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Backup Docs 11/12/2013 (CR)(PLEASE PRINT CLEARLY) MEETING DATE AGENDA ITEM TITLE NAME Representing /Petitioner: .S �F L Agenda Item ## (Circle Meeting Type) Regular Special Workshop Budget ADDRESS Other: COLLIER COUNTY ORDINANCE N0. 2003 -53, AS AMENDED BY ORDINANCE 2004 -0 SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED COMMISSIONERS), REGISTER WITH THE CLERK TOT 5 AND 2000, ADDRESSING REQUIRES THAT ALL LOBBYISTS HE BOARD AT THE BOARD MINUTES AND�RECORDS DEPARTMEN BOARD OF COUNTY YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN T ARE TO ADDRESS ONLY THE CHAIR HE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE tL) J V' AGENDA ITEM TITLE NAME fz-✓9 �'A Representing/ Petitioner: S rL !A--7 Agenda Item # �-- (Circle Meeting Type) Regular Special Workshop Budget ADDRESS Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE 1 ) / /�2 1 I 3 AGENDA ITEM TITLE NAME�� Representing/ Petitioner: Agenda Item Circle Meeting Type( Regul r ADDRESS i Other: Special lC- hop Budget C. 69k COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) Agenda Item # 7 MEETING DATE �� 1 Z � 3 -yam (Circle Meeting Type) Regular Special Workshop Budget A_ I AGENDA ITEM TITLE % e %(11A NAME b l �- �� ADDRESS Representing/ Petitioner: Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) Agenda Item # 7 MEETING DATE jy r /� (Circle Meeting Typeeg Special �IVorkshop Budget AGENDA ITEM TITLE sL C�+ev% NAME ADDRESS Representing/ Petitioner: r0'% sf� Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD BCC MEETING DATE TOTAL MEETING TIME I PUBLIC COMMENT BEG & END 10/22/2013 3 Hours 58 Min 21 Min (I Speaker) 10/8/2013 7 Hours 43 Min 2 Hour 43 Min (11 Speakers) *Break for Lunch Afternoon Time Certains 5 Hour 45 Min Public Comment Started 9/24/2013 5 Hours 54 Min 55 Min (3 Speakers) 9/10/2013 6 Hours 18 Min 38 Min (3 Speakers) 7/9/2013 6 Hours 12 Min I Hour 43 Min (3 Speakers) 6/25/2013 4 Hours 57 Min 36 Min to 1 Hour 43 Min (21 Speakers) 6/11/2013 6 Hours 23 Min 1 Hour 11 Min (2 Speakers)- 5/28/2013 9 Hours 30 Min 25 Min (S Speakers) /Time Certain / I Hour 21 Min 5/14/2013 8 Hours 51 Min 59 Min 5 hour 50 Min (Speakers left meeting when called) 4/23/2013 9 Hours 55 Min 1 Hour (8 Speakers) 4/9/2013 4 Hours 12 Min I 1 Hour (2 Speakers) ---3/-2-6/2013 11 Hours 1 Hour 28 Min (1 Speaker) 1/1-2/2013 8 Hours 17 Min ------ I Hour 15 Min 2/26/2013 9 Hours 8 Min 32 Min (1 Speaker) 2/12/2013 8 Hours 15 Min I Hour 30 Min (4 Speakers) 1/22/2013 9 Hours 2 Min 24 Min (5 Speakers) 1/8/2013 9 Hours 3 Min 2 Hours 18 Min (3 Speakers) "Second Day 1/9/13 **6 Hours 57 Min (PLEASE PRINT CLEARLY) Agenda Item # 9 MEETING DATE N6,v \ (Circle Meeting Type Reg AA, ula Special Workshop Budget AGENDA ITEM TITLE C' 4, ManCc°i'e'» erd �ICC� �''�no�"n�'`� Naples 12essrve NAME _ M a wree n t:� O y) neSS ADDRESS �43g0 / 0jDk�y Ln 31//ZO Representing /Re amer• � ` ©1,V � �;rl }fir "'rve Other: M COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) Agenda Item # 9 iA- \ MEETING DATE /% - /2- 70/3 (Circle Meeting Type) Regular Special Workshop Budget AGENDA ITEM TITLE 6 hi f_ _ Apt v- - w•� NAME 3o-e- N ,Y'eSS ADDRESS (-1830 ss+_�ja� ulm? 10%Ate Representing/ Petitioner: Other: R F M o i*'- d GCO A ev COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE A 9 enda Item # �- 6 \jal' i Tim Nance, Commissioner District #5 one way communication for the record Issue for Discussion under BCC Meeting 11 -12 -13 Agenda Item 9.11. - 2013 Combined Annual Update and Inventory Report (AUIR/CIE) Motion: To remove right of way funding of the Vanderbilt Beach Road Extension / Collier Blvd - Wilson (Project# 60168) from the 2013 AUIR/CIE, FY14 -FY18 5 Year Work Program, and transfer budgeted funding to the financially feasible and scheduled Projects# 60040 and 60040B (Golden Gate Boulevard). OBJECTIVE: To eliminate right of way funding of a road project that is not financially feasible in the 2035 LRTP, and to transfer the 5 year budgeted funding toward completion of a feasible and scheduled road project providing more critical service to the Golden Gate Estates and adjacent areas. CONSIDERATION: * The Vanderbilt Beach Rd. Extension is identified in the Collier County Long Range Transportation Plan, but is currently not financially feasible until some undetermined time beyond 2035. * As reported in the 2035 LRTP Minor Update, December 2012, the Cost Feasible Plan Report, Table 14- Unfunded Priorities list indicates the following: Needs Ranking 33- Vanderbilt Beach Road: CR951 to Wilson Blvd. - has a $65.6 Million unfunded cost, and has over $650 Million of unfunded priorities ahead of this project. Needs Ranking 67- Vanderbilt Beach Road: Wilson to Desoto Blvd. - has a $88.5 Million unfunded cost, and has over $1.6 Billion of unfunded priorities ahead of this project. The need to fund existing road deficiencies and more immediate transportation needs within and around the Estates area justifies the decision to suspend further right -of -way funding of the Vanderbilt Beach Road extension until such time that it is deemed financially feasible. Special exceptions may arise, of course, that may compel the BCC to action on a case specific basis. Removing this project from an active right -of way acquisition status will also benefit citizens by allowing property owners to more easily market residential properties if needed or desired. The project will remain on the LRTP Needs Plan and funding and active staff management will resume at the time the project becomes financially feasible. * A copy of Page 10, Attachment D, of the proposed 2013 AUIR/CIE is attached here for easy reference and review of the referenced Road Projects. FISCAL IMPACT: There is no Financial impact associated with this proposed change. GROWTH MANAGEMENT IMPACT: There is no direct Growth Management Plan impact associated with this proposed change. LEGAL CONSIDERATIONS: Proposed change to be reviewed by County Attorney Prepared By: Tim Nance Attachment D FY14 - FY18 EAR WORK PROGRAM/CJE (TIED TO FYI ADOPTED BUDGET) (Dollars a own in Thousands) Key: Notes: FY14 1) Expenditures: Based on current cost estimates. MIS 2) Revenues: Based on current adopted Impact Fee Schedule, projected gas tax revenues, budgeted general fw Id FY16 transfer, and approved grants and developer contribution agreements FY17 FY18 Grant Funding Summary A - Advanced Construction Project # SUMMARY OF PROJECTS Amount 1 = Inspection Amount AM = Access Management Amount LP = SIB Loan Repayment to State Amount CBO ■ Constructed By Others Amount DBO ■ Designed By Others Amount 60044C Oil Well (Everglades to Oil Well Grade) 1,500 R 1,500 60101 County Barn Road/Davis - CR864 .. 