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CAC Agenda 11/14/2013
2013 Coastal Advisory Committee Agenda November 14 , 2013 Meeting Agenda and Notice COASTAL ADVISORY COMMITTEE(CAC) THURSDAY, NOVEMBER 14,2013- 1:00 P.M. BOARD OF COUNTY COMMISSIONERS CHAMBERS THIRD FLOOR, COLLIER COUNTY GOVERNMENT CENTER 3299 TAMIAMI TRAIL EAST, NAPLES •Sunshine Law on Agenda Questions •2013 CAC MEETING DATES I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Changes and Approval of Agenda V. Public Comments VI.Approval of CAC Minutes 1. October 10, 2013 VII.Staff Reports 1. Budgeted Revenue Report 2. Expanded Revenue Report September 2013 VIII. New Business 1. Beach Renoucishment Truck Haul Progress- Update 2. 15 Year Permit Application * Backup Material 3. CAC Applicant * Backup Material 4. Intertidal Sand Mining- Marco Island IX. Old Business 1. Beach Workshop X.Announcements Letter of resignation XI. Committee Member Discussion XII. Next Meeting Date/Location December 12, 2013 -Government Center, 3rd Floor XIII.Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board prior to the meeting if applicable. For more information, please contact Gail D. Hambright at (239) 252-2966. If you are a person with a disability who needs any accommodation in order to participate in this proceeding, you are entitled, at no cost to you,to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3301 East Tamiami Trail, Naples, FL 34112, (239) 252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No. 99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to, addressing the Board of County Commissioners) before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. OFFICE OF THE COUNTY ATTORNEY MEMORANDUM TO: Anthony P. Pires, Jr., Esq., Chairman Coastal Advisory Committee Clam Bay Subcommittee FROM: Colleen M. Greene, Assistant County Attorne C.IYI(T' DATE: March 18,2010 RE: Sunshine Law and Agenda question The issue presented is whether the Sunshine Law requires that an agenda be made available prior to board meetings. In summary,the answer is no. The Sunshine Law Manual(2009 Ed. Vol. 31)provides the following: The Attorney General's Office recommends publication of an agenda, if available, in the notice of the meeting; if an agenda is not available, subject matter summations might be used. However, the courts have held that the Sunshine Law does not mandate that an agency provide notice of each item to be discussed via a published agenda. Such a specific requirement has been rejected because it could effectively preclude access to meetings by members of the general public who wish to bring specific issues before a governmental body. See Hough v. Stembridge, 278 So. 2d 288 (Fla. 3d DCA 1973). And see Yarbrough v. Young, 462 So. 2d 515 (Fla. 1st DCA 1985) (posted agenda unnecessary; public body not required to postpone meeting due to inaccurate press report which was not part of the public body's official notice efforts). Thus, the Sunshine Law has been interpreted to require notice of meetings, not of the individual items which may be considered at that meeting. However, other statutes, codes or ordinances may impose such a requirement and agencies subject to those provisions must follow them. Accordingly, the Sunshine Law does not require boards to consider only those matters on a published agenda. "[W]hether to impose a requirement that restricts every relevant commission or board from considering matters not on an agenda is a policy decision to be made by the legislature." Law and Information Services, Inc. v. City of Riviera Beach, 670 So. 2d 1014, 1016 (Fla. 4th DCA 1996). Today's Coastal Advisory Committee Clam Bay Subcommittee was properly noticed in compliance with the Sunshine Law on or about February 1, 2010. Further, the agenda for today's meeting was also publically noticed on the County's website on Monday, March 15, 2010. The related back-up materials for the agenda were supplemented and available on the County's website on Wednesday, March 17, 2010. In addition, a number of these materials also appeared on the agenda for the Coastal Advisory Committee meeting on Thursday, March 11, 2010. In my opinion, there is no violation of the Sunshine Law and no legal issue regarding the date the agenda was published. cc: Gary McAlpin, Director, Coastal Zone Management wov,k. L . ...c,....--- Co i le-r ounty Public Services Division Coastal Zone Management TO: CAC Board Members FROM: Gail Hambright, Accountant DATE: December 1, 2012 SUBJECT: 2013 CAC Scheduled Meetings Please mark your calendar for the following 2013 CAC scheduled meeting dates: January 10, 2013 February 14, 2013 March 14, 2013 April 11, 2013 May 9, 2013 June 13, 2013 July 11, 2013 August 8, 2013 September 12, 2013 October 10, 2013 November 14, 2013 December 12, 2013 All meetings will be held in the Board of County Commissioner's chambers, third floor, Collier County Government Center, 3299 Tamiami Trail East, Naples, unless otherwise noted. A public notice will be sent out before each meeting. 0 el EN , , , , ,—„ , , , ,,4—— , ,, ., , , --,",.,, • • , ,, „ .