#12-5885 Amendment #1 (Hole Montes, Inc. - Immokalee Airport)Contract Amendment #1 to Contract #12 -5885
"Design and Related Services for the Immokalee Regional Airport Runway 9 -27
Rehabilitation Project"
This amendment, dated OJ ';a , 20 (3 to the referenced agreement shall be by and between the
parties to the original Agreement, Hole Montes, Inc. (to be referred to as "Consultant') and Collier
County, Florida, (to be referred to as "County" or "Owner ").
Statement of Understanding
RE: Contract # 12 -5885 "Design and Related Services for the Immokalee Regional Airport Runway 9 -27
Rehabilitation Project'.
In order to continue the services provided for in the original Contract document referenced above, the
Consultant agrees to amend the Contract to include Phase II Engineering Construction Services as per
Schedule A Scope of Services (Phase II), Schedule B Basis of Compensation (Phase II) and Schedule F
Key Personnel, Subconsultants and Subcontractors (Phase II) attached to this Amendment and
incorporated herein by reference.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Consultant and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
1S' i
Dwight E. Brock, Clerk..,::
�.
BY:
Attest airmah -t.
ConsultAPPaii t�Vift'''ss
B
Print Name
Print N
cott R. Teach
,Deputy County Attorney
Accepted: NOVe WC19-Lv- l `l , 2013_
OWNER:
BOARD OF CO
OF COLLIER C
By: _
Georgia A.
CONSULTANT:
Hole Montes, Inc.
COMMISSIONERS
Chairwoman
By:
L.
Print Name and Title
5.9., 611ef, X045-5 ZA,,7T
C7
Amendment 1 to Contract 12 -5885 "Construction Phase Services for the
Immokalee Regional Airport Runway 9 -27 Rehabilitation Project"
Schedule A
SCOPE OF SERVICES
This Amendment covers services through the construction phase (Phase II), as
contemplated in the original solicitation document.
PROJECT DESCRIPTION
The intent of the project is to rehabilitate Runway 9 -27 and extend Taxiway B along with
other associated improvements at the Immokalee Regional Airport (IMM). To
accommodate the FAA's requirement to decouple the runways, Runway 9 -27 will be
relocated 450' to the east. The runway will be rehabilitated at a reduced width of 100' or
75' based on available funding. In addition, Runway 18 will be relocated 450' to the
south. Taxiways are proposed to serve the new thresholds of Runways 9, 27 and 18.
The method of rehabilitation will consist of removal of existing pavement and base,
regarding and re- stabilizing of existing subgrade and placement of new limerock base
and bituminous pavement mix. The associated improvements will include the following:
• Grading and drainage improvements in runway /taxiway object free areas;
• Replacement of runway edge lighting including addition of REILs and PAPIs at
both ends of runway;
• New airfield electrical vault and emergency power generator;
• New taxiway edge lights and signage for Taxiways A -2, B, B -1, B -2 and B -3;
• Relocated segmented circle and wind socks;
• New Taxiway B -2 and removal of old runway pavement;
• Hold and Blast Pads,
Due to size of the project and funding limitation, the project was divided into four parts;
base bid and three additive alternates. The services to be provided are dependent on
the award of alternates.
II. OBJECTIVE
The objective shall be successful completion by the CONSULTANT of all project
management, construction phase related services necessary for elements of
improvements associated with the IMM Runway 9 -27 Rehabilitation project (PROJECT).
The overriding objective of the CONSULTANT is to keep this project on schedule, under
budget and fully coordinated with all parties and to assist in producing a quality
constructed product.
2
CP
III. SCOPE
The CONSULTANT shall coordinate the overall Construction Phase Program
Management, construction observation, and project closeout support services. Each of
these services shall be provided by the CONSULTANT, working in concert with the
County and Contractors.