60168 Vanderbilt Beach Rd/Collier Blvd - Wilson 50 R 50 R So R 50 R 50 R 250 60040 Golden Gate Blvd /Phase 1 E to end of Phase 2 2,000 R 3,000 R 4,924 A 924 600408 Golden Gate Blvd/W of Wilson E to end of Phase 1 5,300 A/D /R 5,400 D/C 10,700 68056 Collier Blvd (GGB to Green) 14,000 C/I 14,000 68057 60116 Collier Blvd (N GG Canal - Green) US41 /SR 951 Intersectlon/Resurfacing 2,700 2,700 R/D RX 2,700 2,700 TBD Wilson Blvd Extension (951 to North Belle Mead) CBO TBD Logan (Immk to Bonita Beach Rd) CBO 61001 Tree Farm/Woodcrest CBO T13D Pine Ridge/US41 Intersection CBO - TBD Collier Bivdnmmk Road Intersection 1,000 C 1,000 TBD Rattlesnake Hammock Road Ext CBO - TBD Benfleld Road Extension CBO TBD Randall/Immokales Intersection DBO - TBD 8th and 18th Bridges Contingency 2,569 552 1,100 D 1,000 6,500 1,000 C 1,100 7,052 6,769 Total 28,319 7,102 4,550 10,550 6,0741 56,595 Operations Improvements/Proorems 66066 Bridge Repairs/Improvements 4,800 5,948 6,000 6,000 6,000 28,748 60016 60172 60183 Intersection Safety /Capacity/Enhancements Traffic Ops Enhancements /Signals Sign Retroreflectivity Requirement 2,592 1,000 200 2,150 1,100 200 2,000 1,100 200 2,000 1,200 200 2,000 1,200 200 10,742 5,600 1,000 60163 Traffic Studies 50 50 50 50 50 250 60118 Countywide Pathways /Sidewalks Non PIL/LAP 250 250 250 250 250 1,250 69081 Pathways /Sidewalks Bike Lanes/Repairs - - - - 61011 Transit Enhancements /Operations 2,000 2,000 2,000 2,000 2,000 10,000 60128 Limerock Road Conversion 300 300 300 300 300 1,500 60077 Enhanced Resurfacing 1,400 1,800 2,000 2,500 2,200 9,900 60077 Striping and Marking 600 600 600 600 600 3,000 Subtotal Operations Improvements /Programs 13,192 2�4' 71,990 6,650 60003 Marco Island /Asset Mgmt 1,850 1,450 1,450 1,450 450 60171 Multi Project 5o 5o 50 50 50 250 Transfers to other funds (312) 2,623 3,000 3,000 3,000 3,000 14,623 Impact Fee Refunds 250 400 400 400 400 1,850 Debt Service Payments 14,118 14,144 14,144 14144 14144 70,694 Total Funding Request All Funds 1,694 38,918 222,652 REVENUES Impact Fees /COA Revenue 3,596 5,200 5,400 5,600 5,800 25,596 DCA Gas Tax Revenue Grants/Relmbursements 2,000 18,800 16,660 18,800 2,551 18,800 18,800 6,500 18,800 - 2,000 94,000 25,711 Interest Fund 313 Gas Tax 150 500 500 500 500 2,160 Interest impact Fees 172 500 500 500 Soo 2,172 General Fund Transfer 8,769 13,000 13,000 13,000 13,000 60,769 Revenue Reduction (Less 5% Required by Law) Total 5 Year Revenues (1,667) 48,480 40,551 38,200 44,900 38,600 1,667) 210,73 11,921 Beginning Carry Forward 11,921 IFIscal Year Surplus/(Shortfall) (1) 7 106 206 (318) Fiscal Year Ca Forward (1) 6 112 318 umulAt ve �scAl Y- Alanrn SnrnL,c /!. f+n AI 1 n c u .e Key: Notes: S - Study 1) Expenditures: Based on current cost estimates. D ■ Design 2) Revenues: Based on current adopted Impact Fee Schedule, projected gas tax revenues, budgeted general fw Id M - Mitigation transfer, and approved grants and developer contribution agreements C s Construction R = ROW Grant Funding Summary A - Advanced Construction FY 2015 FY 2016 FY 2017 L = Litigation Davis /Collier 60073 8,000,000 2,000,000 1 = Inspection US41/SR951 60116 AM = Access Management Collier Blvd 68056 6,807,645 LP = SIB Loan Repayment to State Collier ROW 68057 1,236,300 CBO ■ Constructed By Others Bridge 66066 551,300 6,500,000 DBO ■ Designed By Others o s 10 (PLEASE PRINT CLEARLY) MEETING DATE AGENDA ITEM TITLE NAME Representing/ Petitioner: Agenda Item # 1-�7G (Circle Meeting Type) Regular Special Workshop Budget a6Lr ,�?o1e Other: 0 COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY ) A Benda Item ## � g MEETING DATE �� ' 0— Circle Meeting ( eting Type) egular Special AGENDA ITEM TITLE NAME ADDRESS Representing/ Petitioner: t°iYi �l�-I ®(,(� j Other: Workshop Budget .G a COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE \l' Iz� 213 Agenda Item # F-13 3? q q (Circle Meeting Type) egular Special Workshop Budget AGENDA -- IT(EEM TITLE NAME ► l-1 U S �) T T ADDRESS 4U Representing/ Petitioner: ��`� V2-� %� C' Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LFPT nF'ruc r%T °Q * "' j?, L ( PLEASE PRINT CLEARLY) Agenda Item # � g (Circle Mee 'ng Type Regul orkshop MEETING DATE AGENDA ITEM TITLE NAME r-4 ADDRESS 00 e.r4 SOther: �J r. I`I 4-fi les Budget r� Representing/ Petitioner: COLLIER THAT COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -0 LIMITED TO?ADDRRSS NG THE BOARD OF COUNTY SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) Agenda Item # �CL t l7 MEETING DATE (Circle Meeting Typ egula Special Workshop Budget AGENDA ITEM TITL ( S inn ^r, t' ( - t7fkSk a-v I NAME v �( (j (Z (G LA_r ADDRESS ( ban ( Now n -b Representing/ Petitioner: Se-A f— Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) Agenda Item # MEETING DATE l 12-h3 3 (Circle Meeting Typ Regulair Special Workshop Budget AGENDA ITEM TITLE P Representing/ Petitioner: Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) Agenda Item # . Z=Z:e!� MEETING DATE �l- Z37 (Circle Meeting Type) Regular Special Workshop Budget AGENDA ITEM TITLE NAME,%,114,,-�®R i 1: ev/ y? ADDRESS C Representing/ Petitioner: Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD enda Item # � C (PLEASE PRINT CLEARLY) A g MEETING DATE // IC A3 (Circle Meeting Type Regular Special Workshop Budget AGENDA ITEM /TITLE % / _ 14?_ /� l��Cl�i� UGtU1l P l t a �� ADDRESS i 7 J4� hrl �j � Ur ` NAME f d ! /h, Representing/ Petitioner: 1�'` �� (�" �f � ��`�5�� Other: -05 AND 2007 -24 REQUIRES THAT ALL LOBBYISTS COLLIER COUNTY ORDINANCE NO. 2003 -531 AS AMENDED BY ORDINANCE 2004 SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES HE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK O THE CHAIR (PLEASE PRINT CLEARLY) Agenda Item ## MEETING DATE f — �% (Circle Meeting Type) Regular Special Workshop Budget AGENDA ITEM TITLE�� NAME II�A -�d C'�s' -j-5" ADDRESS S �� j //SOS C`t ` fA/� .c%�✓ai�- Representing/ Petitioner: � Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24U Q � ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE I! -"' 1A - I AGENDA ITEM TITLE f)MG AA\JlSDq'U 1 nn Agenda Item # q C, (Circle Meeting Typev�Regular) Special Workshop Budget 1 NAME ADDRESS I Representing/ Petitioner: Ooncexoed c Z&--I Other: �-I �S4(0 COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE AGENDA ITEM TITLE NAME Representing/ Petitioner: Agenda Item # (Circle Meeting Type Regular Special Workshop Budget ADDRESS Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE AGENDA ISM TITLE NAME / I)Uk' '3 Agenda Item # /6 C-'. (Circle Meeting Type) Regular Special Workshop Budget ADDRESS Representing/ Petitioner: tjQ ., =Zycl &C Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE z Agenda Item # 14) C (Circle Meeting Type) Regular Special Workshop Budget AGENDA ITEM TITLE j ffl kr l C-W �li - NAME V, �'/r1S 1 ADDRESS Representing/ Petitioner: r /� Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) Agenda Item # �� C MEETING DATE (Circle Meeting Type) yPe ) Re gular Special AGENDA ITEM TITLE NAME— /(� �f Q�� ADDRESS A Representing/ Petitioner: Cw< 46 Other: Workshop Budget COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY ) Agenda Item tem # // c MEETING DATE / / l� (Circle Meeting Type) Regular Special Workshop Budget AGENDA ITEM TITLE CGQ r l ► ' t +P rSR ✓ 1 /� f NAME ��G-;� ADDRESS 2 ZK Lczol% 1 Representing/ Petitioner: Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE / Agenda Item # _ // C (Circle Meeting Type) Regular Special Workshop Budget AGENDA ITEM TITLE (1{ C,C't✓ tf NAME j� (-0 Cam! ,( "1 �'� ADDRESS J1' (a Z l Representing/ Petitioner: Other: �c COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) Agenda Item # /I G \ MEETING DATE �a2 �� (Circle Meeting Type) Regular Special Workshop Budget AGENDA ITEM TITLE NAME C �� ✓`'�- / ADDRESS Representing/ Petitioner: Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) Agenda Item # %/ C MEETING DATE Z&/2 //-3 (Circle Meeting Type) Regular Special Workshop Budget AGENDA ITEM TITLE I"-A i M L2G NAME �/ v "T b2 S ADDRESS Representing/ Petitioner: �� ' 1-1-711 Other: COLLIER COUNTY ORDINANCE NO. 2003 -531 AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) Agenda Item # i i- L MEETING DATE— /� / (Circle Meeting Type) Regular Special Workshop Bud 9 et AGENDA ITEM TITLE NAME �� L' r� {'C( k' - (4�/Gf ADDRESS Representing/ Petitioner: 'S"e �-� Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE i � - ( -L _ ( -`31 AGENDA ITEM TITLE —&t-6C-- e T `!lam S v L S c) C_ NAME J L (U 0 L U l-t 'A-v S Representing/ Petitioner: Se-("'� Agenda Item # I (-c- (Circle Meeting Type) Regular Special Workshop Budget !P�J G L 1 c:- S v �Z 0 E `f ADDRESS WA GCVO Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD (PLEASE PRINT CLEARLY) MEETING DATE AGENDA ITEM TITLE wAt'laq Agenda Item # / IL (Circle Meeting Typ Regu a Special Workshop Budget NAME —�'T79 H�ID6kT& ADDRESS Representing/ Petitioner: Other: COLLIER COUNTY ORDINANCE NO. 2003 -53, AS AMENDED BY ORDINANCE 2004 -05 AND 2007 -24, REQUIRES THAT ALL LOBBYISTS SHALL, BEFORE ENGAGING IN ANY LOBBYING ACTIVITIES (INCLUDING, BUT NOT LIMITED TO, ADDRESSING THE BOARD OF COUNTY COMMISSIONERS), REGISTER WITH THE CLERK TO THE BOARD AT THE BOARD MINUTES AND RECORDS DEPARTMENT. YOU ARE LIMITED TO THREE (3) MINUTES FOR YOU COMMENTS AND ARE TO ADDRESS ONLY THE CHAIR PLACE COMPLETED FORM ON THE TABLE LEFT OF THE DIAS IN THE BOARD ROOM PRIOR TO THE SUBJECT BEING HEARD w1 oQq PURCHASING Attorney General Opinion 2001 -.29 1. The county commission must make a determination that an expenditure serves a county purpose prior to the clerk of court issuing a warrant for payment. 