„,„„„„____,,,, ,, ,,,,,,„,„„,,„___ ,„, , „,„ Cik 0-4. Cog,e r County Coastal ZOile Wilage%ent*3299 Tanilarm Trail East Surto 183.Naples Florida 34112-5746.239 252-2966.FAX 239 252-2950 WNW wl lergo,r nwtoastaizonernanagment CAC November 14,2013 VI-1 Approval of Minutes 1 of 6 MINUTES OF THE MEETING OF THE COLLIER COUNTY COASTAL ADVISORY COMMITTEE Naples, Florida, October 10, 2013 LET IT BE REMEMBERED, the Collier County Coastal Advisory Committee, in and for the County of Collier, having conducted business herein, met on this date at 1:00 P.M. in REGULAR SESSION at Administrative Building "F", 3rd Floor, Collier County Government Complex Naples, Florida with the following members present: CHAIRMAN: John Sorey, III VICE CHAIRMAN: Jim Burke Robert Raymond (Excused) Joseph A. Moreland Victor Rios Larry Honig Debbie Roddy (Vacancy) (Vacancy) ALSO PRESENT: Gary McAlpin, Director, Coastal Zone Management Colleen Greene, Assistant County Attorney Gail Hambright, Accountant Dr. Michael Bauer, City of Naples CAC November 14,2013 VI-1 Approval of Minutes 2 of 6 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. I. Call to Order Chairman Sorey called the meeting to order at 1:00PM H. Pledge of Allegiance The Pledge of Allegiance was recited. III. Roll Call Roll call was taken and a quorum was established. IV. Changes and Approval of Agenda Mr. Rios moved to approve the Agenda. Second by Mr. Burke. Carried unanimously S—0. V. Public Comments None VI. Approval of CAC Minutes 1. September 12,2013 Mr. Rios moved to approve the minutes of the September 12, 2013 meeting as presented. Second by Mr. Burke. Carried unanimously S—0. VII. Staff Reports 1. Expanded Revenue Report—Gary McAlpin The Committee reviewed the "Collier County Tourist Tax Revenue FY 12 TDC Revenue Report" dated through September 30, 2013. VIII. New Business 1. Beach Renourishment * Truck Routes * Project Schedule * Update and Issues * Mobilization and Startup * Hotline/Customer Contacts * Change Order Mr. McAlpin provided the document"10/8/13 Redistributed Volumes for Approval" prepared by the County and the"Notice to Proceed" (NTP) issued by the Florida Department of Environmental Protection (FDEP) for information purposes and noted: • The 3rd request for an Administrative Hearing was denied by the FDEP. • The NTP was issued on October 9, 2013. • Vanderbilt Beach will remain open during the renourishment, however the turn around at Vanderbilt Drive will be closed. CAC November 14,2013 VI-1 Approval of Minutes 3 of 6 • Staff is still working out the details (quantity of sand, payment etc.) for the work associated with the Pelican Bay beaches and no sand will be placed in these areas until all requirements have been met by the parties. • Truck hauling is slated to initiate on 10/16/13 with final completion intended for 2/22/14. • The contractors will be working around the resort's schedules to limit inconvenience to guests. • Staff continues to work out the details for the truck routes. • A 24 hour hotline and website has been established to provide access of information for the public. • The sand will be provided by Stewart Mines in Immokalee at a"pass thru" cost to the County. • Any violations of the requirements of the project by a contractor, subcontractor, employee, etc. will be grounds for dismissal. Speaker Bob Krasowski reported he is a party to the request for an Administrative Hearing, with the main concern being work conducted during turtle nesting season, including the May time period. 2. Doctors Pass * Mobilization * Schedule * Quantities Mr. McAlpin provided the update noting: • Orion Marine Group, Inc. has been awarded the contract for the work. • Approximately 44K cy will be excavated, an increase from the estimate of 6K cy due to recent surveys of the area. • The NTP is anticipated to be issued the week of 10/14/13 and the contractor is currently mobilizing to start the project. • The excavated sand will be placed on the beaches south of the Pass with completion slated for the end of November, 2013. 3. CAC Advisory Board BCC * Discussions Mr. McAlpin reported: • The Board of County Commissioners held a Workshop on October 2, 2013 where Advisory Boards were discussed. • The Board has directed Staff to review the powers and duties of each Board and in an effort to improve efficiency and reduce costs, recommend any changes to the Boards (merge with another Board, disband, reduce meeting schedule, etc.). • The Coastal Advisory Committee (CAC) was discussed at the meeting with the concept of transferring their duties and responsibilities to the Tourist Development Council (TDC) and disbanding the CAC. CAC November 14,2013 VI-1 Approval of Minutes 4 of 6 Committee discussion occurred noting: • The CAC powers and duties involve scientific technical analysis of coastal engineering projects and other activities necessary to maintain beaches and inlets. • The main focus of the TDC is to market tourism to increase out of town visitation to the area creating direct and indirect economic benefits for the community. • Transferring the responsibilities would greatly increase the workload and meeting time required for the TDC in order for them to adequately address coastal issues. Chairman Sorey reported the Naples City Council has authorized him to write a letter to express their concern over the concept and recommended Mr. Honig approach the Marco Island City Council for authorization of a similar letter. Mr. Honig reported he will address the issue with the Council and report back to the Committee. Speaker Bob Krasowski expressed concern on disbanding the CAC as the Committee deals with complicated issues and provides a service to the public in protecting beaches and inlets. 4. Beach Renourishment Strategic Planning as Directed by BCC Mr. McAlpin reported the County Manager requested Staff to collaborate with the CAC to develop the following: 1. A process that will ensure long term permits for beach renourishment and inlet management projects that have lapsed. 2. Evaluate and research the potential for the County either individually or as part of a consortium of local governments, the purchase of a dredge and related equipment. 3. Develop a report on potential methods/practices that would mitigate beach erosion along all segments of Collier beaches. Mr. McAlpin reported the directives include the Naples, Marco Island and Collier County beaches. Staff has not had a chance to begin addressing the tasks. Chairman Sorey noted consideration should be given to incorporating the following items into the request. 1.Construc tion of a jetty at Doctors Pass. 2.De velopment of underwater reefs. 3.Unde rtaking the necessary steps to obtain a new 10 year permit as the old permit expires. 