,027.29 $ 9,02728 $ 9,027:29 51 06/12/12 BCI Technologies $ 20,000.00 $ 20,000,00 $ 20,000.00 52 06/13/12 Cardinal Contractors $ 207,111,76 $ 207,111.76 $ 207,111.76 53 06/29/12 Solo's Lawn Service, Inc:. $ 19,68000 $ 191660;,00 $ 19:68U0 54 07118112 Cardinal Contractors $ 13,532.50 $ 13,632,50 $ 13,632,60 55 07/25112 W.E. Johnson Equipment $ 33,086.00 $ 33,068.06 $ 331088.00 56 08/03/12 Hole Monies $ 49,981.80 $ 49,981,80 $ 49,96',80 57 00/04/12 Severn Trent Environmental Svcs $ 3,04500 $ 3,045,00 $ 3,045.00 58 09/04/12 Cardinal Contractors $ 195,269,60 $ 195,289.60 $ 195,289;60 59 09/19112 Hale Mantes $ 21,350.41 $ 21,350.41 $ 21,350.41 60 09/19112 BCI Technologies $ 33,278.67 $ 33,276.67 $ 33,27857 61 09/19/12 Cardinal Contractors $ 52,400.10 $ 52,400„10 $ 52,400.10 Total FY 2012 $ :...62,94 &80 $ 3,282,945;60 $ $. 3,282-945:66.. 62 10/16/12 RMA Geoingical Consultants $ 5,989.71 , 5,989,71 $,' 5,989,;71 63 10/16/12 Cardinal Contractors $:. 151,858.93 $. 151,856.93 .; 151,858.93 64 11/01112 Hole Mantes $: 10,027,10 $.. 10,027.10 S 10,027,.10 65 12/11112 Severn Trent :$ 46,566.70 :$'; 48,588,70 $' 48,566.70 Be 01/09/13 RMA Geological Consultants $ 9,17000 $ 9,170,00 $ 9,170:00 67 01/17/13 Hole Monies $ 8,138;33 $: 8,138.33 $; 8,138.33 Be 01/17/13 RMA Geological Consultants $ 16,745.71 $, 16,745.71 $. 16,745.71 69 01/17113 Severn Trent $ 1,568.75 $. 1,58935 $ 1, 565. 70 02/05/13 Cardinal Contractors $. 26,705.15 $ 26,705.15 $: 5 26,765.115 71 02105/13 KW Controls $ 12,188,50 ?$.. 12,168.50 $ -> 12,158,50 72 02/05/13 Hole Mortes $ 2,532,57 $- 2,532.57 #: 2,532.57 73 02/21/13 KW Controls $ 12,168.50 $ 12,168;50 $'. 12,168.50 74 04/23/13 RMA Geological Consultants ; 1,600.00 ,$. 11600.00 Total FY 2013 $. 307 °39 95 5 307239 00 $ - $ 3072393 7a1a1 S S 07,448 81 x.....5.264 74,0,81 $ 42,760.00 : 5 740;$1. Interest FY2011 Interest $. 5,743.88 FY 2012 Interest $ 2,291 A7 FY 2013 Interest $ 28126 $ . 8,318461 b C LL Q r a Q N 7 Nr 0 rn� 0 a� C 8j d � �a O� a E « CL U 0 N c W Z O ~ E Oy E E I. U 6 N VI yN LL LL Off v C n al � 0 a � a } � E LL W N �y 3 ib 2 0 W O 2 `o a W Z a T, 3 •`s z° a n Iv t5 w w Nia� us a+, :Nr W ii � 4t N> vt MY g V }N 4 W3a+3 ✓+ W Rh M 4� M4 e f Ni n+a VP' c 5 _ o v a LL � v .p E W � N � lil :Ili !D � $ O E 8 3 > 6 N VI yN LL LL Off v C n al � 0 a � a } � E LL W N �y 3 ib 2 0 W O 2 `o a W Z a T, 3 •`s z° a N E V rn 0 a` c E a 0 m .a t0 U ` N_ W m N = o ~ E W O E E IL U mm Egg KKKKK O ��ryry O pppp SyV N O Nyy N C1 s5 C1hi.1` O1 -}- GN y. LL >N55SJS t }}V ll. 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Y w O i , 0 M h - N h. 0 M� O� O O N N O w N -W � N tV { N N N M I C 8 N J D E rYRi i F m v C m P. {{LL t m 50p_ 4U � y d v « � °a u9fl� J N `1 fT C e C N C m c 74 N 0 7 a C ro bt V N V; O 0 Z c LA W Q. LL r Q 'c Z E O o 96 0 n T i M e rj r �R w R p M C CL I LL x U 7� b {pry�J zd� M W tS �, w w n mrnn, -n n w w n mmn. -no n w w w w Off in ti n O (n0 N � N n n M m n n + w w w w tp h � lntl i0 N n ohi c+ n n §'. n w w 1 n n 0 fnD Yi � N n mare h n N ro ai m w rrw N n m m h n ti w oo w n M 01 h n In 0: (V w 60� n Q U) N n M Of n n n w w w w c cc w I� [ I� [ 17 I, to [ w M N w to w w C' gw � mmi. r min N m •- •- m � o � w w a m ,a v r c m a v p xC p o o � �M � d 8a W a o 2 N PORT OF THE ISLANDS Community Improvement District All Funds PROJECTIONS GENERAL FUND Adopted Adopted Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operating Revenues Assessments Delinquent Assessments Interest/Miscellaneous Total Operating Revenues Ooeratina Expenditures Administrative Maintenance Total Operating Expenditures Capital Expenditures CIP Projects Total Capital Expenditures Cash Balance WATER AND SEWER ENTERPRISE FUND Operatina Revenues Assessments Delinquent Assessments Water /Sewer /irrigation Revenue Interest/Miscellaneous Total Operating Revenues Operating Expenditures Administrative Maintenance Total Operating Expenditures Capital Expenditures C I P Projects Total Capital Expenditures Debt Service Principal and Interest Total Debt Service $417,984 $417,984 $417,984 $417,984 $417,984 $0 $123,691 $0 $0 $0 $2,177 $2,090 $12,317 $12,809 $13,191 $420,161 $543,765 $430,301 $430,793 $431,175 $120,826 $119,794 $123,388 $127,089 $130,902 $223,540 $250,280 $257,788 $265,522 $273,488 $344,366 $370,074 $381,176 $392,612 $404,390 $70,894 $50,000 $0 $0 $0 $70,694 $50,000 $0 $0 $0 Adopted Adopted Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 $0 $354,838 $0 $0 $0 $208,000 $215,000 $215,000 $215,000 $215,000 $2,838 $578 $2,838 $2,838 $2,638 $1,300,462 $1,660,040 $1,307,462 $1,307,462 $1,307,462 $141,498 $143,047 $143,047 $143,047 $143,047 $430,411 $482,795 $482,795 $482,795 $482,795 $571,909 $625,842 $625,842 $625,842 $625,842 $50,000 $24,000 $54,796 $64,796 $64,796 $50,000 $24,000` $54,796 $64,796 $64,796 $555,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $90,125 $61,589 $23;053 Estimated Ending Cash Balance $ 90.125 $61.589 323.0 53 - S15.4a21 23 I 1 W CD 1 000a1O al 1 x-!000 W aD h 1 riO H ti o. -LHNM In W h f o . in Ln .H H i riOOC O N f O O O 1 W h r 1 W W , I i f OO 00(fl W m cl; I' mOin r- 0- In I 0O 0 r I F i t to O W M N a1 i Mtn V} h t7i ri W 1 Ol O Ol I O t 1 M r-i Ln L h N i r-i V)- N m I in N h 1 W 1 F t i yr yr . 1 yr yr ur CJ I « I Ln m N N I I W W FC, 1 i i i/i yr 4a H t i t%% Vi- P4 o\O k, i 000 i 00000 o o 0 o b o 0 o o 0 0 t 00000 0 U O Q 0 0 0 0 0 0 O , O O O F k W Y t i/l- VI- :i}:R i/l. 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Q 1 1 1 .Su i4 00000- :n o0o0a- - ur 000014- clr f 1 000 �wQ 4000 wwww ah wwww ah wwww ah wr =7w o- 4a f t www I I 1 I H qQ Q I 1 I 1 HM Q 1 I I I H qq 1 H 9 f7 Ui I f ( I I cn y E cn - f>1 r� W m .�+ H to � w m F-4 W -- M Q W { to I W O H q vt I I t in I W p HUH 14 IwHUE 0 IxHUE 0 I D; > H 1 1 t 'H y HEI�1-I W Ww14 EEI HWww14 EHKCH W W W a F EW H Q{ I I wH WUz U�WW H Ul21; m w w H wU7 Ulrn(AH 1 >Hwwwww I I { w >Hrn 'xg "I�h )IDpq ? �'iHpoI'")- I'"'I- m 11 :7 I7 7581 { �HUEUI C 0 1 { « XHUE i HRH �i Qi Fl; 14 1 i 1 E F9CH HEH��-1 HH��.i HH��-�IH[[�HHHH �[H[�-1 HE HH t C7UZ V]G}U]H I f t �UZ� 3`S+3.s'3 Hi.� In o o {' I F f O r- o o E H 1 1! F o H N i H l a 1 Cl) i i C7 t 1 t 14 { o t I O 1 in I I W 1 0 1 M M q qMm to I m m m 1 1 1Q { tT i . . . m i Y E X r 1 1 m m I 1 1 to r w 1 1 H t v). « r r C9 t t I n n 1 f € t t th t w 1 1 1 F t t Q t t I Y i i I r I I I P4 ! ! I t t p: I I I f f a 1 1 } I t t ON 1 W b O b : :00000000f I I { k t olHwotna)iDr 00000000 NNON=Flom t IMm «oowo t t t wwmw NN NHHH N NN (N in to In in I III for - hHH I I 1 m of W ID ID H H i lD tD lO H H { t t r- .tD H H O r{ (!} t H H N! I 1 H N tD H t? ! « 1 1 N ! Y I { t 1 1 I i i 1 t I i I 1 i 1 r I F 1 t Y 00000000 00000000 000000001000000001110000 O O 0 yr rlr irr t +n• i i } { I I t 1 f { I i 1 1 { «11 I { t { F 1 5 F I 1 b 00000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 t O O O O O O O O I i 1 0000 O O O t 0 1 1 1 ! ! I 1 t t 1 { 1 { I t 1 i } I { « « I 1 { } r { t 9 { { I 1 1 1 f 1 1 1 I 00000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O« O o 0 0 0 0 0 0 1 t } 0 0 0 0 0 O O I O 1 Y f 1 { t « 1 3 I I { I b 1 1 1 I I ( 1 t 1 X 1 I i O O O O O O O O 00000000 O O O O O O O O t O o O O O o O O i I 1 M m 0 11 O O O O ri H N + t 1 1 7 h I 1 { X I I i t i I I r t 1 I I f I 1 F 1 { 1 t { 1 I { } 1 1 I 0 0 0 0 0 0 0 0 00000000 o o o o o o o o: o O o O o 0 o o 1 1 t O o o 0 O O O I O t 1 #. 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W h N r r V)- V)- ri ter vi 9 ur tt� r i II t H a I- x W W W CD ca d z a a z o u w o W £ N z z w U z H� a H a 0 W L7 v7 P4 p 0 N O y' n p N F o U) C7 }+ OW A W C) W p 0 M T Fi W x F w O F C4 O P. w u a H x H Q M a 0 0 w O W F F z W kC W N U U pq z w Lw O W p W a u a W F O V 4 0 Co P w i d h 3 w m Yi P 0 0 w 0 0 Ln 0 c N hi 0 Cl) � \ \ to >1 H rl) z ��( Ek to. Bo) w � UU PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT Motion: Assigning Fund Balance as of 9130113 The Board hereby assigns the FY 2013 Reserves as follows: General Fund Operating Reserve $103,815 Swade Janice From: Teague, Cal Sent: Friday, October 18, 2013 1:51 PM To: Swade, Janice Subject: FW: POI Financing Plan Attachments: Draft POI cash flow with permanent transfer. pdf Janice this plan was discussed and approved at the meeting, so I won't make a copy for you as have it now. From: Randel, Helena Sent: Tuesday, October 15, 2013 6 :57 PM To: Teague, Cal Cc: Baldwin, Alan Subject: RE: POI Financing Plan IMN Draft POI cash flow with perma... Attached for discussion is a draft cash flow reflecting an estimated amount to permanently transfer from the general fund to the water /sewer fund. Key modifications from prior version: 1. Cash: Reduced to exclude unused loan account balance. Now that the final Xylem payment has been made, will the board choose to use the remaining loan account balance to pay down their debt? 2. CIP: Reduced to capture reduced payment to Xylem (ITT). 