2. The initial determination of whether an expenditure serves a county purpose may not be delegated to the clerk of court_ However, once the county commission finds that an expenditure serves a county purpose, for example, by entering into an agreement for the purchase of goods or services, and the clerk of court determines that the expenditure is not illegal, the clerk may issue a warrant without further action by the commission. Section 129.08, Florida Statutes, provides: This language suggests that the board of county commissioners is responsible for approving the payment of any claim against the county prior to its being presented to the clerk of court for payment. Thus, the statutory scheme contemplates that the board of county commissioners initially order the payment of a warrant, prior to the clerk's pre -audit determination of whether the payment is for a legal purpose. Accordingly, _ s my opinion that the clerk of court in a non - charter county is not authorized to pay county bills that have not been previously approved for payment by the county commission. Attorney General Opinion 88-E1111 This office has previously recognized the general rule that a public officer cannot delegate his or her discretionary powers, except as prescribed by statute. [9] Thus, in determining whether a delegation of authority is proper, a distinction between ministerial duties and discretionary functions must be made. [10) Those duties which do not involve the exercise of an independent governmental discretion, judgment or authority are considered ministerial and may be delegated. [11] By contrast, those duties involving the exercise of independent -judgment and discretion may not be delegated, absent statutory authority_ It appears that the authority to execute contracts which obligate the county involves the exercise of independent discretion and judgment which, may not be delegated absent statutory authority. I have not found, nor have you brought to my attention, any statutory authority which would allow a county administrator to be delegated discretionary powers held by the board of county commissioners. On the contrary, as noted above, the Legislature has specifically provided that the county administrator's powers are limited to administrative or ministerial duties. In the absence of any statutory authority therefor, I am unable to conclude that the power to execute contracts on behalf of the county commission may be delegated to a county administrator. Ultimately, however, whether a claim for payment is valid is a determination which must be made by the clerk of the circuit court acting as county auditor. Florida Statute 125.74 125.74 County administrator; powers and duties. — (1) The administrator may be responsible for the administration of all departments responsible to the board of county commissioners and for the proper administration of all affairs under the jurisdiction of the board. To that end, the administrator may, by way of enumeration and not by way of limitation, have the following specific powers and duties to ....... (a) Administer and carry out the directives and policies of the board of county commissioners and enforce all orders, resolutions, ordinances, and regulations of the board to assure that they are faithfully executed. (m) Negotiate leases, contracts, and other agreements, including (- ufisu[Lcmt servic.e5, Cup the county, subject to approval of the board, and make recommendations concerning the nature and location of county fmprovements. (7) It is the intent of the Legislature to grant to the county administrator only those powers and duties which are administrative or ministerial in nature and not to delegate any governmental power imbued in the board of county commissioners as the governing body of the county pursuant to s. 1(e), Art. VIII of the State Constitution. To that end, the above specifically enumerated powers are to be construed as administrative in nature, and in any exercise of governmental power the administrator shall only be performing the duty of advising the board of county commissioners in its rote as the poticy- setting governing body of the county. 4 ORDINANCE NO. 2013 -40 County Administrator AN' ORDINANCE OF THE BOARD OF COUNTY COMMISSIONERS 04 COLLIER COUNTY, FLORIDA, SETTING FORTH THE TI "I'1_.E:. PROVIDING FOR THE PURPOSE; PROVIDING FOR A REFERENCE TO COUNTY NIA VAGER; PROVIDING FOR THE BOARD AS POLICY MAKER; PROVIDING FOR THE APPOINTNIENT. QUALIFICATIONS, COMPENS: LTION AND VACANCY OF THE COUNTY ADMINISTRATOR; PROVIDING FOR THE POWERS AND 1)L nrs OF' THE COUNTY ADMINISTRATOR, PROVIDING FOR THE REPEAL OF ORDINANCE NO. 93 -72, AS ANNIE DED; PROVIDING FOR CONFLICT AND SEVERABILITY; PROVIDING FOR INCLUSION IN THE CODE OF LAWS AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE DATE. In keeping with F.S. ch. 125, part III, this Ordinance grants to the County Administrator only those powers and duties which are administrative or ministerial in nature and not to delegate any governmental power imbued in the Board of County Commissioners as the governing body of the county pursuant to Fla. Const. art. VIII, § 1(e). (13) Negotiate leases, contracts, and other agreements, including consultant services, for the county, subject to approval of the Board, and make recommendations concerning the nature and location of county improvements. FY 2011 & FY2012 P -Card Activity tDescription Total # of Transactions Total Dollars Low /High Average # of Vendors 5,917 $2,424,320 $.01 / $23,198 473 10,,,227 $2,4('.)8,719 $1.00 / $19,119 41-27 Total number of P -Cards issued to County employees: 450 cards Total number of County employees 1800/450 = 25% Employee P -Card: Limit of $ 1,000 per transaction Limit of $10,000 per month +/-1800 Under Current Process Purchases without Board Approval . F 171 $0 to $3,000 $ 4,623,720 $ LII.,243,217 Over $3,000 to $50,000 $17,749,797 $1Zx18111261 Total $22,373,517 $1':;),054,478 Under Current Process Purchase Orders Issued without Board Approval $0-$3,000 3,775 3,163 Over $3,000 to $50,000 11223 11018 Tota 1 41998 41181 • mpanson to Tota 1 1 Total Purchase Orders Issued 81389 71822 • to Total: $0 to $3,000 45.0% 40.4% • to Total: Over $3,000 - $50,000 14.6% 13.0% Total 59.6% 53.4% Just think, between 53.4% - 59.6% of purchases, up to $50,000 each transaction and you never see or approve. This is not legal and I wiH not pay in the future. Purchases of $0 - $31000 • Each purchase is = or < $3,000 • Sample from over 3,000 unique vendors D6: BSN Sports Cartegraph Systems CDWG Communications International Dade Paper Dell Marketing LP Fisher Scientific Florida Irrigation Supply Fluid Control Specialties General Tree Service of Collier FY 2011 FY 2012 $ 42,468 $21,820 $ 0 $43,433 $140,635 $43,754 $59,967 $75,886 $27,565 $16,081 $39,948 $11,238 $37,243 $26,570 $ 9,358 $24,184 $17,290 $16,400 $39,515 $935 Continued sample: ($o - $3,000) Grainger Industrial Supply $102,418 $ 2,132 Hach Company $ 22,770 $29,839 Home Depot $ 23,007 $16,060 HP Gem Order Entry $ 3,536 $62,711 JM Todd $64,286 $49,539 Pyramid II Inc. $20,228 $18,355 Sam's Club $30,517 $24,458 SHI International, Inc. $37,158 $33,043 Software House International $ 21,763 $ 6,081 Sunshine Ace Hardware $103,695 $77,040 Waste Management $40,263 $45,277 Bid Process for Clerk's MIS Dept. Florida State Online Extended Savings /Loss Using QTY Product No. of Bids Rcvd Lowest Bidder Unit Cost Extended Cost Contract Online Unit Cost Cost Demandstar 30 HP Elitebook 8570p Notebook 10 1PK Micro Supply 780.00 23,400.00 CDWG 835.00 25,050.00 1,650.00 Intel i5,4GB Memory, 500GB HD (ElY31UT) Cisco Hardware 6 AdCap 2 PWR- 3900 -AC= hot plug power supply 256.02 512.04 CDWG 305.00 610.00 97.96 5 X2- 10GB -SR 10GbpsTransceiver 1,021.51 5,107.55 CDWG 1,195.00 5,975.00 867.45 2 15454- OTU2 -XP= 10GB Transponder 8,704.56 17,409.12 CDWG 9,995.00 19,990.00 2,580.88 4 15454- LC -LC -2= Fiber Patchcord 46.08 184.32 CDWG 60.00 240.00 55.68 2 ONS- XC- 10G- SR -MM= Transceiver 1,024.07 2,048.14 CDWG 1,195.00 2,390.00 341.86 2 ONS- XC -10G- 58.1= Transceiver 7,168.46 14,336.92 CDWG 10,995.00 21,990.00 7,653.08 39,598.09 51,195.00 11,596.91 TOTAL HP Switch, Transceiver, Etc. it globalgoved.com 1 JG225A - 48G Switch 6,649.00 6,649.00 CDWG 6,995.00 6,995.00 346.00 2 JC680A - 650W AC Power Supply 450.00 900.00 CDWG 535.00 1,070.00 170.00 2 JC682A - Airflow Fan Tray 108.31 216.62 CDWG 125.00 250.00 33.38 3 JD092B - LC SR Transceiver 834.79 2,504.37 CDWG 880.00 2,640.00 135.63 10,269.99 10,955.00 685.01 TOTAL NetApp 3 Big Sur Tech 12 X411A -R5 SAS 45068 15K Hard Drives 750.00 9,000.00 CDWG 1,635.00 19,620.00 10,620.00 4 X6563 -116 SFP+ Optical 10GBe SR Optic 525.00 2,100.00 CDWG 450.00 1,800.00 (300.00) 2 X6589 -R6 SFP +Transceiver 593.75 1,187.50 CDWG 450.00 900.00 (287.50) 12,287.50 22,320.00 10,032.50 TOTAL TOTAL EXTENDED COST 85,555.58 _ 109,520.00 23,964.42 PERCENT SAVED VIA DEMANDSTAR BIDDING 21.9% FY 2013 Cooperative Purchases Goods, Services end Equipment supper FY 2913 Encumbered Deter Monitors, software, laptops computers mist supplies CDWG Total $ 1,164,654.10 Buses and original equipment manufactured supplies and equipment GILLIG LLC Total S 807,596.00 Ambulances, fire protection equipment. firetrescue vehicles HALL MARK FIRE APPARATUS INC Total $ 598,684.00 Hardware and maintenance repair items GRAYBAR ELECTRIC COMPANY INC Total $ 594,883.82 Software (Microsoft, Adobe, etc.) SHI INTERNATIONAL CORP Total S 490,785.53 Hardware and maintenance repair items GRAINGER INDUSTRIAL SUPPLY Total $ 489,039.78 Countywide cell phones (approximate annual cost Sprint $ 360,000.00 Copy machines JM TODD COMPANY Total $ 213,882.72 EMS Collection agency and Ambulance billing services ADVANCED DATA PROCESSING INC Total $ 188,621.06 Pollution control supplies and laboratory supplies FISHER SCIENTIFIC Total $ 163,033.45 Fleet fuel card WEX BANK Total $ 153,762.54 Elevator repairs (at the time of the county going from its own contract to US Communities the hourly rate savings was 50% KONE ELEVATORS AND ESCALATORS Total $ 152,397.27 Furniture design and furnishings OFFICE FURNITURE d DESIGN CONCEPTS Total $ 79,642.44 Audio visual projection equipment and supplies GOVCONNECTION INC Total $ 74,881.45 Furniture design and furnishings WORKSCAPES INC Total S 70,359.00 Landscape equipment and repair parts JOHN DEERE LANDSCAPES Total $ 67,824.32 Computers DELL MARKETING LP Total $ 55,518.26 Emergency medical service patient care reDortina software IMAGE TREND INC Total S 43,220.00 Computers HEWLETT PACKARD COMPANY Total $ 31,365.40 Freight/Shipping (generally 10 - 35% less than retail rice FEDEX Total $ 21,383.24 AutoCAD subscriptions DLT SOLUTIONS LLC Total $ 21,194.56 Telephones and related services VERIZON WIRELESS Total $ 14,534.62 Cost planning allocation services MGT OF AMERICA INC Total $ 9,200.00 Emergency medical and fire service uniforms DESIGNLAB INC Total $ 9,115.00 Car rentals AVIS RENT A CAR SYSTEM Total S 6,885 -11 Car rentals HERTZ EQUIPMENT RENTAL Total $ 6,109.73 Reclamation and destruction of mercury lamps AERC.COM INC Total $ 5,943.26 Car rentals ENTERPRISE LEASING COMPANY OF FLORI Total $ 5,301.95 Pagers AMERICAN MESSAGING SERVICES LLC Total S 2,525.50 Roadway pant PRIDE ENTERPRISES Total $ 1,173.80 TOTAL 5,903„547.91 12 Potential Savings • 2013 Cooperative Purchases $5,903,,517.91 • Differential Savings by Bidding (Clerk) 21.9% • Total Potential Savings = $1,292,870.42 13 CDWG state contract or quotes $148,452. $46,307 Communications sole source; non - contract $281,161. $88,126 International, Inc. maintenance; only 1 quote Creel Tractor Company : 4 PO's, quotes $ 79,973 $14,028 CUES, Inc. 3 PO's, waiver $ 91,387 $0 Cummins Power South LLC 4 PO's, waiver $122,433 $52,419 Custom Water Systems 1 PO, 3 quotes $ 46,811 $0 Data Flow Systems, Inc. 1 PO, single source $50,000 $0 Dell Marketing LP state contract or single $180,392 $53,932 quote Summary of Budget by Fund FY 12013 FY IW14 w, Fund Titio Fund Adapted Adopted BudOet No. Budget Bud Change Enterprise Funds County Water Sewer Opershrg (406) -127ASAW 126 703.700 1 -026% County Water Sewer Assessment Capaal Ow 11,100 27.000 143.24% Caunty'Weler Sewer D&W Service (410) 37,860,900 39.283,100 3.7696 County Wale, Impact Fees (411) 8,736,500 11,220,700 28.43% CaurAy Wale, Capital Projects (412) 27,354,100 27,863,200 1,86% COUnly Sewer impeel Fees (413) 9.666,000 11.752.000 21.58% County Sevder Capital Projects (414) 49.572,100 40,220.400 - 18.86% County Water Sewer Bond Proceeds Fund (415) 0 p WA County water sewer Grants (416) 0 400 W County Water Sower Grdnt Match (417) 0 300 WA Color Area Transit Grants (424) 0 0 WA Collier Area Transit Gant Match (425) 477,500 442,700 -7291% Collier Area Transit (429) 2,707,700 2,679,200 6.33% Transporistion Disadvantaged (427) 2,448,700 2,511,800 2 58% Transportation Disadvantaged Gram (476) 0 700 Wq Trarsporlatior, . Disadvantaged Grant klmrh (428) 79,400 84 000 679% Goodlard Water District (441) 522.200 0 - 100.00% Solid Waste Disposal (470) 18.585 500 18,673,000 0.47% Landfill Closure (471) 3.018,100 3.015,500 -0.02% Sold Waste Disposal Grants (472) 0 0 W Mandatury Collection (473) 27,410,100 26,510,900 •3.28% Solid Waste Capdai Frojeds (474) 6,513,400 6,005,000 .7.81% Solid Waste :rant (475) 0 0 1J1 Solid Waste Grant Match (476) 0 0 N/A EMS (490) 22,058,600 23,046.600 4.48% EMS Grants and Capital (491) 800.000 3,680,000 384.00% First Responder (4912) 0 600 WA EMS Grant (493) 0 0 WA Airport Auihaity Operalicrrn (496) 4'1041,51X) 3,613.600 - 11.96% Airport Aulhonty Catilal (496) 136,000 15,500 - 88.77% ImmokaleeAirport waprlal (497) 456,500 69.200 - 84.84% Airport Authcnty Grant (498) 0 0 WA Airport Authonly Grant Match 499 3,500 1 6,7001 91.43% Subtotal Enter rise Furs 349,667,700 347,826,104 -0.60% IMerml Service Funds infrmatoon TBGhnOtegy ( ) 5.437.700 6,090.900 12 01% information Techno" Capital (506) 123,000 868,200 605.85% Property 8 Casualty (516) 13,470,300 14,591,400 8.32% Group tieamh (517) 49,680,500 47,853,700 -4.08% Workers Compensation (518) 5,979,800 5,468,300 855% Fleel Mena eniord 1521 10,790,900 10,397,800 36856 Subtotal Internal Service Funds 86ti488,200 070,100 -0,49`*. Solid Waste Disposal (470) Fund Type Enterprise DesaiDlion Pr*VMM for the 661140tlon and disposal of the entire waste stream ganeratad In Coiller County, Landrill operations have been privatized through a contractual agreement wish Waste Management Inc. The principal revenue source Is tloping fees- Solid Waste - Landfill Closure 1471) Fund Type Enterprise DeSWPIDXn Provides for the everMVal closure of currently active landfill cells and for the perpetual can& of closed coils rY 2012 FY Zola FY 2013 FY 2014 FY 2014 FY 2014 FY 1,014 Approprlalloo Unit Actual Adopted Faraaast Current Espsnded Tentative Change Persenal Serntes 1. 