4.In vestigating the feasibility of sand mining at the north beaches on Marco Island to address the ponding issues (see item IX..2). The Committee requested Staff to place the item on future Agendas so an update may be provided on the status of the item. IX. Old Business 1. Marco Island Follow up * Rocks on Beach CAC November 14,2013 VI-1 Approval of Minutes 5 of 6 * Beach Sand/Shell Hash * Modeling Report * As Built-Erosion Control Structures Mr. McAlpin provided the document"Marco Island discussion comments" for information purposes. He provided an overview of the document which addressed concerns brought forth at the last CAC meeting regarding the status of the Marco Island beaches following the last renourishment cycle. Mr. Moreland arrived at 1:54pm 2. North End Re-grading Mr. McAlpin reported: • Historically, the County has undertaken laser grading to alleviate ponding water from occurring on the beaches at the north end of Marco Island at a cost of approximately $80K per event. • Staff has determined the activity is ineffective. • Staff is reviewing options including"sand mining" of the area to alter the overall gradient and drainage in the entire area. • The estimated cost associated with the "mining" activity is $3M - $4M and should take approximately 12 months to obtain the permits. Staff recommends, at this point in time, discontinuing the laser grading in the area, pending approval by the City of Marco Island. The Committee requested Mr. Honig to bring the matter to the attention of the Marco Island City Council and relay the concerns and possible solutions to them and report back to the Committee. X. Announcements None XI. Committee Member Discussion Mr. Moreland reported there will be a public event on October 20, 2013 at the Pelican Isle Yacht Club from 11:00am to 2:00pm to celebrate the work completed at Wiggins Pass. Mr. Rios recognized Staff's effort in addressing the concerns raised regarding the recent beach renourishment on the Marco Island south beaches. Mr. Roddy requested Staff provide her with the construction schedule for the rest rooms on the north end of the Marco Island beaches. XII. Next Meeting Date/Location November 13,2013—Government Center,Administration Bldg. F,3rd Floor There being no further business for the good of the County, the meeting was adjourned by order of the chair at 2:21 P.M. CAC November 14,2013 VI-1 Approval of Minutes 6 of 6 Collier County Coastal Advisory Committee John Sorey,III,Chairman These minutes approved by the Board/Committee on as presented or as amended CAC November 14,2013 VII-1 Staff Reports 1 of 1 COLLIER COUNTY TOURIST TAX REVENUE FY 14 TDC Revenue Report 31-Oct-2013 FY 14 Adopted Variance to FY Description Fund _ Budget FY 14 Forecast FY 14 Actual _ 14 Forecast Beach Facilities 183 693,700 24,560 25,733 1,173 TDC Promotion 184 5,440,200 192,603 201,796 9,193 Non-County Museums 193 369,200 13,071 13,694 623 TDCAdmin 194 1,800,600 63,748 66,792 3,044 Beach Renourishment 195 5,706,000 202,014 211,656 9,642 Disaster Recovery 196 0 0 - 0 County Museums 198 1,489,000 52,716 55,231 2,515 Gross Budget $15,498,700 0 $548,712 $574,901 $26,189 Less 5%Rev Re: (774,900) Net Budget 14,723,800 Collections %Budget Collected to %over FY 13 %over FY 12 %over FY 11 Month Actual FY 13 Cum YTD Date collections collections collections Oct 574,901 574,901 3.7% -8.43% 9.44% 20.06% Nov 574,901 3.7% n/a n/a n/a Dec 574,901 3.7% n/a n/a n/a Jan 574,901 3.7% n/a n/a n/a Feb 574,901 3.7% n/a n/a n/a Mar 574,901 3.7% n/a n/a n/a Apr 574,901 3.7% n/a n/a n/a May 574,901 3.7% n/a n/a n/a June 574,901 3.7% n/a n/a n/a July 574,901 3.7% n/a n/a n/a Aug 574,901 3.7% n/a n/a n/a Sept 574,901 3.7% n/a n/a n/a Total 574,901 574,901 -8.43% 9.44% 20.06% ���" $ :� •:ice �,�:� M., ;> r. Bal to Collect 14,923,799 11/4/2013927 AM H:\Revenue Report\Monthly Gas,Sales,and TDC Receipts CAC November 14,2013 VII-2 Staff Reports 1 of 18 COLLIER COUNTY TOURIST TAX REVENUE FY 14 TDC Revenue Report 31-Oct-2013 Budget Comparison 5 Yr Collect 5 Yr Collect Budgeted Actual Budget to Actual Forecast Month History-Cum History-Monthly Collections Collections $Variance Collections Oct 3.5% 3.5% 548,712 574,901 26,189 548,712 Nov 8.2% 4.6% 717,470 0 n/a 717,470 Dec 14.2% 6.0% 930,911 0 n/a 930,911 Jan 22.4% 8.2% 1,269,167 0 n/a 1,269,167 Feb 35.1% 12.8% 1,978,763 0 n/a 1,978,763 Mar 50.6% 15.5% 2,400,702 0 n/a 2,400,702 Apr 69.3% 18.7% 2,898,010 0 n/a 2,898,010 May 79.1% 9.8% 1,523,100 0 n/a 1,523,100 June 85.4% 6.3% 970,262 0 n/a 970,262'' July 90.3% 4.9% 756,037 0 n/a 756,037 Aug 95.5% 5.3% 814,545 0 n/a 814545 Sept 100.0% 4.5% 691,020 0 n/a 691,020 Total 100.0% 100.0% 15,498,700 574,901 26,189 15,498,700 , Tourist Tax Revenue Collection Curve ,,, $3.5 c 0 $3.0 $2.5 5 $2.0 _. ,B Budgeted S $1.5 .Actual $1.0 __..... ..._.. ___.. ._. ........ .............. 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'-'—&' ... g . 1-. . -. :*1 RA AR RE E. # g• m .s'• CAC November 14,2013 VIII-2 New Business 1 of 1 EXECUTIVE SUMMARY Recommendation to approve fee proposal for services needed to prepare a State Joint and Federal Permit Application for a 15-year multi-use permit for the Collier County Beach Renourishment Project under Contract No. 11-5772 with Coastal Planning and Engineering for a time and material cost not to exceed $98,921 under Project 195-80096. OBJECTIVE: To prepare a permit application for a 15-year multi-use permit for the Collier County Beach Renourishment Project under Contract No. 11-5772. CONSIDERATIONS: The current 10 year permit will expire on January 12, 2015. The purpose of this work is to secure a 15-year multi-use permit in order to perform routine or emergency nourishment along Collier County beaches. The permit will allow for Collier County to be ready for an emergency response to a major storm event with approved sand sources. FISCAL IMPACT: The time and material not to exceed price of$98.921 will be funded from Category"A" fund 195. GROWTH MANAGEMENT IMPACT:Ther e is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATIONS: RECOMMENDATION: Recommendation to approve fee proposal for services need to prepare a State Joint and Federal Permit application for a 15-year multi-use permit for the Collier county Beach Renourishment Project under Contract No. 11-5772 with Coastal Planning and Engineering for a time and material cost not to exceed $98,921. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management,Natural Resources Department Attachments: Proposal CAC November 14,2013 VIII-2*New Business 1 of 11 Coastal Planning & Engineering, Inc.,A CB&I Company t 2481 NW c . ---t Boca RatonBoa , FL Raton 3343Blvd1 Tel: +1 561 391 8102 �._ Fax +1 561 391 9116 www.CBI.com November 4, 2013 Gary McAlpin Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, FL 34104 Subject: State Joint Coastal and Federal Permit Application Development and Submittal, Collier County Beach Renourishment Project, Contract No. 11-5772 Dear Gary: The attached scope of work and fee proposal is for services needed to prepare a permit application for a 15-year multi-use permit for the Collier County Beach Renourishment Project. This proposal assumes a "best case scenario" for permitting the next project with an efficient, timely permitting process. This proposal was revised on October 24, 2013 per discussions with Coastal Zone Management. The Scope of Work, fee proposal, and hourly rate sheet to perform this work are attached as Exhibits A, B, and C. The proposed work will be performed by Coastal Planning & Engineering, Inc. a CB&I Company. The work described in Exhibit A has a time and materials cost not to exceed $98,921. The rate sheet is attached as Exhibit C. Work will begin immediately after our receipt of your signed written notice to proceed. Please sign below and return to me as your acceptance and authorization to proceed. If you have any questions, please call me. Sincer- v Aie Step di eehn, P.E. Senlo -•astal Engineer Coastal Planning & Engineering, Inc. Please Reply To: Stephen Keehn Phone: 561.391.8102 E-Mail Address: Stephen.Keehn(a7CBl.com CAC November 14,2013 VIII-2*New Business 2 of 11 C ,,, Authorized Corporate Signature Printed Name Title CLIENT: Collier County Government Acknowledgement and Acceptance Authorized Representative Signature Printed Name Title Date CAC November 14,2013 VIII-2*New Business 3 of 11 EXHIBIT A Scope of Work State Joint Coastal and Federal Permit Application Development and Submittal, Collier County,Florida October 25,2013 This Scope of Work (SOW) has been prepared in support of Collier County's effort to permit a comprehensive renourishment program for its beaches under the new FDEP 15-year permit rules. This scope of work assumes a favorable permitting environment (i.e., assuming no major obstacles, delays, or new studies are introduced by State or Federal agencies or excessive delays due to understaffing or other priorities). The permit application will be for essentially the same project built in 2005-06 and planned for 2013, which will simplify permit processing. The project area extends along the Gulf Coast in Collier County, FL between FDEP monuments R-22 to R-79. The purpose of this scope of work is to secure a 15-year multi-use permit in order to perform routine or emergency nourishment along Collier County beaches. The permit will allow for Collier County to be ready for an emergency response to a major storm event with approved sand sources. Borrow Area T1 will be re-permitted for use as an offshore sand source. The permit will include the use of upland sand sources to supplement or substitute for an offshore sand source. The template will be a composite of the 2005/06 and 2013/14 design. The project will be designed with a 6 to 10-year project life, but will accommodate sea level rise during the project life. The permit application will request approval of two major nourishments from offshore sand sources supplemented by truck haul projects. In addition, multiple truck haul projects, every couple of years, using upland sand sources, will be requested as a substitute for dredging from offshore sand sources. The aim is to provide the County flexibility to change with the dredging market and needs of the County. The major differences between this permit applications compared to previous permits are as follows: • Beach management flexibility o Permitting three types of projects — routine maintenance, major post-storm restoration, and emergency hot spot nourishment using both offshore sand source and truck haul from an upland sand source. o Emergency truck haul will be permitted to allow for quick sand placement above and below mean high water during an emergency situation. o Permit three (3) upland sand sources and Doctors Pass as a sand source to supplement the offshore sand source. • Sea level rise incorporated into the design o This will allow for a progressively higher beach and dune template to help combat rising sea level. • Longer design life o The current design life is variable, which will be changed to a design life of between 6 to 10 years to allow for beach management flexibility and economy. • Longer permit length of 15 years o The FDEP permit length will allow fifteen (15) years or two beach nourishment dredging events. If the Permittee is unable to complete two events within 15 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY CAC November 14,2013 VIII-2*New Business 4 of 11 years, they may request an extension. Current practices is for unrestricted truck haul projects. o We will request that the Corps accommodate this rule in their permitted length. • Expedited permitting process if feasible o Reduce the time and cost for securing a new permit. o The FDEP project criteria for expediting the project is: Beach nourishment projects that are constructed and maintained with no substantial changes in project scope, and past performance indicates the project has met design expectations are eligible for a simplified