3. Added line item for estimated cash balance including permanent transfer. 4. Permanent transfer amount of $368,000 estimated as follows: a. $298,000 year end 9/30/14 projected negative balance b. $ 70,000 estimated R &M /legal overages for FY 2014 (based in part on 1st amendment to STS agreement recommendation of $140,000 less budgeted R &M plus estimated legal overages) I'm not sure that the auditor will be able to provide a formal document for the board free of charge. Alan, what are your thoughts? Helena Randel Accountant Severn Trent Services T: + 1 954.753.5841 F: + 1954.345.1292 hrandel0l)severntrentms.com www.severntrentservices.com From: Teague, Cal Sent: Wednesday, October 09, 2013 9:15 PM To: Randel, Helena Cc: Baldwin, Alan Subject: RE: POI Financing Plan Great, can we have something from the auditor or reference to share with the BOS? Also lets prepare a plan for how much and a cash flow that reflects this, OK C C m O � Z e 5 .7 E W n I- E o 'e IL U W N O N �pp N S � N N CL m o'o N N IS N 4AE N r N . r. • m O N' m M�' M N' �xff b1 N K N w N w V! 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H ♦': H !o � .- of !c C N P N n mmr• -n n v: H j w 0 Iu m IL w V L >u � w U U U Da: m o Z H vr: vs A f N ! {� O tl1 m Cl 1 : n 4n w m eS GKi1. N td a A «. H = H H w C A tn+1 Of ti P j w 0 Iu m IL w V L >u � w U U U Da: m o Z A N ! {� O tl1 m Cl 1 : n 4n w m eS GKi1. N td a A H H w N n mmr• -n n v: H w w O! N N lD r S7 Vm m H 4y V j w 0 Iu m IL w V L >u � w U U U Da: m o Z Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 1.780 MG for the month of September, which is an average of 0.059 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.282 MG for the month of August, which is an average of 0.043 MGD Reuse System Operations and Maintenance The reuse system delivered 4.35 MG for the month of August, which is an average of 0.145 MGD. Permit Compliance: Water Treatment Plant: *All permit requirements met Wastewater Treatment Plant All permit requirements met Sidewalk Repair Update: There were two factors preventing the sidewalk from getting replaced; 1) At the end of September the ground was still a bit too wet to get started on the job; 2) Since I was scheduled to be working out of town for a couple of weeks during October, M decided to wait until I returned in order to manage the project. Landscaping Maintenance Update for August 2013: • After riding around a little on 10116113, it looks as though Soto is performing the landscape maintenance properly. 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 • Fax 239 -642 -9469 • www.severntrentservices,com October 2013 Field Managers Report • Soto has repaired the lights on Cays Drive. Instead of photo cells, timers were installed to operate the lighting system. Surplus Equipment Inventory: • I have not yet moved this surplus inventory out of here as of yet. I plan to work with our Special Services department while they are here to complete the sidewalks, in order to save some travel time and attempt to save some money. In The Community Repaired lights on Cays Drive (see note above). At Our Treatment Facility: • Found a road grading contractor. I spoke to the contractor 10/17/13, and he will give me the proposal later today. I hope to provide that to you all at the meeting on 10/18113. • Well Field: Grounding installation (approved at last meeting), was completed. • Replacement meter installation was completed (from earlier lightning strike from about 2 months ago) • Had Soto mow grass and trim tree limbs