The CONSULTANT shall provide the overall construction administration and
construction oversight to verify that all elements of construction are being complied with
and that the general intent of the contract document is being met. Also, the
CONSULTANT will hire a sub - consultant to perform all required testing quality
assurance in the field and on the asphalt to comply with the Contract Documents. The
CONSULTANT shall also hire sub - consultants to provide aerial imaging for FAA
airspace analysis, per AC 150/5300 -17C and survey and GIS coordination for FAA
AGIS, per AC 150/5300 -16A and 18C.
Task 1- Construction Administration
• Coordination with FAA /FDOT /County and other agencies
• FAA safety plans and Construction Management Plan
• Coordinate and attend pre- construction conferences with each Contractor and
applicable County representative
• Overall Contract Management
• Coordinate and attend construction progress meetings
• FAA Grant Management (Quarterly Construction Reports) to include ensuring
compliance with all applicable grant terms, conditions, and assurances.
• DBE and prevailing wage rates monitoring and compliance
• Review /Track /Monitor status of
• construction progress
• shop drawing submittals
• contract document clarification and interpretations (RFIs)
• respond or coordinate responses to RFIs
• requests for changes to construction cost and or schedule
• Review of contractor's schedule
• Provide contractor with schedule comments
• Processing of Progress Payments
• Verify that the work has progressed to the point indicated
• Verify that the work is in substantial accordance with the contract
documents
• Verify that the contractor is entitled to the payment in the
recommended amount
• Verify that the Contractor has properly Certified the Request for
Payment
3
C M)
• Verify that all required backup documentation such as the
appropriate subcontractor and contractor Releases of Lien have
and the Bonding Company's Consent of Payment are included
• Recommend payment
Task 2 - Construction Inspection
• Construction Observation Services
Conduct on -site observations of work in progress to assist in determining if the
provisions of the contract documents and permitting conditions are being fulfilled
Resident Project Representative
o Report , in writing, whenever it is believed that work is unsatisfactory ,
faulty or defective
o Report, in writing, whenever it is believed that a hazardous condition
exists
o Maintain log of the work performed to include
• When the contractor is on the job site
• Weather conditions
• Changed conditions
• List of visitors
• Drilling and testing activities
• General observations
• Specific observations
• Observed testing procedures
• Verify that tests, equipment, and systems start up are conducted in the
presence of appropriate personnel
• Verify that the contractor maintains adequate records
• Provide photographic record of construction
• Observe materials and workmanship
• Report, in writing, any deviation from the contract document
• Coordinate the sampling and testing of materials to be performed by
independent testing laboratories
• Monitor that record drawing mark -ups are properly maintained
Asphalt Plant Inspection
Task 3 - Miscellaneous
• Confirm project completion with appropriate agencies
• Coordinate and attend Substantial Completion Walk through
• Assist the A/E with development of a "punch list" of items needing completion
prior to Final Acceptance
• Confirm that punch list items are completed
• Coordinate a final review of finished items
• Provide recommendation of acceptance of the project
• Collect all necessary documentation to close the project/contract
• Lien waivers
• Contractor's Final Affidavit
• Close -out change orders
4
CA
• Surety's Final Consent
• Process Final Payment
• Assist the County with coordination of warranty work (not to exceed the
completion date of the agreement)
• Transmit all Project /Program related files to the County
• Substantial completion
• Project closeout
• Testing Quality Control
• Asphalt pavement field testing
• Asphalt pavement plant testing
• Prepare and submit As -Built plans and critical data for FAA AGIS.
• Conduct topographic survey of construction improvements.
• Obtain survey control and aerial imagery.
• Prepare airspace evaluation and critical survey data into AGIS format and
upload to FAA.
• Prepare As -Built plans based on CONTRACTOR'S red line and as -built
survey.
Project Schedule:
The services will be concurrent with the Notice to Proceed (NTP) as issued for
Contract 13 -6124 until such time as the project is complete.