14(3,939 2,211,100 2.117.100 2,197 000 3,015500 2,197 000 (0 64) []parading FxFmse 9.422.396 10,549,200 10,879 am 11,554,300 3,010,600 f 1,854,300 5153 IradroC Cost Raimsurs tii9,800 139,000 135000 285 700 FY 2014 285.760 1 t 1 83 Pevnim In Lieu crTaxes 104,100 I13,00D 113000 210800 Tetsmdee 210.800 9637 Cap6al Oehler 64,526 1",800 139 700 200.100 11.900 -- 206.100 36.36 Tranato001Goners!Fund 54,600 38,200 35200 MOD() 0 (100 00;. r-ans to 409'Mter,Saxar Fd 2.7,600 190,500 190600 271,200 1374.300 271.200 35,94 Trans IC 474 Sold VAwa Cap rd 2 e08.2100 2 742.900 2.742.500 1.932.700 (600) 8000) 1,832,700 133. t7) Reserves far Cantngencws 3,3T4.300 759100 715,WD 0'% 718,800 (4 611 Haserras Far Cash Flc% - 1.728 700 1 440,406 1.440,400 (16 681 Reserds to, Anrw 128.4(30) (34.6001 (34.800{ 31.08 Total Appreprlolloni 14,410 066 /6,616,600 16,36. 400 13,673,000 - 1f,fT1,000 O,f% FY 2012 FY 2013 FY 2013 FY 2614 FY 2014 FY 2014 FY 20 t4 Revenue Aclbal Adopted Feneaet cur""! Expanded T ►n/atvl Change Harya.enmental Revenues - 81000 61,000 85,000 65.000 494 Charges For SoNim 9,156,027 9,262.700 0575.700 5.813.3w 9.813 300 5.94 MhceOeneous Revenuet 10T.71b 99,100 98,400 ;8,400 no IrlleaslMllsc 32.499 21,500 17.300 17 310 1`4 Repro From 01tw 0epls 4,914,083 4,963,600 5 027,100 5,143,700 - 5,143.7D0 3B4 Trans ft 4081h51ter 1 Serer Fd - - - 43404 - 43 404 ra Trans fen 473 Mona Ccild Fd 159.600 135.000 135,000 285 700 785 700 111 63 Catty Fdrnrd 5.700,966 4,861,100 5.368000 3,9" 000 3,944.00, (-8.07; Lest 5% Regjired By Lea i707.3co) (75i,800) ;757,80]} 706 Total Funding 20.164.804 16,661,600 20,1106,400 16 {71,1100 - 44.373.500 0.6% Solid Waste - Landfill Closure 1471) Fund Type Enterprise DeSWPIDXn Provides for the everMVal closure of currently active landfill cells and for the perpetual can& of closed coils FY 2012 FY 201# FY 207 a FY 20114 FY 2014 FY 2014 FY 2014 Apprapdallon Unit A Beal AdapMd Feraca■t Gurrant Espsnded Tentative Change ReswvesForCapital 301100 3.015.500 3,015500 _ (0,W Tctsr Appropnaftle 7,01e,t0e 3A76.600 3,010,600 0% FY 6112 r y 2611 FY 2013 FY 2014 FY 2014 FY 2014 FY 2014 Revenue AetWl AdOpMd porecast Currant Expanded Tetsmdee Change InlarastiMlsr, 17.924 29,800 12200 1 1,800 - 11.900 -- - (10.40) Frans kn 330 Ger Gov rat Cep rd b3'O,030 - CJs, 090 MOD() 0 Cm:Y Fcraara 2.34,700 2.357,106 2.362100 2,374,300 1374.300 0,10 I ate 5%RBQYired By Lie (1,500) - (EM) (600) 8000) Tots' Funding 1,3e2A24 3,011.100 3,3T4.300 3,016,600 3,016,600 0'% Collier County Sheriff's FY2013 Budget The Sheriff's budget is $131,973,300 Operating is $24,336,400 Equipment (capital) $2,634,600 Investigations $90,500 3 FTEs No p -cards and all gees thru Finance and central purchasing Cooperative Agreements Staff Assessment Agenda 11/12/13, Item 12A Agenda 10/8/13, Item 16E6 continued The use of cooperative purchasing as the primary methodology for procuring small dollar purchases: Will divert staff from using local vendors; Purchasing cooperatives (US Comn °iunities, Western States Contracting Alliance, National Inteu °governmental Purchasing Alliance (NIPA), National Joint Powers Alliance (NJPA)) have a number of advantages, including but not limited to: Solicitations are in fact competitive in the market with pricing offered being the guaranteed lowest for commodity or service; More streamlined processes for vendor community; The cost of an item will be eclipsed by the < > Aggregated buying power of public agencies; administrative cost of the transaction; Will delay receipt of goods and services; Generally more timely buying event; May result in additional freight and shipping costs; < > More favorable terms to the County with respect to freight, shipping and warranties; Will still require significant oversight by Purchasing <> Streamlined processes for both Purchasing and operating to review the methods used and validate the pricing for these purchases. staff. Miller Pipeline Corp. - Piggybacking • Award of contract 07 -4088 for trenchless sewer system rehabilitation services on 3/27/07. • Public Utilities received quote on 11/18/10. • Work not covered under contract 07 -4088 bid tab. • Clerk's Finance received 2 invoices on 8/8/11 totaling $141,112 and found items not on bid tab for 07 -4088. • Public Utilities contacted City of Boca Raton October 2011 to inquire about a cooperative piggyback for work ordered & received not on county contract. This was after - the -fact and after completion of project. • Brought before the Board for retroactive approval on 5/8/12, item 16E6. Suncoast Movers, Inc. • Contract 06 -3984, full service professional movers, was Board approved and expired on 6/19/10. r, Purchasing entered into a new contract 10 -5443 on 3/24/10 with Suncoast Movers and Modern Movers. Not Board approved; anticipated to be under $50,000. Pricing schedule was increased from prior contract. Two contracts in play at same time. Change order done to increase cost of move by 19 %. Did not get Board approval and cost for move increase to $58,.765.30 Resulted in pricing dispute with Suncoast for $6,,594.25 FY 2013 P -Card Transaction Examples Vendor Amount Description Charges Dept. Best Buy 14,696.34 I- phone& I -pad Arm or/Lifegua rd/Otterbox cases, chargers, Vizio TVs, 14,696.34 PUED Sony 31), WIF1, some items have no descriptor only model # or item 4 Airport TECM P &R CDW Government 97,642.83 20 HP Compaq Elite laptops 151797.00 IT 4 HP Elitebook laptops & accessories 41659.20 IT 32 HP care pack hardware support with ADP /disk retention 6,317.40 IT HP EliteBook laptop w /solid state drive & thermal printer 11556.88 PUED HP care pack services day hardware support w /disk retent /ADP and DLP 3D projector 11133.83 PLIED 7 HP docking stations 61450.00 IT 7 HP parts and hardware & software 3,494.40 IT 3 Adobe Acrobat Pro license 1,056.57 Trans Plan 2 Canon scanners 830.00 BES 1 Compaq Elite w/ docking station, mag reader, 2 printers 20177.07 PLIED 3 HP laser jet, 4 Canon scanners, 6 UPS backups, 4 LED monitors 31668.30 Fleet Cisco catyalyst switch with 12 ports 5,950.00 Fleet Cisco connector 10190.00 Flet 10 Viewsonic 22" LED 11350.00 IT 5 LCD Topax monitors 11752.04 PLIED Replacement of intrusion prevention systems 11467.18 Court Adm Lots of small purchases under $400 /ea 381792.96 Various FY 2013 P -Card Transaction Examples Vendor Amount Description Charges Dept. =GCU 68,219.00 Majority of funds spent for Certified Public Manager training. $450 /ea 61,499.00 Various Code Enforcement assessment course. $480 /ea 6,720.00 Code Enf WalMart.com 5,183.67 Vizio TV & wall mount 4 Sceptre 32" TVs 2 RCA TV system and wall mounts 2 TV with 18l speaker system & wall mounts 2 Sceptre 32" TVs No description No description Other small punccases make up the difference 241.68 Ops Mgmt 924.32 Cps Mgmt 649.92 Ops Mgmt 751.92 Ops Mgmt 462.16 Ops Mgmt 404.90 Ops Mgmt 408.87 Cps Mgmt 1,339.90 Various Old Marco lodge and Crab House 6,120.00 Destination Marketing Association International Meeting 6,120.00 Tourism 2013 CEO Forum (102 attendees) April 22 -24 Paradise Invoice for Photography • Paradise subcontracted with Bo Shoots for $78,546.14 and proposal approved by Jack Wert. • Finance questioned catering and wardrobe charges for a photo shoot that seemed excessive and no backup documentation was submitted. • It has been determined that wardrobe costing $5.,988.15 had been given away. • Rental wardrobe of $2,000 included cleaning and repair (owned by stylist) with no backup. • Catering costs of $6,044.26 charged with no receipts. • Paradise did not want to use local talent so hired models from Miami for additional cost. • Vendor reduced pay request by $19,800 when questioned by Finance. 