overhanging in road going to well field. CMMS Work Order Report — August 2013 Summary Total # of WO's 248 Total # of WO's Completed 248 Total Hours 90.40 12600 Union Road Naples, Florida 34114 • Tel 239-642 -9219 • Fax 239- 642 -9469 • www.severntrentservices.com October 2013 Field Managers Report Water Loss Reports 3 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 • Fax 239 - 642 -9469 • www.severntrentservices.com Million Gallons per Month O F+ N w p to rn V oo tD O O O O O O O O O o O O O O O O O O O O O O O �O 1� 01 1 f i �P c -0 1� 7� O� T 10 1� 110 0 I tD dye � 01 3 Q. CR, Er N r: ✓G h� 01 i m m n r+ X20 � 1 1� rm m cu rD m � c m m n rD rr Ol N d C fD Ln n O 3 C 3 0 rte+ rte+ 3 O N V A N N Ln In N O V A r Ui Y Y N O W Oj o rn in oe LD V N 0 V Y V LD Z O O A'0 Y V N F... N < N O Y V in LD V Ln n — Q1 Q1 FA N O Y O o 0 rD N Y 00 Ln N N Ln _ _ b!' 00 N Fa N n NO W W to Lp lD O lD. „O W W A V W oe LD Y N W O V 00 LD oe 00 ».._. 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W -W 000 Ln �o Ln o.0 00 0Vo : N Y N -4 O Lri N N � N N Y O 00 N Y Cl) p Ln W Ln W Y. {-+ 1+ '''.R Ln (n O LAO Ol of LAD LO oQ 00 Ln n O 3 C 3 0 rte+ rte+ 3 RESOLUTION NO. 2013- A RESOLUTION OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT CREATING ARTICLE SECTIONS THROUGH PROVIDING FOR RULES OF PROCEDURE FOR MEETINGS OF THE BOARD OF SUPERVISORS INCLUDING RULES FOR PUBLIC PARTICIPATION; CONTAINING A SEVERABILITY CLAUSE; CONTAINING AN EFFECTIVE DATE RECITALS A. The Board of Supervisors of Port of the Islands Community Improvement District (the "Board ") recognizes that a proper and legitimate public purpose is served when members of the public have a reasonable opportunity to be heard on any proposition under consideration for action by the Board. B. The Board also recognizes the need for orderly and efficient conduct of the meetings of the Board. C. These Rules of Procedure for Meetings of the Board of Supervisors are adopted to insure that the goals of orderly and efficient meetings are realized while protecting the public purpose served by dialogue with constituents affected by the decisions of the Board. NOW, THEREFORE, BE IT RESOLVED THAT: Section 1. Article , Rules of Procedure for Meetings of the Board of Supervisors are hereby created to read as follows: ARTICLE _ RULES OF PROCEDURE Sec. 1 -1. Authori Section 190.011(5), Florida Statutes, grants the Board of Supervisors the authority to adopt rules and orders pursuant to the provisions of chapter 120 prescribing the conduct of the business of the district. The set of rules set forth within this Article shall be in effect upon their adoption by the Board and until such time as they are amended or new rules adopted. These rules are for the purpose of guidance to assist in the orderly conduct of the meeting; no action of the Board shall be deemed void or invalid by virtue of the Board's failure to follow these rules. Sec. 1 -2. General Rules (a) Meetings to be Public: All meetings of the Board shall be open to the public, except as otherwise provided by law. (b) Quorum: A majority of the members of the Board shall constitute a quorum and is necessary for the transaction of business. If a quorum is not present, those in attendance may continue the meeting to another date. (c) Right of Floor: Any Supervisor or member of the public desiring to speak shall be recognized by the Chair, and shall confine his or her remarks to one subject under consideration. (d) District Manager: The District Manager or his/her designee shall attend all meetings of the Board unless excused. The District Manager may make recommendations to the Board and shall have the right to take part in all discussions of the Board, but shall have no vote. The District Manager or his/her designee shall keep the official journal (minutes) and perform such other duties as may be requested. (e) District Attorney: The District Attorney or his/her designee shall attend all meetings of the Board unless excused and shall, upon request, give an opinion, either written or oral, on questions of law. The District Attorney shall act as the Board's parliamentarian. (f) District