5
CA
Amendment 1 to Contract 12 -5885 "Construction Phase Services for the
Immokalee Regional Airport Runway 9 -27 Rehabilitation Project"
F'�y:1�ttI1I���
BASIS OF COMPENSATION
TIME AND MATERIAL
1. MONTHLY STATUS REPORTS
B.1.1 As a condition precedent to payment, CONSULTANT shall submit to OWNER as
part of its monthly invoice, a progress report reflecting the Project design and
construction status, in terms of the total work effort estimated to be required for the
completion of the Basic Services and any then - authorized Additional Services, as of the
last day of the subject monthly billing cycle. Among other things, the report shall show
all Service items and the percentage complete of each item.
B1.1.1 All monthly status reports and invoices shall be mailed to the attention
of Mr. Thomas Vergo, Project Manager, Collier County Airport Authority,
Immokalee Airport, 165 Airpark Blvd, Immokalee, FL 34142.
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make
monthly payments to CONSULTANT based upon CONSULTANT'S Direct Labor Costs
and Reimbursable Expenses in accordance with the terms stated below. Provided,
however, in no event shall such compensation exceed the amounts set forth in the table
below.
ITEM
PHASE II
NOT TO EXCEED
AMOUNT:
1.
Construction Administration
$287,188
2.
Construction Inspection
$280,457
3.
Miscellaneous Services
$210,450
TOTAL FEE Total Items 1 -3
$788,095
B.2.2. Direct Labor Costs mean the actual salaries and wages (basic, premium and
incentive) paid to CONSULTANT'S personnel, with respect to this Project, including
all indirect payroll related costs and fringe benefits, all in accordance with and not in
excess of the rates set forth in the Attachment I to this Schedule B.
B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailed
time records, and any other documentation reasonably required by OWNER,
regarding CONSULTANT'S Direct Labor Costs incurred at the time of billing, to
be reviewed and approved by OWNER.
6
GA
B.2.4 For Additional Services provided pursuant to Article 2 of the Agreement, OWNER
agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses
based on the services to be provided. The negotiated fee shall be based upon
the rates specified in Attachment 1 to this Schedule B and all Reimbursable
Expenses shall comply with the provisions of Section 3.5.1 below. There shall be
no overtime pay on Basic Services or Additional Services without OWNER'S
prior written approval.
B.2.5. The compensation provided for under Sections 2.1 of this Schedule B, shall be
the total and complete amount payable to CONSULTANT for the Basic Services
to be performed under the provisions of this Agreement, and shall include the
cost of all materials, equipment, supplies and out -of- pocket expenses incurred in
the performance of all such services.
B.2.6 Notwithstanding anything in this Agreement to the contrary, CONSULTANT
acknowledges and agrees that in the event of a dispute concerning payments for
Services performed under this Agreement, CONSULTANT shall continue to
perform the Services required of it under this Agreement, as directed by
OWNER, pending resolution of the dispute provided that OWNER continues to
pay to CONSULTANT all amounts that OWNER does not dispute are due and
payable.
3. SCHEDULE OF PAYMENTS:
B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for
under Section 1.1 of this Schedule B, an invoice for fees earned in the
performance of Basic Services and Additional Services during the subject billing
month. Notwithstanding anything herein to the contrary, the CONSULTANT shall
submit no more than one invoice per month for all fees and Reimbursable
Expenses earned that month for both Basic Services and Additional Services.
Invoices shall be reasonably substantiated, identify the services rendered and
must be submitted in triplicate in a form and manner required by Owner.
Additionally, the number of the purchase order granting approval for such
services shall appear on all invoices.
B.3.1.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six
(6) months after completion of contract. Any untimely submission of invoices
beyond the specified deadline period is subject to non - payment under the legal
doctrine of "laches" as untimely submitted. Time shall be deemed of the essence
with respect to the timely submission of invoices under this agreement.
B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual
work done, no signature, etc.) shall be returned to CONSULTANT for correction.
Invoices shall be submitted on CONSULTANT'S letterhead and must include the
Purchase Order Number and the Project name and shall not be submitted more
than one time monthly.