23 Tourism Contract with Aviareps 11/12/13 Agenda, Item 16F1 • Tourism solicited representative services in Brazil. • Purchasing was not consulted for this solicitation. Conducted an informal check after - the -fact. • Contract proposed by Jack Wert for Collier County Visitors' Bureau, not Collier County Board of County Commissioners. • Basis was belief that he could contract under $50k. • Contract is in fact 3 yrs. @ $50K = $150,000 11/12/13 Agenda Item 16F1 On Agenda: As provided by Purchasing: EXECUTIVE SUMMARY EXECUTIVE SUMMARY Recommendation to approve the selection and contract of Aviareps for tourism representation services in Brazil, authorize the Chair to sign a County Attorney approved contract, and make a finding that this expenditure promotes tourism. Recommendation to approve the selection and contract of Aviareps for representation services in Brazil, waive any minor irregularities in the procurement process, authorize the Chair to sign a County Attorney approved contract, and make a finding that this expenditure promotes tourism. OBJECTIVE: Review the selection of a representation firm in Brazil to represent ttie OBJECTIVE: Review the selection of a representation firm in Brazil to represent the Naples Marco Island, Everglades Convention & Visitors Bureau in providing selected Naples. Marco island, Everglades Convention & Visitors Bureau in providing selected services which support tourism. services which support tourism CONSIDERATIONS: The Tourism staff conducted a search for representation to assist staff with recruitment from the growing Brazilian tourism market; the budget is $50,000. Staff entered into an arrangement with the Palm Beach tourism bureau to cooperate in identifying and securing tourism and marketing services for both counties. Each county independently requested proposals; Collier County's process was similar to the process identified in the Board's Purchasing Policy. Consistent with typical solicitation protocols, a well documented scope of work. timeline and evaluation criteria (experience, qualifications, understanding /meeting goals and price) were developed. In addition to web -site advertisements and a local media announcement, twenty -nine (29) companies with tourism offices located in Brazil were contacted via email; nine (9) firms submitted proposals. This outreach to the Brazilian vendor community was accomplished through the efforts of Palm Beach County's tourism officials. Staff from Palm Beach and Collier County independently critiqued. scored and ranked the proposals using the established criteria. Staff met with the Palm Beach tourism staff on August 15, 2013 and reviewed individual scoring and agreed upon the four top ranked firms_ 1. Aviareps 2, TM/PR Latin America 3. Vertbratta Communications 4. Interamerican Network Staff then arranged a SKYPE on line conference call with each of the four top candidates and the two county tourism staffs, and asked each of the firm representatives a series of basic questions, plus clarifying questions concerning their individual RFP responses. The unanimous choice of both the Collier tourism staff and the Palm Beach tourism staff was AVIAREPS in Sao Paulo, Brazil This firm offered the best and most responsive proposal and interview for the scope of services. Aviareps staff was able to negotiate the cost of their services to match the annual budget for these services. CONSIDERATIONS: Over the past month, the Tourism staff conducted a search for representation to assist staff with recruitment from the growing Brazilian tourism market. Staff entered into an arrangement with the Palm Beach tourism bureau to cooperate in identifying and securing these services for both counties. Each county has conducted an informal request for proposal following the Board's similar formal process. Staff from each County selected Aviareps for these services and has prepared their own contractual arrangement with the same top proposal. Attached to this executive summary is • The scope of services document. • A list of the twenty-nine (29) South American companies that offer representation in Brazil who received the scope of services as identified by both county tourism organizations and from data collected in Brazil. • A Spreadsheet of the selection criteria and points of the review process that was used to determined the ranking of nine responding firms to the RFP. 1_ Staff (Debi DeBenedetto and Jack Wert) reviewed the nine (9) responses and scored and ranked the firms according to the criteria listed In the scope of services. 2. The Palm Beach tourism bureau formed their own selection committee to review the nine respondents. • A draft of the contract for these services between Collier County and Aviareps which was reviewed by the County Attorney's Office. Staff met with the Palm Beach tourism staff on August 15, 2013, and reviewed individual scoring and agreed upon the four top ranked firms. Staff then arranged a SKYPE on line conference call with each of the four top candidates and the two county tourism staffs, and asked each of the firm representatives a series of basic questions, plus clarifying questions concerning their individual RFP responses. The unanimous choice of both the Collier tourism staff and the Palm Beach tourism staff was AVIAREPS in Sao Paulo, Brazil. This firm offered the best and most responsive response to the scope of services. Aviareps staff was able to negotiate the cost of their services to match the annual budget for these services. Page 2 of 16F1 Executive Summary The annual purchase price for this contract is not anticipated to exceed $50 000, as that was the budgeted amount. Should staff need to secure additional services to this contract, it will be executed per the current Board Purchasing Policy for change orders. Tourism staff recommends that the Board approve the selection of Aviareps from Sao Paulo, Brazil and authorize the chairwoman to sign a County Attorney approved contract. The Palm Beach tourism bureau is proceeding with a similar award. FISCAL IMPACT: $50,000 is budgeted in FY 14 for tourism representation services in Brazil in Fund 184. Cost agreed to by Aviareps is 549 500, GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action ADVISORY BOARD RECOMMENDATION: The TDC reviewed this item at the September 23. 