Engineer: The District Engineer or his/her designee shall attend all meeting of the Board unless excused and shall provide recommendations for maintenance, renewal or replacement of capital improvements based on his observations during the interval between meetings. (g) Contract Operator: The shall attend all meetings of the Board unless excused and shall provide a report to the Board of all operational issues that arose during the interval between meetings. (h) Sec. 1 -3. Types of Meetings (a) Regular Meeting: The Board shall meet at the Orchid Cove Clubhouse, 25005 Peacock Lane, Naples, FL for Regular and Special Meetings. The regular Board meetings are to commence 10:00 a.m., on the dates specified in the meeting schedule adopted by the Board annually. (b) Special Meetings: Special meetings may be called by the Chairman or by a majority of the members of the Board. Absent emergency conditions, no special meeting shall be held until at least 72 hours after the call is issued. Only such business may be transacted at a special meeting as may be listed in the call for said meeting or an incident thereto unless 4/5 of the District Board approves adding an additional item. (c) Continued Meetings: Any meeting of the Board may be continued to a later date and time at any place specified in the Motion for Continuance. 2 (d) Workshop Meetings: The Board may meet informally in workshop meetings (open to the public), at the call of the Chairman or of any three (3) members of the Board. No resolutions or other actions may be adopted at such meeting provided that the Board may direct staff to take actions that do not entail the immediate expenditure of District funds. (e) Emergency Meetings: Emergency meetings may be held on the call of the District Manager or the Chairman whenever there is a public emergency affecting life, health, property or the public peace, and whenever practicable, upon no less than twenty four (24) hours' notice to each Supervisor and the public. (f) Telephonic Participation: If a quorum of the Board is physically present, other members of the Board may participate by phone, provided they can be heard on the record and they can hear the other members of the Board and the participating public. Sec. 1 -4. Chairman and Duties (a) Chairman: The Chairman, if present, shall preside at all meetings of the Board. In the absence of the Chairman, the Vice Chairman shall preside. In the absence of both the Chairman and the Vice Chairman, the Board shall select a Chairman. (b) Call to Order: The meetings of the Board shall be called to order by the Chairman or, in his or her absence by the Vice Chairman. In the absence of both the Chairman and the Vice Chairman, the meeting shall be called to order by the District Manager for the selection of a temporary Chairman. (c) Preservation of Order: The Chairman shall preserve order and decorum; prevent attacks on personalities or the impugning of members' motives; and confine members in debate to the question under discussion. (d) Points of Order: The Chairman shall determine all points of order, subject to the right of any member to appeal to the Board. If any appeal is taken, the question shall be, "Shall the decision of the Chairman be sustained ?" A majority of the Board may overrule the Chairman. (e) Vote: All resolutions shall require only a voice vote; the Chairman may close a public hearing without a vote if there is no objection. Sec. 1 -5. Order of Business and Agenda (a) Order of Business: Unless changed by motion of the Board of Supervisors, the general rule as to the order of business in regular meetings shall be substantially as follows: • Call to Order and Roll Call • Public Comment on Agenda Items • Approval of Minutes • Board Action on Agenda Items before It or Added to the Agenda • Staff Reports • Comments or Requests by Chairman and Board of Supervisors • Public Comments or Requests for Future Action Items • Adjournment The Board may, by motion change the order of business. (b) Agenda: The order of business of each meeting shall be as contained in the agenda prepared under the direction of the