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TDC Agenda 11/25/2013 Tourist Development Council Agenda November 25 , 2013 MEETING AGENDA&NOTICE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL Collier County Government Center,Administration Bldg. F, 3rd Floor 3299 East Tamiami Trail, Naples, Florida 34112 November 25,2013 9:00 am Collier County Commission Chambers * Requires TDC Action 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. *Changes and Approval of Agenda 5. *Approval of TDC Minutes a. *Regular Meeting 10/28/13 6. Presentations/Public Comment-(3 minutes each) 7. New Business a. *15 Year Permit Application-Gary McAlpin b. *ITB#13-6186—Vanderbilt Beach Restroom Facilities c. *RFQ#10-5510-30 Clam Pass Tram Station Repair d. *Clam Pass Drawbridge Repair Work Order e. *Tourism Website Services RFP 13-6109-Jack Wert 8. Old Business a. Brazil Representation Services Agreement—Re-recommendation b. FY 13 Q4 Financial Review Variance Report-Revised from Oct TDC 9. Marketing Partner Reports a. Research Data Services b. Paradise Advertising c. Lou Hammond &Associates—PR Services d.Tax Collections e. Miles Media-Website Activity f. Sales& Marketing Technologies-Search Engine Optimization g. Phase V-Fulfillment Services 10.Tourism Staff Reports a. Director—Jack Wert b. Sales& Marketing—Debi DeBenedetto c. Public Relations&Communications—JoNell Modys d. Film Office—Maggie McCarty e. Sports Marketing—Chris O'Brien f. International Representatives—Jack Wert g.Visitor Centers—Jack Wert 11. Detailed Staff Reports 12. Council Member Discussion 13. Next Scheduled Meeting Date/Location—Jan. 27, 2013—9:00 a.m. Collier County Government Center,Administration Bldg. F, 3rd Floor, 3299 East Tamiami Trail, Naples, Florida 34112 14.Adjournment All interested parties are invited to attend,and to register to speak and to submit their objections, if any, in writing, to the board prior to the meeting if applicable. For more information, please contact Jack Wert at(239)252-2402. If you are a person with a disability who needs any accommodation in order to participate in this proceeding,you are entitled,at no cost to you,to the provision of certain assistance. Please contact the Collier County Facilities Management Department located at 3335 Tamiami Trail East,Suite 101, Naples, FL 34112-5356, (239)252-8380. Public comments will be limited to 3 minutes unless the Chairman grants permission for additional time. Collier County Ordinance No.99-22 requires that all lobbyists shall, before engaging in any lobbying activities (including, but not limited to,addressing the Board of County Commissioners) before the Board of County Commissioners and its advisory boards, register with the Clerk to the Board at the Board Minutes and Records Department. October 28, 2013 MINUTES OF THE COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL MEETING Naples, Florida, October 28, 2013 LET IT BE REMEMBERED the Collier County Tourist Development Council in and for the County of Collier, having conducted business herein, met on this date at 9:00 AM in a REGULAR SESSION in Building "F" of the Governmo, ""Complex, Naples, Florida with the Following members present: Chairman: M,rray H. Hendel Vice Chairman; Rick Medwedeff Commissioner Henning Susan Becker "" Clark Hill Robert Miller 1 Ed (Ski) Olesky John Sorey III Larry Sacher ALSO P ESENT: Jack Wert, Tourism Director Gary McAlpin, Coastal Zone Management Colleen Greene, Assistant County Attorney Kelly Green, Tourist Development Tax Coordinator Ed Finn, Budget Analyst 1 October 28, 2013 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. 1. Call to Order—Chairman Hendel Chairman Hendel called the meeting to order at 9:00 A.M. 2. Pledge of Allegiance Pledge of Allegiance was recited. r� 3. Roll Call A quorum was established. 4. Changes and Approval of Agenda Mr. Sorey moved to approve the Agenda. Second by Mr. Hill. Carried animously 9—a 5. Approval of TDC Minutes a. Regular Meeting 9/23/13 Ms. Becker moved to approve the minutes of the September 23, 2013 meeting as submitted. Second by Mr. Olesky. Carried unanimously 9— 0. 6. Presentations/Public Comment- (3 minutes each) Penny Taylor, Florida Humanities Council addressed the TDC on a recent analysis completed by the Florida Department of State on a survey conducted on the results of the "VIVA Florida 500" campaign celebrating 500 years since Ponee e Leon's discovery of Florida. The Program resulted in $2.55B in direct spending from year long celebration which occurred from August of 2012 to August of 2013. She will provide the TDC with a copy of the report for their review. 7. New Business a. European Researclq/roject Report Mr. Wert presented the Slideshow"Collier County Tourism Research—European Research 2013, Research Data"Services, Inc. October 2013" for information purposes. The presentation outlined Staff's findings from research conducted in August of 2013 on the German tourist market. b. Quartrjy"?inancial Review Mr erh presented the Executive Summary"Tourist Tax Development Financial Review" d*tecd etober 28, 2013 for information purposes and outlined the financial status of the Department. Ed Finn, Budget Analyst reported any excess funds from the FY13 budget will be distributed to the FY14 budget based on the funding allocations required under the Ordinance governing the Tourist Development Council. The Council requested Staff to: 1. In future reports, identify any significant variances in the budget(i.e. Adopted vs.Actual, etc.) and provide a brief explanation on the reason for the variance. 2 October 28, 2013 2. Identify the status of any existing capital projects allocated to Fund 183— "Capital Outlay"and provide the information to them for review. c. UK Research Study Mr. Wert presented the Executive Summary "Recommendation to approve a Change Order with Research Data Services, Inc.for a United Kingdom research project for a total cost of $11,290" dated October 28, 2013 for consideration. �= The Council recommended the project not only identify trends, but develop recommendations to restructure marketing strategies if the results of the study indicate it is necessary. Commissioner Henning sought clarification on if the vendor's hourly charge of$135 includes travel expenses. Mr. Wert reported per the contract with the vendor, there is an hourly rate charge of$135 for services with travel expenses being billed above and beyond the hourly rate. Mr. Medwedeff moved to recommend the Board of County pmmissioners approve a Change Order with Research Data Services, Inc.for a Unite ! ingdom research project for a total cost of$11,290. Second by Mr. Hill. Motion carded "yes"—1 "no." Commissioner Henning voted "no." d. December Meeting Schedule Staff recommended the December Meeting be c d with a Special meeting to be held only if business warrants. Mr. Sorey moved to cancel the regularly)cheduled Tourist Development Council meeting for December, 2013. Second by Mr. Miller Carried unanimously 9— 0. 8. Old Business a. Beach Renourishment Upda$e Chairman Hendel reported he has visited the site on numerous occasions and commended those involved as the project at this point is running smoothly with minor disruptions to the public. Mr. McAlpin provided an update noting: • <ihe.,project initiated on 10/14/13 with approximately 85K tons of sand placed as of 1W2. / % • The dredging of Doctor's Pass has been completed. A request •for an Administrative Hearing has been filed by individuals. Staff, at this point has determined the delay may compromise the ability to renourish the Pelican Bay beach portion of the project. Marco Island Laser Grading Mr. McAlpin reported the laser grading historically conducted to alleviate ponding of water on the Marco Island North beaches is not effective and he recommends discontinuing the activity. Staff is investigating the feasibility of a"sand mining"project to alter the overall 3 October 28, 2013 gradient and drainage in the area. The City of Marco Island has endorsed the concept which would take approximately 24 months to complete including engineering, permits and the physical work. Speaker Bob Krasowski reported he is a party to the Administrative Appeal for the Collier County beach renourishment project and outlined his concerns on the proposed work. Break: 10:10 a.m. Reconvened: 10:18 a.m. 9. Marketing Partner Reports Jack Wert presented the PowerPoint document "Marketing Partner Reports ctber 28, 2013" including the following reports presented by Staff and Consultants: a. Research Data Services—Dr. Walter Klages "Collier County Tourism Research, October 28, 2013 —Research Difta Services, Inc. " b. Tax Collections—Jack Wert "Tourist Tax Collections—Collier County Tax Collectors'.. October 28, 2013" c. Paradise Advertising—Kera Holzinger "Advertising Report Paradise Advertising and Marketing Inc. — TDC October 28, 2013" d. Lou Hammond & Associates—PR Services Jonell Modys "National Public Relations Report ptial Public Relations Update — TDC Meeting October 28, 2013. " e. Miles Media -Website Activity—Jack Wert "Website—Miles Partners, Ina E Sales & Marketing Technologies, Inc. - Search Engine Optimization—Jack Wert "Search Eng*n .-Services—Sales and Marketing Technologies, Inc. " g. Phase V -Fulfillment Services—Jack Wert "Fulfillment Services—Phase IV" 10 Tourism Staff Reports The following reports were submitted and/or provided by Staff a. Director—Jack Wert b. Sales & Marketing—Debi Benedetto c. Public Relations & Communications—Jonell Modys d. Film Office—Maggie McCarty e. Sports Council—Chris 0' Brien f. International Representatives—Jack Wert g. Visitor Centers —Nancy Kerns 4 October 28, 2013 Mr. Wert reported Nancy Kerns has resigned her position as Coordinator of the Visitors Centers. 11. Detailed Staff Reports Submitted 12. Council Member Discussion Ms. Becker commended the Collier County Museum Staff on their efforts to increase marketing and boost attendance at facilities. Mr. Sorey reported there will be a public Halloween celebration on 5th Ave. on 10/31/11i., 13. Next Scheduled Meeting Date/Location —November 25,2013 —9:00 a.m. Collier County Government Center, Administration Bldg. F, 3rd Floor,3299 East Tamiami Trail, Naples, Florida 34112 There being no further business for the good of the County, t1h meeting was adjourned by order of the chair at 11:00 A.M. COLLIER COUNTYANRIST DEVELOPMENT COUNCIL • il- Chairman,Murray Hendel These minutes approved/; the Board/Committee on as presented or as amended . 5 November 25, 2013 New Business 7-a 1 of 12 EXECUTIVE SUMMARY Recommendation to approve a proposal for services needed to prepare a State Joint and Federal Permit Application for a 15-year multi-use permit for the Collier County Beach Renourishment Project under Contract No. 11-5772 with Coastal Planning and Engineering for a time and material cost not to exceed $98,921 under Project 195-80096 and make a finding that this expenditure promotes tourism. OBJECTIVE: To prepare a permit application for a 15-year multi-use permit for the Collier County Beach Renourishment Project under Contract No. 11-5772. CONSIDERATIONS: The current 10 year permit will expire on January 12, 2015. The purpose of this work is to secure a 15-year multi-use permit in order to perform routine or emergency nourishment along Collier County beaches. The permit will allow for Collier County to be ready for an emergency response to a major storm event with approved sand sources. A standard County purchase order will be issued for these services. FISCAL IMPACT: The time and material not to exceed price of$98.921 will be funded from Category"A" fund 195. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. COMMITTEE RECOMMENDATIONS: At the November 14, 2013 Coastal Advisory Committee (CAC) meeting this item was unanimously recommended for approval by a 5 to 0 vote. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG RECOMMENDATION: Recommendation to approve a proposal for services needed to prepare a State Joint and Federal Permit application for a 15-year multi-use permit for the Collier county Beach Renourishment Project under Contract No. 11-5772 with Coastal Planning and Engineering for a time and material cost not to exceed $98,921 and make a finding that this expenditure promotes tourism. Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Natural Resources Department Attachments: Proposal November 25,2013 Coastal Planning & Engineering, Inf uLB&ll Company 2481 NW c Boca RatonBoa , FL Raton 33431 Blvd. Tel: +1 561 391 8102 Fax: +1 561 391 9116 www.CBI.com November 4, 2013 Gary McAlpin Coastal Zone Management Collier County Government 2800 N. Horseshoe Drive Naples, FL 34104 Subject: State Joint Coastal and Federal Permit Application Development and Submittal, Collier County Beach Renourishment Project, Contract No. 11-5772 Dear Gary: The attached scope of work and fee proposal is for services needed to prepare a permit application for a 15-year multi-use permit for the Collier County Beach Renourishment Project. This proposal assumes a "best case scenario" for permitting the next project with an efficient, timely permitting process. This proposal was revised on October 24, 2013 per discussions with Coastal Zone Management. The Scope of Work, fee proposal, and hourly rate sheet to perform this work are attached as Exhibits A, B, and C. The proposed work will be performed by Coastal Planning & Engineering, Inc. a CB&I Company. The work described in Exhibit A has a time and materials cost not to exceed $98,921. The rate sheet is attached as Exhibit C. Work will begin immediately after our receipt of your signed written notice to proceed. Please sign below and return to me as your acceptance and authorization to proceed. If you have any questions, please call me. Sincer- Step ti eehn, P.E. Senlo -•astal Engineer Coastal Planning & Engineering, Inc. Please Reply To: Stephen Keehn Phone: 561.391.8102 E-Mail Address: Stephen.Keehn(CBI.com November 25,2013 New Business 7-a 3 of 12 Authorized Corporate Signature Printed Name Title CLIENT: Collier County Government Acknowledgement and Acceptance Authorized Representative Signature Printed Name Title Date November 25,2013 New Business 7-a 4 of 12 EXHIBIT A Scope of Work State Joint Coastal and Federal Permit Application Development and Submittal,Collier County,Florida October 25,2013 This Scope of Work (SOW) has been prepared in support of Collier County's effort to permit a comprehensive renourishment program for its beaches under the new FDEP 15-year permit rules. This scope of work assumes a favorable permitting environment (i.e., assuming no major obstacles, delays, or new studies are introduced by State or Federal agencies or excessive delays due to understaffing or other priorities). The permit application will be for essentially the same project built in 2005-06 and planned for 2013, which will simplify permit processing. The project area extends along the Gulf Coast in Collier County, FL between FDEP monuments R-22 to R-79. The purpose of this scope of work is to secure a 15-year multi-use permit in order to perform routine or emergency nourishment along Collier County beaches. The permit will allow for Collier County to be ready for an emergency response to a major storm event with approved sand sources. Borrow Area T1 will be re-permitted for use as an offshore sand source. The permit will include the use of upland sand sources to supplement or substitute for an offshore sand source. The template will be a composite of the 2005/06 and 2013/14 design. The project will be designed with a 6 to 10-year project life, but will accommodate sea level rise during the project life. The permit application will request approval of two major nourishments from offshore sand sources supplemented by truck haul projects. In addition, multiple truck haul projects, every couple of years, using upland sand sources, will be requested as a substitute for dredging from offshore sand sources. The aim is to provide the County flexibility to change with the dredging market and needs of the County. The major differences between this permit applications compared to previous permits are as follows: • Beach management flexibility o Permitting three types of projects — routine maintenance, major post-storm restoration, and emergency hot spot nourishment using both offshore sand source and truck haul from an upland sand source. o Emergency truck haul will be permitted to allow for quick sand placement above and below mean high water during an emergency situation. o Permit three (3) upland sand sources and Doctors Pass as a sand source to supplement the offshore sand source. • Sea level rise incorporated into the design o This will allow for a progressively higher beach and dune template to help combat rising sea level. • Longer design life o The current design life is variable, which will be changed to a design life of between 6 to 10 years to allow for beach management flexibility and economy. • Longer permit length of 15 years o The FDEP permit length will allow fifteen (15) years or two beach nourishment dredging events. If the Permittee is unable to complete two events within 15 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY November 25, 2013 New Business 7-a 5 of 12 years, they may request an extension. Current practices is for unrestricted truck haul projects. o We will request that the Corps accommodate this rule in their permitted length. • Expedited permitting process if feasible o Reduce the time and cost for securing a new permit. o The FDEP project criteria for expediting the project is: Beach nourishment projects that are constructed and maintained with no substantial changes in project scope, and past performance indicates the project has met design expectations are eligible for a simplified and expedited permitting process. o The Corps stated that the permit processing would be straight forward as long as there were no major policy changes in such things as critical habitat, endangered species, or in basic conditions for their treatment. o An application for a new BOEM license will not be part of the scope of work. o The entire 2006 and 2013 fill lengths will be permitted, with the option of including gaps where no nourishment is required. The following services are proposed in this scope of work: A. Administration The project manager will be responsible for general project administration with assistance from other senior staff as appropriate. Administration includes coordination, meetings, progress and status updates, budget control, scheduling, planning, internal meetings, and other associated management tasks. B. Prepare Joint Coastal Permit Application Every effort will be made to seek and secure a 15-year permit. State and Federal permits and approvals will be required to implement future beach renourishment, once the existing permit expires. We will evaluate and incorporate existing and recently acquired design, geotechnical, and environmental documentation into a Florida Department of Environmental Protection (FDEP) Joint Coastal Permit (JCP) application package that presents the information in the approved agency format. No new or additional field investigations or studies are proposed. In addition to descriptive information, the permit application will include the appropriate sketches and drawings to graphically describe the project. We will provide the draft JCP package to Collier County for review and comment. Electronic copies (Adobe Acrobat PDF format on CD- Rom) of the JCP application will be prepared and submitted to the FDEP for distribution and review. We will also submit one (1) hard and electronic copy of the permit application to the appropriate U.S. Army Corps of Engineers (USACE) representative responsible for project review and comment, and we will provide electronic copies to other agencies as needed. The permit application will incorporate the results of the 2013 nourishment project. The permit documents will include information pertinent to beach erosion, beach performance, environmental setting, design details in permit drawings, sand source criteria, and any other information deemed important by State and Federal agencies. The permit will also incorporate information developed in recently completed geotechnical investigations, engineering studies, and physical monitoring reports. 2 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY November 25, 2013 New Business 7-a 6 of 12 1. Pre-Application Meeting We will coordinate with the County and State and Federal resource protection agencies to schedule a project pre-application meeting. We will schedule the pre-application meeting sufficiently in advance to allow those State and Federal agencies responsible for project evaluation to attend. Agencies that will be invited include the FDEP, USACE, National Marine Fisheries Service (NMFS), United States Fish and Wildlife Service (USFWS), and Florida Fish and Wildlife Conservation Commission (FWC). The purpose of the meeting will be to describe the design decisions that we and the County reached in formulating the proposed project. Goals of the pre-application meeting are to obtain agency input on the proposal, identify additional data needs and concerns, and develop responses to those issues before submittal of the JCP. By meeting with the agencies before formal submittal of the JCP, we will identify the critical tasks and criteria needed to process a 15-year permit. The FDEP has new rules for repeating nourishment projects that will reduce the amount of effort required, but they have not been finalized nor formally accepted by the USACE. This phase includes one trip to Tallahassee to meet and coordinate with the agencies. Consultation with the Corps of Engineers (USACE) in Ft. Myers will occur to fully investigate criteria for an expedited permit process and a 15- year permit length, and how the Corps process can be integrated into the new FDEP procedures. We will make recommendations to the County based on the results of these meetings. 2. Prepare Engineering Sections We will prepare an updated engineering summary of the project area that will supplement previously submitted engineering reports. This summary will analyze recent trends and contain an updated sediment budget for the area. We will update the design based upon previous design templates and maximize the design life where feasible. The design will account for historic volumetric and MHW change rates. The design will propose a progressively higher beach and dune design template in order to account for future sea level rise. Dune restoration and planting will also be included within the plan. This design methodology will be documented within the engineering summary for use in permitting. Along with the engineering summary, we will prepare a project and construction description, project schedule, impact analysis, and other required engineering documents and drawings for the permit application. Permit sketches will be developed and finalized within this phase. The permit sketches will include a plan-view design with corresponding beach profile cross-sections along with borrow area design. Results of the previous engineering, inlet and monitoring reports will be incorporated into the permit application. The engineering report and attachments will make a case for an expedited FDEP permitting process. The criteria that beach nourishment projects that are constructed and maintained with no substantial changes in project scope, and past performance indicates 3 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY November 25, 2013 New Business 7-a 7 of 12 the project has met design expectations will be used for a simplified and expedited permitting process under the following criteria: a. Beach nourishment has been conducted at least once since the initial construction of the beach restoration; b. Physical and biological site conditions have not changed since initial construction of the project that would result in a violation of water quality standards or a significant adverse impact to the coastal system; c. Physical monitoring data and analysis has shown the project has performed according to design expectations; d. The project has met performance expectations, with due regard for storm impacts, by maintaining the beach restoration project through the design nourishment interval; e. The advance nourishment fill volume is not greater than the design volume used in the preceding maintenance events after an allowance for incidental erosion of the design profile (backshore berm); f. Biological monitoring data and analysis has shown no additional adverse impacts greater than those anticipated by the original permitted project; g. For the item f above, an analysis of actions at Blind Pass will address how they met FDEP Strategic Management Plan and interlocal agreement criteria. h. The applicant has conducted and submitted to the Department all the physical and biological monitoring data and analysis required by permits for the preceding project. 3. Prepare Environmental Sections Our biologists will review and compile updated environmental data (e.g. sea turtle nesting data, shorebird nesting, and hardbottom resources) that may be requested by FDEP and/or USACE. This will include pre-construction hardbottom biological monitoring data collected in August 2013 before the 2013 beach renourishment project. A biologist will coordinate with various agencies to obtain any additional data. No new field work is proposed. Environmental sections of the JCP application, including threatened and endangered species present, existing natural communities, wildlife surveys, biological resources, etc., will be prepared by a qualified biologist. Biologists will also provide additional information for the USACE which may be required for consultation with USFWS and NMFS, such as the Manatee Biological Evaluation (USFWS) and the Section 7 Consultation Checklist (NMFS). We will assist the USACE in preparing a public notice, consultation letter and advertising the public notice. Based upon recent guidance, it is anticipated that the environmental information submitted with the JCP application and within the Manatee Biological Evaluation (USFWS) and Section 7 Consultation Checklist (NMFS) will be sufficient to satisfy NEPA requirements, including Endangered Species Act Section 7 Consultation with USFWS and NMFS and Essential Fish Habitat (EFH) consultation with NMFS. It is assumed that the USFWS Statewide Programmatic Biological Opinion (SPBO) for nesting sea turtles and the USFWS P3BO for piping plovers will apply to this project. If a hopper dredge is utilized for the project, then the terms and conditions from the NMFS 4 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY November 25, 2013 New Business 7-a 8 of 12 Gulf of Mexico Regional BO (GRBO) should be applied. Use of a cutterhead dredge would require concurrence from NMFS with a "not likely to adversely affect" determination or a separate BO for this project. This scope of work does not include the preparation of a Biological Assessment (BA), EFH Assessment or Environmental Assessment; it is expected that the environmental data provided to USACE during the permit application phase will be adequate to obtain all agency approvals. The environmental and biological criteria needed to justify an expedited permitting process (62B-49.0055, see Section 2 above) will be integrated into this section. Environmental, geology, and cultural resources documents developed for permitting and monitoring from the permit agencies for the Collier project over the last 10 years will be assembled and organize on a CD for use by the permit agencies. This will provide an accessible reference for agency action on this repeat project. 4. Prepare Geology Sections Results of the past geotechnical investigations will be incorporated into the permit application. Existing permit sketches of Borrow Area T1 should suffice. A compatibility analysis of the borrow areas will be developed for the permit application. No new field work is being proposed. Design of a borrow area, preparation of permit sketches and assembling geotechnical data in FDEP format for permitting the Cape Romano sand source, subject to availability of funding remaining in this task order after completion of RAI No. 1 response, is expected. No new research, investigation or analysis is assumed as part of this task. Upland sources will be researched and characterized in addition to the offshore borrow areas. This will include a recent sand sample and laboratory report characterizing the sand supplier product suitable for Collier County beaches. This will allow flexibility of sand source options during emergency nourishment situations. A small report of local sand sources will be prepared along with an analysis of representative mine samples for use in permitting. 5. Prepare Special Plans In addition to project-specific engineering and scientific information, the following items will be required to receive a permit for the project. These plans will be based on those prepared for the last permit and will be submitted as data acquisition allows: a. Sediment Quality Control/Quality Assurance (QA/QC) Plan: A revised Sediment QA/QC Plan will be developed and submitted to the FDEP for review and approval. The new plan will integrate the latest sediment data from the project area. Separate plans will be developed for the offshore borrow areas and upland sand sources. b. Physical Monitoring Plan: The physical monitoring plan for the beach and offshore borrow area will be updated. Monitoring will consist of profile surveys 5 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY November 25, 2013 New Business 7-a 9 of 12 of the beach and periodic surveys of the borrow areas. The plan will be submitted to FDEP for approval. c. Biological Monitoring Plan: The biological monitoring plan for the beach will be updated, if needed. Monitoring will consist of various diver investigations of the nearshore hardbottom habitat. Results of the 2013 pre-construction dives will be included. C. Respond to Agency Comments/RAI Phase This task includes preparing responses for one (1) Request for Additional Information (RAI) from the Corps and FDEP, as well as travel to visit FDEP offices one (1) time. The FDEP is using an extended information collection period in lieu of RAI No. 2, which will be covered in this task in conjunction with task E. We will also recommend actions to be taken by the County should they be needed to move the permit process along. Recent experience shows that one round of RAI responses with an extended question period should address all the major issues, except when the agencies are slow to process the permit application due to understaffing, inexperience or other priorities. Anything beyond a first set of RAI and reasonable extended questions period or equivalent will be discussed with County staff to develop a course of action. Recent physical monitoring results will be provided to FDEP to supplement the permit application. D. Finalize Permit Application Process This task includes: Negotiating Permit and BO Requirements, Issuance of Public Notice, Response to Comments on Public Issuance, Coordination of Final Permit Issuance, and providing last-minute documents to assist agencies in issuing the permit This proposed scope of work assumes that the following tasks will not be required based upon recent guidance: a chapter 62B-41.008h survey, Environmental Assessment, Biological Assessment, EFH Assessment, a new Division of Historic Resources investigation of the beach or borrow area, mitigation plan, modeling, and other major field investigations or reports. This scope of work does not include County permitting or other administrative actions. The pending BOEM lease will be good for at least 2 years, and no action will be included towards application of a newer lease. Permit fees will be provided by the County. 6 COASTAL PLANNING&ENGINEERING, INC.,A CB&I COMPANY § i! « , * \\/® ® : § ` m _— _ g ! - ® - \\a ■ § = S /k ! k ` 1 1 1\\~ „ ! « f & ; 0 CO 3 "i I - ® § ®f I \ H ` ` ® } 2i { I y § , 1ƒ k / " ° ~ ! p ! - ~ a k | k 1 1 1 ` � tea} f \ I I- a , e I P; ® ` ' ` ` - ® 4 § � . |/ . \ . \\ \ ~ 2 / ( . iiiif �. . . � " ■ ! - , ° ! • H k k ! i . \ \ / I K|| % _ i / \ ! 22 §2} { w : 2 / | U1i= f , „ 2 ` f 1 )� XE-i1- \\\ \ , \ \ " !!II^ I � '� „ : m / f i} k H \l; \ \ \ § P -- \«*g f2 : aR ; � ! kJ ! ,\\ ff » &ut«*A ! /{{le I f q {{ {f - § 2 { i i (` { ! , ! § ;f .\{ ff. 1� .,. November 25, 2013 New Business 7-a 11 of 12 EXHIBIT C RATE SCHEDULE November 25, 2013 New Business 7-a 12 of 12 Attachment 1 to Schedule B Personnel Category Standard Hourly Rate Principal $195 Senior Project Manager $165 Project Manager $148 Senior Engineer $155 Engineer $119 Environmental Specialist $115 Senior GIS/CAD Specialist $145 GIS Specialist $100 Clerical $ 60 Surveyor and Mapper $130 CADD Technician $ 85 Coastal Modeler II $130 Professional Geologist $150 Project Geologist $125 Geologist II $110 Geologist I $ 95 Senior Marine Biologist $135 Project Biologist $120 Marine Biologist $ 95 Project Surveyor $120 Surveyor $ 95 Survey Technician $ 82 Boat Captain $ 82 Bookkeeper $ 74 This list is not intended to be all-inclusive. Hourly rate fees for other categories of professional, support and other services shall be mutually negotiated by the County and firm on a project by project basis as needed. 46 Contract 11-5772 Beach Re-nourishment November 25, 2013 New Business 7-b 1 of 20 EXECUTIVE SUMMARY Recommendation to award Invitation to Bid (ITB) #13-6186 to Compass Construction, Inc., in the amount of $931,926 for the construction of the "Vanderbilt Beach Restroom Facilities," approve the necessary funding increase in the amount of$227,478.63 and make a finding that the project expenditure promotes tourism. OBJECTIVE: To build an 868 sf restroom facility for the public at Vanderbilt Beach Park that is cost effective and acceptable to the various stakeholders in the project. CONSIDERATION: On January 22, 2013, the Board of County Commissioners approved a work plan for permitting, design, and construction of bathrooms at Vanderbilt Beach Park and approved the rehabilitation and retention of the existing bathrooms. The County contracted with Q. Grady Minor to provide professional engineering services for the Vanderbilt Beach Restroom Facilities. The design was completed in June of this year and permitting was completed in October 2013. This project includes a new 868 sf restroom facility, additional shower and foot wash facilities, additional boardwalks connecting the new facility with adjacent sidewalks, and the existing facility completely encapsulated by existing and proposed landscaping. The new restroom is located in the AE Zone, behind the dune line, in a wetland area, by agreement between the County and the various stakeholders, including the Pelican Bay Foundation Board, local residents that agreed to the relocation of the facility, South Florida Water Management District (SFWMD), Army Corps of Engineers (ACOE) and, Florida Department of Environmental Protection (FDEP). SFWMD issued the environmental resource permit for the construction of the restrooms. No additional easements were required for the project, and mitigation credits were deducted from the official ledger from the Little Pine Island Mitigation Bank. On September 29, 2013, the Purchasing Department sent 1,442 notices to vendors for Bid #13- 6186 for the construction of the Vanderbilt Beach Restroom Facilities; 81 bid packages were downloaded; a mandatory pre-bid conference was held on October 7, 2013; and seven contractors attended. Five bids were received on October 29, 2013, as shown below and on the attached Bid Tabulation. Staff reviewed the unit pricing on the bid tab and is recommending the award to Compass Construction, Inc., the lowest, qualified responsive bidder. Contractor Bid 1 Compass Construction, Inc. $931,926.00 2 Surety Construction, Inc. $959,628.00 3 Wright Construction, Inc. $968,999.70 4 DeAngelis Diamond Construction, Inc. $995,000.00 5 EBL Partners Construction, Inc. $1,048,186.00 November 25, 2013 New Business 7-b 2 of 20 The low bid exceeds the cost estimate based on a similar facility located at Bluebill and also exceeds the funds available in the existing project. The increase in construction costs is due to several factors, including the environmental sensitivity of the location of the restroom facilities which dictated strict regulatory agency requirements. Additional boardwalk was necessary to connect to the beach and additional landscape buffers were added to the project as a result of citizen input from the public meetings. FISCAL IMPACT: Funding in the amount of$748,281.51 from Tourist Development revenues is available and appropriated for this Project No. 90046 (Vanderbilt Beach Restroom Expansion Renovation Work) within the Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Parking Facilities). An additional $227,478.63 is required to complete the construction of the facility, including Construction Engineering Inspection services ($26,320), Builders Risk Insurance ($15,400) as estimated by Risk Management, Building Permit Fees ($2,114.14), and is requested as a Budget Amendment. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval.—CMG ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board previously approved this plan on February 18, 2009, by a vote of 4-0, and unanimously approved the new plan at the meeting in February 2013. RECOMMENDATION: That the Tourist Development Council recommends award of Invitation to Bid (ITB) #13-6186 to Compass Construction, Inc., for the Vanderbilt Beach Restroom Facilities Construction, Project No. 90046, in the amount of$931,926, approves the necessary present total funding request, and makes a finding that the project expenditure promotes tourism. Prepared by: Margaret A. Bishop, P.E., Senior Project Manager, Facilities Management Department Attachments: 1) Bid Tabulation; 2) Contract#13-6186; 3) Budget Amendment 4_'"' _ _ _ � LO m 8 8 8 go 8 M Q W t�J r Ori o �b �a �( 8 N f Li N d W E m c° 0 o e o 0 0 0 8 8 8 8 CO g ER 0 CO O 0 U 00_ 0008 S 8 8 W 8,8 o LX, ffi •9 «R Y Y Y Y Y Y > Y 0 g rn 8 m S Lci 8o S 8 8 S $ En CO CO • e Q U _P a3 z 88888 8 S 8 8 88 CNI CO CO m N 3 U C C U j o Q cn CD M - 'a ..-=- 5 = E a U yj cu �pQ > ~ 0 5 c Fi ti w 2 oc a S --_ a -F_ 2 5 CI �C g� N 2 �' d t0 . - . 3S o, , m 0 m' N m° _° in C.D =d a s U id m S M to I E ti a 13 CO f(Qw�� N ch ' tD 8 a p0 FQ_' d d Yom— Q In CL November 25,2013 New Business 7-b 4 of 20 CONSTRUCTION AGREEMENT THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, ("Owner") hereby contracts with Compass Construction, Inc. ("Contractor") of 824 Lafayette Street, Cape Coral, FL 33904, a corporation, authorized to do business in the State of Florida, to perform all work ("Work") in connection with Vanderbilt Beach Restroom Facilities, Bid No. 13-6186 ("Project"), as said Work is set forth in the Plans and Specifications prepared by Victor J. Latavish, AIA, the Architect of Record ("Design Professional") and other Contract Documents hereafter specified. Owner and Contractor, for the consideration herein set forth, agree as follows: Section 1. Contract Documents. A. The Contract Documents consist of this Agreement, the Exhibits described in Section 6 hereof, the Legal Advertisement, the Bidding Documents and any duly executed and issued addenda, Change Orders, Work Directive Changes, Field Orders and amendments relating thereto. All of the foregoing Contract Documents are incorporated by reference and made a part of this Agreement (all of said documents including the Agreement sometimes being referred to herein as the "Contract Documents" and sometimes as the "Agreement" and sometimes as the "Contract"). A copy of the Contract Documents shall be maintained by Contractor at the Project site at all times during the performance of the Work. B. Owner shall furnish to the Contractor one reproducible set of the Contract Documents and the appropriate number of sets of the Construction Documents, signed and sealed by the Design Professional, as are reasonably necessary for permitting. Section 2. Scope of Work. Contractor agrees to furnish and pay for all management, supervision, financing, labor, materials, tools, fuel, supplies, utilities, equipment and services of every kind and type necessary to diligently, timely, and fully perform and complete in a good and workmanlike manner the Work required by the Contract Documents. Section 3. Contract Amount. In consideration of the faithful performance by Contractor of the covenants in this Agreement to the full satisfaction and acceptance of Owner, Owner agrees to pay, or cause to be paid, to Contractor the following amount (herein "Contract Amount"), in accordance with the terms of this Agreement: Nine Hundred Thirty One Thousand Nine Hundred Twenty Six Dollars ($931,926.00). Section 4. Bonds. A. Contractor shall provide Performance and Payment Bonds, in the form prescribed in Exhibit A, in the amount of 100% of the Contract Amount, the costs of which are to be paid by Contractor. The Performance and Payment Bonds shall be 29 Construction Services Agreement:Revised 07012013 November 25,2013 New Business 7-b 5 of 20 underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall meet the requirements of the Department of the Treasury Fiscal Service, "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsurance Companies" circular. This circular may be accessed via the web at www.fms.treas.qov/c570/c570.html#certified. Should the Contract Amount be less than $500,000, the requirements of Section 287.0935, F.S. shall govern the rating and classification of the surety. B. If the surety for any bond furnished by Contractor is declared bankrupt, becomes insolvent, its right to do business is terminated in the State of Florida, or it ceases to meet the requirements imposed by the Contract Documents, the Contractor shall, within five (5) calendar days thereafter, substitute at its cost and expense another bond and surety, both of which shall be subject to the Owner's approval. Section 5. Contract Time and Liquidated Damages. A. Time of Performance. Time is of the essence in the performance of the Work under this Agreement. The "Commencement Date" shall be established in the written Notice to Proceed to be issued by the Project Manager, as hereinafter defined. Contractor shall commence the Work within five (5) calendar days from the Commencement Date. No Work shall be performed at the Project site prior to the Commencement Date. Any Work performed by Contractor prior to the Commencement Date shall be at the sole risk of Contractor. Contractor shall achieve Substantial Completion within Two Hundred Ten (210) calendar days from the Commencement Date (herein "Contract Time"). The date of Substantial Completion of the Work (or designated portions thereof) is the date certified by the Design Professional when construction is sufficiently complete, in accordance with the Contract Documents, so Owner can occupy or utilize the Work (or designated portions thereof) for the use for which it is intended. Contractor shall achieve Final Completion within Thirty (30) calendar days after the date of Substantial Completion. Final Completion shall occur when the Agreement is completed in its entirety, is accepted by the Owner as complete and is so stated by the Owner as completed. As used herein and throughout the Contract Documents, the phrase "Project Manager" refers to the Owner's duly authorized representative and shall mean the Division Administrator or Department Director, as applicable, acting directly or through duly authorized representatives. B. Liquidated Damages in General. Owner and Contractor recognize that, since time is of the essence for this Agreement, Owner will suffer financial loss if Contractor fails to achieve Substantial Completion within the time specified above, as said time may be adjusted as provided for herein. In such event, the total amount of Owner's damages, will be difficult, if not impossible, to definitely ascertain and quantify. Should Contractor fail to achieve Substantial Completion within the number of calendar days established herein, Owner shall be entitled to assess, as liquidated damages, but not as a penalty, One Hundred Seventy Six ($176.00) for each calendar day thereafter until Substantial Completion is achieved. 30 Construction Services Agreement:Revised 07012013 0 November 25, 2013 New Business 7-b 6 of 20 Further, in the event Substantial Completion is reached, but the Contractor fails to reach Final Completion within the required time period, Owner shall also be entitled to assess and Contractor shall be liable for all actual damages incurred by Owner as a result of Contractor failing to timely achieve Final Completion. The Project shall be deemed to be substantially completed on the date the Project Manager (or at his/her direction, the Design Professional) issues a Certificate of Substantial Completion pursuant to the terms hereof. Contractor hereby expressly waives and relinquishes any right which it may have to seek to characterize the above noted liquidated damages as a penalty, which the parties agree represents a fair and reasonable estimate of the Owner's actual damages at the time of contracting if Contractor fails to Substantially or Finally Complete the Work within the required time periods. C. Computation of Time Periods. When any period of time is referenced by days herein, it shall be computed to exclude the first day and include the last day of such period. If the last day of any such period falls on a Saturday or Sunday or on a day made a legal holiday by the law of the applicable jurisdiction, such day shall be omitted from the computation, and the last day shall become the next succeeding day which is not a Saturday, Sunday or legal holiday. D. Determination of Number of Days of Default. For all contracts, regardless of whether the Contract Time is stipulated in calendar days or working days, the Owner will count default days in calendar days. E. Right of Collection. The Owner has the right to apply any amounts due Contractor under this Agreement or any other agreement between Owner and Contractor, as payment on such liquidated damages due under this Agreement in Owner's sole discretion. Notwithstanding anything herein to the contrary, Owner retains its right to liquidated damages due under this Agreement even if Contractor, at Owner's election and in its sole discretion, is allowed to continue and to finish the Work, or any part of it, after the expiration of the Contract Time including granted time extensions. F. Completion of Work by Owner. In the event Contractor defaults on any of its obligations under the Agreement and Owner elects to complete the Work, in whole or in part, through another contractor or its own forces, the Contractor and its surety shall continue to be liable for the liquidated damages under the Agreement until Owner achieves Substantial and Final Completion of the Work. Owner will not charge liquidated damages for any delay in achieving Substantial or Final Completion as a result of any unreasonable action or delay on the part of the Owner. G. Final Acceptance by Owner. The Owner shall consider the Agreement complete when the Contractor has completed in its entirety all of the Work and the Owner has accepted all of the Work and notified the Contractor in writing that the Work is complete. Once the Owner has approved and accepted the Work, Contractor shall be entitled to final payment in accordance with the terms of the Contract Documents. 31 Construction Services Agreement:Revised 07012013 I C',9 November 25, 2013 New Business 7-b 7 of 20 H. Recovery of Damages Suffered by Third Parties. Contractor shall be liable to Owner to the extent Owner incurs damages from a third party as a result of Contractor's failure to fulfill all of its obligations under the Contract Documents. Owner's recovery of any delay related damages under this Agreement through the liquidated damages does not preclude Owner from recovering from Contractor any other non-delay related damages that may be owed to it arising out of or relating to this Agreement. Section 6. Exhibits Incorporated. The following documents are expressly agreed to be incorporated by reference and made a part of this Agreement. Exhibit A: Performance and Payment Bond Forms Exhibit B: Insurance Requirements Exhibit C: Release and Affidavit Form Exhibit D: Contractor Application for Payment Form Exhibit E: Change Order Form Exhibit F: Certificate of Substantial Completion Form Exhibit G: Final Payment Checklist Exhibit H: General Terms and Conditions Exhibit I: Supplemental Terms and Conditions Exhibit J: Technical Specifications Exhibit K: Permits Exhibit L: Standard Details (if applicable) Exhibit M: Plans and Specifications prepared by Victor J. Latavish, AIA and identified as follows: Vanderbilt Beach Restroom Facility as shown on Plan Sheets 1 through 35. Specifications pages 1 - 442 Exhibit N: Contractor's List of Key Personnel ITB 13-6186 Vanderbilt Beach Restroom Facility Construction Section 7. Notices A. All notices required or made pursuant to this Agreement by the Contractor to the Owner shall be shall be deemed duly served if delivered by U.S. Mail, E-mail or Facsimile, addressed to the following: Collier County Government- Parks and Recreation Department 3335 Tamiami Trail East, Suite 101, Naples, FL 34112 (239) 252-5857 Telephone Margaret Bishop, PE, Senior Project Manager, Facilities Department MargaretBishop @colliergov.net 32 Construction Services Agreement:Revised 07012013 Cg November 25, 2013 New Business 7-b 8 of 20 B. All notices required or made pursuant to this Agreement by Owner to Contractor shall be made in writing and shall be deemed duly served if delivered by U.S. Mail, E- mail or Facsimile, addressed to the following: Compass Construction, Inc. 824 Lafayette Street, Cape Coral, FL 33904 239-542-7118 Telephone; 239-542-8648 Fax Lawrence J. Oliver, President C. Either party may change its above noted address by giving written notice to the other party in accordance with the requirements of this Section. Section 8. PUBLIC ENTITY CRIMES. 8.1 By its execution of this Contract, Construction Contractor acknowledges that it has been informed by Owner of the terms of Section 287.133(2)(a) of the Florida Statutes which read as follows: "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list." Section 9. Modification. No modification or change to the Agreement shall be valid or binding upon the parties unless in writing and executed by the party or parties intended to be bound by it. Section 10. Successors and Assigns. Subject to other provisions hereof, the Agreement shall be binding upon and shall inure to the benefit of the successors and assigns of the parties to the Agreement. Section 11. Governing Law. The Agreement shall be interpreted under and its performance governed by the laws of the State of Florida. Section 12. No Waiver. The failure of the Owner to enforce at any time or for any period of time any one or more of the provisions of the Agreement shall not be construed to be and shall not be a 33 Construction Services Agreement:Revised 07012013 CA November 25, 2013 New Business 7-b 9 of 20 waiver of any such provision or provisions or of its right thereafter to enforce each and every such provision. Section 13. Entire Agreement. Each of the parties hereto agrees and represents that the Agreement comprises the full and entire agreement between the parties affecting the Work contemplated, and no other agreement or understanding of any nature concerning the same has been entered into or will be recognized, and that all negotiations, acts, work performed, or payments made prior to the execution hereof shall be deemed merged in, integrated and superseded by the Agreement. Section 14. Severability. Should any provision of the Agreement be determined by a court to be unenforceable, such a determination shall not affect the validity or enforceability of any other section or part thereof. Section 15. Change Order Authorization. The Project Manager shall have the authority on behalf of the Owner to execute all Change Orders and Work Directive Changes to the Agreement to the extent provided for under the Owner's Purchasing Policy and accompanying administrative procedures. Section 16. Construction. Any doubtful or ambiguous language contained in this Agreement shall not be construed against the party who physically prepared this Agreement. The rule sometimes referred to as "fortius contra proferentum" (pursuant to which ambiguities in a contractual term which appears on its face to have been inserted for the benefit of one of the parties shall be construed against the benefited party) shall not be applied to the construction of this Agreement. Section 17. Order of Precedence In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Construction Agreement and the General Terms and Conditions shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Construction Agreement and the General Terms and Conditions. To the extent any conflict in the terms of the Contract Documents cannot be resolved by application of the Supplemental Conditions, if any, or the Construction Agreement and the General Terms and Conditions, the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's discretion. **** 34 Construction Services Agreement:Revised 07012' November 25, 2013 New Business 7-b 10 of 20 IN WITNESS WHEREOF, the parties have executed this Agreement on the date(s) indicated below. CONTRACTOR: TWO WITNESSES: Compass Construction, Inc. By: FIRST WITNESS Print Name and Title Date Print Name SECOND WITNESS Print Name Date: OWNER: ATTEST: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY FLORIDA Dwight E. Brock, Clerk BY: BY: Georgia A. Hiller, ESQ. Date Chairwoman Osroved as to Form and Legality: istant County Attorney Print Name 35 Construction Services Agreement:Revised 07012013 November 25, 2013 New Business 7-b 11 of 20 (:1\11 I; € WWI \ c\ * I'9 E ' dfl(l,,:c;I p ' rchit( t I; August 19, 2013 Mr. Hank Jones Collier County Facilities Management 3335 Tamiami Trail East, Suite 101 Naples,FL 34112-5356 RE: Proposal for Professional Services Construction Services Vanderbilt Beach Restroom Dear Mr.Jones: Q. Grady Minor& Associates, P.A. is pleased to provide this proposal for Professional construction services for the proposed restroom located near the intersection of Vanderbilt Beach Road and Gulfshore Drive. These services will be provided once construction bidding has been approved and a notice to proceed to the contractor has been issued. We propose the following tasks for the project: Task No. 1 — Construction Contract Administration Assistance (Site Civil)— We will assist Collier County during construction. We will set up and attend the following required three (3)pre- construction meetings: Collier County Growth Management Division (office meeting); SFWMI) (onsite meeting) and contractor and county staff (office meeting). We will also attend progress meetings (4), as necessary. We will review and approve Shop Drawings and other submittals; review and approve Contractor's Applications for payment; and provide periodic observation of construction. We estimate this project to last 180 days (26 weeks). We will provide general site observation and specific site observation for utility installation. We estimate approximately 48 hours of inspection time and 6 hours of engineering time for these observations. We will answer contractor's questions via telephone, in person or via email. We will Prepare Record Drawings based upon Contractor mark-ups, visual observation of construction and their Record Survey; and provide close out of Construction Permits, including FDEP CCCL permit, COE permit, FDEP sewer permit and both Collier County SDPA permit and Utility conveyance. We have not included any resident or full time inspection, special threshold inspection or testing in these services. Task No. 2 — Construction Contract Administration Assistance (Architectural/MEP) —Our subconsultant, Victor Latavish, AIA, will assist us during construction. They will review and process shop drawings and samples, payment applications and RFI correspondence. They will also review contractor's schedule of values, construction schedule, contractor's punchlist, contractor's as-built plans and close out documents. They will also attend pre-construction meetings (1), onsite progress meetings (6), onsite punchlist meeting(1)and onsite final acceptance meeting(1). (,?. (d i v ‘1)11444' }'-'k. 1'i1. '4314-917-11 1€ * 1 \ 2;,1)-{117.1)37-, 3=3t}1)\i,1 1){,1 Rt'v IJ 4401)-)1-)1 * 1.€'i €if111?:11-)I « la; ;:4)00(I21i£i 13nniId ''I)11 1 g-, 1,1,,1 13 1 vmv. cidv11111€,>1.cr�a13 November 25,2013 Mr.Hank Jones New Business 7-b Re: Vanderbilt Beach Restroom 12 of 20 August 19,2013 Page 2 We propose to provide these services as follows: TASK BUDGET FEE TYPE 1. Engineering CCAA $13,960.00 Lump Sum 2. Architectural CCAA $11,860.00 Lump Sum Reimbursables: $500.00 With Back-up TOTAL $26,320.00 This Proposal is subject to the Standard Provisions of the Collier County Fixed Term Engineering Service Contract(FT09-5262). Any services requested beyond the scope of this Proposal will be performed for a fee negotiated when the scope of additional services is known or at the approved Collier County Fixed Term Contract(#09-5262)hourly rate schedule. Invoices will be issued monthly,payable per the applicable Collier County Purchasing Policy. Any government imposed sales taxes or fees shall be added to our fees for services under this Proposal. Services related to asbestos, hazardous or toxic materials are excluded. Client shall provide a site that complies with applicable laws and regulations. This Proposal is void if no Task Authorization or Purchase Order is issued within 90 days of this date. Very truly yours, Michael. Delate, P.E. 1' Vice President MWM:cjd G PROPOSAL\C\Collier County Facilities Mgmt\H 130819 Vandy Restroom Constr Admin.doc Permit Application Status - CityView Portal Page 1 of 7 Cyr (puny GMD F:i v; 4 ;"oral Permit Application Status In order to,schedule inspections,you need to he signed in Note:You can collapse and expand individual sections by clicking the header of the section you wish to collapse/expand. - ■Summary Application Number: PRBC)20130511870 Application'Type: Building Application Status: Ready for Issuance Property Owner's Full Name: COL.i.IER CNTY C/O PARKS&RECPEA•1;IOIN ADMIN Category of Work: New Construction Occupancy Code: Utility,Miscellaneous Description of Work: PuB IC RESTROOM BUILDING 40 VANDERBII.7 BEACH ROAD SDPA- PL20130000409 Location;: 16840000540 Vanderbilt Beach RD,Unit:40 vANDERBILT BEACH RD Application Date: 05/14/2013 Expiration Date: 01/06/7014 1-2 Family or Comm: Commercial - ■Contacts Property Owner: COLLIER CNTY C/O PARKS&RECREATION ADMIN,Address:3300 SANTA BARBARA BLVD Architect: VICTOR LATAVISH RO—i TfiCT,Address:4100 CORPORATE-SQ 0100 - ■Permits(Click to See Reviews) ••Permit Number:PRBD2013051187001 Permit Type: Building Permit Status: Ready for Issuance ■1 Initial Submittal 05/14/2013 Status:Complete <.. Q,&1 1 1 44YK1F 1 W r Final Review-Outside Agencies Complete 06/19!2013 06/19/201.3 Reviewer: Martha Vellos(239-252.5711) Send Email ■Fire Review Rejected 05/30/2013 06/14/2013 Reviewer: Robert Saivaggio(739-687-5650) Send Email Corrections: Correction 1: Miscellaneous Corrections Status; Carried Forward Date Status Changed: 07/10/2013 Comments: This project has been submitted as a SIMULTANEOUS REVIEW.As such,this permit cannot be approved until the final simultaneous review has been submitted and approved. Please acknowledge this requirement.While I understand this building is under a simultaneous review, please provide a copy of this proposed SDP so we can fully understand the access of this building. Correction 2: Miscellaneous Corrections Status: Carried Forward Date Status Changed: (17110/7013 Comments: This building is elevated as shown on sheet A-2.1. Please show the miniirium of two accessible means of egress unless this building qualifies for a single means of egress. FFPC 101:7.5,4.1 http://cvportal.colliergov.net/CityViewWeb/Permit/Status?permitld=47986 11/18/2013 Permit Application Status - City View Portal Page 2 of 7 Correction 3: M;scellaneous Co November 25, 2013 rrections New Business 7-b Status: Carried Forward Date Status Changed: 07/10/2013 14 of 20 Comments: This review shall be considered incomplete pending receipt of additional information Subsequent review(s)may reveal additional deficiencies, Final Review-Outside Agencies -Complete 06/12/2013 06/12/2013 Reviewer: Ed Bouza(2:39•252•2371) Send Email • Final Review 15 Day Review .Complete 06/06/2013 -06/05/2013 Time Reviewer: Martha Vel los(239-252,5711) Send Email Utility Impact Fee Review Approved 05/30/2013 06/00/2013 Reviewer: Gilbert Moncivaiz(239-252-421.5) Send Email •Mechanical and Gas Review Approved 05/30/2013 06/05/2013 Reviewer: Robert Moss(239 20" 2455) Send Email ■•Plumbing and Handicap Approved 05/30/2013 06/05/2013 Review Reviewer: Robert Moss(23(L-252-7455) Send Email •FEMA Review Rejected 05/30/2013 06/04/2013 Reviewer: Robert Moss(239,252-2455) Send Email Corrections; Correction 1: Miscellaneous Corrections Status; Carried Forward Date Status Changed: 07/10/2013 Comments: Please note tht fiord plane elevation is AE-• 12 NAVD. Please correct references to NGVD with NAVD. Correction 2: Miscellaneous Corrections Status: Withdrawn Date Status Changed: 06/04/2013 Comments: install backwater valve in building sewer, •Electrical Review Approved 05/30/2013 05/29/2013 Reviewer: David Engelhart(239-252-5723) Send Email Corrections: Correction 1: ELECTRICAL.INTENT Status: Resolved Date Status Changed: 05/29/2013 Comments: The main service disconnect is indicated below flood. This is to be verified compliant by inspection/dae-P.MI. Correction 2: ENGINEER SEAL. Status: Resolved Date Status Changed: 05/22/7013 Comments: BRAN I, MARK ALLEN 54692 Structural Review Rejected 00/30/201:3 05/29/2013 Reviewer: Tom Umscheid (239-252-24(3) Send Email Corrections: Correction 1: PRODUCT APPROVAL Status: Carried Forward Date Status Changed: 07/10/2013 Comments: Please provide the cover sheet for the swing doors from the state of Florida or the Miami/Dade NOA,all that has been provided is the installation instructions, ht-tp://cvportal.colliergov.net/CityV iewWeb/Perrnit/Status?perm it1d=47986 11/18/2013 Permit Application Status - CityView Portal Page 3 of 7 Correction 2: TRUSS Df:1ATI S November 25, 2013 Status: Carried Forward New Business 7-b Date Status Changed: 07/10/2013 15 of 20 Comments: Please provide truss layout plans and details by the truss manufacturer in accordance with Florida Budding Code chapter 23 these construction documents shall include,but not be limited to die information specified. Correction 3: .F1-11S REVIEW Status: Carried Forward Date Status Changed: 07/10/20.13 Comments: 'his review shall be considered incomplete pending receipt of requested and required information,Subsequent review(s)may reveal additional deficiencies. +2 Re-Submittal 07/10/2013-corr 1 Status:Complete s x Qin t Ef k P +Final Review 10 Day Review Complete 10/10/2013 1.0/10/2013 Time Reviewer: Angel Tarpley(238-252-5625) Send Email +Simultaneous-Structural Approved 10/04/2013 10'10/2013 Reviewer: .tom Umscr s id(239 252-2433) Send Email Simultaneous-Architectural Approved 10/04/2013 10/03/2013 Reviewer: Taml Scott(239,252-5603) Send Email Corrections: Correction 1: Inspector Notes Status: Resolved Date Status Changed: 10/03/2013 Comments: Location of electric rooter and disconnect was moved from original approved plans. new location has no impact on the original Design Intent. .Simultaneous-Planning Approved 10/04/20:13 10/02/2013 Reviewer: Chris Scott(239-252,2400) Send Email • Utilities Review Approved 10/07/201:3 10/02/2013 Reviewer: Craig Calls(239-252-2905) Send Email Simultaneous-Engineering Approved 10/04/2013 09/30/2013 Reviewer: Daryl Hughes(239-252-2391) Send Email Simultaneous-Fire Approved 10/04/2013 09/28/2013 Reviewer: Robert Salvaggio(239-687-5650) Send Email FINAL Simultaneous Review Approved 09/26/2013 09/26/2013 Reviewer: Martha Vellos(239-252-5711) Send Email +Final Review 10 Day Review Complete 07/23/2013 07/22/2013 Time Reviewer: Martha Vellos(2:39-252-5711) Send Email FEMA Review Approved 07/17/2013 07/19/22013 Reviewer: Robert Moss(230-252.2455) Send Email Corrections: Correction 1: Miscellaneous Corrections Status: Outstanding Date Status Changed: 07/10/2013 Comments: Please note tht flood plane elevation is All 12 NAVD. Piease correct references to NCVD with NAVE), • Impact Fee Review Approved 0//22/2013 01/18/2013 Reviewer: Paula Fleishman (239 252 2924) Send Email • Structural Review Approved 07/17/2013 07/17/2013 http://cvportal.colliergov.net/CityView Web/Permit/Status?permitId=47986 11/18/2013 Permit Application Status -City View Portal Page 4 of 7 Reviewer: Torn Umscheid (239.252-2433) Send Email November 25, 2013 New Business 7-b Corrections: Correction 1: PRODUCT APPROVAL 16 of 20 Status; Resolved Date Status Changed: 07/1,7/2013 Comments: Please provide the cover sheet for the swing doors from the state of Florida or the Miami/Dade NOA,all that has been provided is the installation instructions. Correction 2: TRUSS DE.'.1AILS Status: Resolved Date Status Changed: 07/17/2013 Comments; Please provide truss layout plans and details by the truss manufacturer accordance with Florida Building Code chapter 23 these construction documents shall include,but not be limited to the information specified, Correction 3: THIS REVIEW Status: Resolved Date Status Changed: 07/17/2(113 Comments; This review shall he considered incomplete pending receipt of requested arid required don 10 a tion.Subsequent review(s) may reveal additional deficiencies. ■Fire Review Approved 07/15/2013 1)7/16/2013 Reviewer: Robert Salvaggio(239-687-5650) Send Email Corrections: Correction 1: Miscellaneous Corrections Status: Resolved Date Status Changed; 07/16/7013 Comments: 'this project has been submitted as a SIMULTANEOUS REVIEW.As such,this permit cannot be approved until the final simultaneous review has been submitted and approved.Please acknowledge this leg rem en t.While I understand this building is under a simultaneous review, please provide a copy of this proposed SDP so we can fully understand the access of this building. Correction 2: Miscellaneous Corrections Statusr Resoived Date Status Changed: 07/16/2013 Comments: This building is elevated as shown on sheet A-2.1. Please show the minimum of two accessible means of egress unless this building qualifies for a single means of egress. FRC.101:7.5.4,1 Correction 3: Miscellaneous Corrections Status; Resolved Date Status Changed: 07/16/2013 Comments; This review shall be considered incomplete pending receipt of additional information. Subsequent review(s)may reveal additional deficiencies. ■-Fees .V;rtit44Zjiojw:grtRgoommummaumunoomogojmwowGi',::;;..mzmgri9pbwommvnV,;a::kzsvAge,;tPwVgSg2,A.Ci Structural lee-Residential-Application(Valuation $110.00 $110.00 Paid 05/14/2013 .=<$5000) Electrical Fee Commercial Application (Valuation • $110.00 5110.00 Paid 05/14/201:3 <55(100) Plumbing Fee Commercial Application(Valuation 5110.00 5110,00 Paid : 05/14/2013 ..<$5000) mechanical Fee -Commercial - Application (Valuation 611000 51.10.00 Paid 05/14/2013 a$5000) http://cyportal.colliergov.net/CityViewWeb/Permit/Status?permitId=47986 11/18/2013 Permit Application Status - CityView Portal Page 5 of 7 lia3 :m ,- wr all sr uws wFrtg pt .,• ember 25,2013 •.'• ..• New Business 7-b Zoning Review- Application $125.00 0125.00 Paid 05/14/200 of 20 FIRE Application Architectural $104.1:3 0194.13 Paid 05/14/2013 Electrical Fee-Commercial-Review 00.00 $0.00 $0.00 N/A • Mechanical Fee-Commercial • Revie,,•d(Valuation >$5000) $0.00 $0.00 $0.00 N/A Plumbing Fee-Commercial- Review $0.00 00.00 $0.00 N/A Structural Fee Commercial Review 40.00• $0.00 Paid 10/10/2013 FIRE Review Fee-Fire Architectural $0.00 $0.00 $0.00 N/A Zoning Review Review $0,00 $0.00 $000 N/A �� r / y" ' a ¢ 0j Mwunt t? id Owing Crake Pal l inspection Fee $1,260.00 $0,00 4 $1,260.00 Not Paid FIRE.Inspection Architectural Fee Type I-IV Construction $343.14 $0.00 $343.14 Not Paid Commercial Site Engineering $150.00 $0.00 $150,00 Not:Paid Simultaneous Review Final Structural $110.00 $0.00 $110.00- Not Paid Simultaneous Review Fee $100.00 $0.00 $100.00 Not Paid FIRE Simultaneous Review Final Fire $100.00 $0.00 $100.00 Not Paid ECAt $25.50 $0.00 $25.50 Not Paid i)CA $25.50 c 5 .,50 $0.00 $25.50 Not Maui Totals: $2,873.27 $759.13 $2,114.14 Total Amount Payable Online: $2,114.1.4 Inspections 101-Pile Caps Pending Inspector: Email:N/A 103-Floating Slab Pending Inspector: Email:N/A 115-Final Building Pending Inspector: •Email:N/A 111-Roof in Progress Pending Inspector: Email:N/A 136-Impact Glass Pending Inspector: ! Email: N/A •600-Pre Coast Meeting Pending Inspector: Email: N/A 601-FIRE INSPECTIONS Contact Pending Fire District Inspector: ;Email:N/A 629-Emergency Lighting Pending Inspector: Email: N/A 632-Fire Extinguisher Pending Inspector: Email: N/A 641-Final Fire Pending Inspector: Email:N/A 801-Site Drainage Pending Inspector: Email: N/A 802-Landscaping Pending http://cvportal.colliergov.net/CityView Web/Permit/Status?permitId=47986 11/18/2013 Permit Application Status - CityView Portal Page 6 of 7 Inspector: Email:N/A November 25, 2013 New Business 7-b 803-Parking Pending 18 of 20 Inspector: Email:N/A 810-Exotic Vegetation Removal Pending Inspector: Email:N/A 814-Erosion/Silt Pending Inspector: Email:N/A 301-A/C Final Pending Inspector: Email: N/A 204-Final Plumbing Penciin,g Inspector: Email:N/A 502-Final Electrical Pending Inspector: Email:N/A 134-Final Roofing Pending Inspector: Email:N/A 107-Sheathing Facia Pending Inspector: Email:N/A 108-Framing Pending Inspector: Email:N/A 104-Tie Beam Pending Inspector: Email: N/A 105-Shearwall Pending Inspector: Email:N/A 119-Fill Cells Pending Inspector: Email:N/A 501-Elec.Rough Pending Inspector: Email:N/A 504-Commercial Temporary Pending Power Inspector: Email:N/A The main se:vice disconnect is indicated below flood.',"his is to be canned compliant by inspection/dee-RM1... 506-Underground Pending Inspector: Email; N/A 201-Plumbing Rough-in Pending Inspector: Email:N/A 200-Plumbing Underground 'ending Inspector: Email:N/A 203-Sewer Tap Pending Inspector: Email: N/A 300-A/C Rough Pending Inspector: Email:N/A 604-North Naples FD: Pending www.ccfdin.org Inspector: Email;N/A Conditions s t3 y '` M,iB ., 11'AM"PO C� "9`ftfft #i N� a......, .ono. �. .: V Zone Certification Open Building Review V Zone Certification :on Pe+.oc ti nq Condition Type: CO Hold http://cvportal.col1iergov.net/CityViewWeb/Permit/Status?permitld=47986 11/18/2013 Permit Application Status - CityView Portal Page 7 of 7 l:;levation Certificate Open Building Review Eaevation Certificate November 25, 2013 and Permitting New Business 7-b 19 of 20 Condition Type: CO bold Miscellaneous Conditions Resolved CHECK ADDRESS BEFORE ISSUING PERMT Condition Type: Permit Hold Notice of Commencement icerrient Resolved Building Review Notice of Commencement and Permitting Condition Type: Inspection Hold Fire Certificate Open Building Review mire Certificate and Permitting Condition Type: CO Hold Utilities Must he Conveyed Open Engineering Utilities Must be Conveyed Prior to CO. Please Prior to CO contact Engineering Services at 239.252.5744 for more information Condition Type: CO Hold Subdivision/Site Open Engineering •Acceptance Required Prior to CO Contact Development Acceptance Engineering Services Inspections for more Required Prior to CO information Condition Type: CO Hold Inspection Hold Open; Building Review Inspection Hold tali truss engineering provided. arid Permitting 7/17,/13 teu Condition Type: inspection Hold Miscellaneous Conditions Open Engineering preconstruction meeting required Daryl 252-2391 Condition Type: Permit Hold Miscellaneous Conditions Open Need elec, plun b,ac, root subs Condition Type: Inspection Hold Miscellaneous Conditions Open Need GC assigned prior to issuance Condition Type: Permit Hold vr Documents Date Uploaded Document Name 05/14/2013 Payment Slip(PR) 05/15/201.3 DOGS 06;05!201.3 Permit Provisional Letter 06/19/2013 Corrections Letter-Outstanding Corrections 10/10/201;3 Payment Slip(PR)0 http://cvportal.colliergov.net/CityViewWeb/Permit/Status?permitld=47986 11/18/2013 November 25, 2013 New Business 7-b 20 of 20 RE Property insurance rate From: walkerJeff Sent: Tuesday, November 19, 2013 1:56 PM To: JonesHank Cc: BishopMargaret; WK - Kuhlman, William H. Subject: RE: Property insurance rate Due to the location, I spoke to Bill Kuhlmann at IRMS and he said the premium for Builders Risk is approximately $20,000 ($1700/month) . The premium for flood is $5,000 ($416/month). The Builders' Risk premium is on page 31 of the budget instructions but that is an average. This location would require a higher rate. Final rates would be subject to submission to the underwriters. These are indications. Jeff walker, CPCU, ARM Director, Risk Management office- 239-252-8906 Original Message From: JonesHank Sent: Tuesday, November 19, 2013 1:23 PM To: walker-Jeff Cc: BishopMargaret Subject: Property insurance rate Jeff, I looked in the budget and cannot find the rate. Thank you, Hank Jones, Principal Project Manager Collier County Department of Facilities Management office 239-252-8380 Cell 239-465-9866 Fax 239-793-3795 Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. Page 1 November 25,2013 New Business 7-c 1 of 5 EXECUTIVE SUMMARY Recommendation to award Request for Quotations (RFQ) #10-5510-30 to Wright Construction Group, in the amount of $164,146, for the construction of the "Clam Pass Tramway Station," approve the necessary funding increase in the amount of$68,092, and make a finding that the project expenditure promotes tourism. OBJECTIVE: To replace the existing Clam Pass Park Tram Station structure for the public that is cost effective. CONSIDERATION: On July 2, 2013, the Purchasing Department sent four notices to vendors for RFQ #10-5510-30 for the construction of the Clam Pass Tramway Station; a non-mandatory pre-quote meeting was held on July 17, 2013; and three contractors attended. Three quotes were received on July 22, 2013 as shown below. Staff reviewed the unit pricing on the bid tab and is recommending the award to Wright Construction Group, the lowest, qualified responsive bidder. Contractor Bid 1 Wright Construction Group $164,146.00 2 Surety Construction Company $176,069.00 3 Bradanna, Inc. $180,787.00 FISCAL IMPACT: Funding in the amount of$96,054 from Tourist Development revenues is available and appropriated for this Project No. 80187 (Clam Pass Tramway Station) within the Parks and Recreation Beach Park Facilities Capital Fund 183 (TDC Beach Parking Facilities). An additional $68,092 is requested as a Budget Amendment. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board previously approved this project with a 5-0 vote on March 20, 2013. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. - CMG RECOMMENDATION: That the Tourist Development Council recommends award of RFQ #10-5510-30 to Wright Construction Group, for the Clam Pass Tramway Station Construction, Project No. 80187, in the amount of $164,146, approves the necessary present total funding request, and makes a finding that the project expenditure promotes tourism. Prepared by: Margaret A. Bishop, P.E., Senior Project Manager, Facilities Management Department Attachments: 1) Quotes; 2) Budget Amendment November 25, 2013 New Business 7-c 2 of 5 1 Collier County 1 Administrative Services D'rvlston Purchasing REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#10-5510 "General Contractors" Date: July 2,2013 From: Rhonda Cummings, FCCN,CPPB, Procurement Strategist 239-252-8941,Telephone Number 239-252-6700, Fax Number RhondaCummings @collieroov.net To: Prospective Vendors Subject: RFQ#10-5510-30 Clam Pass Tramway Station As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. RFQ Due Date: July 22,2013 at 2:30 P.M. Pre-Quote Meeting Date/Time: July 17,2013 at 10:00 A.M. 3327 Tarniami Trail East,Naples;.FL 34116 Pre-Quote Meeting Location: Purchasing Conference,Room A . Q&A Deadline: July 19,2013 at 3:00 P.M. Number of Days to Final Completion: 120 Days Scope of Work: See Specifications attached. Item Description of Services Unit Cost Number 1 Site Work Modifications LS $ 3 .4+q 2to,pr, 2 Masonry,columns, footers,tie beam LS $ Zt;i $"Its''3,OO 3 Standing seam metal roof system LS $ 30 t 2.11.06 4 Pavers, curbing, planters LS $ to bl t 214.00 5 Benches,accessories, signage LS $ to, t gi.eb Tofald 0 169)i 4 tato Your quotation response for this project is due no later than the date and time specified above.We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically,your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified.We look forward to your participation in this request for information/quotation process. t r,1t - Co visl-roc4,*� Gce Firm's C mplete Legal Name W Tele one Number/Fax Number //es,e° Signature Pot Title %d tial Print Name ate RFQ Contrac(oriven_RevisedSeptember2009 1 November 25,2013 New Business 7-c 3 of 5 t, Co ier County Administrative Services[ visk n Purchasing REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#10-5510 "General Contractors" Date: July 2, 2013 From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist 239-252-8941, Telephone Number 1 239-252-6700, Fax Number RhondaCumrnings(r colliergov,net To: Prospective Vendors Subject: RFQ#10-5510-30 Clam Pass Tramway Station As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. RFQ Due Date: July 22,2013 at 2;30 P.M. Pre-Quote Meeting Date/Time: July 17,20"3 at 10:00 A_fa''t. 3327 Tarniarr i Trail East, Naples, FL 34116 Pre-Quote Meeting Location: Purchasing Conference Roam,A Q&A Deadline: July 19, 2.013 at 3:00 P.M. Number of Days to Final Completion: 120 Days Scope of Work: See Specifications attached. Item Description of Services Unit Cost Number _ _ 1 Site Work Modifications LS $81,009.68 2 Masonry, columns,footers,tie beam LS _$10,193.43 3 Standing seam metal roof system LS $28,808.23 4 Pavers, curbing, planters LS $39,793.80 5 Benches,accessories, signage LS $16,263.93 Grand 176,069.07 Total Your quotation response for this project is due no later than the date and time specified above.We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for information/quotation process. Surety Construction Company Firm's Complete Legal Name 239-992-61130/997-7977 Telepho a Number/Fax Number s-,,,,4_,./P7,4-77, - -, ignature Herbert H. Hill.Jr. Title Secretary/Treasurer RFQ_ContraciD riven_RevisedSeptembe r2009 1 November 25,2013 New Business 7-c 4 of 5 Colter' County Arkinistrative Services Division Purchasing REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#10-5510 "General Contractors" Date: July 2, 2013 From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist 239-252-8941, Telephone Number 239-252-6700, Fax Number RhondaCumminosOcollieraov.net To: Prospective Vendors Subject: RFQ#10-5510-30 Clam Pass Tramway Station As provided in the referenced contract,the Collier County Purchasing Department is soliciting quotes for the referenced project. RFQ Due Date: July 22, 2013 at 2:30 P.M. Pre-Quote Meeting Date/Time: Jul 17, 2013 at 10:00 A.M. 3327 Tamiami Trail East, Naples, FL 34116 Pre-Quote Meeting Location: Purchasin• Conference:Room A Q&A Deadline: July 19, 2013 at 3:00 P.M. Number of Da s to Final Corn letion: 120 Da s Sco.e of Work: See S ecifications attached. Item Description of Services Unit Cost Number 1 Site Work Modifications LS $84,329.00 2 Masonry,columns,footers,tie beam LS $ 12,249.00 3 Standing seam metal roof system _ LS $29,737.00 4 Pavers,curbirlg,,lanters LS $37,602.00 5 Benches,accessories,signage LS $ 16,870.00 Grand $180,787.00 Total Your quotation response for this project is due no later than the date and time specified above.We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically,your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified.We look forward to your participation in this request for information/quotation process. Bradanna, Inc Firm's Complete Legal Name 239-455.8891 Telephone Number/Fax Number _ t Signature President Title Joe Steinmann Print Name Date 7/22/13 RFQ_ContraclUriven RevisedSeptember2009 1 November 25,2013 New Business 7-c 5 of 5 BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA# JE# BAR# APH Date 183 TDC Beach Park Facilities Fund No. Fund Description(type on line above) Date Prepared: 11/19/2013 Approved by BCC on: Item No. Expense Budget Detail Fund Center Title: Reserves-Board Fund Center No.: 919010 Funded Program(Project)Title: Fund 183 Reserves 5-digit Fd Prog#: 99183 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program,must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease) Budget Budget 919010 99183 993000 Reserves for Capital Projects (`.i i.(..:I2.0:C) 8,510,900.00 8,442,808.00 Net Change to Budget $ {":38.1';2 Revenue Budget Detail Fund Center Title: Pakrs CIP TDC 116366 Funded Program(Project)Title: Clam Pass Turnaround 80187 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program,must enter Fund Center info) Fund Funded Commit - Commitment Item Increase Current Revised 116366 80187 763100 Improvements General 68,092.00 85,288.64 153,380.64 Net Change to Budget $ 68,092.00 EXPLANATION Why are funds needed?These funds are needed for the construction of the Clam Pass Turnaround Project. Where are funds available? Funds are available in fund 306 Parks CIP, REVIEW PROCESS Cost Center Director*: Date Division Administrator*: Date Budget Department: Date Agency Manager Date Finance Department: Date Clerk to the Board Admin: Date Inputted by: Date BA number(SAP) November 25, 2013 New Business 7-d 1 of 5 EXECUTIVE SUMMARY Request that the Tourist Development Council recommend approval of a work order to Wright Construction (RFQ # 10-5510-36) to perform the required repairs to the Clam Pass drawbridge at an expenditure of$79,158 and make a finding that this expenditure promotes tourism. OBJECTIVE: To provide a safe access bridge for tram and pedestrian traffic between the Clam Pass Park parking lot and the beach for public access to the Beach Park. CONSIDERATIONS: On March 25, 2013, the Tourist Development Council recommended approval of the Clam Pass Bridge Piling repair budget of $115,000. The work scope included the repair of the five (5) pilings and the protective wrapping of the nine (9) other piles to prevent future attack by marine organisms. The bridge at issue provides the only pedestrian access to Clam Pass Beach Park. Upon recommendation of the expenditure by the TDC, Facilities Management secured firm quotes for the project and requests that both the TDC and BCC approve the Work Order for repair work to Wright Construction in the amount of$79,158. FISCAL IMPACT: Funding in the amount up to $115,000 is approved from the TDC Fund 183 (beach park facilities). The Work Order will be issued for$79,158. Bids Received: Wright Construction Surety Construction PBS Construction $79,158 $80,248 $156,450 GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. - CMG ADVISORY BOARD RECOMMENDATION: The Parks and Recreation Advisory Board has recommended approval of these repairs with a 5-0 vote on January 16, 2013 as critical to maintaining public beach access. RECOMMENDATION: Request that the Tourist Development Council recommend approval of a work order to Wright Construction (RFQ # 10-5510-36) to perform the required repairs to the Clam Pass drawbridge at an expenditure of$79,158 and make a finding that this expenditure promotes tourism. PREPARED BY: Natali Betancur, Parks and Recreation Operations Analyst November 25,2013 New Business 7-d 2 of 5 Co fe-r County V Administrative Services Division Purchasing REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#10-5510 "General Contractors" Date: October 8, 2013 From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist 239-252-8941, Telephone Number 239-252-6700, Fax Number RhondaCummings(c�colliergov.net To: Prospective Vendors Subject: RFQ#10-5510-36 Clam Pass Pile Repair As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. RFQ Due Date: October 22,2013 at 3:00 P.M. Pre-Quote Meeting Date/Time: October 15,2013 at 10:00 A.M. 3327 E.Tamiami Trail,Naples, FL 341 16, Pre-Quote Meeting Location: Purchasing Conference Room A Q&A Deadline: October 18,2013 at 4:00 P.M. Number of Days to Final Completion: 60 days to Final Completion Plans and Specs: See Attachments Item Description Quantity Total No. 1 Perform all work described in the Plans and Lump Sum $ f L hi 7 Specifications 3 Total Quote $ . i j > 1 Your quotation response for this project is due no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified.We look forward to your participation in this request for information/quotation process. Wright Construction Group, Inc. Firm's Complete Legal Name (239)-481-5000 Ph. .- 239)481-2448 Fax Telephone Nunn,-r/Fa, Nu / Signature Executive Vice President Title G.Andy Powell 10/22/2013 Print Name Date November 25, 2013 New Business 7-d 3of5 Mr yelr o my Are ni�a ve Services()vision urchasing REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#10-5510 "General Contractors" Date: October 8, 2013 From: Rhonda Cummings, FCCN, CPPB, Procurement Strategist 239-252-8941, Telephone Number 239-252-6700, Fax Number RhondaCummingsC2colliergov.net To: Prospective Vendors Subject: RFQ#10-5510-36 Clam Pass Pile Repair As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. RFQ Due Date: October 22, 2013 at 3:00 P.M. Pre-Quote Meeting Date/Time: 20I1 at 1000 A.M. t . 1 € ,.tr t; 11,,il. A;WL i t ,j I0. Pre-Quote Meeting Location: 0�_i c <,. Q&A Deadline: October 18, 2013 at 4:00 P.M. Number of Days to Final Completion: 60 days to Final Completion Plans and Specs: See Attachments Item No. Description Quantity Total 1 Perform all work described in the Plans and Lump Sum $ 80,247.74 Specifications 3 Total Quote $ 80,247.74 Your quotation response for this project is due no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for information/quotation process. Surety Construction Company Firm's Complete Legal Name 239-992-6030/239-992-7977 Telepkone,Nurnir " Number gnature Executive Vice President Title Herbert H.Hill,Jr. October 22.2013 Print Name Date November 25,2013 New Business 7-d 4 of 5 State of Florida Department of State I certify from the records of this office that SURETY CONSTRUCTION COMPANY is a corporation organized under the laws of the State of Florida, filed on December 7, 1979, effective December 7, 1979. The document number of this corporation is 647519. I further certify that said corporation has paid all fees due this office through December 31, 2013, that its most recent annual report/uniform business report was filed on January 23, 2013, and its status is active. I further certify that said corporation has not filed Articles of Dissolution. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this is the Twenty third day of January, 2013 1617" 04:trNAA • <, Secretary of State Authentication ID: CC3847902032 To authenticate this certificate,visit the following site,enter this ID,and then follow the instructions displayed. https://efile.sunbiz.org/certauthver.html November 25,2013 New Business 7-d 5 of 5 I.:,ler ts.- . ty ,A*c. --Divacyl porch,irg REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT#10-5510 "General Contractors" Date: October 8,2013 From: Rhonda Cummings, FCCN,CPPB, Procurement Strategist 239-252-8941,Telephone Number 239-252-6700, Fax Number RhondaCummincsacollieroov.net To: Prospective Vendors Subject: RFQ#10-5510-36 Clam Pass Pile Repair As provided in the referenced contract,the Collier County Purchasing Department is soliciting quotes for the referenced project. RFQ Due Date: October 22,2013 at 3:00 P.M. Pre-Quote Meetin• Date/Time: October 15,2013 at 10:00 A.M. 3327 E.Tamiarni Trail,Naples,FL 34116, Pre-Quote Meetina_l_ocation: Purchasing Conference Room A Q&A Deadline: October 18,2013 at 4:00 P.M. Number of Da a to Final Corn•letion: 60 days to Final Completion Plans and Specs: See Attachments Item No. Description Quantity Total Perform all work described in the Plans and 1 Lump Sum $j 4S0 , Specifications 3 Total Quote $ I 51,,456 Your quotation response for this project is due no later than the date and time specified above.We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified.We look forward to your participation in this request for information/quotation process. ar)g 5 Cep4-yv 0460 L L C„ , Firm's Complete Legal Name / Telephone Num.-r/F-. , tuber Signature AP 41,0 AerillrAOrAb. Title I Print Name -"P ILZ5 1 D ti,rie Date November 25,2013 New Business 7-e 1 of 40 EXECUTIVE SUMMARY Recommend approval of the award of RFP #13-6109, authorize the Chairwoman to sign the agreement between Collier County and Miles Media Group LLLP for website development and maintenance services for the Collier County Tourism Department in an estimated annual amount of $175,000, and make a finding that this expenditure promotes tourism. OBJECTIVE: To provide for website hosting, monthly licensing, analysis and reporting plus additional tasks as required to maintain and enhance the Tourism website. CONSIDERATIONS: RFP #13-6109 was posted by the Collier County Purchasing Department website on September 6, 2013 to solicit website development and maintenance for the Tourism website, www.paradisecoast.com and all of the other tourism related websites for film, sports, meetings, weddings, UK, Germany and other sites as developed to promote tourism in the future. 200 e-mail notices were distributed, twenty eight (28) firms downloaded the RFP package from the Purchasing Department website, and three proposals were received by the deadline. The Selection Committee met on November 18, 2013, and by consensus, recommended the award of the RFP and a contract to Miles Media Group, LLLP. FISCAL IMPACT: $175,000 is budgeted in the approved Tourism Department FY 14 budget for these services. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to this action. LEGAL CONSIDERATION: This item has been approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATION: Recommend approval of the award of RFP #13-6109, authorize the Chairwoman to sign the County Attorney Approved agreement between Collier County and Miles Media Group LLLP for website development and maintenance services for the Collier County Tourism Department in an estimated annual amount of $175,000, and make a finding that the expenditure promotes tourism. PREPARED BY: Jack Wert, Tourism Director N 1— N co co E m < Z Z N O O O _ R La_ g O O O C CD N CO M CO N 7 as Q 0 N N e- —. CO as y �' C2 Uc m Y C C a— N C7 0 W Y A 0 CIS CU C CO W EEEE cu ro en 0 as 8 C .1 N C d CO M CO C N 0 CU 7 O L: Ca CO 0 C C CI 2 CI CT a) d CD November 25, 2013 New Business 7-e 3 of 40 REQUEST FOR PROPOSAL Comer County Admintstrattve Services Diviston Purcha sing COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Solicitation 13-6109 Website Development & Maintenance Scott D. Johnson, Interim Acquisition Manager 239/252-8995(Telephone) 239-252-6588(Fax) ScottJohnson @colliergov.net(Email) This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. ... .... .. �..,; ti TAP n , ..... ..... ..... . ,, Ta i'. as•1.<4 a ,i, 3:712 8K?••wtAN c h r:&.Y.r 3dg November 25,2013 New Business 7-e 4 of 40 Table of Contents LEGAL NOTICE 3 EXHIBIT I:SCOPE OF WORK,SPECIFICATIONS AND RESPONSE FORMAT 4 EXHIBIT II:GENERAL RFP INSTRUCTIONS 12 EXHIBIT III:COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 16 EXHIBIT IV:ADDITIONAL TERMS AND CONDITIONS FOR RFP 20 ATTACHMENT 1:VENDOR'S NON-RESPONSE STATEMENT 28 ATTACHMENT 2:VENDOR CHECK LIST 29 ATTACHMENT 3:CONFLICT OF INTEREST AFFIDAVIT 30 ATTACHMENT 4:VENDOR DECLARATION STATEMENT 31 ATTACHMENT 5:AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS 33 ATTACHMENT 6:IMMIGRATION AFFIDAVIT CERTIFICATION 34 ATTACHMENT 7:VENDOR SUBSTITUTE W—9 35 ATTACHMENT 8:INSURANCE AND BONDING REQUIREMENTS 36 ATTACHMENT 9:REFERENCE QUESTIONNAIRE 38 xx-xxx R F P_N o n_C C NATe m p l ate_07012013 2 November 25, 2013 New Business 7-e 5 of 40 CO ter County n-inistrat Services rision Purchasing Legal Notice Sealed Proposals to provide Website Design and Maintenance will be received until 3:00 PM, Naples local time, on September 27, 2013 at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. Solicitation 13-6109 Website Design and Maintenance All statements shall be made upon the official proposal form which may be obtained on the Collier County Purchasing Department Online Bidding System website: www.colliergov.net/bid. Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability or marital status. BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA, BY: /S/ Joanne Markiewicz Interim Purchasing & General Services Director This Public Notice was posted on the Collier County Purchasing Department website: www.colliergov.net/purchasing and in the Lobby of Purchasing Building"G", Collier County Government Center on September 6, 2013. szi P'-. 3:,,x, k ,rrr s,_° r3 r..,3.IN.., _... E{:sy t.', 'r 13 W.1?°u uki,.,:lie K. G.,.' ,,k xx-xxx R F P_N o n_C C NATem p l a te_07012013 3 November 25, 2013 New Business 7-e 6 of 40 Exhibit I: Scope of Work, Specifications and Response Format As requested by the Collier County Tourism Department (hereinafter, the "Division or Department"), the Collier County Board of County Commissioners Purchasing Department (hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP")with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. The results of this solicitation may be used by other County departments once awarded according to the Board of County Commissioners Purchasing Policy. Background The Naples, Marco Island and Everglades area of Southwest Florida is represented for tourism promotion by the Naples, Marco Island, Everglades, Convention and Visitors Bureau (CVB) under the administration of the Collier County Tourism Department. The destination competes with major tourism destinations, both inside and outside Florida, for visitor dollars. The CVB's current web site, www.paradisecoast.com, was totally redesignedin2007and underwent another design change in 2010 and is operating satisfactorily. It is the desire of the Tourism Department to identify a web site development firm to partner with to enhance the current design, suggest new and improved features, and to host this and all other current or future tourism related sites for film (www.shootinparadise.com); sports (www.athletesinparadise,com); paddling (www.paradisecoastblueway.com) and all micro sites such as www.paradiserefined.com. The management of the database to support all of these websites will also be the responsibility of the successful vendor. Creative solutions based on sound research and best practices should be demonstrated in the vendor's response. Today's consumer has a set of expectations when visiting a destination web site. Baseline tools and functionality include complete, reliable planning information; multimedia content; the ability to contribute to a community brand; robust mapping solutions; and an overall web experience that imparts a sense of place. Creativity and innovative techniques will need to be anticipated and added to the existing site in a timely manner as consumer expectations and buying habits change. Detailed Scope of Work The Vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated herein. Additionally, Proposers may also propose alternate solutions to achieve the requirements of the Scope of Work. The project goal is that the quality and content of the CVB web site must accurately reflect the Naples, Marco Island and Everglades areas and provide compelling reasons for consumers to visit the area. The CVB's objective is to increase tourism to the area by providing potential visitors with a content- rich, reliable site with easy-to-use travel planning tools A. Site Architecture 1. The CVB intends to build upon and improve the existing site, which might necessitate a redesign. Property data for dynamic listing pages is stored in a Microsoft SQL Server database and accessed via a software data bridge. xx-xxx R F P_Non_CC NATemp late_07012013 4 November 25,2013 New Business 7-e 7 of 40 2. The main CVB site contains department sections that include relevant content and functionality to be maintained by the vendor. Such features and functionality include sign-up for industry advertising co-op programs, an RFP submission tool for meeting planners, and offsite hotel booking engine and others. Major department sections include the following: • Travel Professionals—tour operators, travel agents • Media Center—public relations • Meeting Planners • Film • Sports • Tourism Industry- local tourism partners including hotels and attractions. 3. In addition to the main tourism site at paradisecoast.com, the CVB controls additional sites. The vendor also will be responsible for hosting and maintaining the following sites: • Shootinparadise.com • Paradisecoastblueway.com • Paradisecoast.de • Paradisecoast.co.uk • Paradisecoastblueway.com • M.paradisecoast.com • Additional International, mobile and micro sites as developed 4. Administration access to content, file uploads and blog postings must be available to the CVB for making changes and updates to the site. B. Data Collection &Management 1. All listings on the site for accommodations, attractions, recreation, shopping, dining, events, etc. are dynamically pulled from a SQL server database. This database contains over 45,000 fields of data for more than 1,000 distinct business records. As part of the data, the system stores and retrieves over 1,000 photos and over 100 videos from the database for display in listings and property pages. 2. The database is a shared system unique to our current vendor. A new vendor would be provided data but will need to create a new database structure to house and deliver the provided data to the website and will be required to maintain an extranet and data services solution as described below. 3. Data is collected and verified at least annually in a seven-step process that includes email, fax, and multiple follow-up phone calls to ensure 100% verification of all records. 4. Listing information in the database is updated and maintained throughout the year. Vendor will provide a 24/7 system that gives local tourism businesses password-protected access to update their listing information and upload multimedia assets online. 5. All data updates and changes are tracked within the system in a comprehensive report of who changed what and when for future accountability. This report is made available to the CVB on demand. xx-xxx RF P_Non_CCNATemplate_07012013 5 November 25, 2013 New Business 7-e 8 of 40 6. The extranet application and database is a separate server from the web server for security and redundancy purposes. The vendor must be prepared to offer a similar configuration to provide the same data assurances. 7. Collier County and the CVB will retain complete ownership of the data. C. Design 1. Major design changes are not requested in first year of contract. 2. The CVB has an existing selection of photography for use on the Web site. All photography supplied by the vendor must be approved by the CVB and/or agency. Additional photos are stored on a separate vendor site that must be accessible from the CVB site. Term of Contract The contract term, if an award(s) is/are made is intended to be for (two (2) years with two (2) one (1) year renewal options. Prices shall remain firm for the initial term of this contract. Requests for consideration of a price adjustment must be made on the contract anniversary date, in writing, to the Purchasing Director. Price adjustments are dependent upon the consumer price index (CPI) over the past twelve (12) months, budget availability, necessary enhancements to the websites and program manager approval. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. Projected Solicitation Timetable The following projected timetable should be used as a working guide for planning purposes only. The County reserves the right to adjust this timetable as required during the course of the RFP process. Event Date Issue Solicitation Notice 9/6/2013 Last Date for Receipt of Written Questions 9/20/2013, 12Noon, Naples Local Time Addendum Issued Resulting from Written Questions or Pre- TBD Proposal Conference (Include if applicable) Solicitation Deadline Date and Time 3PM, 9/27/2013, Naples Local Time Anticipated Evaluation of Submittals 10/1 — 10/30 Vendor Presentations if Required TBD Anticipated Completion of Contract Negotiations TBD Anticipated Board of County Commissioner's Contract TBD Approval Date Response Format xx-xxx R F P_Non_C C NATemplate_07012013 6 November 25,2013 New Business 7-e 9 of 40 The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms and conditions of same, and all ordinances and policies of Collier County. The Vendor further agrees that if it is awarded a contract, the work will be performed in accordance with the provisions, terms and conditions of the contract. To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the guidelines set forth in this RFP. Any portions of the proposal that do not comply with these guidelines must be so noted and explained in the Acceptance of Conditions section of the proposal. However, any proposal that contains such variances may be considered non-responsive. Proposals should be prepared simply and economically, providing a straightforward concise description of the Vendor's approach and ability to meet the County's needs, as stated in this RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for proposal submission is strongly encouraged. The items listed below shall be submitted with each proposal and should be submitted in the order shown. Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a Vendor to include all listed items may result in the rejection of its proposal. 1. Tab I, Cover Letter/ Management Summary (0 points) Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. List all proposed subcontractors who will participate on the team. 2. Tab II, Business Plan (30 points) In this tab, include: • Fulfillment of requested specifications of the website: Outline the planning, development and proofing process that your firm will follow for the modifications and additions to the current web site modifications. Please include information on a complete administrative access feature to the site for daily maintenance in all sections and expansion capabilities without a major redesign. • Indicate your process and procedures for collecting and proofing all listing data. • Indicate how the data collection will be documented in the data collection process for future accountability including who provided it and when it was provided. • Creativity of presentation and innovative ideas: Provide information on the individuals who will be working on this project and their experience in tourism Internet development. These individuals should include the editorial, design and programming team as well as those who will manage the project and be the primary contact points for the CVB. Please be specific as to the ideas related to the look, feel and functionality of the web site. Special consideration will be given to firms with tourism destination experience in web site design. • Vendors must provide examples of websites created for other tourism destinations that demonstrate an understanding of the needs of destinations in representing themselves online. xx-xxx RF P_Non_CCNATem plate_07012013 7 November 25, 2013 New Business 7-e 10 of 40 • Provide examples of a demonstrated ability to work collaboratively with both your client and your client's advertising agency, Internal digital marketing staff and other vendors for web related services to create a site design that is cohesive with the destination's brand promise. • Content Creation: The CVB is looking for a creative minded web partner to think "outside the box" and be very proactive on suggested enhancements to the website. Vendors should address some or all of the following in their responses to show their creative capabilities: a. Ability to accept, compress and optimize on-line video, audio, interactive and written- word editorial content from the concept stage to final web-ready product. b. Manage content in a variety of formats for the CVB's website. Content created should emphasize the unique selling points of Collier County, help bring more visitors to the destination and be fully search engine optimized. c. Collier County's online marketing efforts include targeting international travelers. Provide examples of foreign language solutions you have developed for clients and explain your strategy for implementing such a solution for Collier County. d. Indicate how much content your firm proposes to develop for the site and provide a brief summary of sample content topics you recommend for the site. All editorial on the site must be created following best practices for Web usability and SEO. • Functionality: Demonstrate the ability to provide support and enhancements for any or all of the existing functionality, including, but not limited to the following: a. Calendar of Events b. Special Deals c. Interactive mapping d. Blogs e. Video player f. Content Management System g. Social media platforms • Demonstrate the ability to manage an emergency section (Hurricane, tornado, etc.) for the website to disseminate critical information on hotel availability and news updates from the CVB. Include a description of how this functionality would be managed in the event of an emergency. • Mapping is a key component of destination websites. Demonstrate working knowledge of advanced, interactive mapping technology for destination marketing sites, showing examples of applications and implementations your company has developed for other sites. Include in your proposal a mapping solution that addresses needs of the CVB. • Under consideration by the CVB are initiatives to enhance and expand social networking opportunities on the Paradisecoast.com and other CVB websites to achieve these initiatives. Include examples of successful implementations of these and other features that will help the CVB achieve its goals. These developments should be added to the revised site without requiring substantial redesign. • Advanced Analytics xx-xxx R F P_N o n_C C NATem p l a te_07012013 8 November 25,2013 New Business 7-e 11 of 40 a. The site is measured by a Google analytics program, with monthly reporting and analysis provided by the web vendor. Describe how your firm would provide advanced analytics or comparable software for all tourism website. b. The CVB receives monthly dashboard reporting of site traffic history, trends, and current activity. Analytics includes relevant metrics of interest to the CVB and the industry. Discuss how your firm would 'meet these needs, showing examples if possible. c. Regular ad hoc analysis is available as a resource to the CVB. Discuss capabilities for analysis of metrics and recommendations, including qualifications of those in your organization who can provide this service. • Hosting,Maintenance&Support a. Provide annual hosting for the site. Specify the hosting facility and its qualifications including guaranteed uptime, 24-hour customer service, security, daily backup, hardware redundancy and connectivity/peering. b. Within the hosting quote, provide a minimum of 25 hours each month of maintenance and updates of the site. Specify how these hours can be used and carried forward. c. Identify any value-added services or features that will be provided to the CVB at no additional cost. Indicate what additional features are offered now and what benefits are there in the future for choosing the vendor. d. The current site includes a separately maintained development/testing site on which new development is implemented and tested by the vendor and reviewed by the CVB prior to publishing on the live site. Describe your process for providing a development environment for testing new features and functionality. e. Indicate your staffs support availability, including on-line and telephone capabilities for help with web site problems. 3. Tab III, Cost of Services to the County (20 points) Please indicate the complete annual cost of your proposal and indicate the cost of any optional enhancements. Be sure to indicate the cost of any additional maintenance hours above the twenty (25) hours per month included in your proposal price. Please indicate the hourly charge for major changes to the site in the future. Please note that Collier County does not advance any funds prior to the completion of the contracted work, so deposits and monthly draws should not be proposed. Pricing shall be inclusive of all costs and shall be full compensation for all services, labor, tools, equipment, and any other items required for project completion and/or completion of services. Travel expenses outside of Collier County shall not be reimbursed. 4. Tab IV, Experience and Capacity of Firm (10 points) Tourism industry website design experience: List your relevant experience in Web site programming, content and presentation. Special consideration will be given to companies with specific destination marketing organization for cities, counties or states or other relevant tourism industry Internet development experience. xx-xxx RF P_Non_CCNATemplate_07012013 9 November 25, 2013 New Business 7-e 12 of 40 Highlight specific qualities and/or accomplishments that make your company uniquely qualified to deliver the work requested in the bid specs, on time and on budget. Proposers shall provide, in detail, any information which documents successful and reliable experience in past performance, especially those performances related to the requirements of this Request for Proposal. Describe how the firm and personnel assigned to the County will ensure responsiveness and quality service to the County. Include resumes of professionals who will be assigned to work on the proposed contract, indicating their experience with similar engagements. 