Resolution 2013-267 RESOLUTION NO. 2013- 2 6 7
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, REAFFIRMING WHAT CONSTITUTES
REIMBURSEABLE COMMISSIONER TRAVEL AND EXPENSES AS
SET FORTH IN RESOLUTION NOS. 93-43 AND 99-410; ADOPTING A
SIMPLIFIED PROCEDURE FOR REIMBURSEMENT OF TRAVEL AND
EXPENSES OF COUNTY COMMISSIONERS; ESTABLISHING
SEPARATE BUDGETS FOR REIMBURSABLE TRAVEL AND
EXPENSES DEPENDENT UPON WHETHER THEY WERE
GENERATED BY THE COMMISSIONER IN THEIR INDIVIDUAL
CAPACITY OR AS AN APPOINTED REPRESENTATIVE OF THE
BOARD OF COUNTY COMMISSIONERS; AND REPEALING
RESOLUTION NOS. 93-43 AND 99-410.
WHEREAS, for reimbursement purposes, all travel for public officials and county staff
must be in accordance with Florida Statutes Section 112.061; and
WHEREAS, Resolution No. 93-43 defined in-county travel for which the Board of
County Commissioners may seek payment and reimbursement; and
WHEREAS, Resolution No. 99-410 authorized as serving a valid public purpose
expenditures of funds for County Commissioners to attend community functions in order to
gather information about County issues and receive input from the public; and
WHEREAS, the Board wishes to reaffirm what constitutes reimbursable travel and
expenses as set forth in these resolutions, adopt a simplified procedure for reimbursement of
such expenses, and establish separate budgets for reimbursable travel and expenses dependent
upon whether they were generated by the Commissioner in their individual capacity or as an
appointed representative of the Board of County Commissioners.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that:
1. The Board hereby finds that it serves a valid public purpose for members of the
Board of County Commissioners to attend community functions in order to gather information
about County issues and receive input from the public; and
2. The Board of County Commissioners hereby defines the following in-county and
out-of-county travel for "County Business" as serving a valid public purpose:
a. Travel to the site of County property, a County facility or a site subject to
future action by the County.
b. Travel to a meeting with staff, constituents, organizations, or business
groups or entities which is held at a location other than the government
complex property.
c. Travel for participation in a radio, television or other media related
activity.
d. Other travel which is justifiable as occurring in the normal course of
County Business and which is clearly being conducted for public business
purposes.
e. Travel to attend a board, committee or commission meeting to which the
Commissioner has been appointed by the Board of County Commissioners
or to meet with lobbyists and legislatures related to County business.
3. A Board member may seek reimbursement for the payment of expenses incurred
by that Board member for participation in any of the functions or matters set forth above and the
Board hereby establishes the following procedures for reimbursement of such expenditures:
a. Each Commissioner shall be given an annual budget for reimbursement of
travel and other expenses incurred by the Commissioner or their aide
related to their attendance at community functions and for County
Business as defined above.
b. The Board shall establish a separate budget to be used by any
Commissioner for reimbursement of expenses incurred by the
Commissioner or their aide related to travel, County Business and/or
attending community functions when a Commissioner has been appointed
by the Board to represent the Board on a regional or state board or
committee or to represent the Board at a meeting with any local, state or
federal agency or special interest group.
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c. All requests for reimbursement shall be by the standard form used by the
County Manager's Agency, shall contain an attestation by the
Commissioner that such expenses served a valid public purpose, and shall
be made directly to Finance. Board approval of any such expense shall
not be required.
4. Board Resolutions Nos. 93-43 and 99-410 are hereby repealed.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring
same this t z-\r\ day of \o`rc.`M\�c,—' , 2013.
ATTEST: , , . " BOARD OF COUNTY COMMISSIONERS
DWIGHT E.'BROCK,°'CLERK COLLIER OUNTY, FLORIDA
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By' U/ � ' !Q, - By:
Attest`a 'f ps;%., Clerk GE O ' IA A. HILLER, ESQ.
ignature only. CHAIRWOMAN
Appr• et
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fo megality:
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Jeffrey . Kiatzk ; , County Attorney
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