District Manager. The agenda shall be a listing by topic or subject to be considered by the Board, and shall be delivered to members of the Board prior to the meeting. (c) Presentation by Members of Board: The agenda shall provide a time when the Chairman or any Supervisor may bring before the Board any business that he /she feels should be deliberated upon by the Board. These matters need not be specifically listed on the agenda. (d) Reading of Minutes: Unless a reading of the minutes of a Board meeting is requested by a member of the Board, such minutes may be approved without reading if the District Clerk previously furnished each member with a copy thereof. (e) Consent Agenda: The Board may adopt a series of measures in one vote as listed on the agenda (or agenda as amended) as a Consent Agenda; the Consent Agenda may appear on the agenda before "non- consent items." Sec. 1 -6. Resolutions and Motions (a) Form: Resolutions shall be presented to the Board only in printed or typewritten form. (b) Reading by Title Only: Upon being introduced, each proposed Resolution shall be read by title only, unless any member of the Board requests a full reading of the Resolution. (c) Tie Vote: In the event of a tie in votes on any motion, the motion shall be considered lost. (d) Privilege of Closing Debate: Any Supervisor may move to close debate and call the question on the motion being considered which shall be non - debatable. The Supervisor moving the adoption of a n Resolution or motion shall have the privilege of closing the debate. (e) Requests for Resolutions or Legal Opinions: Any member of the District Board may request the District Manager or District Attorney to have prepared proposed Resolutions with such Resolutions to be placed on the agenda of the next scheduled Board meeting, provided the Resolution can be drafted and distributed to members of the Board in said period of time. Members of the Board may request written legal opinions relating to District business, from the District Attorney by majority vote at any meeting. Any member of the Board may, for purposes of inquiry, request verbal opinion or advice on District legal matters directly from the District Attorney. (f) Adjournment: All meetings shall adjourn at a.m. /p.m. unless four -fifths (4/5) of the District Board vote to extend the time. (g) Motion to Reconsider: An action of the Board may be reconsidered only at the same meeting at which the action was taken. A motion to reconsider may be made only by a Supervisor who voted on the prevailing side of the question and must be concurred in by a majority of those present at the meeting. Adoption of a motion to reconsider shall rescind the action reconsidered. (h) Motion to Rescind: An action of the Board taken at a previous meeting (the "previous action ") may be rescinded at a subsequent meeting. Motions to Rescind shall be governed by the following process: 1. A Supervisor seeking rescission of a previous action shall place a Motion to Consider Rescission on the agenda of a regular Board meeting. If a majority of the full membership of the Board approves the Motion to Consider Rescission, the Motion to Rescind shall be placed on the agenda of the next regular Board meeting. If less than a majority of the full membership vote in favor of the Motion to Consider Rescission, no Motion to Rescind the previous action shall be considered by the Board. 2. Approval of a Motion to Rescind requires the affirmative vote of a majority of the full membership of the Board. 3. If a Motion to Rescind is approved, the Board shall, at the same meeting, either consider the previous action or set a date certain for its consideration. 