5. Tab V, Specialized Expertise of Team Members (10 points) In this tab, include • Description of the proposed contract team and the role to be played by each member of the team. • Attach brief resumes of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services. • Attach resumes of any sub-consultants and attach letters of intent from stated sub- consultants must be induded with proposal submission. 6. Tab VI, References (20 points) In order for the vendor to be awarded any points for this tab, the County requests that the vendor submits five (5) completed reference forms from clients whose projects are of a similar nature to this solicitation as a part of their proposal. The County will only use the methodology calculations for the first five (5) references (only) submitted by the vendor in their proposal. Prior to the Selection Committee reviewing proposals, the following methodology will be applied to each vendor's information provided in this area: • The County shall total each of the vendor's five reference questionnaires and create a ranking from highest number of points to lowest number of points. References marked with an N/A(or similar notation will be oven the score of zero (0)). Vendors who do not turn in reference forms will be counted as zero (0). • The greatest number of points allowed in this criterion will be awarded to the vendor who has the highest score. • The next highest vendor's number of points will be divided by the highest vendor's points which will then be multiplied by criteria points to determine the vendor's points awarded. Each subsequent vendor's point score will be calculated in the same manner. • Points awarded will be extended to the whole number per Microsoft Excel. For illustrative purposes only, see chart for an example of how these points would be distributed among the five proposers. Vendor Name Vendor Total Reference Points Awarded Score Vendor ABC 445 20 Vendor DEF 435 19.6 Vendor CHI 425 19.1 xx-xxx R F P_N o n_C C NATe m p l ate_07012013 10 November 25,2013 New Business 7-e 13 of 40 Vendor JKL 385 17.3 Vendor MNO 385 17.3 Vendor PQR 250 11.2 Note:Sample chart reflects a 20 point reference criterion. The points awarded by vendor will be distributed to the Selection Committee prior to their evaluation of the proposals. The Selection Committee will review the vendor's proposal to ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per vendor. The Selection Committee may, at their sole discretion, contact references, and/or modify the reference points assigned after a thorough review of the proposal and prior to final ranking by the final Selection Committee. 7. Tab VII, Acceptance of Conditions Indicate any exceptions to the general terms and conditions of the RFP, and to insurance requirements or any other requirements listed in this RFP. If no exceptions are indicated in this tabbed section, it will be understood that no exceptions to these documents will be considered after the award, or if applicable, during negotiations. Exceptions taken by a Vendor may result in evaluation point deduction(s) and/or exclusion of proposal for Selection Committee consideration, depending on the extent of the exception(s). Such determination shal be at the sole discretion of the County and Selection Committee. 8. Tab VIII, Required Form Submittals • Attachment 2: Vendor Check List • Attachment 3: Conflict of Interest Affidavit • Attachment 4: Vendor Declaration Statement • Attachment 5: Affidavit for Claiming Status as a Local Business • Attachment 6: Immigration Affidavit Certification • Attachment 7: Vendor Substitute W-9 • Attachment 8: Insurance and Bonding Requirements • Attachment 9: Reference Questionnaire • Other: i.e. signed addenda, licenses or certifications, promotional materials, etc. xx-xxx R F P_Non_CC NATemplate_07012013 11 November 25, 2013 New Business 7-e 14 of 40 Exhibit II: General RFP Instructions 1. Questions Direct questions related to this RFP to the Collier County Purchasing Department Online Bidding System website: www.collieraay.net/bid. Vendors must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Purchasing Department Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page. 2. Pre-Proposal Conference The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning with County staff regarding this RFP with all prospective Vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of this RFP as an addendum. All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre- proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory", prospective Vendors must be present in order to submit a proposal response. 3. Compliance with the RFP Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP may result in disqualification. 4. Ambiguity, Conflict, or Other Errors in the RFP It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP,to immediately notify the Procurement Strategist, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Strategist will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Purchasing Department. 5. Proposal, Presentation, and Protest Costs The County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures. 6. Delivery of Proposals All proposals are to be delivered before 3:00PM, Naples local time, on or before September 27 to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 xx-xxx RF P_Non_C CNATemplate_07012013 12 November 25, 2013 New Business 7-e 15 of 40 Attn: Scott D. Johnson, Interim Acquisition Manager The County does not bear the responsibility for proposals delivered to the Purchasing Department past the stated date and/or time indicated, or to an incorrect address by Consultant's personnel or by the Consultant's outside carrier. However, the Purchasing/General Services Director, or designee, reserves the right to accept proposals received after the posted close time under the following conditions: • The tardy submission of the proposal is due to the following circumstances, which may include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or courier where delivery was scheduled before the deadline. • The acceptance of said proposal does not afford any competing firm an unfair advantage in the selection process. Vendors must submit one (1) paper copy clearly labeled "Master," and six (6) disks (CD's/DVD's) with one copy of the proposal on each disk in Word, Excel or PDF. List the Solicitation Number and Title on the outside of the box or envelope. 7. Validity of Proposals No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period of one hundred eighty (180)days from the submission date to accommodate evaluation and selection process. 8. Method of Source Selection The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 87-25, and Collier County Resolution Number 2007-340 establishing and adopting the Collier County Purchasing Policy. The County may, as it deems necessary, conduct discussions with qualified Vendors determined to be in contention for being selected for award for the purpose of clarification to assure full understanding of, and responsiveness to solicitation requirements. 9. Evaluation of Proposals The County's procedure for selecting is as follows: 1. The County Manager or designee shall appoint a Selection Committee to review all proposals submitted. 2. Request for Proposals issued. 3. Subsequent to the closing of proposals, the Procurement Strategist will review the proposals received and verify whether each proposal appears to be minimally responsive to the requirements of the published RFP. 4. Meetings will be open to the public and the Procurement Strategist shall publicly post prior notice of such meeting in the lobby of the Purchasing Building. 5. The committee members will review each Proposal individually and score each proposal based on the evaluation criteria stated herein. 6. Prior to the first meeting of the selection committee, the Procurement Strategist will post a notice announdng the date, time and place of the first committee meeting. Said notice shall be posted in the lobby of the Purchasing Building not less than three (3)working days prior to xx-xxx RF P_Non_CCNATem plate_07012013 13 November 25, 2013 New Business 7-e 16 of 40 the meeting. The Procurement Strategist will also post prior notice of all subsequent committee meetings and shall endeavor to post such notices at least one(1) day in advance of all subsequent meetings. 7. The committee will compile individual rankings, based on the evaluation criteria as stated herein, for each proposal to determine committee recommendations. The committee may at their discretion, schedule presentations or demonstrations from the top-ranked firm(s), make site visits, and obtain guidance from third party subject matter experts. The final recommendation will be decided based on review of scores and consensus of committee. The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, and/or amendments as it may deem appropriate. Receipt of a proposal by the County or a submission of a proposal to the County offers no rights upon the Vendor nor obligates the County in any manner. Acceptance of the proposal does not guarantee issuance of any other governmental approvals. Proposals which include provisions requiring the granting of zoning variances shall not be considered. 10. References The County reserves the right to contact any and all references pertaining to this solicitation and related proposal. 11. Proposal Selection Committee and Evaluation Factors The County Manager shall appoint a Selection Committee to review all proposals submitted. The factors to be considered in the evaluation of proposal responses are listed below. Tab II, Business Plan 30 pts Tab III, Cost of Services to the County 20 pts Tab IV, Experience and Capacity of Firm 10 pts Tab V, Specialized Expertise of Team Members 10 pts Tab VI, References 20 pts Local Vendor Preference 10 pts TOTAL 100 pts Tie Breaker: In the event of a tie, both in individual scoring and in final ranking,the firm with the lowest paid dollars by Collier County to the vendor(as obtained from the County's financial system)within the last five (5) years will receive the higher individual ranking. If there is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the next highest ranking and so on. 12.Acceptance or Rejection of Proposals The right is reserved by the County to waive any irregularities in any proposal, to reject any or all proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by xx-xxx RF P_Non_CCNATem plate_07012013 14 November 25, 2013 New Business 7-e 17 of 40 Collier County to accept the proposal which in the judgment of the County is deemed the most advantageous for the public and the County of Collier. Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind, may be cause for rejection. In the event of default of the successful Vendor, or their refusal to enter into the Collier County contract, the County reserves the right to accept the proposal of any other Vendor or to re-advertise using the same or revised documentation, at its sole discretion. xx-xxx RF P_Non_CC NATemp late_07012013 15 November 25, 2013 New Business 7-e 18 of 40 Exhibit Ill: Collier County Purchase Order Terms and Conditions 1. Offer and to comply with all carrier This offer is subject to cancellation by the regulations. Risk of loss of any goods COUNTY without notice if not accepted by sold hereunder shall transfer to the VENDOR within fourteen (14) days of COUNTY at the time and place of issuance. delivery; provided that risk of loss prior to actual receipt of the goods by the 2. Acceptance and Confirmation COUNTY nonetheless remain with This Purchase Order (including all VENDOR. documents attached to or referenced b) No charges will be paid by the COUNTY therein) constitutes the entire agreement for packing, crating or cartage unless between the parties, unless otherwise otherwise specifically stated in this specifically noted by the COUNTY on the Purchase Order. Unless otherwise face of this Purchase Order. Each delivery provided in Purchase Order, no invoices of goods and/or services received by the shall be issued nor payments made COUNTY from VENDOR shall be deemed to prior to delivery. Unless freight and be upon the terms and conditions contained other charges are itemized, any in this Purchase Order. discount will be taken on the full amount of invoice. No additional terms may be added and c) All shipments of goods scheduled on the Purchase Order may not be changed except same day via the same route must be by written instrument executed by the consolidated. Each shipping container COUNTY. VENDOR is deemed to be on must be consecutively numbered and notice that the COUNTY objects to any marked to show this Purchase Order additional or different terms and conditions number. The container and Purchase contained in any acknowledgment, invoice Order numbers must be indicated on bill or other communication from VENDOR, of lading. Packing slips must show notwithstanding the COUNTY'S acceptance Purchase Order number and must be or payment for any delivery of goods and/or included on each package of less than services, or any similar act by VENDOR. container load (LCL) shipments and/or with each car load of equipment. The 3. Inspection COUNTY reserves the right to refuse or All goods and/or services delivered return any shipment or equipment at hereunder shall be received subject to the VENDOR'S expense that is not marked COUNTY'S inspection and approval and with Purchase Order numbers. payment therefore shall not constitute VENDOR agrees to declare to the acceptance. All payments are subject to carrier the value of any shipment made adjustment for shortage or rejection. All under this Purchase Order and the full defective or nonconforming goods will be invoice value of such shipment. returned pursuant to VENDOR'S instruction d) All invoices must contain the Purchase at VENDOR'S expense. Order number and any other specific information as identified on the To the extent that a purchase order requires Purchase Order. Discounts of prompt a series of performances by VENDOR, the payment will be computed from the date COUNTY prospectively reserves the right to of receipt of goods or from date of cancel the entire remainder of the Purchase receipt of invoices, whichever is later. Order if goods and/or services provided Payment will be made upon receipt of a early in the term of the Purchase Order are proper invoice and in compliance with non-conforming or otherwise rejected by the Chapter 218, Fla. Stats., otherwise COUNTY. known as the "Local Government 4. Shipping and Invoices Prompt Payment Act," and, pursuant to a) All goods are FOB destination and must the Board of County Commissioners be suitably packed and prepared to Purchasing Policy. secure the lowest transportation rates xx-xxx RF P_Non_CCNATem plate_07012013 16 November 25,2013 New Business 7-e 19 of 40 5. Time Is Of the Essence and transportation shall conform to all Time for delivery of goods or performance of applicable laws, including but not limited to services under this Purchase Order is of the the Occupational Health and Safety Act, the essence. Failure of VENDOR to meet Federal Transportation Act and the Fair delivery schedules or deliver within a Labor Standards Act, as well as any law or reasonable time, as interpreted by the regulation noted on the face of the Purchase COUNTY in its sole judgment, shall entitle Order. the COUNTY to seek all remedies available to it at law or in equity. VENDOR agrees to 9. Advertising reimburse the COUNTY for any expenses No VENDOR providing goods and services incurred in enforcing its rights. VENDOR to the COUNTY shall advertise the fact that further agrees that undiscovered delivery of it has contracted with the COUNTY for nonconforming goods and/or services is not goods and/or services, or appropriate or a waiver of the COUNTY'S right to insist make use of the COUNTY'S name or other upon further compliance with all identifying marks or property without the specifications. prior written consent of the COUNTY'S Purchasing Department. 6. Changes The COUNTY may at any time and by written notice make changes to drawings 10. Indemnification and specifications, shipping instructions, VENDOR shall indemnify and hold harmless quantities and delivery schedules within the the COUNTY from any and all claims, general scope of this Purchase Order. including claims of negligence, costs and Should any such change increase or expenses, including but not limited to decrease the cost of, or the time required for attorneys' fees, arising from, caused by or performance of the Purchase Order, an related to the injury or death of any person equitable adjustment in the price and/or (including but not limited to employees and delivery schedule will be negotiated by the agents of VENDOR in the performance of COUNTY and VENDOR. Notwithstanding their duties or otherwise), or damage to the foregoing, VENDOR has an affirmative property (including property of the COUNTY obligation to give notice if the changes will or other persons), which arise out of or are decrease costs. Any claims for adjustment incident to the goods and/or services to be by VENDOR must be made within thirty (30) provided hereunder. days from the date the change is ordered or within such additional period of time as may 11. Warranty of Non-Infringement be agreed upon by the parties. VENDOR represents and warrants that all goods sold or services performed under this 7. Warranties Purchase Order are: a) in compliance with VENDOR expressly warrants that the goods applicable laws; b) do not infringe any and/or services covered by this Purchase patent, trademark, copyright or trade secret; Order will conform to the specifications, and c) do not constitute unfair competition. drawings, samples or other descriptions furnished or specified by the COUNTY, and VENDOR shall indemnify and hold harmless will be of satisfactory material and quality the COUNTY from and against any and all production, free from defects and sufficient claims, including claims of negligence, costs for the purpose intended. Goods shall be and expense, including but not limited to delivered free from any security interest or attorneys' fees, which arise from any claim, other lien, encumbrance or claim of any third suit or proceeding alleging that the party. These warranties shall survive COUNTY'S use of the goods and/or inspection, acceptance, passage of title and services provided under this Purchase Order payment by the COUNTY. are inconsistent with VENDOR'S representations and warranties in section 11 8. Statutory Conformity (a). Goods and services provided pursuant to this Purchase Order, and their production xx-xxx R F P_N o n_C C NATe m p l ate_07012013 17 November 25,2013 New Business 7-e 20 of 40 If any claim which arises from VENDOR'S beyond their control, including, but without breach of section 11 (a) has occurred, or is limitation to war, strikes, civil disturbances likely to occur, VENDOR may, at the and acts of nature. When VENDOR has COUNTY'S option, procure for the COUNTY knowledge of any actual or potential force the right to continue using the goods or majeure or other conditions which will delay services, or replace or modify the goods or or threatens to delay timely performance of services so that they become non-infringing, this Purchase Order, VENDOR shall (without any material degradation in immediately give notice thereof, including all performance, quality, functionality or relevant information with respects to what additional cost to the COUNTY). steps VENDOR is taking to complete delivery of the goods and/or services to the 12. Insurance Requirements COUNTY. The VENDOR, at its sole expense, shall provide commercial insurance of such type 15. Assignment and with such terms and limits as may be VENDOR may not assign this Purchase reasonably associated with the Purchase Order, nor any money due or to become due Order. Providing and maintaining adequate without the prior written consent of the insurance coverage is a material obligation COUNTY. Any assignment made without of the VENDOR. All insurance policies shall such consent shall be deemed void. be executed through insurers authorized or eligible to write policies in the State of 16. Taxes Florida. Goods and services procured subject to this Purchase Order are exempt from Florida 13. Compliance with Laws sales and use tax on real property, transient In fulfilling the terms of this Purchase Order, rental property rented, tangible personal VENDOR agrees that it will comply with all purchased or rented, or services purchased federal, state, and local laws, rules, codes, (Florida Statutes, Chapter 212), and from and ordinances that are applicable to the federal excise tax. conduct of its business. By way of non- exhaustive example, this shall include the 17. Annual Appropriations American with Disabilities Act and all The COUNTY'S performance and obligation prohibitions against discrimination on the to pay under this Purchase Order shall be basis of race, religion, sex creed, national contingent upon an annual appropriation of origin, handicap, marital status, or veterans' funds. status. Further, VENDOR acknowledges and without exception or stipulation shall be 18. Termination fully responsible for complying with the This Purchase Order may be terminated at provisions of the Immigration Reform and any time by the COUNTY upon 30 days Control Act of 1986 as located at 8 U.S.C. prior written notice to the VENDOR. This 1324, et seq. and regulations relating Purchase Order may be terminated thereto, as either may be amended. Failure immediately by the COUNTY for breach by by the awarded firm(s) to comply with the VENDOR of the terms and conditions of this laws referenced herein shall constitute a Purchase Order, provided that COUNTY has breach of the award agreement and the provided VENDOR with notice of such County shall have the discretion to breach and VENDOR has failed to cure unilaterally terminate said agreement within 10 days of receipt of such notice. immediately. Any breach of this provision may be regarded by the COUNTY as a 19. General material and substantial breach of the a) This Purchase Order shall be governed contract arising from this Purchase Order. by the laws of the State of Florida. The venue for any action brought to 14. Force Majeure specifically enforce any of the terms and Neither the COUNTY nor VENDOR shall be conditions of this Purchase Order shall responsible for any delay or failure in be the Twentieth Judicial Circuit in and performance resulting from any cause for Collier County, Florida xx-xxx R F P_Non_C C NATemplate_07012013 18 November 25,2013 New Business 7-e 21 of 40 b) Failure of the COUNTY to act associated with this Purchase Order in immediately in response to a breach of accordance with Florida Statute Chapter this Purchase Order by VENDOR shall 112.061, Per Diem and Travel not constitute a waiver of breach. Expenses for Public Officers, employees Waiver of the COUNTY by any default and authorized persons. by VENDOR hereunder shall not be e) In the event of any conflict between or deemed a waiver of any subsequent among the terms of any Contract default by VENDOR. Documents related to this Purchase c) All notices under this Purchase Order Order, the terms of the Contract shall be sent to the respective Documents shall take precedence over addresses on the face page by certified the terms of the Purchase Order. To the mail, return receipt requested, by extent any terms and for conditions of overnight courier service, or by personal this Purchase Order duplicate or overlap delivery and will be deemed effective the Terms and Conditions of the upon receipt. Postage, delivery and Contract Documents, the provisions of other charges shall be paid by the the Terms and/or Conditions that are sender. A party may change its address most favorable to the County and/or for notice by written notice complying provide the greatest protection to the with the requirements of this section. County shall govern. d) The Vendor agrees to reimbursement of any travel expenses that may be xx-xxx R F P_N o n_C C NATem p l ate_07012013 19 November 25, 2013 New Business 7-e Exhibit IV: Additional Terms and Conditions for RFP 22 of 40 1. Insurance Requirements The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work. The County and the Vendor waive against each other and the County's separate Vendors, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts. Collier County shall be responsible for purchasing and maintaining,its own liability insurance. Certificates issued as a result of the award of this solicitation must identify "For any and all work performed on behalf of Collier County." The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions. Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder' should read as follows: Collier County Board of County Commissioners Naples, Florida The amounts and types of insurance coverage shall conform to the minimum requirements set forth in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO)forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor's sole responsibility. Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer. The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor xx-xxx R F P_Non_CC NATem plate_07012013 20 November 25, 2013 New Business 7-e hereunder, Vendor shall immediately take steps to have the aggregate limit reinstaagtft$0the full extent permitted under such policy. Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand,the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents. If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts. 2. Offer Extended to Other Governmental Entities Collier County encourages and agrees to the successful vendor extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful vendor. 3. Additional Items and/or Services Additional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Purchasing Policy. 4. Use of Subcontractors Bidders on any service related project, including construction, must be qualified and directly responsible for 60% or more of the solicitation amount for said work. 5. County's Right to Inspect The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site during and after each work assignment the Vendor is performing. 6. Additional Terms and Conditions of Contract Collier County has developed standard contracts/agreements, approved by the Board of County Commissioners(BCC). The selected Vendor shall be required to sign a standard Collier County contract within twenty one (21) days of Notice of Selection for Award. The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor. 7. Payment Method xx-xxx RF P_Non_CCNATemplate_07012013 21 November 25,2013 New Business 7-e 24 of 40 Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor's invoices must include: • Purchase Order Number • Description and quantities of the goods or services provided per instructions on the County's purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk's Finance Department ATTN: Accounts Payable 3299 Tamiami Trail E Ste 700 Naples FL 34112 Or emailed to: bccapclerkacollierclerk.corn. Collier County, in its sole discretion, will determine the method of payment for goods and/or services as part of this agreement. Payment methods include: • Traditional — payment by check, wire transfer or other cash equivalent. • Standard—payment by purchasing card. Collier County's Purchasing Card Program is supported by standard bank credit suppliers(i.e. VISA and MasterCard), and as such, is cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules. The County may not accept any additional surcharges (credit card transaction fees) as a result of using the County's credit card for transactions relating to this solicitation. The County will entertain bids clearly stating pricing for standard payment methods. An additional separate discounted price for traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional Cash Discount." Upon execution of the Contract and completion of each month's work, payment requests may be submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for payment without prior approval from the Project manager. All invoices should be submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment) unless specifically authorized by the Project Manager. Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract. xx-xxx RF P_Non_CCNATem plate_07012013 22 November 25, 2013 New Business 7-e Invoices shall not reflect sales tax. After review and approval, the invoice will b&Etr° dmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements. 8. Environmental Health and Safety All Vendors and Sub vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes. Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This provision is non-negotiable by any department and/or Vendor. All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer. All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels. 9. Licenses The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal,State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non-responsive.A Vendor,with an office within Colier County is also required to have an occupational license. All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain "active" in Collier County. If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at(239) 252-2431, 252-2432 or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252- 2477. 10. Principals/Collusion By submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; xx-xxx RF P_Non_CCNATemplate_07012013 23 November 25, 2013 New Business 7-e that this Proposal is made without connection with any person, company or parties2t k'1Rg a Proposal, and that it is in all respects fair and in good faith without collusion or fraud. 11. Relation of County It is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation. 12.Termination Should the Vendor be found to have failed to perform his services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty(30)day written notice.The County shall be sole judge of non-performance. 13. Lobbying All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be lobbied,either individually or collectively about a project for which a firm has submitted a Proposal. Firms and their agents are not to contact members of the County Commission for such purposes as meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final Board approval, no firm or their agent shall contact any other employee of Collier County in reference to this Proposal, with the exception of the Purchasing Director or his designee(s). Failure to abide by this provision may serve as grounds for disqualification for award of this contract to the firm. 14. Public Records Compliance The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (induding specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes, rules, regulations and requirements of any governmental agencies. 15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501) In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.arq/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm. 16. Single Proposal Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub- consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a xx-xxx R F P_Non_CC NATemplate_07012013 24 November 25, 2013 New Business 7-e primary or as part of a partnership or joint venture as a primary, that legal entity mfi gWas a sub- consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non-responsive and rejected from further consideration. 17.Survivability Bids (ITBs/RFPs): The Consultant/Contractor/Vendor agrees that any Work Order/Purchase Order that extends beyond the expiration date of Solicitation 13-6109 resultant of this solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of any Work Order/Purchase Order. 18. Protest Procedures Any actual or prospective Vendor to a Request for Proposal, who is aggrieved with respect to the former, shall file a written protest with the Purchasing Director prior to the due date for acceptance of proposals. All such protests must be filed with the Purchasing Director no later than 11:00 a.m. Collier County time on the final published date for the acceptance of the Request for Proposals. The Board of County Commissioners will make award of contract in public session. Award recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and Thursdays. Any actual or prospective respondent who desires to formally protest the recommended contract award must file a notice of intent to protest with the Purchasing Director within two (2) calendar days (excluding weekends and County holidays) of the date that the recommended award is posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be given instructions as to the form and content requirements of the formal protest. A copy of the "Protest Policy" is available at the office of the Purchasing Director. 19. Public Entity Crime A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted vendor list. 20.Security and Background Checks If required, Vendor/Contractor/ Proposer shall be responsible for the costs of providing background checks by the Collier County Facilities Management Department, and drug testing for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four(4) years. xx-xxx R F P_N o n_C C NATem pl a te_07012013 25 November 25, 2013 New Business 7-e 21. Conflict of Interest 28 of 40 Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 22. Prohibition of Gifts to County Employees No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 23. Immigration Affidavit Certification Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland Security(DHS) in partnership with the Social Security Administration (SSA), provides an Internet- based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals(RFP) including professional services and construction services. Exceptions to the program: • Commodity based procurement where no services are provided. • Where the requirement for the affidavit is waived by the Board of County Commissioners Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the BidderNendor does not comply with providing both the acceptable E-Verify evidence and the executed affidavit the bidder's/vendor's proposal may be deemed non-responsive. Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all purchases not covered under the "Exceptions to the program" clause above. For additional information regarding the Employment Eligibility Verification System (E-Verify) program visit the following website: http://www.dhs.qov/E-Verify. It shall be the vendor's responsibility to familiarize themselves with all rules and regulations governing this program. Vendor acknowledges, and without exception or stipulation,any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 xx-xxx R F P_N o n_C C NATe m p l ate_07012013 26 November 25,2013 New Business 7-e as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may268fa` i ended and with the provisions contained within this affidavit. Failure by the awarded firm(s)to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breath of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. 24. Collier County Local Preference Policy Collier County provides an incentive to local business to enhance the opportunities of local businesses in the award of County contracts. In the evaluation of proposals, the County rewards Vendors for being a local business by granting a ten (10) points incentive in the evaluation criterion points. A"local business" is defined as a business that has a valid occupational license issued by either Collier or Lee County for a minimum of one(1) year prior to a Collier County bid or proposal submission that authorizes the business to provide the commodities or services to be purchased, and a physical business address located within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a"local business" unless it contributes to the economic development and well-being of either Collier or Lee County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, the support and increase to either Collier or Lee County's tax base, and residency of employees and principals of the business within Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. The vendor must complete and submit with their proposal response the Affidavit for Claiming Status as a Local Business which is included as part of this solicitation. Failure on the part of a vendor to submit this Affidavit with their proposal response will preclude said Vendor from being considered for local preference under this solicitation. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year. xx-xxx R F P_Non_CC NATem plate_07012013 27 November 25,2013 New Business 7-e 30 of 40 Ca Ter t�.. +c3u ity Ad n istr atNve Services vision Purchasing Attachment 1: Vendor's Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112. We are not responding to Solicitation 13-6109 Website Development& Maintenance for the following reason(s): ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Cite xx-xxx RF P_Non_CC NATem plate_07012013 28 November 25, 2013 New Business 7-e 31 of 40 o 1ev County Adrr ni fr tive Services Dmsion ,urctia,ink; Attachment 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: ❑ The Proposal has been signed. ❑ All applicable forms have been signed and included, along with licenses to complete the requirements of the project. ❑ Any addenda have been signed and induded. ❑ The mailing envelope has been addressed to: Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 Attn: Scott D. Johnson, Acquisition Manager ❑ The mailing envelope must be sealed and marked with Solicitation 13-6109 Website Development and Maintenance Services and 9/27/2013. ❑ The Proposal will be mailed or delivered in lime to be received no later than the specified due date and time. (Otherwise Proposal cannot be considered.) ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. Name of Firm: Address: City, State, Zip: Telephone: Email: Representative Signature: Representative Name: Di#e xx-xxx RF P_Non_CC NATemplate_07012013 29 November 25,2013 New Business 7-e 32 of 40 Co ?E 1'' County Adrt r istrauve Services Division rurcrasing Attachment 3: Conflict of Interest Affidavit By the signature below,the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity(financial, contractual, organizational,or otherwise) which relates to the proposed work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully disclosed. Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the Purchasing/General Services Director, or designee, if any actual or potential conflict of interest arises during the contract and/or project duration. Firm: Signature and Date: Print Name Title of Signatory State of County of SUBSCRIBED AND SWORN to before me this day of 20 by who is personally known to me to be the fothe Firm, OR who produced the following identification Notary Public My Commission Expires xx-xxx RF P_Non_CC NATemp late_07012013 30 November 25,2013 New Business 7-e 33 of 40 -ter Canty Adrninisvative Services Division Purchasing Attachment 4: Vendor Declaration Statement BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 RE: Solicitation: 13-6109 Website Development and Maintenance Services Dear Commissioners: The undersigned, as Vendor declares that this proposal is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of establishing a formal contractual relationship between the firm and Collier County, for the performance of all requirements to which the proposal pertains. The Vendor states that the proposal is based upon the proposal documents listed by Solicitation: 13-6109 Website Development and Maintenance Services. (Proposal Continued on Next Page) xx-xxx RF P_Non_CCNATemplate_07012013 31 November 25, 2013 New Business 7-e PROPOSAL CONTINUED 34 of 40 IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20 in the County of , in the State of Firm's Legal Name: Address: City, State,Zip Code: Florida Certificate of Authority Document Number: Federal Tax Identification Number CCR#or CAGE Code Telephone: FAX: Signature by: (Typed and written) Title: Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State,ZIP Telephone: FAX: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State,ZIP Telephone: Email xx-xxx R F P_N o n_C C NATe m p l ate_07012013 32 November 25,2013 New Business 7-e 35 of 40 ,drnmist�a Services D vr3 on ntY ; r�r�z��ir7g Attachment 5: Affidavit for Claiming Status as a Local Business Solicitation: 13-6109 Website Development and Maintenance Services(Check Appropriate Boxes Below) State of Florida(Select County if Vendor is described as a Local Business ❑ Collier County ❑ Lee County Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy; A"local business" is defined as a business that has a valid occupational license issued by either Collier or Lee County for a minimum of one (1) year prior to a Collier County bid or proposal submission that authorizes the business to provide the commodities or services to be purchased, and a physical business address located within the limits of Collier or Lee Counties from which the vendor operates or performs business. Post Office Boxes are not verifiable and shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of either Collier or Lee County in a verifiable and measurable way. This may include, but not be limited to,the retention and expansion of employment opportunities,the support and increase to either Collier or Lee County's tax base, and residency of employees and principals of the business within Collier or Lee County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a"local business"under this section. Vendor must complete the following information: Year Business Established in ❑Collier County or❑ Lee County: Number of Employees(Including Owner(s)or Corporate Officers): Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s)or Corporate Officers): If requested by the County,vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Date: Collier or Lee County Address: Signature: Title: STATE OF FLORIDA ❑ COLLIER COUNTY ❑ LEE COUNTY Sworn to and Subscribed Before Me, a Notary Public,for the above State and County, on this Day of , 20 Notary Public My Commission Expires: (AFFIX OFFICIAL SEAL) xx-xxx R F P_N o n_C C N AT e m p l a te_07 012013 33 November 25,2013 New Business 7-e 36 of 40 Coiner C:ox :ty ,A.c'"nisi auve Services 1 vl ion �''tkf(:1'1lSblt?� Attachment 6: Immigration Affidavit Certification Solicitation: 13-6109 Website Development and Maintenance Services This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws(specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's/Bidder's proposal. Company Name Print Name Title Signature Date State of County of The foregoing instrument was signed and acknowledged before me this day of 20_,by who has produced as identification. (Print or Type Name) (Type of Identification and Number) Notary Public Signature Printed Name of Notary Public Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of this affidavit to interrogatories hereinafter made. xx-xxx RF P_Non_CCNATemplate_07012013 34 November 25, 2013 New Business 7-e 37 of 40 co qtr County Adrymstrative Services Dv sin Attachment 7:Vendor Substitute W—9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) Taxpayer Name (as shown on income tax return) Business Name (if different from taxpayer name) Address City State Zip Telephone FAX Email Order Information Remit/Payment Information Address Address City State Zip City State Zip FAX FAX Email Email 2. Company Status (check only one) Individual/Sole Proprietor Corporation _Partnership _Tax Exempt (Federal income tax-exempt entity Limited Liability Company under Internal Revenue Service guidelines IRC 501 (c)3) Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 3. Taxpayer Identification Number(for tax reporting purposes only) Federal Tax Identification Number(TIN) (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification: Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge. Signature Date Title Phone Number xx-xxx R F P_N o n_C C NATem p l ate_07012013 35 November 25, 2013 New Business 7-e I38 of 40 a ;r County Adrr istrabve Services Division Purchasing Attachment 8: Insurance and Bonding Requirements Insurance/Bond Type Required Limits 1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Compensation Statutory Limits and Requirements 2. ® Employer's Liability $1,000,000.00 single limit per occurrence 3. ® Commercial General Bodily Injury and Property Damage Liability (Occurrence Form) patterned after the current $1,000,000.00 single limit per occurrence, $2,000,000 aggregate for Bodily ISO form Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability 4. ® Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor/Consultant shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone employed or utilized by the Contractor/Vendor/Consultant in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 4. ®Automobile Liability $ 500,000.00 Each Occurrence; Bodily Injury& Property Damage, Owned/Non-owned/Hired;Automobile Included 5. ❑ Other insurance as ❑Watercraft $ Per Occurrence noted: ❑ United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑ Maritime Coverage(Jones Act) shall be maintained where applicable to the completion of the work. $ Per Occurrence ❑Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ Per Occurrence ❑ Pollution $ Per Occurrence ❑ Professional Liability $ Per Occurrence • $ 500,000 each claim and in the aggregate • $1,000,000 each claim and in the aggregate • $2,000,000 each claim and in the aggregate ❑ Professional Liability $ per claim and in November 25, 2013 New Business 7-e 3%+g ifbgregate • $1,000,000 per claim and in the aggregate • $2,000,000 per claim and in the aggregate ❑Valuable Papers Insurance $ Per Occurrence 6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers' check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5%of the cost proposal.All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. 7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the Payment Bonds executed contract by Proposers receiving award, and written for 100% of the Contract award amount,the cost borne by the Proposer receiving an award. The Performance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however,the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New York 10038. 8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 9. ® Collier County must be named as"ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. 10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County (or Airport Authority or Collier MPO). The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 11. ® Thirty(30) Days Cancellation Notice required. Vendor's Insurance Statement We understand the insurance requirements of these specifications and that the evidence of insurability may be required within five(5)days of the award of this solicitation. Name of Firm Date Vendor Signature Print Name Insurance Agency Agent Name Telephone Number xx-xxx R F P_Non_CC NATemplate_07012013 37 November 25, 2013 New Business 7-e 40 of 40 Co Wier County ==vt:tlaull,� Attachment 9: Reference Questionnaire Solicitation: 13-6109 Website Development and Maintenance Services Reference Questionnaire for: (Name of Company Requesting Reference Information) (Name of Individuals Requesting Reference Information) Name: Company: (Evaluator completing reference questionnaire) (Evaluator's Company completing reference) Email: FAX: Telephone: Collier County is implementing a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10,with 10 representing that you were very satisifed (and would hire the firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored"0." Project Description: Completion Date: Project Budget: Project Number of Days: Change Orders- Dollars Added : Change Orders- Days Added: Item Citeria Score 1 Ability to manage the project costs(minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Close out project process (final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Abiltity to manage risks and unexpected project circumstances. 9 Ability to follow County policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS Please FAX this completed survey to: By xx-xxx RF P_Non_CCNATemplate_07012013 38 November 25, 2013 Old Business 8-a 1 of 26 EXECUTIVE SUMMARY Recommendation to approve the selection and contract with AVIAREPS for tourism representation services in Brazil, authorize the Chair to sign a County Attorney approved contract, and make a finding that this expenditure promotes tourism. OBJECTIVE: Re-review the selection of a representation firm in Brazil to represent the County through the Naples, Marco Island, Everglades Convention & Visitors Bureau (CVB) in providing selected services which support tourism. CONSIDERATIONS: The Tourism staff reviewed this Brazil representation selection with the TDC on October 28, 2013 and we are bringing this item back to the TDC to review additional information. Tourism staff conducted a search for representation to assist in attracting more visitors from the growing Brazilian tourism market. The Tourism Department FY 14 budget for these services is $50,000. Tourism staff made an arrangement with the Palm Beach tourism bureau to cooperate in identifying and securing tourism and marketing services for both counties. Each county independently requested proposals; Collier County's process was similar to the process identified in the Board's Purchasing Policy. Consistent with typical solicitation protocols, a well documented scope of work, timeline and evaluation criteria (experience, qualifications, understanding/meeting goals and price) were developed and followed throughout the solicitation process. In addition to web-site advertisements and a local media announcement, twenty-nine (29) companies with tourism representation offices located in Brazil were contacted via email; nine (9) firms submitted proposals. This outreach to the Brazilian vendor community was accomplished with assistance by the Palm Beach County's tourism officials. Staff from Palm Beach and Collier County independently critiqued, scored and ranked the nine proposals using the established criteria in the RFP document and scope. Staff met with the Palm Beach tourism staff on August 15, 2013, and reviewed individual scoring and unanimously agreed upon the four top ranked firms. 1. AVIAREPS 2. TM/PR Latin America 3. Vertbratta Communications 4. Interamerican Network Staff then arranged a SKYPE on line conference call with each of the four top candidates and the two county tourism staffs, and asked each of the firm representatives a series of basic questions, plus clarifying questions concerning their individual RFP responses. November 25,2013 Old Business 8-a 2 of 26 After the SKYPE calls the unanimous choice of both the Collier tourism staff and the Palm Beach tourism staff was AVIAREPS in Sao Paulo, Brazil. This firm offered the best and most responsive proposal and on line interview for the scope of services. AVIAREPS staff was able to negotiate the cost of their services to match the annual budget for these services. The annual purchase price for this contract is not anticipated to exceed $50,000, as that was the budgeted amount for FY 14. Should staff need to secure additional services to this contract, it will be executed per the current Board Purchasing Policy for change orders. Tourism staff recommends that the Board approve the selection of AVIAREPS from Sao Paulo, Brazil and authorize the chairwoman to sign a County Attorney approved contract. The Palm Beach tourism bureau has completed a similar award to the same firm. FISCAL IMPACT: $50,000 is budgeted in FY 14 for tourism representation services in Brazil in Fund 184. Cost agreed to by AVIAREPS is $49,500. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. ADVISORY BOARD RECOMMENDATION: The TDC reviewed this item at the September 23, 2013 meeting and recommended approval (5-0). Staff is bringing this item back to the TDC on November 25, 2013 for an additional review of the Executive Summary and attachments that will be presented to the BCC on December 10. LEGAL CONSIDERATIONS: Although the Tourism Department did not strictly follow the Purchasing Policy, the Department did engage in a competitive solicitation process. As this is not a CCNA solicitation with strict statutory requirements, the RFP process used by staff did provide for competition and with approval, the Board may waive any irregularities in the process pursuant to Section VI (E) of the Purchasing Policy. This item has been approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATION: That the Board of County Commissioners approves the selection and contract of Aviareps for tourism representation services in Brazil, authorizes the Chair to sign a County Attorney approved contract, and make a finding that this expenditure promotes tourism. PREPARED BY: Jack Wert, Tourism Director Attachments • The scope of services document November 25, 2013 Old Business 8-a 3 of 26 • A list of the twenty-nine (29) South American companies that offer representation in Brazil who received the scope of services as identified by both county tourism organizations and from data collected in Brazil • The selection criteria and points of the review process that was used to determined the ranking of nine responding firms to the RFP. 1. Staff (Debi DeBenedetto and Jack Wert) reviewed the nine (9) responses and scored and ranked the firms according to the criteria listed in the scope of services. 2. The Palm Beach tourism bureau formed their own selection committee to review the nine respondents. • A draft of the contract for these services between Collier County and Aviareps which was reviewed by the County Attorney's Office. November 25, 2013 Old Business 8-a Naples, Marco Island, Everglades County Convention and VisitocsiBureau 2800 N.Horseshoe Drive;Naples,FL 34104 Request for Proposals for Brazilian Representation The Contact Person at the CVB for this RFP is:Jack Wert, 239-252-2402 or jackwert(5 colliergov.net One (1) unbound original and (5) copies (for a total of 6) of all proposals must be received in the offices of the Bureau by 2:00 p.m. U.S. EST on July 19, 2013. Responses to this Request for Proposal will not be accepted by fax, and must be delivered via postal mail, express mail or e-mailed to: Naples, Marco Island, Everglades Convention &Visitors Bureau ATTN: Jack Wert 2800 N Horseshoe Drive Naples, FL 34104 USA SIGNATURE PAGE One original Signature Page must be signed in ink--by an individual authorized to legally bind the business submitting the Proposal--and affixed to the original Proposal. A copy of the completed and signed Signature Page must also be affixed to each Proposal copy. NAME OF FIRM: CONTACT NAME: TITLE: SIGNATURE: DATE: ADDRESS: TELEPHONE: MAIN: ( ) CELL: ( ) EMAIL ADDRESS: FAX: ( ) CORPORATION organized under the state (Country)of ID NUMBER Authorized to do business in Florida?_(Yes/No) FIN of FEI Number: if Company, Corporation or Partnership Social Security Number: if Individual Timeline RFP Released: Wednesday,June 26, 2013 Question Clarifications Deadline: Friday,July 5,2013 at 4:00 p.m. U. S EST Clarification Response: Friday,July 12, 2013 at 3:00 p.m. U.S. EST Proposal Deadline: Friday,July 19, 2013 at 2:00 p.m. U.S. EST("Deadline") Selection Committee Starts Meeting: Monday,July 29, 2013 Contract Start Date: Tuesday, October 1, 2013 Note: Timeline may be altered at the discretion of the CVB and/or the RFP Selection Committee. Written notice will be issued upon any changes in schedule. November 25,2013 Old Business 8-a Naples, Marco Island, Everglades Convention and Visitors Burezu Request for Proposals for Brazilian Representation A. Background: The Naples, Marco Island Everglades Convention and Visitors Bureau (the "CVB") a division of Collier County Florida Government, desires to enter into an agreement for the provision of Representation Services in Brazil as part of their International destination marketing efforts. B. Purpose The purpose of this RFP is to seek and retain a qualified firm to act as the CVB's representative in the Brazilian market, promoting Naples, Marco Island and the Everglades as a premier travel destination. Contracted services will include the development and execution of a comprehensive, targeted, creative and brand-aligned, destination-focused sales program that speaks to "Florida's Paradise Coast"and works in tandem with the CVB's advertising and marketing initiatives. C. Expectations The successful proposer will execute the scope of work in a timely, professional and cost effective manner; be fully knowledgeable about the Naples, Marco Island and the Everglades tourism product and be highly knowledgeable about travel trends and industry contacts in Brazil influencing the outbound Brazilian travel market. D. Scope of Services Refer to the attached Scope of Work, Exhibit"A", as a basis for your proposal response. E. Term of Agreement A contract will be issued by the CVB for an initial term of one year with two one year renewal options at the election of the County. F. Compensation Compensation is negotiable based on the agreed upon scope of services. G. RFP Terms and Conditions 1. Preparing a Response This RFP contains instructions governing the proposals to be submitted and a description of the mandatory requirements. To be eligible for consideration, a proposer must meet all minimum qualifications. Compliance with the intent of all requirements will be solely determined by the CVB Review Committee. Responses that do not meet the full intent of all requirements listed in this RFP may be subject to point reductions during the evaluation process, or may be deemed non-responsive. November 25,2013 Old Business 8-a 2. Rights Reserved 6 of 26 While CVB has every intention to award a contract as a result of this RFP, issuance of the RFP, evaluation of the proposals, and even the selection of a successful proposer by the Selection Committee in no way constitutes a commitment by the CVB to award a contract. The CVB, in its sole and absolute discretion, and for any reason or no reason, reserves the right to: a) Postpone, cancel or terminate this RFP at any time; b) Re-advertise this RFP; c) Reject any or all proposals, or parts of any and all proposals, received in response to this document; d) Waive any undesirable, inconsequential, or inconsistent provisions of this document, which would not have significant impact on any proposal; e) Waive any minor irregularities in this RFP or any proposals received in response to this REP; or f) Not award any contract, or, if awarded,terminate any contract. 3. Development Costs Neither the CVB nor Collier County, Florida shall be liable for any expenses incurred in connection with work performed, travel, or any and all other expenses incurred in the preparation or submission of a proposal or other participation in this proposal process. All expenses incurred with the preparation and submission of proposals to the CVB, or any work performed in connection therewith,shall be borne by the proposer. 4. Materials Ownership All materials submitted in response to this RFP become the property of the CVB. All drawings, maps, sketches, programs, data bases, reports, plans, strategies, marks, logos, ad language, pictures and other data developed or acquired pursuant to any proposal submitted in response to this RFP or provided during a presentation by a proposer or under a contract entered into between the CVB and successful proposer, or at the CVB's expense, shall be and remain the CVB's property and may be reproduced, copied, published, distributed and reused at the discretion of the CVB,TDC or County. For example,the future marketing strategy of CVB,TDC or the County may include ideas and strategies presented by proposers or the successful proposer while under contract. 5. Working Relationship It is important to note that due to circumstances beyond the CVB's control, the need may arise for immediate action or response from the contracted agency. The successful proposer is expected to understand the inner workings of a tourism/service-oriented bureau, and have the ability to provide a high level of quality account service no matter what timelines or deadlines are imposed. 6. Rights to Intellectual Property;Confidentiality The proposer shall not acquire any interest in or rights to the name "Naples, Marco Island, Everglades" or the name "Naples, Marco Island, Everglades Convention &Visitors Bureau," or in any of the materials provided by or created for the County. Proposers are hereby notified that all information submitted as part of, or in support of, proposals will be available for public inspection after opening of proposals, in compliance with Chapters 119 and 286, Florida November 25, 2013 Old Business 8-a Statutes, popularly known as the "Public Records Law" and the "Government iff ge Sunshine Law" respectively. 7. Change of Ownership/Management Should any of the following occur: merger, changes in ownership, receivership, bankruptcy, etc., it will be the obligation of the proposer to notify CVB of such change and the CVB may, in its sole and absolute discretion, elect to immediately discontinue negotiations with said proposer. H. Minimum Qualification of Bidders 1. Must be licensed to do business in Brazil and hold the appropriate insurance coverage as evidenced by proof from the proposer's local jurisdiction. 2. Must have a minimum of three (3) years prior experience executing the required services described in the Scope of Work, Exhibit "A" for a comparable North American destination or hotel company. 3. Must provide a minimum of two(2) references of clients who have utilized services as identified in this RFP that CVB can contact for a reference. For each reference, indicate the following: Contact Name and Title Contact Company Name Contact Phone Number and email address Industry of Client Service Description Length of Relationship 4. Experienced in operating a sales and marketing organization particularly related to representation services for a U.S. destination or hotel company. Please list Past/Current US Destinations that you have represented in Brazil. 5. Reasonable knowledge of South Florida and the Naples, Marco Island, Everglades area is highly recommended. 6. Must have an office or operate from a major Brazilian metropolitan area, preferably in Sao Paulo and/or Rio de Janeiro. I. Proposal Documents/Requirements 1. Proposal Content Provide an Executive Summary giving an introduction of the proposer's organization, including a brief history, location of the office where work will be performed, certification/documentation of satisfaction of minimum qualifications, contact person for contract negotiations, as well as any other information that will assist in our selection process. Proposals should contain a Table of Contents. The Table of Contents should outline, in sequential order, all of the areas of the proposal allowing for clarity and ease of review. November 25, 2013 Old Business 8-a 8 of 26 2. Conflict of Interest A list of the current members of the Collier County Commission and the Tourist Development Council (TDC) is published on www.colliergov.net or is available from the Contact Person referenced in Section J(1). Each proposer shall disclose any and all business affiliations or any other associations that could potentially be considered a conflict of interest with any member of the County Commission or TDC and/or staff of the CVB. 3. Contract Manager/Team Provide the name and resume of the person who will be the account manager for the contract (if not assigned, what level of experience the account manager has), as well as for principals, key staff and other employees who will be directly and indirectly involved in performing the work, and identify projects of a similar nature in which the staff member has been involved. The proposer should also provide a description of the role of each staff member who will be responsible for handling and monitoring the contract. 4. Scope of Work Provide a narrative addressing all points listed in the Scope of Work attached as Exhibit "A". In addition, the proposer should address the following key areas within their response as part of the Scope of Services, or as separate statements. Submit one page maximum for each item a-d below: a) Brazil travel market overview and marketplace conditions impacting sales and marketing initiatives; b) Competitive brief outlining the Naples, Marco Island, Everglades area's opportunities in relation to Miami and Orlando destinations; c) Any strategic alliances which might augment the program by providing possible cooperative funding for promotions; d) Include any "Big Ideas" that would support the CVB's sales and brand awareness efforts in Brazil. 5. Samples Provide a maximum of three (3) samples of sales campaigns supporting the proposer's ability to satisfactorily perform the requirements listed in the scope of work, attached as Exhibit "A". Samples provided must be for work performed within the past five (5)years. November 25,2013 Old Business 8-a 6. Budget and Compensation/Fees 9 of 26 Provide a recommended Budget based on the Scope of Work, Exhibit"A". The actual contracted budget will be based on the agreed upon the Scope of Work and budgetary limitations imposed on CVB as part of its budget approval process with the County. Provide budget breakdown in the following format: • Monthly base fee -State whether the base fee is inclusive of all out of pocket business travel expenses • If out of pocket travel related expenses are not considered part of the base fee, provide an estimated annual breakdown to include business only travel, entertainment, miscellaneous printing and promotional items 7. Additional Information Information considered by the proposer to be pertinent to this project or relevant to your ability to service this account and which has not been specifically solicited in any of the aforementioned sections may be placed in a separate appendix section. Proposers are cautioned, however, that this does not constitute an invitation to submit large amounts of extraneous materials. Appendices should be relevant and brief. 8. Amendments to RFP It is the proposer's responsibility to assure receipt of all amendments. The proposer shall verify with the designated contact person (See Section H (1)) prior to submitting a proposal, the number of amendments that have been received. Each amendment to the RFP shall be signed by an authorized person and shall be submitted with the proposal or the proposal shall be deemed non-responsive. 9. Exceptions to the RFP All exceptions taken must be specific, and the proposer must indicate clearly what alternative is being offered to allow the CVB a meaningful opportunity to evaluate the proposal. Proposers are cautioned that submitting an alternative proposal does not relieve the proposer from submitting the "Minimum Requirements" as stated in Section G above. The CVB is under NO obligation to accept any proposed exceptions or alternatives. 10. Commencement of Work This RFP does not, by itself, obligate the CVB or Collier County. The CVB's obligation will commence upon written notice to the proposer. The CVB may set a different starting date for the contract or propose terms, provisions and conditions different than what is contained in this RFP or in the successful proposer's proposal. The CVB will not be responsible for any work done by the proposer, even work done in good faith, if it occurs prior to the contract start date set by the CVB. 11. Insurance Requirements The successful proposer shall, on a primary basis and at its sole expense, maintain in full force and effect, at all times during the life of the Contract, insurance coverage and limits (including endorsements) as required by Collier County Florida Government. Failure to maintain the required insurance shall be considered default of the contract. November 25, 2013 Old Business 8-a J. Proposal Procedures 10 of 26 1. Proposal Submission One (1) unbound original and five (5) copies (for a total of 6) of the complete proposal must be received by July 19, 2013 at 2:00 p.m. U.S. EST. All materials except promotional campaign samples must be submitted in English.The original and all copies must be submitted in a sealed envelope or container. The envelope or container should be addressed as follows: Naples, Marco Island, Everglades Convention and Visitors Bureau ATTN: Jack Wert 2800 N. Horseshoe Drive Naples, FL 34104 USA Hand-carried proposals may be delivered to the above address ONLY between the hours of 9:00 a.m. U.S. EST and 5:00 p.m. U.S. EST, Monday through Friday, excluding Holidays, except on the Deadline when proposals are due at 2:00 p.m. U.S. EDT. It shall be the proposer's sole risk to assure delivery at the CVB at the designated office at the designated time. The submission of a signed proposal by a proposer will be considered by the CVB as constituting a legal offer by the proposer to perform the required services at the proposed price identified therein. Proposer may submit a modified proposal to replace all or any portion of a previously submitted proposal until the Deadline for receipt of proposals. The CVB will only consider the latest proposal submitted. Failure to submit a complete and responsive proposal shall result in automatic rejection of the proposal. A proposal may be withdrawn only by written notification. Letters of withdrawal received after the Deadline for receipt of proposals will not be accepted unless the contract has been awarded to another vendor or no award has been made within forty five (45) days after the Deadline for receipt of proposals. Unless withdrawn, as provided in this subsection, a proposal shall be irrevocable until the time that a contract is awarded. Proposals and/or modifications to proposals received after the Deadline for receipt of proposals specified in the RFP Timetable (Page 1)are late and shall not be considered. Proposers requesting clarification or interpretation of any section or sections contained in this RFP shall make a written request via email to the office of Jack Wert, jackwert @calliergov.net by 4:00 p.m. U.S. EST, on July 5, 2013. Written answers will be shared with all proposers via email by 3:00 p.m. U.S. EST,July 12,2013. November 25,2013 Old Business 8-a 11 of 26 2. Evaluation Criteria Proposals will be evaluated by the CVB Selection Committee according to numerical scores with respect to the following criteria: a) Experience and Qualifications of Professional Personnel(Max.40 Points) The proposal will be evaluated based on the strength of the Proposer Firm (and any approved subcontractors); including the experience and qualifications of managerial and professional personnel assigned to the project (the duties of each individual will be stated by the Proposer).This evaluation will include, but not be limited to: • Demonstrated record of ability to provide the specific services to the specifications set forth in the Scope of Services; • Years of experience of firm and personnel and number and quality of previous and present tourism marketing clients; • Recommendations from previous and present tourism marketing clients regarding the quality of work performed on their behalf; • Organization depth,facilities and support staff; • Financial stability and years of operation. b) Understanding the Needs and Goals of CVB(Maximum 30 Points) The proposal will be evaluated based on the Proposer's understanding of the needs and goals of CVB as demonstrated in the strategies, approaches and resources to be applied to CVB's account as described in the proposal. c) Total Contract Price (Maximum 30 points) The CVB is seeking a proposal that offers significant value and maximum user impact. While competitive pricing will be a factor in scoring these criteria, it may not be the determining component.The proposer with the lowest price is not assured of winning the contract. 3. Award of Contract The award, if any, will be made to the proposer whose proposal is considered to be the most advantageous to the CVB in the best interest of the County's tourism promotion and development program. The CVB reserves the right, at its sole discretion, not to make an award and to rebid this RFP in part or in its entirety regardless of circumstance. The CVB also reserves the right to reject the proposal from any contractor who has previously failed in proper performance of an award or to deliver on-time services under contracts of a similar nature or who is not in a position to perform properly under this award. November 25, 2013 Old Business 8-a The apparent successful proposer will be notified of the recommendation for a12asid26A contract must be negotiated, completed and executed by the successful proposer and the CVB before it becomes valid and effective. If this condition is not met in a timely manner through no fault of the CVB, the CVB, at its sole discretion, may elect to cancel the recommended award to that proposer and make the award recommendation to the next most advantageous proposer. This process may continue until such time as the CVB has finalized a contract or determined to cancel the procurement in its entirety. The award document will be a contract incorporating by reference the terms and conditions of the solicitation and the Contractor's proposal as negotiated. I.Schedule of Exhibits A. Scope of Work-Attachment "A" Brazilian Representation Services for Naples, Marco Island, Everglades FligAgs'$ a13 13 of 26 SCOPE OF WORK 2013-14 Attachment"A" Services Required: 1. Submit an annual sales and marketing plan for leisure sales, tour operator/wholesaler sales, travel industry training, promotions and other services required to showcase the tourism attributes of the Naples, Marco Island, Everglades area or Florida to include a proposed budget and trade show participation for the Brazilian market on behalf of the Naples, Marco Island, Everglades CVB, a division of Collier County Florida Government, hereinafter referred to as "CVB". 