2013 meeting and recommended approval (5 -0) LEGAL CONSIDERATIONS: Although the Tourism Department did not strictly follow the Purchasing Policy the Department did engage in a competitive solicitation process As this is not a CCNA solicitation with strict statutory requirements, the RFP process used by staff did provide for competition and with approval the Board may waive any irregularities in the process pursuant to Section VI (E) of the Purchasing Policy. This item has been approved as to form and legality and requires majority vote for approval. — CMG RECOMMENDATION: That the Board of County Commissioners approves the selection and contract of Aviareps for tourism representation services in Brazil, authorizes the Chair to sign a County Attorney approved contract, and makes a finding that this expenditure promotes tourism. PREPARED BY: Jack Wert, Tourism Director Attachments • The scope of services document • A list of the twenty -nine (29) South American companies that offer representation in Brazil who received the scope of services as identified by both county tourism organizations and from data coilected in Brazil • The selection criteria and points of the review process that was used to determined the ranking of nine responding firms to the RFP. 1 Staff tDebi DeBenedetto and Jack Wert) reviewed the nine (9) responses and scored and ranked the firms according to the criteria listed in the scope of services 2 The Palm Beach tourism bureau formed their own selection committee to review the nine respondents • A draft of the contract for these services between Collier County and Aviareps which was reviewed by the County Attorney's Office, The Purchasing staff was not involved in this solicitation the department used an informal procurement process and developed Its own scope of work and selection criteria Identified the possible consultants and selection committee members, and selected and negotiated its own contract The annual purchase is estimated to be near the Board's competitive threshold of $50.000 The Purchasing Director believes this item to be a requested exception to the Board's Purchasing Policy (V Formal Competitive Threshold) and recommends that the Tourism staff seek Board approval for this item. Further the Tourism staff requests that the Board waive the minor irregularity (VI E) in the Competitive Bid Process. Tourism staff would like approval to award a contractual arrangement with AVIAREPS for these representation services. The Palm Beach tourism bureau is proceeding with their County to contract with the same firm. FISCAL IMPACT: $50,000 is budgeted in FY 14 for tourism representation services !n Brazil in. Fund 184. Cost agreed to by Aviareps is $49,500. GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan from this action. ADVISORY BOARD RECOMMENDATION: The TDC reviewed this item at the September 23. 2013 meeting and recommended approval (5 -0). LEGAL CONSIDERATIONS: Although the Tourism Department did riot strictly follow the Purchasing Policy, the Department did engage in a competitive solicitation process. As this is not a CCNA solicitation with strict statutory requirements, the RFP process used by staff did provide for competition and with approval, the Board may waive any irregularities in the process pursuant to Section VI (E) of the Purchasing Policy This item has been approved as to form and legality and requires majority vote for approval. - CMG RECOMMENDATION: That the Board of County Commissioners approves the selection and contract of Aviareps for representation services in Brazil, waive any minor irregularities in the procurement process, authorizes the Chair to sign a County Attorney approved contract, and make a finding that this expenditure promotes tourism. PREPARED BY: Jack Wert, Tourism Director Approval of 16F1 Executive Summary COLLIER COUNTY Board of County Commissioners Item Number: <item outline> Item Summary: Recommendation to approve the selection and contract of Aviareps for tourism representation services in Brazil, authorize the Chair to sign a County Attorney approved contract, and make a finding that this expenditure promotes tourism. Meeting Date: 11/12/2013 Prepared By Name: GreenKelly Title: Tourist Development Tax Coordinator,Tourism 10/9/2013 8:51:57 AM Submitted by Title: Director - Tourism,Tourism Name: WerrJack 10/912013 8:51:59 AM Approved By Name: WertJack Name: FinnEd Title: Director - Tourism,Tourism Title: Senior Budget Analyst, OMB Date: 10/9/2013 3:08:06 PM Date: 10/15/2013 6:21:05 PM Name: MarkiewiczJoanne Name: Klatzkowleff Title: Manager - Purchasing Acquisition,Purchasinl Title: County Attorney Date: 10/14/2013 3:10:57 PM Date: 10116/2013 8:09:00 AM Name: OchsLeo Name: JohnsonScott Title: County Manager Title: Purchasing Agent,Purchasing & General Set) Date: 1 122013 9:40:28 AM Date: 10/15/2013 8:24:25 AM Name: GreeneColleen Title: Assistant County Attomey,County Attorney Date: 10/15/2013 4:02:09 PM 11/12/13 Agenda 16D1 Executive Summary and Email Response EXECUTIVE SUMMARY Recommendation to approve a standard Collier County Parks and Recreation Instructor Contract Services Agreement form and authorize the County Manager or his designee to enter into these Agreements with the Instructors, issue Purchase Orders and authorize payments without additional Board approval. OBJEC rIVE: To contract with instructors in order to provide diverse programs to the cititrns of Collie County, CONSIDERATIONS: The Parks and Recreation Department (i eparmcnt) provides a variety or programs including fitness, martial arts, dance, sports and music using Independent Contractors. Programs are selected haled on public interest and dcnnand. Instructors will typically be selected through an informal quote process, or through the request of a waiver to the Purchasing Director. Most of the instructors provide a unique service as they utilize our facility, meet all background requirements and communicate their curriculum with County staff. in the best interest of the County, staff is requesting that the Board waive competition for the attached list of instructor agreements in order to continue current programs without creating unnecessary interruptions to the Citizens. 1lie current pro cdurt is for Staff to evaluate the instructor's qualifications, the demand for the program and to ensure all background requirements are met before entering into an agreement with the instructor. The Department may enter into approximately 100 Agreements on an annual basis for County wide program opportunities. Programs taught by instructors are advertised in our R,E.A,L. Guide, our online website and instructor's choice of advertisements. Patrons can register for these programs through CLASS available on the online website or at Collier County's park locations. After completion of the program or on a monthly basis for ongoing programs, instructors receive payment for services rendered. Instructors are paid as Independent Contractors based on the agreed percentage of the program revenue or hourly for the number orhours that the program was taught (fitness classes). The Department has been using a similar form agreement for many years. Working with the County Attorney's Cifficc, statf prepared a standard form to be approved by the Hoard of County Commissioners and requests the Board for authority far the County Manager or his designee to enter into the Agreement with the Instructor. FISCAL IMPACT: The adopted FY 14 Parks & Recreation and Golden Gate Community Center budgets include approximately 5487,000 to pay program instructors for services. Funding is provided iluuugir rocs lwid t:y pnvjp rn utters. The gross budgeted revenue limn program user fees is $737,000 and is included in the Parks and Recreation General Fund (00 1) and Unincorporated Area General Fund (1 11 ) budgets as well as the Golden Gate Community ('enter budget in Fund (130) Anticipated payments to program instructors, in the amount of $487,000, are likewise included in the budgets The portion of program riser fees remaining to offset facility, administrative and other costs in the Parks and Recreation and Golden Gate Community Center budgets is approximately $250,000. GROWTH MANAGEME NT IMPACT Therc is no Growth Management Impact resulting from this action. From: wilitams, Barry Sent: Friday, November 08, 2013 8:20 AM To: Crystal K. Kinzel [c: Lyberg, Amy; Carrell, Steve; Betancur, Natali; Washburn, Ilonka subject~ Re, Attestation for Contractec instructor Checklst Crystal, The intent is to adopt a standardized agreement mth the existing mstrLcto;rs identified as being eligible for grardfathetirg. They will have to undergo ni: background check and attestation, prior to being eligib'e to sign the agreemert. Some may choose to opt eta or not meet the criteria far a contracted instructor. Our thought was to give some lead time fun dime issues to work themselves out thus our January ist time line for completion. We are also working thru a SOP with Human Resources on how bringing on contracted instructors should work.