4. Notwithstanding anything stated above, a Motion to Rescind initiated by a Supervisor who voted on the losing side in connection with the previous action shall not be in order unless the Board determines: a. Subsequent information has become known that (i) would have been material to the Board's decision on the previous action and (ii) would have militated for a different result; or b. A rescission of the previous action is imperative to avoid a material cost, risk, harm, or other jeopardy to the District or its citizens, and the material cost, risk, harm, or other jeopardy could not have been known at the time of the Board's previous action. For purposes of the Motion to Rescind, a Supervisor who was absent for a vote on the motion in connection with the previous action is deemed to have been on the prevailing side of the vote. Sec. 1 -7. Citizen's Rights (a) Right to be Heard: Members of the public shall be given a reasonable opportunity to be heard on each agenda item except as provided for below. Public input shall be limited to three (3) minutes with the Chair having the option to allow an additional minute. This right does not apply to: 1. An official act that must be taken to deal with an emergency situation affecting the public health, welfare, or safety, if compliance with the requirements would cause an unreasonable delay in the ability of the Board to act; 2. An official act involving no more than a ministerial act, including, but not limited to, approval of minutes and ceremonial proclamations; 3. A meeting that is exempt from Florida's statutory open meeting requirements; or 4. A meeting during which the Board is acting in a quasi-judicial capacity. This paragraph does not affect the right of a person to be heard as otherwise provided by law. (b) Manner of Addressing the Board: Each person addressing the Board shall step up to the microphone, shall give his/her name and address in an audible tone of voice for the record and, unless further time is granted by the Board, shall limit his /her address to three (3) minutes with the Chair having the right to extend an additional minute of time. All remarks shall be addressed to the Board as a body, and not to any member thereof. No person, other than members of the Board and the person having the floor shall be permitted to enter into any discussion, either directly or through the members of the Board. When requested by any member of the Board the District Manager, District Attorney, as well as other staff, may enter into any discussion. No questions shall be asked the Supervisors, except through the presiding officer. The District Manager, District Attorney, Contract Staff and the District Attorney may ask the Chair for permission to speak at any time. (c) Personal and Slanderous Remarks: Any person making personal, impertinent or slanderous remarks, or who shall become boisterous, while addressing the Board may be requested to leave the meeting and may be forthwith, by the presiding officer, barred from further audience before the Board at the meeting from which ejected. Sec. 1 -8. Public to be Heard At the beginning and conclusion of the meeting the Chair shall offer the public the opportunity to speak on any non - agenda item relative to the business of the District for up to three (3) minutes (with the right of the Chair to extend an additional minute). Sec. 9. Suspension and Amendment of These Rules (a) Suspension of These Rules: Any provision of these rules not governed by the District Charter or District Code may be temporarily suspended by a vote of a majority of the Board. (b) Amendment of These Rules: These rules may be amended, or new rules adopted by Resolution. (c) Effect of Variance from Rules: The failure to follow these Rules of Procedure shall not be grounds for invalidating any otherwise lawful act of the Board. SECTION 2. It is the intention of the District Board and it is hereby ordained that the provisions of this Resolution shall become and be made a part of the Port of the Islands Community Improvement District Rules of Procedure, and the sections of this Resolution may be renumbered to accomplish such intent. SECTION 3. If any word, phrase, clause, sentence, or section of this Resolution is for any reason held unconstitutional or invalid, the invalidity thereof shall not affect the validity of any remaining portions of this Resolution. SECTION 4. That this Resolution shall be in full force and effect immediately upon its passage and adoption. PASSED THIS DAY OF ,2013. ATTEST: Calvin Teague, Secretary Norine Dillon, Chairman