2. Propose a monthly service fee to cover all time for account management, administrative costs and creative time necessary to create and produce promotions. 3. Assist in identifying and providing recommendations for Tour Operator Brochure placement and other media buying opportunities. Advertising costs, if any to be handled separately through the CVB advertising budget. 4. Call on travel-related organizations; including tour operators, receptive operators, airline retail travel agents, along with meeting planning, incentive, car rental and airline companies, with no less than 20 personal visits to the offices of these organizations, during each one month reporting period, to increase awareness of the Naples, Marco Island, Everglades area of Florida in key target markets in Brazil. 5. Provide in-house storage and fulfillment services of publications/literature to trade and consumers, maintaining and distributing CVB collateral and Collier County hotel and attractions collateral as needed. Facilitate the sourcing of services related to local printing, promotional flyers or other collateral to be billed separately from this agreement. 6. Assist in the scheduling, planning and participation in two travel agent/tour operator Destination Reviews (Fams) during each annual contract period. The successful firm will make its best effort to obtain complimentary airline participation (i.e. seats) and to qualify participating agents. CVB staff will organize itinerary and assist in all arrangements for participation in Destination Reviews. The firm will be required to provide one of the firm's staff members to accompany the group. All Destination Review visits are contingent on securing complimentary airline transportation by the firm, with CVB confirming all hotel and itinerary arrangements for Destination Review. 7. Demonstrate database capabilities and appropriate reach for the best distribution of Newsletters and Press Releases as generated by the CVB PR & Communications Team and other communications generated by the CVB and/or approved industry organizations. Distribution to include comprehensive list that targets the travel trade, tour operators, meeting and incentive planner's media, airline and car rental representatives. 1 November 25,2013 Old Business 8-a 8. Provide translation services when required, for CVB marketing materials such s4 erns releases, collateral, advertising pieces and travel industry Newsletters, among others. 9. Participate in a mutually agreed upon set of trade shows and events in Brazil (such as ABAV, World Travel Market and others), including booth setup, staffing and scheduling of appointments. Communicate requests for PR opportunities associated with such events to the CVB International Sales representative. Costs associated with setup and registration expenses will be paid separately by the CVB. 10. When travel outside the city or state of the firm's principle office required and is pre approved, the successful firm will adhere to the Collier County, Florida Government procurement/purchasing limits, policies and guidelines for all travel and entertainment related expenses. These will be provided to firm upon award of the contract. Collier County will reimburse the successful firm for reasonable pre approved travel and entertainment related expenses in these circumstances,with maximum limits to be established. 11. Submit a monthly report by the 10t of the month covering all key deliverable items on this scope of work in the format acceptable to the CVB and submit an annual recap report summarizing the year's activities and plans projected for the following year's activities. Monthly reports will be submitted with monthly representation retainer invoices. Upon receipt of both, payment will be processed. Monthly and Annual reports shall include, but not be limited to,the following items: • Market Overview: Brief highlights for Brazil market trends,statistics. • Sales: Key Account solicitations, Calls and Email Campaigns Results to each Brazilian market segment (Tour operators, group tour operators, Travel Agencies, Meeting and Incentive, Airline and Rental Car Companies); using CVB recommended format. • Marketing / Media: Key developments in the area of Marketing, Media and PR/Editorial opportunities, or placements. • Database: Actual contacts provided in excel format with Name, Title, Address, Phone, and Email columns completed. • Tracking/Reporting Matrices as follows: > Tracking room night production for top 10 Receptive Tour Operators ➢ Number of Naples, Marco Island (Collier County) hotels added to existing Top Operator's list ➢ Collier County destination added as featured Tour Program offered > Media/Marketing/PR opportunities uncovered through sales efforts ➢ Database Growth in real numbers month over month. 12. Assist in the creation of a comprehensive contact database to include tour operator/travel agent and meeting planner and consumer contacts. While representing CVB at tradeshows, promotions and sales calls, all contacts initiated are to be considered the property of CVB and are to be submitted on a monthly Excel spreadsheet, attached to the monthly report, in a format acceptable to CVB. 2 November 25, 2013 Old Business 8-a 13. Assist CVB in developing a strategy for securing international air charters 18'o$dseduled air service from key markets by providing contact information, scheduling meetings and conducting follow-up as needed. 14. Maintain close working relations with VISIT FLORIDA, Brand U.S.A. and the Brazilian tourism industry associations, including Visit USA Organizations and Braztoa, among others. 15. Provide pricing for additional marketing related activities outside the scope of work as opportunities develop or as requested by the Naples, Marco Island Everglades CVB. 3 November 25,2013 Old Business 8-a 16 of 26 E — Y 'u y: FT Ie. cc: C. Fi 3f-',;. °i ai i _ n�' '°: _ F Ei F; S. E ': •a E tL u i t _m t E LF � L 0 E E 3 ? 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LI-I 00 CO rn o t3 a 0 «m �J g O O 0 000 O o N O „�N_f o E r E 9 m p Z oo .2 y ' E a C N M 00 O O O ul O O V) 'n N N N M N m M N '-1 8 13 E 9 O O t 9 % -8 " f z C o▪ E O 8 m i E v Ci m Z Q o o vi Ln 'n ..n N N M M o M n M v,N g 0 .2 C N pp O d q 8 ,. a .- W O w o c c c ° o a .0 0 c w y o W R as v 2 5 2 w u Y c u v O. ob > 'c o •� A u '� n E u Q 0 E•z 5 41 E OJ N C O E z o w u 00 = 0 c 2 QE .9 Z c m E 'E E Co Co 5 N c > u d 6 EO 0=° N A 0 a C m m n E u vi s w N r° Q S m z 8 4 U 0 > c E Q C- 0 0 2 November 25,2013 Old Business 8-a 18 of 26 AGREEMENT for Tourism International Representation THIS AGREEMENT, made and entered into on this day of 20I3, bvaud between AVIAREPS., a registered company in Brazil and Munich Germany registration number and tax l[) number ; whose business address is Praca da Liberdade, 130- 10th Floor, Suite 1001, Liberdade plx 01503'0I0, Sao Paulo Brazil hereinafter called the "Contractor" and Collier County (The Naples, Marco Island, Everglades Convention & Visitors Bureau (C\/B), a division of Collier County Florida Government), a political subdivision of the State of Florida, Collier County, Naples, hereinafter called the "County" for representation services on behalf of the COUNTY in Brazil. WITNES B ETH: l. COMMENCEMENT. This Agreement shall commence on the date of approval by the Collier County Board of County Commissioners. The contract shall be for a three (3) year period, commencing on date of contract execution. The County may, at its discretion and with the consent of the Contractor, r o ouv the Agreement under all of th the terms and conditions contained in this Agreement for one (1) additional three (3) year period. The County shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. Z. STATEMENT OF WORK. The Contractor shall provide professional services for representing Collier County in Brazil and other South American countries as designated by the County, in accordance with the terms and conditions of the RFP dated June 26, 20I3 the Contractor's bid referred to herein and made an integral part of this agreement. This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Contractor and the County Project or Contract Manager or his designee, in compliance with the County Purchasing Policy and Administrative Procedures in effect at the time such services are authorized. 3. THE CONTRACT SUM. The County shall pay the Contractor for the performance of this Agreement an estimated maximum amount of forty nine thousand five hundred � dollars (549,500 based su��cctt0000ciificadonsos ` ' annualli below, subject in advance by the County. Payment will be made upon receipt of a proper invoice and upon approval by the Project Manager or his designee, and in compliance with Chapter 218, Fla. St@t3., otherwise known as the "Local Government Prompt Payment Act". Page 1 of 9 November 25,2013 Old Business 8-a 19 of 26 The retainer fee covering all representation expenses within the City of Sao Paulo Brazil on behalf of The COUNTY is agreed at US $4,125 per month commencing October 1, 2013 through September 30, 2016 and shall be billed monthly in arrears by Contractor. The annual cost of this agreement shall not exceed US $49,500 including service fees (retainer) and travel and other related expenses within Sao Paulo Brazil. Additional expenditures by the Contractor on behalf of the County must be authorized in advance by the COUNTY by written Change Order to this agreement executed by the parties. Travel expenses outside of Sao Paulo Brazil must be pre-approved and in compliance with the Tpc. Travel Resolution 2006-40 as amended. Administrative and office costs are included in the above mentioned retainer fee, including: stationery, insurance and rent for the sales office. The retainer fee does not include the cost of: travel by car, train, or air for regular sales calls to agents and operators, educational trips and trade shows outside of Sao Paulo Brazil. The retainer fee is agreed to at the exchange rate of 1 BRI., (Real) = $0.443 US. Should the exchange rate fluctuate more than 10 %, the retainer fee will be renegotiated commencing the next fiscal year. 3.1 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement. 4. TAXES. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. 5. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or faxed to the Contractor at the following Address: AVIAREPS Praca de Liberdade, 130, 10th Floor Suite 1001-1002 Liberdade Plz Sao Paulo, Brazil ArN: Klaus Becker, General Manager All Notices from the Contractor to the County shall be deemed duly served if mailed or faxed to the County to: Collier County Government Center Purchasing Department 3327 Tamiami Trail, East Page 2 of 9 November 25,2013 Old Business 8-a 20 of 26 Naples, Florida 34112 Attention: Purchasing & General Services Director Telephone: 239-252-8975 Facsimile: 239-252-6480 The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. Al! notices under this Agreement must be in writing. 6. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 7. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. 8. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the contract of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four (24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 9. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non-performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Contract Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery Page 3 of 9 November 25,2013 Old Business 8-a 21 of 26 against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 10. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 11. INSURANCE: AVIAREPS shall provide insurance as follows: General Liability coverage in limits of US $1 million per occurrence for bodily injury and property damage written under a policy form which is substantially equivalent to the latest Insurance Services Office (United States) form. 12. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Department. 14. CONFLICT OF INTEREST: Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 15. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the following component parts, all of which are as fully a part of the contract as if herein set out verbatim: Contractor's Bid, Insurance Certificate, RFP dated June 26, 2013, Scope of Services and Addenda. 16. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this agreement is subject to appropriation by the Board of County Commissioners. 17. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County Page 4 of 9 November 25,2013 Old Business 8-a 22 of 26 Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to; submitting bids, 'I:FP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 18. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 19. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this contract in compliance with the Purchasing Policy. 20. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Statute. 21. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 22. KEY PERSONNEL/PROJECT STAFFING: The Contractor's personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to insure that competent persons will be utilized in the performance of the contract. The Contractor shall assign as many people as necessary to complete the project on a timely basis, and each person assigned shall be available for an amount of time adequate to meet the dates set forth in the Project Schedule. The Contractor shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same or better qualifications and/or experience. (2) that the County is notified in writing as far in advance as possible. The Contractor shall Page 5 of 9 November 25, 2013 Old Business 8-a 23 of 26 make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. 23. ORDER OF PRECEDENCE: In the event of any conflict between or among the terms of any of the Contract Documents, the terms of the Request for Proposal and/or the Contractor's Proposal, the Contract Documents shall take precedence. In the event of any conflict between the terms of the RFP and the Contractor's Proposal, the language in the RFP would take precedence. 24. ASSIGNMENT: Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. Page 6 of 9 November 25,2013 Old Business 8-a 24 of 26 IN WITNESS WHEREOF, the Contractor and the County, have each, respectively, by an authorized person or agent, hereunder set their hands and seals on the date and year first above written. BOARD OF COUNTY COMMISSIONERS ATTEST: COLLIER COUNTY, FLORIDA Dwight E. Brock, Clerk of Courts By: By: Dated: Georgia A. Hiller, Esq., Chairwoman (SEAL) AVIAREPS Contractor By: First Witness Signature TType/print witness nameT Second Witness Typed signature and title TType/print witness name Approved as to form and legal sufficiency: rolleen M. Greene, Assistant County Attorney Print Name Page 7 of 9 November 25,2013 Old Business 8-a 25 of 26 Brazilian Representation Services for Naples,Marco Island,Everglades Florida CVB SCOPE OF WORK 2013-14 Attachment"A" Services Required: 1. Submit an annual sales and marketing plan for leisure sales, tour operator/wholesaler sales, travel industry training, promotions and other services required to showcase the tourism attributes of the Naples, Marco Island, Everglades area or Florida to include a proposed budget and trade show participation for the Brazilian market on behalf of the Naples,Marco Island,Everglades CVB,a division of Collier County Florida Government,hereinafter referred to as"CVB". 2, Propose a monthly service fee to cover all time for account management, administrative costs and creative time necessary to create and produce promotions. 3. Assist in identifying and providing recommendations for Tour Operator Brochure placement and other media buying opportunities. Advertising costs,if any to be handled separately through the CVB advertising budget. 4. Call on travel-related organizations; including tour operators,receptive operators,airline retail travel agents,along with meeting planning, incentive, car rental and airline companies, with no less than 20 personal visits to the offices of these organizations,during each one month reporting period,to increase awareness of the Naples,Marco Island,Everglades area of Florida in key target markets in Brazil. 5. Provide in-house storage and fulfillment services of publications/literature to trade and consumers, maintaining and distributing CVB collateral and Collier County hotel and attractions collateral as needed. Facilitate the sourcing of services related to local printing,promotional flyers or other collateral to be billed separately from this agreement. 6. Assist in the scheduling,planning and participation in two travel agent/tour operator Destination Reviews(Fams) during each annual contract period. The successful firm will make its best effort to obtain complimentary airline participation (i.e. seats) and to qualify participating agents. CVB staff will organize itinerary and assist in all arrangements for participation in Destination Reviews. The firm will be required to provide one of the firm's staff members to accompany the group. All Destination Review visits are contingent on securing complimentary airline transportation by the firm,with CVB confirming all hotel and itinerary arrangements for Destination Review. 7. Demonstrate database capabilities and appropriate reach for the best distribution of Newsletters and Press Releases as generated by the CVB PR & Communications Team and other communications generated by the CVB and/or approved industry organizations. Distribution to include comprehensive list that targets the travel trade, tour operators,meeting and incentive planner's media,airline and car rental representatives. 8. Provide translation services when required, for CVB marketing materials such as press releases, collateral, advertising pieces and travel industry Newsletters,among others. 9. Participate in a mutually agreed upon set of trade shows and events in Brazil (such as ABAV, World Travel Market and others), including booth setup, staffing and scheduling of appointments. Communicate requests for PR opportunities associated with such events to the CVB International Sales representative. Costs associated with setup and registration expenses will be paid separately by the CVB. 10. When travel outside the city or state of the firm's principle office required and is pre approved,the successful firm will adhere to the Collier County, Florida Government procurement/purchasing limits,policies and guidelines for all travel and entertainment related expenses. These will be provided to firm upon award of the contract. Collier County will reimburse the successful firm for reasonable pre approved travel and entertainment related expenses in these circumstances,with maximum limits to be established. Page 8 of 9 November 25, 2013 Old Business 8-a 26 of 26 11. Submit a monthly report by the 10th of the month covering all key deliverable items on this scope of work in the format acceptable to the CVB and submit an annual recap report summarizing the year's activities and plans projected for the following year's activities. Monthly reports will be submitted with monthly representation retainer invoices. Upon receipt of both,payment will be processed. Monthly and Annual reports shall include,but not be limited to,the following items: • Market Overview: Brief highlights for Brazil market trends,statistics. • Sales: Key Account solicitations, Calls and Email Campaigns Results to each Brazilian market segment (Tour operators, group tour operators, Travel Agencies, Meeting and Incentive, Airline and Rental Car Companies);using CVB recommended format. • Marketing/ Media: Key developments in the area of Marketing, Media and PR/Editorial opportunities, or placements. • Database: Actual contacts provided in excel format with Name, Title, Address, Phone, and Email columns completed. • Tracking/Reporting Matrices as follows: D Tracking room night production for top 10 Receptive Tour Operators D Number of Naples,Marco Island(Collier County)hotels added to existing Top Operator's list D Collier County destination added as featured Tour Program offered D Media/Marketing/PR opportunities uncovered through sales efforts D Database Growth in real numbers month over month. 12. Assist in the creation of a comprehensive contact database to include tour operator/travel agent and meeting planner and consumer contacts. While representing CVB at tradeshows, promotions and sales calls, all contacts initiated are to be considered the property of CVB and are to be submitted on a monthly Excel spreadsheet, attached to the monthly report, in a format acceptable to CVB. 13. Assist CVB in developing a strategy for securing international air charters or scheduled air service from key markets by providing contact information,scheduling meetings and conducting follow-up as needed. 14. Maintain close working relations with VISIT FLORIDA, Brand U.S.A. and the Brazilian tourism industry associations,including Visit USA Organizations and Braztoa,among others. 15. Provide pricing for additional marketing related activities outside the scope of work as opportunities develop or as requested by the Naples,Marco Island Everglades CVB. Page 9 of 9 November 25, 2013 Old Business 8-b 1 of 5 TDC EXECUTIVE SUMMARY Tourist Development Tax Quarterly Financial Review OBJECTIVE: Review revised tourist development tax fund balances for Q 4 FY 13. CONSIDERATIONS: The financial position of all funds that the Tourist Development Council (TDC) oversees is reviewed on a quarterly basis in accordance with County Ordinance 92-60. The attached spreadsheets outline the position of each of our funds for the 4th fiscal quarter of FY13. The tourist tax funds are in balance.The FY 2013 4th quarter Budget to Actual Report presents the budget and actual activity recorded in the Collier County accounting records as of 11/18/13 for October 2012 through September 2013. This report also includes actual fund balance carried forward into FY13. Please note that the FY 14 budget includes expenditures for these carry forward amounts. Please note that this information is still not final, unaudited and subject to change. In response to the direction from the TDC at the October meeting, staff has added footnotes to the financial reports to explain large variances between the adopted budget and the combination of Committed and Actual expenditures. Below is a synopsis of those expense variances. • Fund 184 Operating Expense-the variance between the Adopted Budget and the actual expenditures in Fund 184 is due to several invoices for work performed in FY 13 that have not been received as yet due to missing documentation, or are being held by Finance for additional information before disbursement is approved. The unspent amount in this fund should dissipate in the next few months. • Fund 193- variance due to past grant applicants opting to not apply for grants in FY 13 vs.the number and amount anticipated and budgeted for. • Fund 194- several line items in the operating budget were under spent including memberships, local travel,contractual services for delay in purchasing the Sports Impact Calculator and new staff support costs not expended due to later hiring dates. • Fund 194 Capital line for furniture and computers is under-spent due to the delay in hiring the new staff members • Fund 196 — under-spent the group market incentive due to some commitments lost to other destinations and fewer requests than budgeted for FISCAL IMPACT: This item is for review and comment. No financial impact is involved. RECOMMENDATION: Staff requests the TDC review the revised Q 4 FY 13 Financial Report. This item is for information only. SUBMITTED BY: Jack Wert, Tourism Director for 11-25-13 TDC meeting November 25,2013 Old Business 8-b 2 of 5 Tourist Development Tax Funds Update 11-1913 FY 2013 4th Qtr Preliminary and Unaudited Budget to Actual report %Variance (Expended+ Committed)to Amended Budget )excluding Fund Fund Name Type Comm Rem Long Name Adopted Budget Amended Budget Commitment Actual reserves) Note 183 TDC BEACH PARK 183 Capital lop OPERATING EXPENSE 70,500 797,291 242,735 994,786 n/a 183 Exp CAPITAL OUTLAY 295,000 5,115835 - 55708 n/a Project Sub-Total 365,500 5,916,125 242,735 1,053,494 -78.1% (1) 183 Exp TRANSFERS 50,000 50,000 - 50,000 0.0% 183 Exp TRANSFER CONST 59,200 59,200 42,070 -28.9% 183 Exp RESERVES 8,285,700 8,302,858 - - n/a Exp Total 8,760,400 14,328,183 242,735 1,145,564 -77.0% 183 Rev 314300 3%TOURIST DEVELOPMENT TAX (2,368,600) (2,368,600) (2,103,511) 41.2% (9) 183 Rev 361170 FIFTH THIRD 0/N INTEREST - - - (3,319) n/a 183 Rev 361180 INVESTMENT INTEREST (64,100) (64,100) - (53,590) -16.4% 183 Rev 361320 INTEREST TAX COLLECTOR - - - n/a 183 Rev 486700 TAX COLLECTOR TURNBACK - - - (5,546) n/a 183 Rev 489200 CARRY FORWARD GENERAL (6,449,300) (6,449,300) - (12,152,7001 1.1% 183 Rev 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE - (5,567,783) - - n/a 183 Rev 489900 NEGATIVE 5%ESTIMATED REVENUES 121,600 121,600 - - n/a Rev Total (8,760,400) (14,328,183) - (14,318,666) -0.1% Check rev net of CF (2,165,966) 184 TOO•TOURISM 184 PROMOTION Exp OPERATING EXPENSE 4,608,800 5,086,457 103,646 3,795,101 -23.4% (2) 184 Exp TRANSFERS - 107,000 - - -100.0% (3) 184 Exp TRANSFER CONST 89,800 89,800 - 87,714 -2.3% 184 Exp RESERVES - 143,000 - - n/a Exp Total 4,698,600 5,426,257 103,646 3,882,815 -24.5% 184 ev 314300 3%TOURIST DEVELOPMENT TAX (3,588,800) (3,588,800 - ) (4,385,721) 22.2% (9) 184 ev 361170 FIFTH THIRD 0/N INTEREST - - - (541) n/a 184 ev 361180 INVESTMENT INTEREST (7,400) (7,400) - (8,510) 15.0% 184 361320 INTEREST TAX COLLECTOR - - - n/a 184 ev 366900 CONTRIBUTIONS PRIVATE SOURCE (20,000) (20,000) (35,787) 78,9% (10) • 184 ev 481183 TRANSFER FROM BEACH PARK FACILITIES FUND 183 (50,080) (50,000) - (50,000) 0.0% 184 ev 481194 TRANSFER FROM TOURIST DEVELOPMENT TAX 25%-PR( (97,500) (97,500) - (97,500) 0.0% 184 ev 481195 TRANSFER FROM TOURIST DEVELOPMENT•BEACH 195 (150,000) (150,000) - (150,000) 0.0% 184 ev 486700 TAX COLLECTOR TURNBACK - - - (43,490) n/a 184 ev 489200 CARRY FORWARD GENERAL (965,700) (1,415,700) - (1,921,900) 13.5% 184 ev 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE - (277,657) - - n/a 184 ev 489900 NEGATIVE 5%ESTIMATED REVENUES 180,800 180,800 - - n/a ev Total (4,698,600) (5,426,257) - (6,693,450) 23,4% Check rev net of CF (4,771,550) 185 TDC-BEACH PROJECT 185 MANAGEMENT Exp PERSONAL SERVICE 452,200 468,200 - 454,086 -3.0% 185 Exp OPERATING EXPENSE 195,000 193,500 192,607 -0.5% 185 Exp CAPITAL OUTLAY - 1,500 - 1,290 -14.0% 185 Exp TRANSFER CONST - - - n/a 185 lop RESERVES 16,100 100 - - n/a Exp Total 663,300 663,300 - 647,983 -2.3% 165 Rev 361170 FIFTH THIRD 0/N INTEREST - - - (38) n/a 185 Rev 361180 INVESTMENT INTEREST - - (655) n/a 185 Rev 369300 REIMBURSEMENT FOR PRIOR YEAR EXPENDITURE - . - (1.14) n/a 185 Rev 341440 SALES OF XEROX COPIES - . (267) n/a 185 Rev 481195 TRANSFER FROM TOURIST DEVELOPMENT-BEACH 195 (647,100) (647,100) - (621,600) 96.1% 185 Rev 489200 CARRY FORWARD GENERAL (16,200) (16,200) (73,700) 354.9% Rev Total (663,300) (663,300) - (696,262) 5.0% Check rev net of CF (622,562) 193 TDC-NON-COUNTY 193 MUSEUM Exp OPERATING EXPENSE 800 800 800 0.0% • 193 Exp GRANTS AND DEBT SERVICE 315,500 315.500 79,314 -74.9% III 193 Exp TRANSFER CONST 8,600 8,600 - 7,710 -10.4% Exp Total 324,900 324,900 - 87,824 -73.0% 193 Rev 314300 3%TOURIST DEVELOPMENT TAX (342,000) (342,000) - (385,408) 12.7% (9) 193 Rev 361170 FIFTH THIRD 0/N INTEREST - - - (131) n/a 193 Rev 361180 INVESTMENT INTEREST - - - (2,036) n/a 193 Rev 361320 INTEREST TAX COLLECTOR - - (136) n/a 193 Rev 486700 TAX COLLECTOR TURNBACK - - - (2,951) n/a 193 Rev 489200 CARRY FORWARD GENERAL - (242,200) 100.0% 193 Rev 489900 NEGATIVE 5%HO MATED REVENUES 17,100 17,100 - n/a Rev Total (324,900) (324,900) - (632,942) 194.8% Check rev net of CF (390,742) November 25,2013 Old Business 8-b 3 of 5 Tourist Development Tax Funds Update 11-18-13 FY 2013 4th Qtr Preliminary and Unaudited Budget to Actual report • %Variance (Expended. Committed)to Amended Budget (excluding Fund Fund Name TYpe Comm Rem Log Name Adopted Budget Amended Budget Commitment Actual reserves) Note 194 TDC-OPERATIONS& 194 ADMIN Exp PERSONAL SERVICE 652,900 697,900 - 642,749 -7.9% 194 Exp OPERATING EXPENSE 469,700 528,234 11,837 304,150 -40.2% (5) 194 Exp CAPITAL OUTLAY - 17,500 - 1,603 -90.8% (6) 194 Exp TRANSFERS 422,001 422,000 - 155,500. -63.2% (7) 194 Exp TRANSFER CONST 41,700 41,700 - 37,604 -9.8% Exp Total 1,586,300 1,707,334 11,837 1,141,606 -32.4% 199 Rev 314300 3%TOURIST DEVELOPMENT TAX (1,657,700) (1,667,700) - (1,880,185) 12.7% (9) 194 Rev 361170 FIFTH THIRD 0/N INTEREST - - (129) n/a 194 Rev 361180 INVESTMENT INTEREST (2,000) (2,000) • (2,078) 3.9% 194 Rev 361320 INTEREST TAX COLLECTOR - - - - n/a 194 Rev 369300 REIMBURSEMENT FOR PRIOR YEAR EXPENDITURE - - - (2.29) n/a 194 Rev 481194 TRANSFER FROM TOURIST DEVELOPMENT TAX 259E-PR, - (107,000) - - -100.0% 194 Rev 486700 TAX COLLECTOR TURNBACK - - - (14,395) n/a 194 Rev 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE - (14,034) • 4,900 •134.9% 194 Rev 489900 NEGATIVE 5%ESTIMATED REVENUES 83,400 83,400 • - .100.0% Rev Total (1,586,300) (1,707,334) - (1,891,889) 110.8% Check rev net of CF (1,894,789) 195 TDC-BEACH RENOURRHMENT&INLET 195 MGT Exp PERSONAL SERVICE - - 22,524 n/a 195 Exp OPERATING EXPENSE 1,857,300 5,361,342 1,060,928 3,708,154 n/a 195 Exp CAPITAL OUTLAY 4,024,200 12,651,523 - 1,332,145 n/a Project Sub-Total 5,881,500 18,012,865 1,060,928 5,062,823 -66.0% (1) 195 Exp GRANTS AND DEBT SERVICE - - - 350,000 n/a 195 Exp TRANSFERS 957,100 959,411 • 933,911 -2.7% 195 Exp TRANSFER CONST 120,200 120,200 - 113,903 -5.2% 195 Exp RESERVES 25,400,600 15,499,248 - - n/a Exp Total 32,359,400 34,591,725 1,060,928 6,460,639 -60.6% 195 Rev 314300 3%TOURIST DEVELOPMENT TAX (4,809,000) (4,809,000) - (5,695,173) 184% (9) 195 Rev 361170 FIFTH THIRD 0/N INTEREST - - - (7,694) n/a 195 Rev 361180 INVESTMENT INTEREST (150,000) (150,000) - (125,020) -16.7% 195 Rev 361320 INTEREST TAX COLLECTOR - - - n/a 195 Rev 366900 CONTRIBUTIONS PRIVATE SOURCE - - (9,308) n/a 195 Rev 331700 FEDERAL GRANT-CULTURE/RECREATION (1,000,000) (1,000,000) - - 100.0% 195 Rev 334391 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTI - - (110,983) n/a 195 Rev 341978 COPIES - - - (56) n/a 195 Rev 369620 MISCELLANEOUS REVENUE - - - (36,983) n/a 195 Rev 486700 TAX COLLECTOR TURNBACK - - - (45,615) n/a 195 Rev 489200 CARRY FORWARD GENERAL (26,698,300) (26,698,300) - (28,972,500) 0.1% 195 Rev 489201 CARRY FORWARD OF ENCUMB AMT BY ADC CODE - (2,232,325) - - n/a 195 Rev 489900 NEGATIVE 5%ESTIMATED REVENUES 297,900 297,900 - - n/a Rev Total (32,359,401) (34,591,725) - (35,003,330) 101.2% Check rev net of CF (6,030,830) 196 TDC.DISASTER 196 RECOVERY Exp OPERATING EXPENSE 320,900 320,900 - 141,342 -56.0% (8) 196 Exp RESERVES 1,000,000 1,000,000 - - n/a p •Total 1,320,900 1,320,900 - Ex 141,342 -56.0% 196 Rev 361170 FIFTH THIRD 0/N INTEREST - - - (261) n/a 196 Rev 361180 INVESTMENT INTEREST (10,500) (10,500) - (4,314) -58.9% 196 Rev 481194 TRANSFER FROM TOURIST DEVELOPMENT TAX 25%-PRt (266,500) (266,500) - - -100.0% 196 Rev 489200 CARRY FORWARD GENERAL (1,044,400) (1,044,400) • (1,006,800) -3.6% 196 Rev 489900 NEGATIVE 5%ESTIMATED REVENUES 500 500 - - n/a Rev Total (1,320,900) (1,320,900) - (1,011,375) 76.6% Check rev net of CF (4,575) November 25,2013 Old Business 8-b 4 of 5 Tourist Development Tax Funds Update 11-18-13 FT 2013 4th Qtr Preliminary and Unaudited Budget to Actual report %Variance (Expended+ Committed)to Amended Budget (excluding Fund_ Fund Name Type Comm Rem Long Name Adopted Budget Amended Budget Commitment Actual reserves) Note 198 198 MUSEUM Exp PERSONAL SERVICE 918,700 926700 - 900,135 -2.9% 198 Exp OPERATING EXPENSE 670,600 754,800 6,000 692,700 -7.4% 198 Exp CAPITAL OUTLAY - 2,200 - 2,200 0.0% 198 Exp TRANSFERS 200,000 200,000 - 200,000 0.0% 198 Exp TRANSFER CONST 33,000 33,500 - 34,666 3.5% 198 Exp RESERVES 1,200 41,200 . - n/a top Total 1,823,500 1,958,400 6,000 1,829,701 43% 198 Rev 314300 3%TOURIST DEVELOPMENT TAX (1,579,100) (1,579,100) - (1,733,300) 9.8% (9) 198 Rev 361170 FIFTH THIRD 0/N INTEREST - - - (94) n/a 198 Rev 361180 INVESTMENT INTEREST - - - (1,528) n/a 198 Rev 361320 INTEREST TAX COLLECTOR - - - n/a 198 Rev 366900 CONTRIBUTIONS PRIVATE SOURCE - - (2,369) n/a 198 Rev 369130 INS CO REFUNDS (1,200) (1,200) - - -100.0% 198 Rev 369300 REIMBURSEMENT FOR PRIOR YEAR EXPENDITURE - - - (1.47) n/a 198 Rev 369620 MISCELLANEOUS REVENUE - (6,000) - (6,021) 0.4% 198 Rev 369802 REIMBURSE FOR CURRENT YEAR EXPENDITURES - (1,219) n/a • 198 Rev 486700 TAX COLLECTOR TURNBACK - - - (11,903) n/a 198 Rev 489200 CARRY FORWARD GENERAL (322,300) (451,200) - (451,200) 0.0% 198 Rev 489900 NEGATIVE 5%ESTIMATED REVENUES 79,100 79,100 - n/a Rev Total (1,823,500) (1,958,400) - (2,207,635) 113.7% Check rev net of CF (1,756,435) The FY 2013 preliminary 4th quarter Budget to Actual Report presents the budget and actual activity recorded in the accounting records as of 10-22-13 for October 2012 through September 2013.This report also includes actual fund balance(carry forward)carried forward into FY 13.The reader should note that this information is preliminary,unaudited and subject to change. Ill This note refers to the two project funds,(183)&(195),and the substantial variance that typically exists between budget and actual expenditures in project funds.In capital project funds because of lengthy approval processes,extended design and permitting timelines,and contract award timing,the expenditure of funds typically extends for multiple budget cycles. Variance Notes An analysis of Fund(183)and(195)In a project detail format is provided as an attachment to this report. (2) Fund(184)Operating Expense-the variance between the Adopted Budget and actual expenditures in Fund 184 is due to several invoices for work performed in FY 13 that have not been received as yet due to missing documentation,or are being held by Finance for additional information before disbursement is approved.The unspent amount in this fund should dissipate in the next few months. (3) Fund(184)Transferts support supplemental marketing personnel approved mid 2013 was not required due to the timing of actual hires. (4) Fund(193)-variance due to past grant applicants opting to not apply for grants in FY 13 vs.the number and amount anticipated and budgeted for. (5) Fund(194)-several line Hems in the operating budget were under spent including memberships,local travel,contractual services for delay in purchasing the Sports Impact Calculator and new staff support costs not expended due to later hiring dates. (6) Fund(194).the capital budget for furniture and computers is under-spent due to the delay in hiring the new staff members (7) Fund(194)Transfer budget underun Is due to the TDC Ordinance change(2013-30)that reduced the required balance In Fund(196)from 51,000,000 to 5500,000 and thus eliminated the need to transfer 5266,000 from Fund(194)to Fund(196).The end result of this change Is additional funding available for promotion and marketing as the funds will intimately be transferred to Fund(184). (8) Fund(196)Operating category under-spent the group market incentive due to some commitments lost to other destinations and fewer requests than budgeted for (9) This note refers to TDC revenue.For FY 13 collection of TDC revenues exceeded the adopted budget by approximately 12.7%.In addition to this variance the BCC adopted Ordinance 2013.30 reeking allocation of TDC taxes among the variance TDC funds.This change increased the proportionate distribution to Promotional Fund(184)and Beach Renourishment Fund (195)while decreasing the distribution to Beach Park Facilities Fund(183)and County Museum fund(198). The fund by fund revenue variance reflects both factors. (10) This note refers to Fund(184)Private Contribution revenue.This account is used to book various partner reimbursements and commissions.Actual reimbursements exceeded the level assumed in the budget. 