and expedited permitting process. o The Corps stated that the permit processing would be straight forward as long as there were no major policy changes in such things as critical habitat, endangered species, or in basic conditions for their treatment. o An application for a new BOEM license will not be part of the scope of work. o The entire 2006 and 2013 fill lengths will be permitted, with the option of including gaps where no nourishment is required. The following services are proposed in this scope of work: A. Administration The project manager will be responsible for general project administration with assistance from other senior staff as appropriate. Administration includes coordination, meetings, progress and status updates, budget control, scheduling, planning, internal meetings, and other associated management tasks. B. Prepare Joint Coastal Permit Application Every effort will be made to seek and secure a 15-year permit. State and Federal permits and approvals will be required to implement future beach renourishment, once the existing permit expires. We will evaluate and incorporate existing and recently acquired design, geotechnical, and environmental documentation into a Florida Department of Environmental Protection (FDEP) Joint Coastal Permit (JCP) application package that presents the information in the approved agency format. No new or additional field investigations or studies are proposed. In addition to descriptive information, the permit application will include the appropriate sketches and drawings to graphically describe the project. We will provide the draft JCP package to Collier County for review and comment. Electronic copies (Adobe Acrobat PDF format on CD- Rom) of the JCP application will be prepared and submitted to the FDEP for distribution and review. We will also submit one (1) hard and electronic copy of the permit application to the appropriate U.S. Army Corps of Engineers (USACE) representative responsible for project review and comment, and we will provide electronic copies to other agencies as needed. The permit application will incorporate the results of the 2013 nourishment project. The permit documents will include information pertinent to beach erosion, beach performance, environmental setting, design details in permit drawings, sand source criteria, and any other information deemed important by State and Federal agencies. The permit will also incorporate information developed in recently completed geotechnical investigations, engineering studies, and physical monitoring reports. 2 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY CAC November 14,2013 VIII-2*New Business 5 of 11 1. Pre-Application Meeting We will coordinate with the County and State and Federal resource protection agencies to schedule a project pre-application meeting. We will schedule the pre-application meeting sufficiently in advance to allow those State and Federal agencies responsible for project evaluation to attend. Agencies that will be invited include the FDEP, USACE, National Marine Fisheries Service (NMFS), United States Fish and Wildlife Service (USFWS), and Florida Fish and Wildlife Conservation Commission (FWC). The purpose of the meeting will be to describe the design decisions that we and the County reached in formulating the proposed project. Goals of the pre-application meeting are to obtain agency input on the proposal, identify additional data needs and concerns, and develop responses to those issues before submittal of the JCP. By meeting with the agencies before formal submittal of the JCP, we will identify the critical tasks and criteria needed to process a 15-year permit. The FDEP has new rules for repeating nourishment projects that will reduce the amount of effort required, but they have not been finalized nor formally accepted by the USACE. This phase includes one trip to Tallahassee to meet and coordinate with the agencies. Consultation with the Corps of Engineers (USACE) in Ft. Myers will occur to fully investigate criteria for an expedited permit process and a 15- year permit length, and how the Corps process can be integrated into the new FDEP procedures. We will make recommendations to the County based on the results of these meetings. 2. Prepare Engineering Sections We will prepare an updated engineering summary of the project area that will supplement previously submitted engineering reports. This summary will analyze recent trends and contain an updated sediment budget for the area. We will update the design based upon previous design templates and maximize the design life where feasible. The design will account for historic volumetric and MHW change rates. The design will propose a progressively higher beach and dune design template in order to account for future sea level rise. Dune restoration and planting will also be included within the plan. This design methodology will be documented within the engineering summary for use in permitting. Along with the engineering summary, we will prepare a project and construction description, project schedule, impact analysis, and other required engineering documents and drawings for the permit application. Permit sketches will be developed and finalized within this phase. The permit sketches will include a plan-view design with corresponding beach profile cross-sections along with borrow area design. Results of the previous engineering, inlet and monitoring reports will be incorporated into the permit application. The engineering report and attachments will make a case for an expedited FDEP permitting process. The criteria that beach nourishment projects that are constructed and maintained with no substantial changes in project scope, and past performance indicates 3 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY CAC November 14,2013 VIII-2*New Business 6 of 11 the project has met design expectations will be used for a simplified and expedited permitting