B.3.3 Notwithstanding anything herein to the contrary, in no event may
CONSULTANT'S monthly billings, on a cumulative basis, exceed the sum
iz
determined by multiplying the applicable not to exceed task limits set forth in the
table in Section 2.1 by the percentage Owner has determined CONSULTANT
has completed such task as of that particular monthly billing.
B.3.4 Payments for Additional Services of CONSULTANT as defined in Article 2
hereinabove and for reimbursable expenses will be made monthly upon
presentation of a detailed invoice with supporting documentation.
B.3.5 Unless specific rates have been established in Attachment 1, attached to this
Schedule B, CONSULTANT agrees that, with respect to any subconsultant or
subcontractor to be utilized by CONSULTANT for Additional Services,
CONSULTANT shall be limited to a maximum markup of 5% on the fees and
expenses associated with such subconsultants and subcontractors.
B.3.5.1 Reimbursable Expenses associated with Additional Services must
comply with section 112.061, Fla. Stat., or as set forth in the Agreement,
be charged without mark -up by the CONSULTANT, and shall consist
only of the following items:
5. B.3.5.1.1. Cost for reproducing documents that exceed the number of
documents described in this Agreement and postage and
handling of Drawings and Specifications.
6. B.3.5.1.2. Travel expenses reasonably and necessarily incurred with
respect to Project related trips, to the extent such trips are
approved by OWNER. Such expenses, if approved by
OWNER, may include coach airfare, standard accommodations
and meals, all in accordance with section 112.061, F.S. Further,
such expenses, if approved by OWNER, may include mileage
for trips that are from /to destinations outside of Collier or Lee
Counties. Such trips within Collier and Lee Counties are
expressly excluded.
B.3.5.1.3. Permit Fees required by the Project.
B.3.5.1.4 Expense of overtime work requiring higher than regular rates
approved in advance and in writing by OWNER.
B.3.5.1.5 Expense of models for the County's use.
B.3.4.1.6 Other items on request and approved in writing by the OWNER.
END OF SCHEDULE B.
8
CA ,
ATTACHMENT 1 TO SCHEDULE B
Personnel Category
Hourly Rate
Principal
$195
Senior Project Manager
$165
Project Manager
$148
Senior Engineer
$155
Engineer
$119
Senior Inspector
$85
Senior Inspector Overtime Rate
$100
(as indicated on Resource Allocated
Spreadsheet)
Inspector
$65
Senior Planner
$140
Planner
$110
Senior Designer
$115
Designer
$100
Environmental Specialist
$115
Senior GIS Specialist
$145
GIS Specialist
$100
Clerical
$60
Surveyor and Mapper
$130
CADD Technician
$85
Survey Crew - 2 man
$130
Survey Crew - 3 man
$160
Survey Crew - 4 man
$180
9
This list is not intended to be all- inclusive. Hourly rate fees for other categories of
professional, support and other services shall be mutually negotiated by the County and
firm as needed.
Amendment 1 to Contract 12 -5885 "Construction Phase Services for the
Immokalee Regional Airport Runway 9 -27 Rehabilitation Project"
SCHEDULE F
KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS
KEY
IMM % TIME
PERSONNEL
POSITION
COMPANY
ALLOCATION
Luc Carriere
Sr. Project Manager
HM
35%
Steve Henriquez
Principal
URS
2%
Kelli Piercy
Sr. Engineer
URS
20%
Rick Brylanski
Sr. Project Manager
HM
5%
Tom Murphy
Surveyor Mapper
HM
1%
Frank Laco
Sr. Inspector
HM
100%
SUB - CONSULTANTS:
Cal -Tech Testing, Inc
Allied Eng. & Testing
GeoView, Inc.
Woolpert, Inc.
U.S. Imaging
Asphalt QA Testing
Material QA Testing
Ground Penetrating Radar
AIGS Coordination
Aerial Photography
10 0