1,Nr\oeewm\roCVIA/iala.0•10022.Mr 0.m 1•2•13ia..•.e wmd0a,....,,, November 25,2013 Old Business 8-b 5 of 5 Tourist Development Tax Funds FY 2013 4th Qtr Preliminary Capital Project Budget to Actual report Fund 183-Beach Park Facilities • Initial Commitment/ Budget Description Type Project Adopted Budget Amended Budget Purchase Order Actual %Expended Year 183 TDC BEACH PARK Capital Project 31183 Operating Fund 183 10,500 10,500 - 10,500 100% 2011 Project 80058 Vanderbilt Beach Access 48 - 390,004 - 367,754 94% 2009 Project 80141 Remaining Vanderbilt Beach Accesses - 225,000 - - 0% 2010 Project 80143 Delnor Wiggins State Park Entrance Impro - 750,000 - - 0% 2010 Project 80187 New Clam Bay Facility Turnaround 125,000 125,000 765 28,946 24% 2012 Project 80193 Barefoot Entrance Sign 20,000 4,600 - 4,600 100% 2012 Project 80194 Barefoot Beach Access Parking Lot Drainage Improv 130,000 130,000 - - 0% 2012 Project 80195 Barefoot ADA Ramp Rework 20,000 18,242 - 18,242 100% 2012 Project 80205 Clam Bay Draw Bridge Repairs 60,000 64,349 - 58,708 91% 2012 Project 88028 Marco Bathroom&Access Improvements - 100,000 4,082 6,418 11% 2011 Project 90046 Vanderbilt Restroom Expansion Re-work - 955,750 7,587 199,881 22% 2009 Project 90091 Clam Pass Southern Boardwalk - 1,455,789 6,980 3,103 1% 2009 Project 90093 Tigertail Restroom/Pedestrian Walk - 1,686,891 223,321 355,342 34% 2009 Project Total 365,500 5,916,125 242,735 1,053,494 22% Transfer Transfer to Promotion Fund 184-Interest earning redirection 50,000 50,000 - 50,000 100% Transfer Transfer Const 59,200 59,200 - 42,070 71% Reserve Reserves for Capital 8,285,700 8,302,858 - 0% Reserve/Transfer Total 8,394,900 8,412,058 - 92,070 1% Fund Total 8,760,400 14,328,183 242,735 1,145,564 10% Tourist Development Tax Funds FY 2013 4th Qtr Preliminary Capital Project Budget to Actual report Fund 195-Beach Renourishment&Inlets Commitment/ Description Type Project Adopted Budget Amended Budget Purchase Order Actual %Expended 195 TDC-BEACH RENOURISHMENT&INLET Capital Project 80096 FY 13 Beach Renourishment 490,000 10,603,492 336,772 598,788 9% Project 80097 Hidaway Erosion Control Structures - 450,000 - 350,000 78% Project 80165 County Beach Analysis - 347 - 347 100% Project 80166 Marco Beach Breakwater Analysis/Design 100,000 406,228 - 61,193 15% Project 80171 Beach Tilling 15,000 15,000 - 13,438 90% Project 80203 Laser Grading North Marco Beach 35,000 52,975 - 17,309 33% Project 80210 Wiggins Pass Channel Straighten/Dikes/Renourishmen 1,700,000 1,912,900 662,540 1,247,665 100% Project 80211 Marco Island Renourishment&Erosion Control Struc 3,000,000 1,501,900 - 1,325,830 88% Project 88032 Clam Pass Dredge Pelican Bay - 449,700 16,426 416,089 96% Project 90020 TDC-Administratin - 100,000 25,144 14,856 40% Project 90044 Vegetation Repairs-Exotic Removal 75,000 128,340 - - 0% Project 90060 Clam Pass Ebb Tide Shoal Study - 1,826 - 1,826 100% Project 90096 Naples Pier Annualized Repair 80,000 135,000 - 135,000 100% Project 90097 Emergency Truck Haul 2012-13 - 641,340 - 641,340 100% Project 90295 VANDERBILT BEACH PARKING GARAGE - 154,156 - 1,634 1% Project 90527 County/Naples Beach Renourishment 76,900 153,800 - 153,700 100% Project 90533 Beach Cleaning 109,600 212,552 1,150 198,450 94% Project 90536 County/Naples Beach Monitoring 2004 200,000 250,000 - 217,342 87% Project 90549 Doctors Pass Dredging - 843,310 18,896 18,014 4% Project Total 5,881,500 18,012,865 1,060,928 5,412,823 36% Transfer Transfer for Sea Turtle Monitoring 160,000 160,000 - 160,000 100% Transfer Transfer to Promotion Fund 184-Interest earning redirection 150,000 150,000 - 150,000 100% Transfer Transfer to Beach Project Mng Fund 185-Budget Funding 647,100 647,100 - 621,600 96% Transfer Transfer to Fund 710 Grant Match - 2,311 - 2,311 100% Transfer Transfers Const 120,200 120,200 - 113,903 95% Reserve Reserve for Contingency 695,800 120,416 - - 0% Reserve Reserve for FEMA/DEP Reimbursement 4,900,000 13,200,000 - - 0% Reserve Reserve for Catastrophe 5,500,000 2,177,873 - - 0% Reserve Reserve for Renourishment 14,000,000 - - - 0% Reserve Reserve for Capital 304,800 959 - - 0% Reserve/Transfer Total 26,477,900 16,578,859 - 1,047,815 6% Fund Total 32,359,400 34,591,725 1,060,928 6,460,638 22% ,, ,,, « ', x,lop Riz ga r r t4 , ,.. 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I , '' -L ,. :I .t*:,i,:il';7*...elgif,(41i1$11r4P.,1: g 7 -.,:i .:,x 4:10:1,:l...' . »;; ,p 44 '' wb r1' ,,. ae:r? :: i {j ''''''...':4:k7) (` `irt�u 't Eee. �a• \ ij �a� �� i :,',:t-';'.**'',ix>. 1 t�' ".u. % CI, Bahl X l M E Cr) 7, November 25, 2013 Tourism Staff Reports 10 a-g ` 1 \a vlx°w'6t str r rtxlan41 ' Sa t�.Sa 1 ri&C P3tttl5$t {%r rOmick 410 44‘ l)lR (1 OR'OR'S RFPOR I Recent Activity- October-November 2013 Beach Renourishment project discussions with Coastal Zone Management Meeting with Superlative Group re: potential corporate sponsors for sports facilities World Travel Market- London- meetings with tour operators and journalists: Jessica Jackson, TUI Specialist Air Berlin Fort Myers Airport Fort Myers CVB Andrew Lambert, Trailfinders Alison Leslie, Virgin Holidays Linda Dixey &Guy Novak, US Airtours Karen Niven, Bon Voyage Finola Cunningham, U.S. Commercial Service Trade Specialists (Ireland) Caroline Donaldson, Barrhead RJ Donovan, U.S. Commercial Service Trade Specialists (Germany) Geoff Dobson, Tropical Sky John Bowden, THG Holidays Cath Pusey, America as you like it Melissa Tilling, Funway Holidays International Gemma Pascall, BA Holidays Sally Parker, BMI Publishing Trudi Pearce, Responsible Travel Ken Gill, Today's Golfer&Golf World Ian Ross, Travel Spike Stewart Gough, U.S. Commercial Service Trade Specialists (UK) RESEARCH MEETING ATTENDEES: BA HOLIDAYS—Gemma Pascall and Mark Tanner MEDIA BREAKFAST—Lauren Jarvis and Lynn Houghton VIP TOUR OPERATOR LUNCH— Andrew Bird, Purely America Claire Reynolds, Kuoni Melissa Tilling, Funway Travel Casey Hurford, Letsgo2 Emma Lenanton, Infinity Holidays (Flight Centre) TRAVEL AGENT TEA— Jenny Jackson, travel-pa.com November 25,2013 Tourism Staff Reports 10 a-g 2 tiyrrts-� Sts knktstnl tt r�9s' laptVor •th%§ �, INDUSTRY PARTNERS DINNER— Gerry Boyle, Brand USA Colin Brodie, Visit Florida Maggi Smit, America as you like it David McLaren, US Airtours Destination Marketing Accreditation committee conference calls Website Development RFP Selection Committee Meeting with Orbitz re: Winter campaign program Waterside Shops Merchant meeting presentation November 25, 2013 Tourism Staff Reports 10 a-g 3 a n°k bl.rtt4-x14 5fi'd 30r$P2f,dp.t ' t` ;r i n°f}`1a�tc vk .,,,. R F P... € E`k..4,s ,<11.F I.fIj:\WI r\1 :Debi (°el erte�lhttu Industry Relations — Sales • Received Incentive Platinum Partners Award from Successful Meetings Publication —this is a readers choice write in popular vote • Stone Crab festival participation New Product Development • Complete 2 page Meetings flyer for new print version and digital version • Preparation Florida Encounter • Preparation Site Global • Preparation Site Fam Fams/Site Visits • 4 Sites visits concluded • Explore Paradise Resorts Fam completed Nov. 1-4 with 15 planners in attendance —All with open RFP's Trade Shows • Premier Meetings Nov. 3-5 —Appointment show • Elite Meetings Nov. 9,10,11 - Ritz-Carlton Naples co—hosted hospitality welcome and events • All follow up complete and leads shared New — Goal setting tool • Our IDSS system incorporated a new goal setting tool that I have used for the past few months. I took the past accomplishments for RFP's sent, Economic Impact and room nights turned definite and increased it by 10% to put in my monthly goals. • Exceeded goals each month since tracking started • Room nights booked over goal 1,842 • 66 RFP's sent to partners- Exceeded goal • Increased economic impact over goal estimated $1 Million • Attribute the exceeding of goal expectations to the new shows I have been attending in the meetings market. Luxury shows, high end markets, incentive and corporate meeting planners and appointment based shows have been very productive for our specific market. We are targeting the right planners with these new shows. November 25, 2013 Tourism Staff Reports 10 a-g 4 Ct Irtr, i s>t 4 txstf'lmilt 15c f01r. RFP's and Booked Business • Current report dates —3 week period Oct .21-Nov. 14 • We sent out -16 RFP's leads to partners for a potential $4,362,921.61 in economic impact and 5,711potential room nights. Exceeded monthly goals. • 5 groups lost to other destinations • Nothing recorded as booked • We are anticipating much future booked business from the Fams, sites and recent shows attended Sponsorships RFP Enhancements • We approved 3 new requests for RFP enhancement funding for this period requesting $7,000.00 in funding. One Rfp enhancement was booked. One lost. • If bookings are lost as part of an RFP enhancement arrangement, the funds are put back into reserve for future requests. November 25, 2013 Tourism Staff Reports 10 a-g 5 \a alt %taaxe«Ntnal lotv,14 AY,Ptcta rK1,44Arl Pt'111,1( 14 1, I'IONS & COM VII \I( .= T IO\ J N I Ninths & Angela Mine Activities & Projects-JoNell: Media Events,Projects Franklin Templeton Shootout Media Day, follow up Twitter and Facebook—Greg Norman photo and quote: Greg Norman calls the 13-years for the Franklin Templeton Shootout in Naples the "perfect match made in golfing heaven." VISIT FLORIDA Los Angeles media event& follow up New York CVB Media Mission with multiple very positive media appointments SATW Canadian chapter FAM planning (Dec. 7-8) Arrange CyberAnger.com/Sports Fishing magazine FAM Nov. 7-10 Wrote two tourism columns for Fort Myers News Press Meeting with team from D.C. on International travel and business trade to Naples, Everglades Events—Planning,Publicity, Staffing PR, Social Media, Promotions for Stone Crab Festival including photography for Friday opening and early morning TV on Saturday Attend Stone Crab Festival, work CVB vendor booth Florida Panther Festival planning and advance releases of information and video Attend Florida Panther Festival, work welcome area, count attendees, assist media on-site Visitor Guide Extensive, in-depth review of all content, edits and additions of missing listings, corrections, plus final review and approval Partners: Journey Through Paradise PR, Social Media, Contest promotion Copy for CVB personalized edition of Journey Through Paradise book Prepared information kits for distribution at JetBlue meeting attended by Jack Wert Dolphin Explorer PR assistance for upcoming Sea Rescue national TV program taping Attended best-selling author lunch event at Sea Salt Referred organic produce supplier Collier Family Farms to Sea Salt re: locally-sourced produce Attended Greater Naples Chamber event at Dusk at The Ritz-Carlton, Naples Meeting with Seminole Casino PR/Marketing team Meeting with head of Naples Originals and PR for Osteria Tulia 25 the Movie—assistance to production team on b-roll, locations, PR support Ad Agency Projects Write Stone Crab Brochure copy, supervise layout, production Submitted information to Destination Weddings & Honeymoons for Paradise Coast advertorial Review and approve Destination Weddings& Honeymoons formatted advertorial Play Florida Golf editorial copy edits Florida Marinas & Boating publication editorial edits November 25, 2013 Tourism Staff Reports 10 a-g 6 .40c° ‘trzc,yixbr€el Web, Social Media Request fixes for several sections including shopping Meet to discuss new site amenities, features, media center section Oversee and assign posts for Facebook and Twitter teams Update events section to boost features events Request to add listings Fall For Fun web page content development, updates Activities & Projects—Angela Mine: Admin & CVB Activities Financial transactions for communications team, p-card and SAP IDSS database updates, additions daily Daily updates and amendments to website events calendar and website listings Assist partners with website access PRSA Gulfcoast chapter meeting and board meeting Tour yacht Starship in Naples—based in Tampa, available to come here for large events Itinerary for Margit Boeckh FAM with Germany's SRT touristic news service Checking availability for itinerary for photographer Joerg Modrow with Dumont Travel Guide Florida in our area February 25-27, 2014 Referred inquiry to GreenLinks Golf Villas for"long stay" properties to profile for Bobbi Holman, member of the European Golf Writers Association based in Sweden, coming here to research coverage CVB PR team—JoNell/Angela/Buzzy: Met with 25 the Movie production team to discuss: Locations PR assistance and recommendations for local PR practitioners Social media Communication with local restaurants, food purveyors, to "sponsor" feeding cast& crew Promoting Naples as a feature film-friendly destination Met with PR/Marketing team at Seminole Casino Assisted with Alan Maltz CityFest presentation at Chez Boet Worked at Stone Crab Festival Attend beach Renourishment project meetings, update website Journey Through Paradise PR, Social Media, Contest promotion Staff meetings Conference calls with Miles Partnership—Website, visitors guide Status calls with LH&A to review media relations projects November 25, 2013 Tourism Staff Reports 10 a-g News Releases • What's new with hotels, restaurants, attractions for 2014—for World Travel Market • What's new with hotels, restaurants, attractions for 2014 and destination overview—for Los Angeles VISIT FLORIDA media mission • What's new for 2014—for VISIT FLORIDA North Carolina media mission—we weren't selected to attend but paid to have press release on the media leave-behind materials • Florida Panther Festival pre-event releases • Five Area Resorts Receive Conde Nast Traveler 2013 Reader's Choice Awards • Paradise Coast Named IAGTO N.A. Destination of the Year o Provided UK release version to team there and for use by IAGTO o Finalized N.A. release version—held until after the award presented in Nov. • Rob Metz joins sports marketing team • Meetings Update for use at VISIT FLORIDA'S Florida Encounter annual meeting planner show • Forwarded Skunk Ape's press release about Discovery Channel pilot airing to area media Other Media Submissions • UK&Germany CVB offices:Statements and updates on Government Shutdown impacts • Fort Myers News-Press: Two by-lined Collier Tourism columns for October and November each • Destination Weddings&Honeymoons: info to editor for writing our sponsored advertorial section;submitted approval upon final draft. • National Geographic—Joel Sartore: Invitation to appear at FL Panther Festival or to assist with trip to our area for Photo Ark project (not available this year, may work on a paid appearance for next year in conjunction with Defenders of Wildlife). • Midwest Living—Allie Knap(fact checker): Confirmed story details for destination feature on Naples/Marco Island, confirmed photos, requested clarification on statement re: "impossibly blue waters nearly four years after the Gulf oil spill" clarify that no oil ever reached our waters. • Associated Press—Florida News Bureau: submitted event listings for the Florida Daybook,the AP's list of newsworthy happening that they distribute to all south FL media. Submitted Cracking of the Claw at opening of Stone Crab Festival;and Stone Crab Festival weekend event. • Associated Press—Florida News Bureau: submitted Florida Panther Festival event information • Associated Press—photo submitted of Stone Crab Festival opening for wire distribution • ESPN Southwest Florida—Reel Talk:Submitted information on Conservations Collier/FWC Youth Hunts at Pepper Ranch Preserve; Naples Bay Christmas Boat Parade; Everglades National Park& Big Cypress reopened; license-free fishing day Oct. 12; Nat'l Seafood Month specials at Bayside for licensed Florida fishermen; stone crab festival • 2014 Official Florida Travel Industry Guide: Destination update and what's new for 2014;Jack Wert comments; Cathy Christopher comments and travel agent incentives. • 2014 Official VISIT FLORIDA Guidebook: Provided destination update and JoNell Modys quotes • Travel+Leisure—Submitted information on culture and shopping to writer Rebecca Kleinman. • NBC-2—information and JW interview,strong tourism numbers for both int'l and domestic as reported at Oct.TDC meeting • Regional media outreach—Information, photos,video for use in promoting FL Panther Festival • Fox 4—assisted with interview, referral to area business impacted by Federal Gov't Shutdown November 25, 2013 Tourism Staff Reports 10 a-g 8 \err4 ‘ (aany.! t t�€d 8 P tthcttse xxa,A ry a yof • Official Florida Travel Guide for Dreamscapes,Canada—photos for Paradise Coast section • Top Gear—video b-roll for Collier County segment • Fort Myers News-Press—Forwarded Winds Across the Everglades'reunion'showing for story consideration • Fort Myers-News Press—provided tourist tax figures for past ten fiscal years • 25 the Movie—video b-roll that may be used in the film Major Story Clips: • Pilot Getaways magazine feature on Marco Island • Sotheby's South Florida Blog • Extensive coverage of Beach Renourishment • Extensive coverage of Fed.Gov't Shutdown • Great local coverage of Stone Crab and Florida Panther Festivals • Media familiarization trips: Jan Maizler: CyberAnger.com; Sports Fishing magazine; Florida Fishing Flats online& social—CVB arranged stay at Lemon Tree Inn Nov 7-10, resulting in multiple online and social media placements with more expected. Steve Waters, Ft. Lauderdale Sun-Sentinel—Assistance with fishing guide for a story about Naples area fishing Upcoming Press Visits: Margit Boeckh: Margit researches for SRT which is Germany's biggest touristic news service (over 50 daily newspapers and magazines,websites and external editorial departments will be supplied). Angela in communication with our German representatives regarding a 2-night stay in Naples for Ms. Boeckh at the end of November. Her accommodations have been secured, and work will take place on compiling her itinerary as we get closer to the date. Joerg Modrow,Dumont Travel Guide Florida: Checking availability for itinerary for photographer in our area February 25-27, 2014 Sweden Golf Coverage: Referred inquiry to GreenLinks Golf Villas for"long stay" properties to profile for Bobbi Holman, member of the European Golf Writers Association based in Sweden, coming here to research coverage Society of American Travel Writers post conference FAM December 7-8— itinerary includes stay at Bellasera, trip on Dolphin Explorer, guided bicycle ride downtown Naples November 25, 2013 Tourism Staff Reports 10 a-g - � 1 .ast t' I�v egi.,,tt DIGITAL Buzzy Ford Attended digital/mobile/social conference in conjunction with Google. Website: • Continued updating partner listings • Assist Partners with website listings • Constructed & Launched "Stone Crab Festival /Fall For Fun Info Page • ParadiseCoast Website redevelopment is on track. • Header page is almost finished • Began merging listing data into the new CMS • Promotions: • "Play with a Pro in Paradise" • Promotion will run from 10/16— 11/08 • Fans will be asked to visit the"Athletes in Paradise"Facebook page, and enter to win. • Fans can also register to win during the October 07— 13, ASA Championship in Cary, North Carolina. • Contest to be promoted through print, Facebook, Twitter, and E-Blast. • Grand Prize: "CME LPGA Golf in Paradise for Two Package" • Contest Winner and guest to receive: • Pairing with an LPGA Tour Professional • One (1) Pro-Am gift bag and team photo • One (1) Pro-Am contestant badge (valid as grounds pass entire week) • One (1) Pro-Am guest badge(valid as grounds pass entire week) • Two invitations to Pro-Am Pairings Party • Hospitality Tickets November 25, 2013 Tourism Staff Reports 10 a-g a 3 10114,440, %'� .�rr a rL k mgt a i • One Clubhouse Parking Pass (valid on your day of play only) • Double Occupancy hotel accommodations for two (2) 11/18— 11/24 • Southwest Airlines Round Trip Airfare for two (2) • Alan Maltz "Journey Through Paradise" • The Naples, Marco Island, Everglades Visitors and Convention Bureau are teaming up with renowned Fine Art Photographer Alan S. Maltz,for the launch of his new book"Journey Through Paradise". Promotional Social Media Activity • 10/21-10/27 Promote Alan Maltz display table will be at the Stone Crab Festival with a special preview of his new book"Journey Through Paradise" • 10/21-11/02 Promote "Meet the Artist" event at the Museum of the Everglades • 11/02—11/20 Promote Collier County Museum Reception • 10/21-12/31 Conduct"Your Journey Through Paradise" Contest • Contest will solicit fans to follow"Florida's Paradise Coast"on Pinterest. • Contestants will be asked to create their own board called "Journey Through Paradise" and pin what their own Journey though Paradise would be like. • Contestants will be judged by overall appearance and creatively of their"Journey Through Paradise" board. • On 12/31 Alan will personally select a total of five(5)winners. All winners will receive an autographed copy of"Journey Through Paradise". One of the five winners will be selected for the "Grand Prize" • Grand Prize to include: o One(1)day field trip for two (2)with Alan Maltz. Winner joins Alan in the field for a day of photography. o One (1) medium sized framed image (31" x 41") o Two day(2)three night(3) stay hotel accommodations for two (2) (double occupancy) o Promotion to be featured on Facebook, Twitter, Instagram, Pinterest, CVB Website, and through a link to the Alan Maltz e-commerce website. November 25, 2013 Tourism Staff Reports 10 a-g €„.f a7 9.'i A Plraript �j 4Yg144-1S� • Social Media: • Facebook: • Increased page likes to over 7,695 Likes • Continued Engagement growth • YouTube: • Updated videos • Twitter: • Continuously researching people to follow • Overseeing Twitter content November 25, 2013 Tourism Staff Reports 10 a-g 'K 12 3∎OAt. i� ,.t�t�r��! #ir 11J°"; tP Wttlice lavx i�rts FII„\1OF I( NiatIgie MrCatrh PRODUCTION NOTES • LPGA CME Group Titleholders — broadcast coverage Tiburon Golf Resort/Ritz — Nov. 18 — 24/ worked with Moving Picture Co. to secure crew • "Hybrids" — independent feature film This production is the first Collier production to be awarded the Florida Entertainment Tax Incentive. The company has retrofitted a local structure into a sound studio with built out sets, wardrobe/hair & makeup facilities, dressing rooms, etc. The production wraps on the Peter Anthony Group project on Nov. 19, 2013 • Naples Illustrated - print Magazine layout utilized Lowdermilk Park location to showcase a feature article on a local chef. WORKING LEADS • BioTherm — tv commercial • Sony Television — tv series Initial NY/IFP inquiry looking for beachfront inn forFX serial • 25 — working title indie film Initially met in July with writer/producer. Some casting complete. Assisted with locations December projected start date. • TNT — tv series Location inquiry and request • Pigusa — tv commercial (Japan) Location inquiry and request through the State Office of Film &.Entertainment • SON — indie film Nov.2013 start date Assisting with local crew and locations • Let It Play Prods — indie film Met up at IFW with director, Nov. 2014 start date possible • Debbie Krilich Prods. — still shoot Chicago producer seeking lifestyle images for upcoming campaign November 25, 2013 Tourism Staff Reports 10 a-g 13 3t'a ie ‘10-“,14311,1 t ti i.a.. 1.4 trail: 1“,egL tc, • SSR Productions — tv series • Selection Productions/Miami — tv commercial High end cosmetics seeking beach locations • Valencia Motion Pictures — indie film On hold until Fall "13 • Jim Davis project — indie film LOIs for prime roles in place, financing pending • KCS Prods. — indie film Crew hires has begun - start date moved to May 2014 • Brand USA — video December shoot for five-day shoot in Collier locations • Marcy Orth Locations - video OPERATIONS • Issued film permits • Location library upload • Lead/inquiry response • Monthly Revenue Tracking Followed-up with activity worksheets to clients Recorded data • -Opened a production file for each inquiry • Create content for social media (Twitter, FaceBook, LinkedIn) • Prepared production brief for legislative delegation (Pg 4-5) • Coordinating production event in London to coincide with BVE Production Show, Feb. 2014 Working with CreativeLoop London to develop a focused networking even with U.K. industry executives MEDIA • Gulfshore Business magazine Dec.highlight past year in production • Naples Daily News Article on local production activity filming of "Hybrids" http://www.gonaples.com/news/2013/nov/14/cinema-city- ave-maria-provides-backdrop-filminq/?partner=RSS 4 November 25, 2013 Bey, Tourism Staff Reports 10 a-g \14/04,1,11.1 f rzat o f C P r ,alts i� } ex � MEETINGS /CONFERENCES /MISC. • Naples International Film Festival • Pelopidas Productions Met with Media Director regarding possible business satellite in Naples • Set visit- "Hybrids" a ;:. " �� .,,.. 4fr. '✓Neagh/J-. .,_ ��$-y -cam ,., .,3 ,"w°a"ata 'N 'Pd3W,1iui,N+i' EE 'N .. M Attilifteezt / l r The Shamrock Bank building at Ave Maria serves as _ the studio space for sets on the feature film, z " "Hybrids" A monitor allows the producers to watch the scene being shot d 1� just outside the set Florida's Entertainment Industry Financial Incentive Program In recognition of the significant job creation and economic impact on the State of Florida derived from the film, entertainment and digital media industry, Legislative support is needed to continue funding support and to gain a long-term commitment to Florida's Entertainment Industry Financial Incentive Program. The Florida Entertainment Industry Financial Incentive program was forecast to have a $4.1 billion impact on our State's GDP over its' lifetime of 2010-2016. The estimated ROI for FY 2011/2012 was $4.7:1 when State and Local tax revenue effects of production spending and film-induced tourism were taken into account. November 25, 2013 3� $4 Tourism Staff Reports 10 a-g " 15 5 40,, Min F oud I a,1 Var acikA i ti r�3x#r The following is a summary of Florida's Entertainment Industry Financial Incentive Program FY 2010/2016 (dated June 25, 2013): • 302 projects certified • 193,375 job positions for Floridians • $955,340,645 in wages for Floridians • $1,609,717,907 in Florida qualified expenditures • 258,393 lodging/hotel room nights Florida's Entertainment Industry Financial Incentive Program began on July 1, 2010 and sunsets June 30, 2016.The program has received allocations from the Florida legislature totaling$296 million through 2012.The majority of those funds are currently certified and last year the Florida Legislature failed to allocate additional funding for the program despite its obvious success in the past. Lack of funding and consistency has contributed to the loss of numerous projects to other states and will soon lead to a significant loss of workforce and infrastructure in the film and entertainment industry in Florida. Every public dollar invested in film, entertainment and digital media production creates immediate jobs and triggers the spending of significant amounts of new money in our local economies throughout the State. An investment in film, entertainment and digital media production is an investment in strengthening Florida's economy now and for the future. In fact, the Florida Entertainment Industry Financial Incentive program is forecast to increase the state's gross domestic product (GDP) at a rate of$15 for every$1 of public money invested. Florida's film, entertainment and digital media production industry has created numerous economic and fiscal benefits that extend beyond traditional production-related activities including: • Increased tourism due to prominent placement of our state's tourism assets in popular television shows and films; • Development of industry infrastructure and ancillary service providers; November 25, 2013 Tourism Staff Reports 10 a-g 3�4pk. MAIL arklwtr��l • Creation of high-skill, high-wage jobs for existing and developing workforce, which supports more jobs for Floridians. It is critical that Florida Legislators adequately fund and support the efforts to cultivate and grow film, November 25, 2013 Tourism Staff Reports 10 a-g 17 r,, 3r, 't �a,tsbn.i ct ath t�wx lR MARKE1 PNG C'1 ri O'Brien Hosted Events STX Paradise Shootout Boys Lacrosse, 11/9/2013 -11/10/2013,3,000 visitors, 1500 room nights and $750,000 in direct spending. Winter National Senior Softball USA, 11/8/2013 — 11/10/2013, 780 visitors, 400 room nights and $234,000 in direct spending. Gulf Coast Men's Showcase, 11/25/2103-11/27/2013, 600 visitors, 800 room nights and $360,000 direct spending. Gulf Coast Women's Showcase, 11/29/2103-12/01/2013, 600 visitors, 800 room nights, and $360,000 direct spending. Anticipated Totals 4,980 visitors, 3500 room nights, $1,704,000 direct spending Booked Future Events EVP Pro Tour Women's Pro Am, 5/24/2104, 50 visitors, 25 room nights and $15,000 direct spending. Mad Lax Lacrosse Tournament, 6/21/2104, 900 visitors, 450 room nights and $210,000 direct spending. Anticipated Totals 950 visitors, 475 room nights, $225,000 direct spending. Development Activities • Attended TEAMS Conference (Travel, Entertainment and Management in Sports) meet with National Governing Bodies to discuss future events. • Finalized BMX contract for February event with Sunshine Sate BMX Association and toured Wheels (BMX) at the Golden Gate Community Center. Event will bring 300+ riders to for a state regional. • Met with directors of Winter National Senior Softball Tournament at North Collier Regional. Event held in partnership with Lee County. One hundred and thirty two teams played in this Winter National event. November 25, 2013 Tourism Staff Reports 10 a-g 18 3s,fo-te°a ‘10,.t.l m J g , 13r4Rt' 11 PR r i4ss'.. 1,,z€ x4e 411e vs* • Attended Paradise Shootout Lacrosse Tournament. Event run by Corrigan sports enterprises at NCRP. 49 lacrosse teams; 1000 high school boy's lacrosse players and families from 6 states. • Met with Chuck Roth of the Naples Rowing Club. Visited rowing club site at Gordon River and discussed opportunities for training. • Conducted site visit at Sugden Regional Park for water events such as Pro Watercross and Hydro X Tour. • Visited with staff at the Sanchez-Casal Tennis Academy at Naples Bath and Tennis Club to discuss current and future events. • Assisted BD Global Corporation with logistics for 2013 Thanksgiving College Basketball Tournament at Germain Arena, the event bringing 16 collegiate teams over 2 week period. • Met with Naples Beach Hotel and Golf Club to discuss potential sports events such as volleyball and golf tournaments. • Researched USA Triathlon Duathlon National Championships and venue requirements. • Attended CME Titleholders LPGA event • Contacted Corrigan to discuss new date for 2014 and meet with staff at Paradise Shootout event. • Met with Naples Holiday Basketball Shootout organizers to discuss promotion and December tournament. • Attended USSSA Conference in Fort Myers to meet with USSSA directors in softball. • Hired Rob Wells for Sports Tourism office of the Convention and Visitors Bureau, introduced him to Parks and Recreation staff. • Researched Ultimate (Frisbee) events and summer football camps and combines for North Collier Regional Park November 25, 2013 Tourism Staff Reports 10 a-g ,,, a F€neat "�is1P2rje 1 me°r„�srs y ,. ONI I. C- L K l EPRESENTAT %TS ; Ana=l rl .Culiq h HIGHLIGHT OF THE MONTH: World Travel Market: OMMAC has been actively working on securing appointments ahead of World Travel Market (WTM), a huge four day UK event (4th -7th Nov) for the global travel industry, taking place at London's Excel exhibition center. The event aims to increase tourism trade deals, international networking with travel professionals, buyers and providing travel business intelligence. OMMAC has secured more than 30 appointments with key UK tour operators to include Virgin Holidays, TUI and BA Holidays, as well as meetings with Air Berlin and the Ft. Myers Airport and the Ft. Myers CVB. OMMAC will join Jack Wert from the CVB in attending various networking events throughout WTM, such as the Virgin Holiday Reception Awards, Visit Florida Networking Dinner and the Visit USA briefing. MARKET UPDATE: American Airlines posts record profit. AMR Corp, the parent company of American Airlines, has posted its highest ever quarterly profit of more than half a billion dollars. For the three months ending 30 September 2013, the airline generated net profits of US$530 million —an improvement of US$420m compared to the same period last year. Revenues climbed 6.2% to US$6.8 billion — another quarterly record —while operating expenses decreased 3.9%, saving the company US$248 million. The company's chairman, president & CEO,Tom Horton, attributed the performance to"the hard work of the entire American team", who will be rewarded for their efforts with a profit-sharing pay out, "We are pleased to report our highest quarterly net profit in American's history,"said Horton. "Continued execution on our product, network and alliance strategy, combined with cost efficiencies from restructuring and fleet renewal, creates strong momentum towards our planned merger with US Airways. And we are especially pleased to set aside US$59 million this quarter in expectation of making our first profit-sharing pay out since 2001 to our people who have done so much to put American back on top. "American's passenger traffic, measured in revenue passenger miles (RPM) increased 2.4% during the third quarter. And although this was slightly behind a 2.9% expansion of the airline's available seat capacity, average cabin load factors remained at a strong 84.3%. The company expects capacity to rise approximately 3.5% in the fourth quarter of 2013. US luxury travel website comes to UK. Growing USA-based travel website Luxury Link has now launched a consumer website to the UK market.The company's portfolio includes more than 1,000 hotel, cruise and tour options and is"inclusive of deluxe amenities and experiences that are unattainable elsewhere". Its CEO Scott Morrow said the move comes as the luxury market continues to grow in the UK. "Luxury Link goes above and beyond to meet the requirements of the most discerning travellers. To launch in the UK, where there is a flourishing luxury travel market segment, this latest development was an obvious next step for us," he explained. "Today, sophisticated travellers are looking for effortlessly bespoke stays, maximised moments and exceptional experiences. Unlike most travel websites which offer only standard room options, we work directly with our hotel partners to provide unique stays—at exceptional value— in the highest category of rooms available, whilst also including premium extras such as multi-course meals, spa services and airport transfers for an overall luxury November 25, 2013 Tourism Staff Reports 10 a-g 20 . ' 3•«a MM.*.4k i:,0,1.1S t ast Rtra‘hcr. experience," he added. Luxury Link initially launched a global site with offices in Los Angeles and New York in 1997. Direct sales help TUI outperform the market. More direct sales are helping TUI Travel to outperform the market, with the travel giant confident of boosting annual profits by at least 11% this year. Direct distribution sales in the UK and Nordics for summer 2013 reached 91% and 89% respectively, compared to 90% and 87% in 2012. Online sales now account for 48% in the UK and 70% in the Nordics, compared to 45% and 68% last year. In a trading update today, TUI said its strong summer 2013 had also been helped by higher demand for its 'unique' product. Year-on-year, bookings of'unique' holidays in the UK, Nordics and Germany increased by 13%, 11% and 5% respectively. In the UK, overall revenues rose by 8%, and by 10% in the Nordics. For winter 2013/14, TUI has sold approximately 31% of its overall mainstream programme, with average selling prices across all key source markets up year-on-year. It said the winter programme in Egypt is being reduced significantly and capacity is being increased to other destinations. "Demand for unique holidays during the winter 2013/14 programme remains strong," it said. 