process under the following criteria: a. Beach nourishment has been conducted at least once since the initial construction of the beach restoration; b. Physical and biological site conditions have not changed since initial construction of the project that would result in a violation of water quality standards or a significant adverse impact to the coastal system; c. Physical monitoring data and analysis has shown the project has performed according to design expectations; d. The project has met performance expectations, with due regard for storm impacts, by maintaining the beach restoration project through the design nourishment interval; e. The advance nourishment fill volume is not greater than the design volume used in the preceding maintenance events after an allowance for incidental erosion of the design profile (backshore berm); f. Biological monitoring data and analysis has shown no additional adverse impacts greater than those anticipated by the original permitted project; g. For the item f above, an analysis of actions at Blind Pass will address how they met FDEP Strategic Management Plan and interlocal agreement criteria. h. The applicant has conducted and submitted to the Department all the physical and biological monitoring data and analysis required by permits for the preceding project. 3. Prepare Environmental Sections Our biologists will review and compile updated environmental data (e.g. sea turtle nesting data, shorebird nesting, and hardbottom resources) that may be requested by FDEP and/or USACE. This will include pre-construction hardbottom biological monitoring data collected in August 2013 before the 2013 beach renourishment project. A biologist will coordinate with various agencies to obtain any additional data. No new field work is proposed. Environmental sections of the JCP application, including threatened and endangered species present, existing natural communities, wildlife surveys, biological resources, etc., will be prepared by a qualified biologist. Biologists will also provide additional information for the USACE which may be required for consultation with USFWS and NMFS, such as the Manatee Biological Evaluation (USFWS) and the Section 7 Consultation Checklist (NMFS). We will assist the USACE in preparing a public notice, consultation letter and advertising the public notice. Based upon recent guidance, it is anticipated that the environmental information submitted with the JCP application and within the Manatee Biological Evaluation (USFWS) and Section 7 Consultation Checklist (NMFS) will be sufficient to satisfy NEPA requirements, including Endangered Species Act Section 7 Consultation with USFWS and NMFS and Essential Fish Habitat (EFH) consultation with NMFS. It is assumed that the USFWS Statewide Programmatic Biological Opinion (SPBO) for nesting sea turtles and the USFWS P3BO for piping plovers will apply to this project. If a hopper dredge is utilized for the project, then the terms and conditions from the NMFS 4 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY CAC November 14,2013 VIII-2'New Business 7 of 11 Gulf of Mexico Regional BO (GRBO) should be applied. Use of a cutterhead dredge would require concurrence from NMFS with a "not likely to adversely affect" determination or a separate BO for this project. This scope of work does not include the preparation of a Biological Assessment (BA), EFH Assessment or Environmental Assessment; it is expected that the environmental data provided to USACE during the permit application phase will be adequate to obtain all agency approvals. The environmental and biological criteria needed to justify an expedited permitting process (62B-49.0055, see Section 2 above) will be integrated into this section. Environmental, geology, and cultural resources documents developed for permitting and monitoring from the permit agencies for the Collier project over the last 10 years will be assembled and organize on a CD for use by the permit agencies. This will provide an accessible reference for agency action on this repeat project. 4. Prepare Geology Sections Results of the past geotechnical investigations will be incorporated into the permit application. Existing permit sketches of Borrow Area T1 should suffice. A compatibility analysis of the borrow areas will be developed for the permit application. No new field work is being proposed. Design of a borrow area, preparation of permit sketches and assembling geotechnical data in FDEP format for permitting the Cape Romano sand source, subject to availability of funding remaining in this task order after completion of RAI No. 1 response, is expected. No new research, investigation or analysis is assumed as part of this task. Upland sources will be researched and characterized in addition to the offshore borrow areas. This will include a recent sand sample and laboratory report characterizing the sand supplier product suitable for Collier County beaches. This will allow flexibility of sand source options during emergency nourishment situations. A small report of local sand sources will be prepared along with an analysis of representative mine samples for use in permitting. 