-lot of moving parts with this one, but having the standardized agreement approved is a critical first step. Hope that helps. Barry Collier County Printing &Copying Services Category A - Black and White and Color Copying Primary Award, Cecil's Copy Express Secondary Award: Naples Print Source Tertiary award: Naples Printing Categories B and C - Printing Flat Forms one color, Flat Forms — Two to Six colors, Business Cards: Primary Award: Intech Printing Secondary Award: Cecil's Copy Express. Tertiary award: Naples Print Source. Carbonless Forms, & Envelopes, & CateciorY D - Special Color Printing, Rack Brochures,Booklets, Newsletters, Posters, Catalogs, Calendar, Door Hangers, CAT schedules, tickets etc.: Prima r Award: Intech Printing Secondary Award: Naples 'Print Source Tertiary award: Prestige Printing P -Card Purchases Outside of Contract • P -card purchases made outside of contract ()8 -5011 • Did not use approved vendor for items purchased Cecil's Copy Express 24,272.16 2000 sets eac "In of employee benefit plans +& summary of plain 2,600.00 Risk _.. ' 500011/25 tri -fold brochures & 2 posters n�our�ted laminated 2,405.0041 Museum 200 sets of original plan documents, color covers 1,293.00 Risk 3 -part carbon ticket books of citations for parks, beach parking, boats 585.00:, P &R 1000 Award Certificates 645.00 Court Adm ATV Project -12 sets of 148 Florida Tracks and Trails brochures 451.25 GMD 564 sets Gordon River Mgmt Plan 466.94 P &R /CC 5000 sets probation reports, 2500 envelopes & 500 offical notice card 590.00 Court Adm Remaining charges are $200 or less - various departments 151235.97 Bid Tab for Contract 11-5696 Paint and Related Items CGII14er County Venda P•ice Sheet for it sGg& Paint and Rebited items P'ciject VanagLj- 0jcrnr;.Li,-jRjirj 1 11 5696 Paint& Rel4jeti ItCM3 Notices 5eiii cept V74(1411'� Drivinlo►ded Bid 0 pt m ir, C., I. J � 14.2 U I I r 2 -3UPM 8A I detail rrin.,q. N,<imt d:ea n,:j !qijajj 1C,-,unjy pr.,-A tDffrred t%y Vender - ik d uni-f a eju Lik, %, de-ter-mrt, pricing t;v Plocir ffy-lent Strjtegis�- Jack Curran ✓ur chising 7c-ji- f1r,4i;J1 Hi.-mc � 31 unit of Discount [aunty Pr re Item Product Measure MilinuIllicturgr Paint v R91tall Price (Expressed as Offered by i X1 r rl"v Owl i -1 i r t W41.3rn5 Al 79 pettent) 93% Verift - rtor '-ervli glu,, Paint ;3 ('211cir in Williams I 8SS ". 1.7,1 i-,x Eun, i r 4 A, III-arn., 20 1 -:)1 1 !j itr -1-n (nncf. !.-I Sherwin ir-,s vin Wi46.drn% ----------- 4 Sherv7,-,jt Wiwi. jrr, 1571 144 11 C AL AWARD PURP q Mrsc trneous P. , c•rif discount For 114 00wg "' . Nolti I Th e CounrY LCAW t' 11)t1r wjil Williaim 1,hit th, '( ounty Jir.e Offii-f&d flV VL�rlar' was thiEv fnied pfr -..t- Ars tor r-mzi^%- fir.,j MMtf3Cj VILar 0r I detail rrin.,q. N,<imt d:ea n,:j !qijajj 1C,-,unjy pr.,-A tDffrred t%y Vender - ik d uni-f a eju Lik, %, de-ter-mrt, pricing t;v Plocir ffy-lent Strjtegis�- Jack Curran ✓ur chising 7c-ji- f1r,4i;J1 Hi.-mc � 31 Vendor Comment on Contract Discount � S sr�'C� ��8? pA ✓G C oS; L i'ai1 JiO �. ��'t'- �� C��1•� we� t,.,� 11. ham ?'� �- �,'►s� � -�-e.. ia: .. X74!- e6-�'N1 i 03: c? Ff-1: INgUSRY INVENTORY DAILY STORE INFORMATION STORE A Total Qty or. Hand: 4.00 11 Employee /Ter.ritory $ales 1G) S Qty Availdble: 4.40 j�) PRODUCT VTEW TILE KAINi'ENAN Qty Cvmmitttd: 0.44 j) Qty on Ordar: 0.00 4• Sales No: 9657461 Minimum Ship Qty: 0.00 Desc.r: 5' R4 TIP Package Qty: 0.00 rL1- ,dU <: *. Nn. .09657461 Product Pi1v Cost: 0100 ZtJ+JU3 Stare 19AC Cast % 0. r3'v 6> Min: :D.CO 7) g) Size: 9 EP H A:'J Co 1 Max, Primary 1iir. 15.0(J P� +'A SALE'S, DiTL Cd: `� SPRAY E.QGII'P9�;Ni 9) :;ub nept Cd: _ SP0AY 4Q)U1 %MEWr XLSXXSS0R1HS 10; Category Cc: 0' R ACCESSQS INVEN Msau`ac�,urer: 101193 PEZP:R=rrf^PRG 13) Miyr Farr. NO: 92SO40Q Material Type: 13) Tax Prod No: 14) Priv. Tdx Grp.: 93200 VERSION LV (rP't Ptm't&`, UPC: - - Price Listed?: N Rate C:d: Tri IVSCHED IV D 5 , 9= Use novmnpnL keys to scroll through prices ... LOOKUP for inventory l evil s � S sr�'C� ��8? pA ✓G C oS; L i'ai1 JiO �. ��'t'- �� C��1•� we� t,.,� 11. ham ?'� �- �,'►s� � -�-e.. Category /Retail % Discount Final Cost $100 20% _ $80 greatest % discount $ 70 10% _ $63 lower discount % lowest but best option end price Waivers of Competition Sole and Single Source Purchasing staff comment to proposed Purchasing Ordinance Linder the Ordinance supported by the (clerk of (courts, all non - standard agreelllellts Ctll'relltly 11a11d1eC1 by staff would require Board action, at least 3,000 shall purchases ($3,000 and under), 1,000 lnfo1711al r quotes, and 9,000 p -Card transactions, and 200 `Waivers of competition for purchases under $50,000 would require additional action whether it is validating that a Board approved cooperative purchase or «°aiver was in place, validating pricing, or requesting separate Board action. On average, at least 30 minutes additional work per small transaction and ? hours additional work for each infor111al quote would require 4 -5 additional purchasing employees. 34 Vendor Sole Source Letter RIM � a A e t •• February 29, 2012 Naacy E. Olean, CPRp Ra&rW MiieWW. Beach and Water CaIIiar COUnty Parks mid Recreation 15M Livinpeton Road Naples, Florida 34109 Dear Ms. Olson: Saack -A- Maniac is the sc k DSD distributor of Deep River Sneaks for Collier County. Sincerely, r ' 3im 0oidberg Founder / CFA 35 Sole Source Waiver Request "It is a felony to knowingly circumvent a competitive process for commodities or services by fraudulently specifying sole source Florida Statute 838.22 (2)" Collier County Waiver Request COmpoted waiver requests must De eubm,ttW to the d"rtnlanra proau,srnent prlfearrJmal fa any mmoumt above S3,000- Purchasee above 33u;iu reguiro three quMn or formal oompatltton The Aeoortment mus! prov ,-de jushficatkm to PuXhaee to requaet consAoratbon to waive the competitive purchasing proceed and purchase ffam a smile vendor. Wahtem of greater then 5M.O0R will require approval by the Board of County Commissioners. To ousirly for a WaNer sa4tam a wAlver reraoory, prTv1A9 en e1[planY1aon Of &M resestch otmducled and the aaip%pr>AIng retlonaie, and acquire the approval e(pnatwe flan your dlirsaw. send life "Mhw request, any research infonnatlon and contract matedele to your purenosing p.vfoaakngl In Purchasing. F,rnereercv. Describe the pubtk haitth or safety :esuee that requires the immediate r produn or sOr5ries ti e.. The supply of vacelration was mrnp.*oty depleted Mhh! h-jurs of I celwery lone employee reaeh carter the current vendor wir not ro0elva another shipment L� fox 2 weeks }. s: omoasrniuryit- 12onsenv (nne -Fa KiMorNo"ablieeAve' -lsb ): Describe the rusuarch conWeted to determine that there is only one product or eervioe capable of meabng the County's existing conditions and that no olfref vendor can provide a product, component, or rep bce n-ent part that may be substltwed. Please see attached sole source letter from vendor. aumoressa l7letttntttOr. Describe the research oernplated to find etmiler features i I operability, and a leper from the manufaclurer nam!ng rho s1416 A"rce aulhorisso ❑ drstrieutor(s) In the southwea +. Fiories region b la a felony to knowlrlgty elvaumvemt a CCmpstlttve proea m for commodities of OVVVI M by fraudulently apsclryrna sole source, Frarlde Ststuts 0362ZC3I. Clerk Needs: 1. Public purpose determination 2. Board must approve expenditure 37