'This highlights the importance of not being a commodity-led business, especially given the uncertain environment in which we operate." Combining this with our flexibility, continued focus on rigorous business efficiency at all levels and refinement of aviation requirements and accommodation costs, means we are well positioned to continue to deliver on our five-year roadmap guidance of 7% to 10% annualised underlying operating profit growth." The group will announce its preliminary results for the year ended September 30 on December 10. DATE ►PECIAL EVENT LOCATION 3 November Virgin Holidays WTM Reception London 4-7 November World Travel Market London 4 November Visit Florida: WTM Florida UK night London MARKETING/SALES/PROJECTS &ACTIVITIES: TOUR OPERATOR ACTIVITY • Tour Operator Research Meetings, 7th—8th November 2013 OMMAC have secured appointments with key contacts within the UK travel industry for Paradise Coast, ranging from key trade and consumer media, to a range of tour operators, to travel agents and industry partners such as Brand USA and Visit Florida. The appointments will take place over the two days following WTM, involving Oonagh McCullagh, Jack Wert and Walter Klages with the aim to undertake research with these key contacts to better understand the UK market. November 25,2013 Tourism Staff Reports 10 a-g 21 •z 3w4pp 4t ok ta3.xnui • VISIT FLORIDA World Travel Market Networking evening, London, UK, 4 November OOMAC has confirmed their attendance at VISIT FLORIDA'S evening event taking place at London's Quaglino's restaurant, providing an opportunity to network with key contacts from the Florida, UK and Irish travel industry. • North America Travel Service & Key to America FAM Trip OMMAC have been approached to assist with a NATS tour operator FAM Trip in November, for 8 of their sales staff. The group were keen to do a Trolley Tour so we liaised with the CVB and Naples Transportation to get this set up. The group will be picked up from the Ritz Carlton on 11th November. • Travel Counsellors: The UK's independent travel company Travel Counsellors'who offer a personal travel service has approached OMMAC to request literature following recent interest to Naples, Marco Island &Everglades. OMMAC has responded, sending maps and guides of the destination. We are also in the process of researching restaurants to recommend within the Naples area for their client to dine on Christmas Day. TRADE EVENTS • International Golf Travel Market, Costa Durada, Spain, 11th— 14th November (IAGTO) OMMAC are in the final stages of preparations for this year's IGTM awards, which we will attend on the above dates. We worked with Paradise Advertising to successfully submit a short video of our destination, to be shown when we are announced as the winner during the ceremony. Prior to the awards IAGTO will be hosting a press reception and photographs for the IAGTO award winners. We have worked with the CVB to pull together a press release for distribution on the evening of Thursday 14th November. Separately to the press release, IAGTO also puts its own press release and has requested comments from Jack Wert on what it means for CVB to win an award. "We are extremely honoured to be designated Golf Destination of the Year for North America by the IAGTO membership. We were thrilled to host this year's IAGTO North American Convention, to showcase our breath-taking golf and beach resorts to the best golf tour operators in the world. With 90 world-class golf courses, 1,620 golf holes, half a million yards, and designer names like Jones, Norman and Player, it is no wonder that we are known as Florida's Golf Paradise. This award will greatly enhance our ability to showcase world-wide all that Florida's Paradise Coast has to offer golfers and their families year-round." November 25,2013 ,� Tourism Staff Reports 10 a-g 22 3„„Apk s \tar,, tStAtili • Visit USA UK Roadshows: London Gatwick, Cardiff and Manchester, 26 — 28 November OMMAC has secured their attendance on behalf of Paradise Coast for the upcoming Visit USA 2013 roadshow events taking place in London, Cardiff and Manchester, where we will be sharing a stand with Fort Myers. OMMAC are in the process of pulling together details ahead of the roadshow, providing information and questions for the pre-dinner entertainment including 3 unique selling points about our destination and product related questions for the trade to answer. • The London Golf Show, UK, 8 — 10 November 2013 OMMAC has been working with Gary Jones, President/CEO of Destination Media who has produced a new Golf Guide specific for the UK. The Paradise Coast CVB has secured two pages of editorial and an advert in the guide to be distributed at the London Golf Show and other international golf shows. Gary will be attending the show to promote our region. Other Florida partners will also be in attendance - PGA National Resort, Grand Resorts of Florida, Palm Beach CVB and Florida's Coast of Golf. We worked with Gary to deliver extra Paradise Coast collateral, such as maps and destination guides to the show. TRADE MARKETING/PROMOTIONS • OMMAC has received a request from 'Groupe ESC Troye', a school in France, whose staff have requested promotional material, as they are organizing an international event at their business school in November, to help promote studies abroad to their French students. OMMAC has organized for posters, DVDs, maps and guides to be sent to France ahead of the event via our UK Shipping Mailing House. • Golf Monthly image request— Golf Monthly is the UK's biggest golf media brand and has been in contact with OMMAC to request images for their golf travel piece based around the nominees for the upcoming IAGTO awards. They have requested images of the golf courses in Paradise Coast to be used for the copy which is expected to be seen by around 100,000 people. • OMMAC has been approached by DiaMonde, a sales and marketing based company, who have been contacted by Bobbi Holmen, editor for the Bobmen Report. They are asking for assistance and lodgings for Golf writers. As Bobbi Holmen is based in Scandinavia, we are not familiar with the writer or his publication, so we have made contact with our partner agency in Scandinavia to see if they can add any insights as to the value of the opportunity. November 25, 2013 Tourism Staff Reports 10 a-g 23/943,«,44t,'41 rrxot'usx1 !Ca 441 k L.a3 V.V.I my r oick M ._z PUBLIC RELATIONS AND SOCIAL MEDIA ACTIVITIES: CONTACT ACTIVITY RESULT IGTM Press Release, 11th — In advance of the IGTM IAGTO have been given the press 14th November Golf Event taking place in release and will distribute it to their November, OMMAC media database, and OMMAC will do the worked with the CVB to same once we are announced as winners deliver a press release on Thursday 14th November. announcing Paradise Coast as the winning destination for North America 2014. Lauren Jarvis Coverage following on Following her trip earlier this year, National Geographic from Lauren Jarvis's press Lauren has written a piece for Magazine trip to Paradise Coast National Geographic Traveller online Unique users: 65,000 'Celebrating 500 years of La Florida' Social Media: Develop the Paradise As we head into the key visitor season for Facebook and Twitter Coast UK Facebook page Paradise Coast, we are keen to and Twitter account. implement a Facebook advertising campaign to grow our UK fan base. We are in the process of ensuring that we are engaging with all our UK tour operators, travel agents and media partners through Facebook and Twitter. We continue to post inspiring and engaging posts and images through the social media channels. • • Estimated Value Summary of Leads/Activity Lead /Activity Media—Value Potential Room Economic Impact$ Nights National Geographic $207,792 Traveller online November 25, 2013 Tourism Staff Reports 10 a-g 24 3„iptc vtn k.0kLn 'V\ 441 oirtVir , I)IA T( TW- U I El ..EPRESI N : FIN L;S—Stefanie Paul, Nantes Manic:. TOUR OPERATOR ACCOUNTS Key Accounts Tour Operator Achievement Cost America Unlimited Confirmed marketing campaign for March USD 6,000 2014 that includes: feature in America Unlimited newsletter, sent to 140,000 consumers, 2 weeks facebook promotion on America Unlimited fanpage and Travelzoo on-site promotion. Promotion to be executed in March 14. Secondary Accounts Tour Operator Achievement Cost Explorer Fernreisen Supportet them with updated images of the Marriott Marco Island, LaPlaya &Parkshore Resort to be included into their new travel brochure Explorer Fernreisen Run a "after Oktoberfest” radio promotion FOC on a local radio stream called radio "Gong" in Munich, including a raffle of a South Florida Fly & Drive for two persons including NAP sponsored by Explorer Fernreisen. Along with several radio broadcast we received an excellent FOC exposure for NAP. November 25, 2013 Tourism Staff Reports 10 a-g * 25 3%, 3K^r %Itft4 iskate! TRAVEL AGENTS -4 Sales calls: Total of 21 personal visits to travel agents in (cities) -4 Booking Assistance: Assisted 3 agency requests on tours and accommodations .4 Support: 1 agency with brochures , give aways, window decoration etc EVENTS VUSA Travel Agent Halloween Event o Dates: October 25-27 o City: Frankfurt Airport o Visit USA booth members: Hilton Worldwide, Alamo Rental Car, Intrepid Travel, New Orleans & Lousiana, North Carolina Tourism, FTI Touristik, Nevada Commission of Tourism, Las Vegas CVA, Caesars Entertainment, Visit Seattle, Travel Oregon, Rocky Mountain International, DERTOUR, Icelandair, Discover New England, Illinois Office of Tourism, Choose Chicago, Great Lakes USA, Hertz Rental Car, Air France KLM Delta, CANUSA Touristik, Visit Orlando, SeaWorld Parks & Entertainment, Visit St. Pete /Clearwater CVB, The Florida Keys & Key West, Thomas Cook Touristik o Profile /Number of attendees: 98 travel agents and US specialists from all over Germany o Feedback: Once again, Visit USA has done great in organizing the entire event. We have shared out workshop with the Florida Keys and the tour operator Thomas Cook which was a very good choice and the team was working great together. The agents were very interested until the end, although it was a long day for them. On a personal basis, we have received great feedback from the agents for the event, but also for our Naples presentations. The event remains one of the most important travel agent training events in the year. People that signh up for it have a very high interest in the USA. Also, the event allows us to reach out to 100 agents in one day only. DiaMonde Dinner Event o Date: October 29, 2013 o City: Nuernberg o Profile /Number of attendees: 29 senior travel agents and owners November 25,2013 Tourism Staff Reports 10 a-g r 26 ais \itttttl+tarsti .: WI( t. tst e i. F t4 t of high potential travel agencies based in Nurnberg and surrounding. Mostly all high producing agencies of the premium brand DERTOUR Deluxe. o Feedback: It was an exclusive event held in a beautiful setting and Michelin star Restaurant located on the outskirts of Nurnberg city center. The Restaurant is very popular and have we received, during the course of the event, positive feedback for selecting such a great quality and warm-hearted venue. In addition, we have received wonderful feedback that the agents thoroughly enjoyed the product presentations, the emotional elements and personal stories that we incorporate and the warm hospitality. We have also followed through after the event with a thank you note as well as a Facebook post with some photos of the evening. Agents commented that the booking season has quieted down slightly, also now during the fall school holiday period. They are already starting to receive enquiries for summer travel in 2014, however the tour operator brochures are not out as yet - only due middle of November. Trendy destinations remain the USA, Middle East, Asia and Europe (especially with the start of the winter season). Registrations / Preparations o Preparation for VUSA Halloween Event (Oct 2013) o Preparation for Visit Florida training session and dinner in Paris (Nov 2013) o Preparation for consumer show TC Leipzig (Nov 2013) o Preparation part 1 for Visit USA seminar in Zurich (Feb 2014) o Evaluation of participation at the BT Expo in Belgium: In accordance with our research and feedback from other CVB partners who have been participating in previous years, we declined participation for this year as the investmenst did not justify the expected outcome. We agreed with JW to do a sales trip to Belgium instead, visiting our key partners for meetings and destination trainings. The trip is planned for 2014. November 25,2013 Tourism Staff Reports 10 a-g ti gp g #�y 27 V3 3 t 4t� n.1 $£fit.L86 'aY '% T i""'t(ldf"2#. /2 'i p��x 4C V■ ..,;s:. ,414" nxP .A sm.0 s c R mae<__ r,.x axomnn ,,..,....n r„ 5✓ .,,..i., MARKETING Type of Activity Details Cost Sunshine State We have shared the news about the foc Network Stand Up Paddle Board Tour and the Stone Crabs Season with them which has resulted in two articles on their bi-monthly newsletter as well as an inclusion on their website among "insider tipps". Air berlin We have received and forwarded ti air berlin a 3 nights stay voucher sposnored by the Naples Bay Resort to be included in their campaign raffle. The Saturn TV spot was received and approved. Visit Florida Blog Post Through Visit Florida Germany, we could foc place a blog post about the Stone Crabs festival in Naples on the web blog, which was also shared on their facebook fanpage. Dedicated TA We have sent out a NAP dedicated newsletter newsletter the 3036 travel agents in Germany, Switzerland and Austria. The newsletter featured the start of the Stone Crabs Season, the Turtle Nesting, as well as the Manatee Tours. Please find a copy of the newsletter attached. Brand USA Received another offer for a media campaign, which we have declined, as the return on investment, as well as exposure is much higher on the joint campaign including Visit Florida. Facebook # posts: 4 #fans: 5,560 November 25, 2013 Tourism Staff Reports 10 a-g ate' 28 ;rlr+ '�lr w 1,1 aai<i Y b MEDIA / PR Inclusion in travel magazines o Ab in den Urlaub: The travel magazine has asked for image support for a cover on dolphins in Florida. In the article you can also find a recommendation for a trip to the Everglades CONSUMER 4- Brochure fulfillment: 27 in total HIGHLIGHTS IN NOVEMBER Visit Florida training session and dinner in Paris, November 7, 2013 4- Consumer show TC Leipzig (participation with brochure distribution) November 20-24, 2013 4- Travel Agent Sales Calls in Frankfurt and Lake Constance November 18-22, 2013 4- Destination training at the CANUSA and Explorer Sales Offices in Frankfurt, November 19-20, 2013 4- Preparation consumer shows 2014 MARKET NEWS TUI outpaces Cook in profits race Travel is speeding ahead of Thomas Cook in the race to higher profits this year with diverse sales trends in their main markets. TUI Travel slightly raised its profit outlook for the full 2012-13 year in a trading statement last week, and now expects an 11% improvement - rather than 7-10% - on last year's profits. Thomas Cook aims to fufil analysts' expectations of much improved profits this year after very low profits last year. TUI Travel highlighted the good performance of its businesses in the UK and Scandinavia where sales are up by 8% and 10% respectively this summer, including strong bookings for "unique" holidays. In Germany, TUI saw bookings drop by 6% but revenues are at last year's levels due to a 7% rise in average selling prices. This is due to stronger sales of higher- priced long-haul trips and concept hotels while sales of lower-priced self-drive holidays declined. As a result, TUI Germany is set to make a higher profit than last November 25, 2013 Tourism Staff Reports 10 a-g Ffot.114 t>)',t Part s5 d yr eKL ix. year, according to fvw information. Analysts expect a profit margin of about 3% compared to 2.6% last year. On winter sales trends, TUI Travel said it has higher average selling prices in all key source markets. But it confirmed that it is reducing the Egypt programme "significantly" and is increasing capacity to other destinations to compensate. Meanwhile, Thomas Cook has increased bookings by 4% this summer and has achieved higher average selling prices in all markets, it said in a trading update. But late sales were weaker than last summer when a rainy summer generated strong last-minute bookings. CEO Harriet Green expects to meet analysts' expectations of an underlying operating profit of 105 million pounds compared to just 12 million pounds last year. In Continental Europe, including Germany, sales have increased by 1% this summer with stable bookings. Condor has had a strong summer with a 3% rise in average prices and a similar rise in bookings. The UK restructuring is starting to pay off. The number of customers dropped by 3% after a 4.5% reduction in capacity but prices are 4.5% higher on average. Thomas Cook UK expects to meet its targets this year. In Northern Europe Cook's bookings are 1% below last year but average selling prices are 4% higher. In terms of winter trading, Cook said that due to "geopolitical events and warm weather across Europe", winter trading has started more slowly than last year across most markets. "However, we continue to pursue an active capacity management strategy, matching committed capacity to demand and, as a consequence, it is encouraging to note that average selling prices are up strongly in all markets," the firm stated. Free cancellations for some holidays DER Touristik is the first German tour operator to offer customers free cancellation of some holidays due to the continuing government shutdown in the USA and the closure of some tourist attractions. The group's long-haul holidays brands Dertour, Meier's Weltreisen and ADAC Reisen, who have about 5,500 guests in the USA at present, are offering free cancellations of bookings for national parks and hotels in national parks that have been closed down to the shutdown. Customers can also cancel complete tours if most of the tour involves national parks or other locations that are shut. November 25,2013 Tourism Staff Reports 10 a-g ".Q r or4«1't,a ..1rattib5 t_ er i xis ti ,h. ......, DER Touristik said it is in close contact with all authorities in the USA and is keeping customers informed about the situation. But it stressed that flights to the USA and airports are operating normally. Other German tour operators, including TUI and Thomas Cook, are following the situation closing but have not yet offered any free cancellations. More than 350 national parks as well as countless museums and other publicly owned tourist attractions, including the Statue of Liberty in New York, have been closed to visitors over the last fortnight, resulting in millions of dollars of lost revenues. September slowdown for winter bookings Holiday bookings in Germany again slipped back significantly last month, dampening sales for the forthcoming winter season, according to market surveys. Bookings declined for the third month in a row, the latest monthly survey of 1,200 travel agencies by market researchers GfK showed. Sales of late summer holidays were 4.4% lower last month than in the same month last year, and pushed the cumulative growth for summer 2013 as a whole down to 3.9%. At the same time, winter bookings dropped 3.3% in September after a 4.6% rise in August. Sales of winter 2013/14 holidays have slipped back to a 4.2% increase on the same time last year. According to observers, the September slump could be the result of a lack of bookings for Egypt after tour operators suspended departures and offered free re-bookings or cancellations, although many customers simply switched bookings to alternative destinations such as the Canary Islands. A similar trend was shown in the monthly survey of 2,400 agencies by services company TATS which showed that tourism sales were 1 .3% lower last month after a 1 .4% rise in August. Airline ticket sales dropped 2.1% last month. November 25, 2013 Tourism Staff Reports 10 a-g `... f 31' 3,,wi,°Y Laxr a t Marva Fb rvia Paratlbw. `I 1`ro ('1;: "i'LR I EP(9I(TS Lon Lou \ 'gte defi Attended first Volunteer meeting and introduction event. November 4, 2013. Attended a dinner at Shula's hosted by Jeff Jerome with Catering Sales Managers. November 5, 2013. Attended first Chamber of Commerce monthly staff meeting. November 6, 2013. Called Big Cypress Welcome Center, Oasis VIC, Everglades VIC, and Marco Island VIC to give a self introduction. Have not spoken to Immokalee yet. Legacy Leaders wall is being updated. Attended Business of the Month for Harmon-Meek Gallery. November 12, 2013. RSVP count to Palm Cottage for FAM trip for volunteers on November 19th at 10:00am. November 12, 2013. Attended Chamber Wake Up and presentation Naples at Hilton Hotel. November 13, 2013. Attended CVB Staff Meeting. November 13, 2013 Visit LaPlaya Beach Hotel. November 14, 2013. Calling on Chamber Members that are restauranteurs, hoteliers and attractions for gift certificates for VIC Holiday Gifts. Meeting scheduled with Cathy Christopher from Inn on Fifth. November 15th, 2013. Visit Big Cypress Welcome Center and meet Jill Wilson. November 15th, 2013 Called Courtney Strong to confirm VIC Holiday Luncheon on December 10th. She sent last year's BEO for consideration to duplicate event. Attend Business After 5 at Talis Park November 21, 2013. Attend Tourism Development Meeting November 25, 2013. Attend County Commissioners Meeting November 26, 2013. November 25,2013 Tourism Staff Reports 10 a-g • 32 ,„1 „ 'txxx,,,,t „,rui. to t t€g as ' ,� 1«rata °; a ,. _1.,.,,...0 : ... VISITOR CENTER STATISTICS Month Big Cypress Oasis Everglades Immokalee Marco Naples VIC Total Jan-11 5034 12055 2220 125 1007 2765 23206 Jan-12 6401 13,601 11,000 198 1033 4397 36,630 Jan-13 5736 13,941 9225 N/A 1163 5379 35,444 Feb-11 6986 15,564 2881 194 1546 3505 30676 Feb-12 7943 17,595 12,840 227 1465 5399 45,469 Feb-13 7950 13,542 8424 1105 1404 5605 38,030 Mar-11 5984 15,101 3100 195 1376 3536 29,292 Mar-12 7226 16638 18,300 361 1011 4383 47,919 Mar-13 8693 13632 12,991 402 1559 5015 42,292 Apr-11 3297 8810 2575 189 520 2114 17505 Apr-12 4308 9603 10,810 367 482 2685 28,255 Apr-13 5250 8389 8675 1200 750 2722 26,986 May-11 1778 5492 1600 186 448 1491 10995 May-12 2360 5660 5435 315 529 2097 16396 May-13 3009 5730 5275 350 473 2262 17,099 Jun-11 1881 4796 2235 155 445 1412 10924 Jun-12 1972 4185 4250 210 303 1435 12,355 Jun-13 2254 4153 4166 189 354 1621 12,737 Jul-11 2182 6024 5189 185 573 1664 15817 Jul-12 2417 5609 5893 250 340 1761 16,270 Jul-13 2431 4253 6835 62 413 1810 15,804 Aug-11 1895 3999 4577 207 463 1760 12901 Aug-12 1658 3991 6549 345 390 1344 14,277 Aug-13 1757 3800 5169 119 385 1647 12,877 Sep-11 1268 3881 3196 220 279 1211 10055 Sep-12 1191 3029 3893 200 268 1284 9865 Sep-13 2534 1198 3441 392 1201 8766 Oct-11 1704 5459 5035 237 481 1956 14872 November 25, 2013 Tourism Staff Reports 10 a-g z 33 e, At ert Pd ktand Oct-12 1804 4296 5683 150 306 2413 14652 Oct-13 917 2315 5206 501 1610 10549 Nov-11 2743 7734 6200 357 647 2438 20119 Nov-12 3024 7669 6816 170 530 2973 21182 Nov-13 Dec-11 5739 13,851 7962 327 682 2669 31230 Dec-12 3925 11,193 7984 180 540 2545 26367 Dec-13 FY 2011 227,592 FY 2012 289,369 FY 2013 YTD 2013 220,584 Naples Marco Island Everglades CVB Detailed Staff Reports 11 Task Report 1 of 18 Created - Between 10/21/2013 - 11/14/2013 Task Assigned User: Debi DeBenedetto Create Account Name Task Type Status Due Date Closed Date Closed by User Date Contact Name 11/14/2013 Debi's Activity Tracking Account Site with client Open 11/14/2013 Debi DeBenedetto site with client 11/14/2013 Debi's Activity Tracking Account Site with client Closed 11/14/2013 10/28/2013 Debi DeBenedetto Debi DeBenedetto Site with Client Kim Sealieu 11/14/2013 Debi's Activity Tracking Account Site with client Closed 11/14/2013 10/30/2013 Debi DeBenedetto Debi DeBenedetto site with client Leioh counts 11/14/2013 Debi's Activity Tracking Account Website update Closed 11/14/2013 10/30/2013 Debi DeBenedetto Debi DeBenedetto website review meeting 11/14/2013 Debi's Activity Tracking Account FAM-escort Closed 11/14/2013 11/4/2013 Debi DeBenedetto Debi DeBenedetto Nov 1-4 Escorted fam Exnlore oaradise 15 olanners to destination 11/14/2013 Debi's Activity Tracking Account Attend Meeting/Show/ Closed 11/14/2013 11/5/2013 Debi DeBenedetto Conference Debi DeBenedetto Att=nd Premier Meetinos show Soca 11/14/2013 Debi's Activity Tracking Account Attend Meeting/Show/ Closed 11/14/2013 11/11/2013 Debi DeBenedetto Conference Debi DeBenedetto attend Elite Meetinos Ritz Carlton Naples Nov 9.10.11 11/14/2013 Debi's Activity Tracking Account Meeting-general-staff- Closed 11/14/2013 11/13/2013 Debi DeBenedetto any Debi DeBenedetto staff m-etino 11/14/2013 Debi's Activity Tracking Account CVB event Closed 11/14/2013 11/14/2013 Debi DeBenedetto Debi DeBenedetto Attended breakfast to receive Successful Meetinos Incentive Platinum Partners award 11/1/2013 Decorative Plumbing&Hardware RFP sent to partner Closed 11/1/2013 11/1/2013 Debi DeBenedetto Association Tom Cohn 10/23/2013 HelmsBriscoe/J.Grabowski Closed 10/23/2013 10/23/2013 Note Leigh Counts Subject.: This is a CVB itinerary site that you are oarticioatino in 10/23/2013 HelmsBriscoe/J.Grabowski Closed 10/23/2013 10/23/2013 Note Leigh Counts Subject! This is a CVB itinerary site that you are oarticioatino in 10/23/2013 HelmsBriscoe/J.Grabowski Closed 10/23/2013 10/23/2013 Note Leigh Counts Subiect: This is a CVB itinerary site that you are oarticioatino in 10/23/2013 HelmsBriscoe/J.Grabowski Closed 10/23/2013 10/23/2013 Note *Task is assigned to multiple people Printed: 11/14/2013 Copyright©2004-2013 iDSS.All Rights Reserved. Page: 1 of 3 November 25, 2013 Task Assigned User: Debi DeBenedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date C bsbtlEDate Closed by User Date Contact Name Leigh Counts Subject: This is a CVB itinerary site that you are oarticioatina in 10/23/2013 HelmsBriscoe/J.Grabowski Site itinerary planning Closed 10/29/2013 10/29/2013 Debi DeBenedetto Leigh Counts Debi set itinerary for client site 10/22/2013 HelmsBriscoe/J.Grabowski Site itinerary planning Closed 10/22/2013 10/29/2013 Debi DeBenedetto Joanne Grabowski planner called Debi for site assist and accommodations for next week. Uroent site olannina. 10/23/2013 Inn on Fifth Closed 10/23/2013 10/23/2013 Note Cathy Christopher Subject: This is a CVB itinerary site that you are oarticioatino in 10/23/2013 LaPlaya Beach&Golf Resort Closed 10/23/2013 10/23/2013 Note Rachel Hedman Subject: This is a CVB itinerary site that you are oarticioatino in 10/30/2013 Lupachino&Associates FAM Escort Individual Open 11/29/2013 Jeannette Lupachino Follow VD to FAM 10/23/2013 Naples Beach Hotel&Golf Club Closed 10/23/2013 10/23/2013 Note Elizabeth Kintzing Subiect: This is a CVB itinerary site that you are oarticioatino in 10/23/2013 Naples Marco Island Everglades Closed 10/23/2013 10/23/2013 Note CVB Debi DeBenedetto Subject This is a CVB itinerary site that you are oarticioatino in 10/23/2013 Naples Marco Island Everglades Closed 10/23/2013 10/23/2013 Note CVB Debi DeBenedetto Subject: This is a CVB itinerary site that you are oarticioatino in 10/23/2013 Naples Transportation,Tours and Closed 10/23/2013 10/23/2013 Note Event Planning Benjamin Brown Subject This is a CVB itinerary site that you are oarticioatino in 10/23/2013 The Ritz-Carlton, Naples Closed 10/23/2013 10/23/2013 Note Kelli Hollatz Subject.: This is a CVB itinerary site that you are oarticioatino in 10/23/2013 The Ritz-Carlton, Naples Closed 10/23/2013 10/23/2013 Note Kelli Hollatz Subject. This is a CVB itinerary site that you are oarticioatino in 10/23/2013 The Ritz-Carlton,Naples Closed 10/23/2013 10/23/2013 Note Kelli Hollatz Subject This is a CVB itinerary site that you are oarticioatina in 10/29/2013 Waldorf Astoria Naples rfp enhancement-get Open 4/1/2014 service estimate Jennifer Westley aet service estimate 11/13/2013 Waldorf Astoria Naples Rfp enhancement granted Open 12/13/2013 Lisa Buss ok Task is assigned to multiple people Printed: 11/14/2013 Copyright©2004-2013 iDSS.All Rights Reserved. Page: 2 of 3 November 25, 2013 Task Assigned User: Debi DeBenedetto Detailed Staff Reports 11 Create Account Name Task Type Status Due Date C?osbOEUate Closed by User Date Contact Name Total Tasks: 28 Task is assigned to multiple people Printed: 11/14/2013 Copyright©2004-2013 iDSS.All Rights Reserved. Page: 3 of 3 a — s g Ts, 1 I ..z :-. - 4 -'='• ,-, I ■,._ 1. I -,-. - : ...,__ . '. - .... , 1 ) ,.-• ..,. ,,,, , — :,T• — r3 'g i E L III = g ! 1 A ... 4 4 = i i... i Y ° &•1' ] 3 1 F .1 c-) , W 4 C c. 1 n 1 :',-.■ 1 CU Lit 1 ‘,. 1 <-a 1 ';'1. Tx 1 •`-= , r, _ , ..-. ', CI -c, ,•,:1 _ 1 A 1 R 1 c:::. ,..,,, i ,,,,,.- n •-. ,,,,,, _ _ 1 1 i. c-a_ ml , g 0 1 lw —.,I tit = : ts 1, •:-..--., . , ,, 1 :i' ■ CO 1 1, 1 i g 1 1 i 1- 1 i i , , i , ‘, I , i i g i .„ i 1 i i .„, ,..._, , g a t § 1 , . _. sa I g i o I i : :: ) , ,,. - 10 - -''. -z ' I i , . I ' g i: g 1 u5 u., Fr, ,--, 1 ..-- 1 i 1 1 S i 1 i g , .3 1 i I a j1 I 3 t 1 ,-t--.'. 1 i I i i• = :„ =3 s (g- 1 ai 11 Nt 1 J3 t ■E — s -4. i 3 lk 2 cg 1 ,2 I 2 3 1 ,t1 10/31/2013 November 25,2013 Detailed Staff Reports 11 5 of 18 Naples, Marco Island, Everglades CVB Call Summary by Toll Free Number For the month of October 2013 Toll Free Number #of Calls Minutes 800-2ESCAPE(800-237-2273) 7 29.20 PR-Editorial(800-688-3600) 29 104.58 Film Commission(800-349-5770) 0 0.00 International(239-225-1013) 4 9.20 Meeting Planner(800-830-1760) 4 1.83 Naples#1 (800-455-2604) 0 0.00 Travel Agent(888-409-1403) 0 0.00 Grand Total: 44 144.82 Phase V of Southwest Florida, Inc. Page 1 of 12 10/31/2013 November 25,2013 Detailed Staff Reports 11 6 of 18 Naples, Marco Island, Everglades CVB Inquiry Summary by Purpose For the month of October 2013 Purpose Calls/Request Minutes Live Information 11 18.25 Special Fulfillment 0 0.00 Guide Request 3,949 186.40 CVB Office Referral 3 13.88 Hang up 4 1.83 Wrong Number 0 0.00 eNewsletter Signup 242 0.00 Golf E-blast 0 0.00 Grand Total: 4,209 220.37 Phase V of Southwest Florida, Inc. Page 2 of 12 10/31/2013 November25, 2013 Detailed Staff Reports 11 7 of 18 Naples, Marco Island, Everglades CVB Guide Request Summary by Guide For the month of October 2013 Guide #of Requests Quantity Area Map 266 445 Meeting Planner Kit 10 10 Rack Brochure(Portuguese) 5 5 Rack Brochure(Spanish) 5 5 Visitor's Guide(English) 3933 4460 Visitor's Guide(German) 6 6 Grand Total: 4225 4931 Unigue requests for guides: 3949 Phase V of Southwest Florida, Inc. Page 3 of 12 10/31/2013 November 25, 2013 Detailed Staff Reports 11 8 of 18 Naples, Marco Island, Everglades CVB Guide Request Summary by Source For the month of October 2013 Current Year Last Year Source Month YTD %YTD Month YTD %YTD Leisure Markets 3,650 3,650 92.43% 404 404 89.18% Spring/Summer In-State Campaign 0 0 0.00% 0 0 0.00% Niche Markets 262 262 6.63% 28 28 6.18% Group Markets 10 10 0.25% 0 0 0.00% Miscellaneous 27 27 0.68% 21 21 4.64% Meeting Planners 0 0 0.00% 0 0 0.00% Grand Total: 3,949 3,949 453 453 *YTD= Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 4 of 12 10/31/2013 November 25, 2013 Detailed Staff Reports 11 9 of 18 Naples, Marco Island, Everglades CVB Request Summary by Group Markets For the month of October 2013 Media #of Requests YTD %YTD Group Business-Association Meetings Professional Collaborate Meetings Magazine June/July 2013 10 10 100.00% Group Business-Association Meetings Professional 10 10 0.25% Grand Total: 10 10 *YTD= Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 5 of 12 10/31/2013 November25, 2013 Detailed Staff Reports 11 10 of 18 Naples, Marco Island, Everglades CVB Request Summary by Leisure Markets For the month of October 2013 Media #of Requests YTD %YTD Consumer Directories 2013 Florida Insider Guide-Quick Check 2 2 0.05% 2013 Visit Florida Magazine-Quick Check 112 112 3.07% 2013 Visit Florida Magazine-Specific Target 60 60 1.64% Consumer Directories 174 174 4.44% Consumer E-Marketing DestinationBrochures.com 3 3 0.08% ParadiseCoast.com 342 342 9.37% Miles Media Imports 338 338 9.26% Interactive Text Chat 4 4 0.11% Consumer E-Marketing 345 345 8.80% Consumer Magazines Other/Unknown 1 1 0.03% Southern Living January 2012 2 2 0.05% Consumer Magazines 3 3 0.08% Consumer Newspaper Visit Florida In-State Insert Fall 2013 3,128 3128 85.70% Consumer Newspaper 3,128 3128 79.76% Grand Total: 3,650 3650 'YTD= Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 6 of 12 10/31/2013 November25, 2013 Detailed Staff Reports 11 11 of 18 Naples, Marco Island, Everglades CVB Request Summary by Niche Markets For the month of October 2013 Media #of Requests YTD %YTD Niche Markets(Bridal/Honeymoon) Bridal Guide(Added Value)July/August 2013 7 7 2.67% Bridal Guide(Added Value)May/June 2013 6 6 2.29% Bridal Guide March/April 2013 10 10 3.82% Bridal Guide November/December 2013 155 155 59.16% Bridal Guide September/October 2013 84 84 32.06% Niche Markets(Bridal/Honeymoon) 262 262 6.68% Grand Total: 262 262 *YTD= Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 7 of 12 10/31/2013 November 25, 2013 Detailed Staff Reports 11 12 of 18 Naples, Marco Island, Everglades CVB Request Summary by Miscellaneous For the month of October 2013 Media #of Requests YTD %YTD Miscellaneous 18 18 66.67% Naples, Marco Island, Everglades CVB 2 2 7.41% Other/Unknown 7 7 25.93% Grand Total: 27 27 *YTD=Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 8 of 12 10/31/2013 November25, 2013 Detailed Staff Reports 11 13 of 18 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of October 2013 Current Year Last Year State Month YTD %YTD Month YTD %YTD Florida 3,227 3,227 83.39% 64 64 16.98% New York 46 46 1.19% 18 18 4.77% Pennsylvania 44 44 1.14% 29 29 7.69% Illinois 42 42 1.09% 21 21 5.57% New Jersey 33 33 0.85% 16 16 4.24% Ohio 33 33 0.85% 21 21 5.57% Michigan 30 30 0.78% 11 11 2.92% Georgia 28 28 0.72% 12 12 3.18% Minnesota 28 28 0.72% 10 10 2.65% California 26 26 0.67% 8 8 2.12% Indiana 24 24 0.62% 16 16 4.24% Missouri 23 23 0.59% 11 11 2.92% North Carolina 22 22 0.57% 20 20 5.31% Wisconsin 22 22 0.57% 10 10 2.65% Texas 20 20 0.52% 10 10 2.65% Massachusetts 19 19 0.49% 9 9 2.39% Virginia 17 17 0.44% 14 14 3.71% Tennessee 16 16 0.41% 11 11 2.92% Alabama 14 14 0.36% 2 2 0.53% South Carolina 14 14 0.36% 4 4 1.06% Maryland 13 13 0.34% 1 1 0.27% Kentucky 12 12 0.31% 6 6 1.59% Washington 12 12 0.31% 0 0 0.00% Colorado 10 10 0.26% 3 3 0.80% Connecticut 10 10 0.26% 13 13 3.45% Kansas 9 9 0.23% 5 5 1.33% Mississippi 9 9 0.23% 3 3 0.80% Rhode Island 7 7 0.18% 1 1 0.27% Arizona 6 6 0.16% 1 1 0.27% Phase V of Southwest Florida, Inc. Page 9 of 12 10/31/2013 November 25, 2013 Detailed Staff Reports 11 14 of 18 Naples, Marco Island, Everglades CVB Guide Request Summary by State For the month of October 2013 Current Year Last Year State Month YTD %YTD Month YTD %YTD Iowa 6 6 0.16% 6 6 1.59% Nebraska 6 6 0.16% 1 1 0.27% Arkansas 5 5 0.13% 1 1 0.27% Louisiana 5 5 0.13% 2 2 0.53% Maine 5 5 0.13% 1 1 0.27% Oregon 4 4 0.10% 2 2 0.53% District of Columbia 3 3 0.08% 0 0 0.00% New Hampshire 3 3 0.08% 2 2 0.53% South Dakota 3 3 0.08% 3 3 0.80% Hawaii 2 2 0.05% 0 0 0.00% New Mexico 2 2 0.05% 1 1 0.27% North Dakota 2 2 0.05% 0 0 0.00% Puerto Rico 2 2 0.05% 1 1 0.27% Wyoming 2 2 0.05% 0 0 0.00% Delaware 1 1 0.03% 0 0 0.00% Oklahoma 1 1 0.03% 3 3 0.80% Utah 1 1 0.03% 0 0 0.00% West Virginia 1 1 0.03% 1 1 0.27% Alaska 0 0 0.00% 0 0 0.00% Armed Forces 0 0 0.00% 0 0 0.00% Idaho 0 0 0.00% 0 0 0.00% Montana 0 0 0.00% 1 1 0.27% Nevada 0 0 0.00% 2 2 0.53% Vermont 0 0 0.00% 0 0 0.00% Virgin Island 0 0 0.00% 0 0 0.00% Grand Total: 3,870 3,870 377 377 *YTD= Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 10 of 12 10/31/2013 November25, 2013 Detailed Staff Reports 11 15 of 18 Naples, Marco Island, Everglades CVB Guide Request Summary by Country For the month of October 2013 Current Year Last Year Country Month YTD %YTD Month YTD %YTD USA 3,870 3,870 98.00% 377 377 83.22% Canada 36 36 0.91% 26 26 5.74% United Kingdom 12 12 0.30% 12 12 2.65% Germany 6 6 0.15% 2 2 0.44% No Address Given 3 3 0.08% 14 14 3.09% Sweden 3 3 0.08% 1 1 0.22% Algeria 2 2 0.05% 0 0 0.00% Brazil 2 2 0,05% 10 10 2.21% Netherlands 2 2 0.05% 3 3 0.66% Estonia 1 1 0.03% 0 0 0.00% France 1 1 0.03% 5 5 1.10% India 1 1 0.03% 0 0 0.00% Italy 1 1 0.03% 1 1 0.22% Malaysia 1 1 0.03% 0 0 0.00% Martinique 1 1 0.03% 0 0 0.00% Mexico 1 1 0.03% 0 0 0.00% Portugal 1 1 0.03% 0 0 0.00% Russia 1 1 0.03% 0 0 0.00% Slovenia 1 1 0.03% 0 0 0.00% Thailand 1 1 0.03% 0 0 0.00% Turkey 1 1 0.03% 0 0 0.00% Uruguay 1 1 0.03% 0 0 0.00% Ireland 0 0 0.00% 1 1 0.22% Pakistan 0 0 0.00% 1 1 0.22% Grand Total: 3,949 3,949 453 453 YTD=Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 11 of 12 10/31/2013 November 25,2013 Detailed Staff Reports 11 16 of 18 Naples, Marco Island, Everglades CVB Special Fulfillment Requests by Category For the month of October 2013 Media Month YTD %YTD Grand Total: YTD=Fiscal Year to Date Phase V of Southwest Florida, Inc. Page 12 of 12 �=°!t �� [ Fs Frei FF # w ��t�e� r ��g��g�wwww� Y�� $YF�I I 11! 1:111 111 Ii(f1!ijIjjII:It11JjiIi ;g 1311E it 1*;;$r;$$i$$;;IfiE yicd 4 M@ iiiii i i !1 $ iii o 1 33r33r4$i43Bi f# "I El�� ffcffEEECCfE � g t iffilifft l f f 11 IO 1 r l 8gi�eae. a .. 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