5. Prepare Special Plans In addition to project-specific engineering and scientific information, the following items will be required to receive a permit for the project. These plans will be based on those prepared for the last permit and will be submitted as data acquisition allows: a. Sediment Quality Control/Quality Assurance (QA/QC) Plan: A revised Sediment QA/QC Plan will be developed and submitted to the FDEP for review and approval. The new plan will integrate the latest sediment data from the project area. Separate plans will be developed for the offshore borrow areas and upland sand sources. b. Physical Monitoring Plan: The physical monitoring plan for the beach and offshore borrow area will be updated. Monitoring will consist of profile surveys 5 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY CAC November 14,2013 VIII-2*New Business 8 of 11 of the beach and periodic surveys of the borrow areas. The plan will be submitted to FDEP for approval. c. Biological Monitoring Plan: The biological monitoring plan for the beach will be updated, if needed. Monitoring will consist of various diver investigations of the nearshore hardbottom habitat. Results of the 2013 pre-construction dives will be included. C. Respond to Agency Comments/RAI Phase This task includes preparing responses for one (1) Request for Additional Information (RAI) from the Corps and FDEP, as well as travel to visit FDEP offices one (l) time. The FDEP is using an extended information collection period in lieu of RAI No. 2, which will be covered in this task in conjunction with task E. We will also recommend actions to be taken by the County should they be needed to move the permit process along. Recent experience shows that one round of RAI responses with an extended question period should address all the major issues, except when the agencies are slow to process the permit application due to understaffing, inexperience or other priorities. Anything beyond a first set of RAI and reasonable extended questions period or equivalent will be discussed with County staff to develop a course of action. Recent physical monitoring results will be provided to FDEP to supplement the permit application. D. Finalize Permit Application Process This task includes: Negotiating Permit and BO Requirements, Issuance of Public Notice, Response to Comments on Public Issuance, Coordination of Final Permit Issuance, and providing last-minute documents to assist agencies in issuing the permit This proposed scope of work assumes that the following tasks will not be required based upon recent guidance: a chapter 62B-41.008h survey, Environmental Assessment, Biological Assessment, EFH Assessment, a new Division of Historic Resources investigation of the beach or borrow area, mitigation plan, modeling, and other major field investigations or reports. This scope of work does not include County permitting or other administrative actions. The pending BOEM lease will be good for at least 2 years, and no action will be included towards application of a newer lease. Permit fees will be provided by the County. 6 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY It a \\\\a § § E _ ; ] ° ~ . ! ;: ': : : E ° m3 8z '� & II ^ ` E4 « \ocn S a &i ƒ i 2i { \ / ` � . � . . . ® 3 , ■ § !I I 1 -1- - - ° ° 2 } VI |f \ I\~� , \ \ i .qr Hi i / +: - : m \ e ! � < y , _ , / \ ff 2 8 ,|i , till }. . . ,\ 1\ , \ VP ■ k2k f \\ \ ] BB it I ^ _ & / | k| 11= £° , `�� ` ` f ! k3 2;!` `f , , . - - | V. AE- „ H e i f !!I I ~ \ 1 - i= 11 F. z , ; � RE \\\® " " ! //a, a 7 #K- 3 ! } . ! /{ - 1 | Il ilii 2 ® § I 2 \\\{{ I ! § , | ! {ii§! , ! § a ! ■ # 1 \\\- , 11 | I „ ; CAC November 14,2013 VIII-2*New Business 10 of 11 EXHIBIT C RATE SCHEDULE CAC November 14,2013 VIII-2*New Business 11 of 11 Attachment 1 to Schedule B Personnel Category Standard Hourly Rate Principal $195 Senior Project Manager $165 Project Manager $148 Senior Engineer $155 Engineer $119 Environmental Specialist $115 Senior GIS/CAD Specialist $145 GIS Specialist $100 Clerical $ 60 Surveyor and Mapper $130 CADD Technician $ 85 Coastal Modeler II $130 Professional Geologist $150 Project Geologist $125 Geologist II $110 Geologist I $ 95 Senior Marine Biologist $135 Project Biologist $120 Marine Biologist $ 95 Project Surveyor $120 Surveyor $ 95 Survey Technician $ 82 Boat Captain $ 82 Bookkeeper $ 74 This list is not intended to be all-inclusive. Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. 46 Contract 11-5772 Beach Re-nourishment CAC November 14,2013 VIII-3 New Business 1 of 1 EXECUTIVE SUMMARY Review of CAC Applicants OBJECTIVE: To make recommendation to the BCC for appointment to the Coastal Advisory Committee. CONSIDERATIONS: One CAC seat is vacant representing the unincorporated area of Collier County. County Ordinance indicates that Advisory Boards and Councils are encouraged to make recommendation on vacancies on their Board or Council. Attached is a recap of the applicant for this vacancy. Please review this applicant with the goal to make recommendations for appointment to this CAC vacancy. STAFF RECOMMENDATION,: County Ordinance indicates that staff is not to make recommendations for County Commission appointments. RECOMMENDATION: To review applicant and make recommendations for appointment to this CAC vacancy. PREPARED BY: Gail Hambright,Accountant W aw M N N CC 0. CD r N Em CA --6-,, C.) W E oZ - .� zo3 °vt U c� ~ o .- -0 U o O to z O OL N •V O on = o ow o nin H O 1 aim E � � H V U E 5 O 0 z0amz ° H � Z OCA z Uj w • Q A 4 M Q � � + � H � Q 0 c U Y 3 aj an O .7i- 0)• o CC M W O a O- c z d 3 `O lt M m r Aw ao z — v 11 CAC November 14,2013 VIII-3 New Business 2 of 5 M E M O R A N D U M DATE: November 8, 2013 TO: Gail Hambright Gary McAlpin FROM: Kristi J. Bartlett, Executive Aide Board of County Commissioners RE: Collier County Coastal Advisory Committee As you know, we currently have one vacancy on the above referenced advisory committee. The vacancies were advertised and citizens interested in serving on this committee were asked to submit an application for consideration. I have attached the application received for your review as follows: Ian J. Butler 1231 Wildwood Lakes Blvd. #6 Naples, FL 34104 Please let me know, in writing, the recommendation for appointment to the advisory committee and I will prepare an executive summary for the Board's consideration. If the applicant is a reappointment, please include attendance records for the past two years in your return memo. Please categorize the applicants in areas of expertise. If you have any questions, please call me at 252-8603. Thank you for your attention to this matter. KJB Attachments CAC November 14,2013 VIII-3 New Business 3 of 5 M E M O R A N D U M DATE: November 8, 2013 TO: Elections Office ShavontaeHall@colliergov.net PROM: Kristi J. Bartlett, Executive Aide Board of County Commissioners RE: Voter Registration - Advisory Board Appointments The Board of County Commissioners will soon consider the following individuals for appointment to one of the county's advisory committees. Please let me know if those listed below are registered voters in Collier County. Also, please list the commission district in which each applicant resides. Coastal Advisory Committee COMMISSION DISTRICT/REGISTERED VOTER Ian J. Butler 1321 Wildwood Lakes Blvd. #6 3(yes) Naples, FL 34104 Thank you for your help. CAC November 14,2013 VIII-3 New Business 4 of 5 Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 303 Naples, FL 34112 (239)252-8603 Application was received on: 11/1/2013 12:14:35 PM. Name: 'Ian J. Butler' Home Phone: 1239-298-34441 Home Address: 11321 Wildwood Lakes Blvd., #61 City: 'Naples' Zip Code: 1341041 Phone Numbers Business: 1239-649-29571 e-Mail Address: ' u..tri..... 'Board /Committee Applied for: Collier County Coastal Advisory Committee' 'Category: Planning Advisory Board' 'Work Place: Merrill Lynch Global Wealth Management' 'How long have you lived in Collier County: more than 151 IHave you ever been convicted of any offense against the law? Nol 'Not Indicated' Po you or your employer do business with the County? Nol 'Not Indicated' NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which ms are affiliated benefit from decisions or recommendations made by this advisory board? INot Indicated" CAC November 14.2013 VIII-3 New Business 5 of 5 Are you a registered voter in Collier County? hires' Do you currently hold public office?INol Do you currently or ever served on a Collier County Board or Committee?'Yes' 'Planning Advisory Board' Please list your community activities: aples Chamber of Commerce, Ambassador Committee Young Professionals of Naples, Past resident Big Brothers, Big Sisters of Collier, Board member and "Big Brother" SWFL Mental' ealth Association, Board Member 2006 Gulfshore Business 40 Under 40' Education: ollins College, BA Environmental Studies NOVA Southeastern University Colle e for' Financial Planning, currently attending for Certified Financial Planner re>istratio Experience: Environmental /Permitting Consultant in Collier County for 14 years. Licensed Real Estatel Agent 3 years. Wealth Management Advisor 5 years CAC November 14,2013 VIII-4 New business 1 of 1 Intertidal Sand Mining—Marco Island The Marco Island City Council supported staff's position that: 1. No additional resources should be spent laser grading the north end of the Marco Island beaches. 2. That staff should develop and pursue a project to mine sand from the intertidal zone to allow beach grading and positive drainage profiles. To accomplish this direction,staff proposes: 1. Develop a conceptual design solution including scope;cost; permitability and timing to mine sand in the intertidal zone for placement on the Marco Island northern beach. 2. This conceptual solution will be completed and presented to the CAC for consideration by the February 2014 CAC meeting. 3. That the cost associated with this conceptual design not to exceed $5,000. CAC November 14,2013 IX-1 Old Business 1 of 1 11/14/2013 Conduct a Beach Workshop several months after the current Truck haul project is complete to address: 1. Beach History Summary Report • Knowing where we've been relative to the beaches from 1995 will help us determine where we need to go. i. Year by year"sand budget"developed beginning in 1995 addressing each major beach segment. ii. Beginning conditions iii. Annual erosion impacts iv. Sand bypassing events and potential impacts v. Storm and storm damage vi. Renourishment activities—Dredge and Truck Haul • Developed for Barefoot Beach, Wiggins Pass,Vanderbilt Beach, Pelican Bay Beaches, Clam Pass,Clam Pass beaches/Seagate, Park shore Beach, Doctors Pass,and Naples Beaches. • Graphically displayed/Automated to show location of MHW and Hardbottom year by year. 2. Review of existing Truck Haul project • Summary of Metrics • Lessons learned • Good, Bad and the Ugly • Lee County and FDEP Petitions 3. Options Moving Forward • Coastal givens—width of beaches,closeness of hardbottom, shallow coastal environment,Sand supply limitations, Renourishment season/endangered species, location of Inlets, Quality of offshore sand/screening • Federal 50 year grant • FEMA/Federal and State funding • Permitting issues and Challenges—federal,state and Local • Trends in the dredging industry • Periodic maintenance or major dredging events • Regionalization—opportunities and drawbacks • Owning our own dredge—Needs,size,economics, payout,joint ownership • Beach hardening options/limitations 4. January 9, 2014 Community Forum headed by Linda Penniman addressing Beach renourishment. Lawrence Honig 481 Rio Court• Marco Island, FL 34145 • C: 239-588-0080 • lhonig niarcocitycouncil.corn November 5, 2013 Hon. John F. Sorey, III, Mayor City of Naples 735 Eighth Street South Naples, FL 34102-6796 Dear Mr. Chairman: I must respectfully resign my position as Coastal Advisory Committee member representing the Marco Island City Council. Please let me say that it has been my distinct privilege to represent the citizens of Marco Island, and it has been my pleasure to have met, and interacted with, other members of the Committee and the Coastal Zone Management Director. In particular, Mayor Sorey, you have provided invaluable lessons to me, which I believe will be most helpful as I continue in my role on City Council. Mr. McAlpin, your service to Collier County is exemplary, and I've enjoyed our personal interaction as well. Both of you (and the entire CAC) have been tremendously supportive of Marco Island and our needs. With kind regards, Lawrence Honig cc: Kenneth Honecker, Chairman, Marco Island City Council v Gary McAlpin, Manager, Collier County Coastal Zone Management