09/16/2013 MinutesMINUTES OF MEETING
HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Greens Conununity
Development District was held on Monday. September 16, 2013 at 6:00 p.m. at the Heritage
Greens Community Center, 2215 Heritage Greens Drive, Naples, Florida.
1'rescm and Constituting a quorum were:
Ron Parrott
George Coombs
James A. Marshall
Henry Michaelson
Also present were:
Calvin 'T'eague
Several Residents
Chairman
Vice Chairman
Assistant Secretary
Assistant Secretary
District Managcr
77he /iXenving is a .summary of the minutes and actions taken al the Septenrher 10, 01.3
Ilerilaae Greens C.'DD Board o/'Supervisor.s meeting.
FIRST ORDF,11 OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
Item 6C Rerieii, of Stormwater Maintenance Report was added to the agenda.
On MOTION by Mr. Coombs seconded by Mr. Michaelson with
all in favor the agenda was approved as amended.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the August 19,
2013 Regular meeting and Acceptance of
the August 19, 2013 Workshop Meeting
Mr. 'I'earue stated each Board member received a copy of the minutes of the August 19.
2013 regular meeting and workshop meeting and requested any corrections, additions or
deletions.
One change was made on page three of the regular meeting.
Mr. Marshall noted he misstated the amount of clickers sold under the Twelfth Order of
Business. The correct amount is approximately 150.
September 16. 2013
Heritage Greens C.D.D.
On MOTION by Mr. Michaelson seconded by Mr. Parrott with all
in lw or the minutes of the August 19, 2013. regular meeting were
appro\ cd as amended and the minutes of the August 19, 2013
workshop meeting were accepted as presented.
THIRD ORDER OF BUSINESS Audience Comments
There not being any. the next itcm followed.
FIFTH ORDER OF BUSINESS Old Business
A. School Crossing Guard Discussions
Mr. "Teague reported the School Board President responded it is not one of their priorities
to place a crossing "uard. They offered to close the access area in question. The Board
discusscd several options to recruit volunteers. Mr. Teague will contact the PTA for volunteers.
B. Security Discussions
i. Tele -Entry Issues
I he tole - entry system was repaired and updated. Kent Security installed a new computer
at no cost to the District. Long: distance phone numbers can be programmed in the system.
ii. Hours of Coverage for Guards
There was Board consensus not to change hours for guard coverage.
iii. Other Concerns which can be Dealt with Immediately
Mr. Marshall suggested the swing gates and lift arms be activated when the guard is on
patrol or off -duty to prevent people from damaging the lift arms by trying to pass through without
a clicker.
On MOTION by Mr. Marshall seconded by Mr. Coombs with all in
tavur the swine gates and lift arms will be activated while the
Security guard is on patrol or not present.
SIXTH ORDER OF BUSINESS New Business
A. Sidewalk Repair /Replacement Bids
The l3oard reviewed proposals to repair the sidewalk areas identified by Mr. Marshall.
• Conidaris General Contractors quoted $9,950 to grind 43 sections and replace 34
sections.
• Tincher Concrete Construction, Inc. quoted $11,550 to replace all locations with new
sidewalk.
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September 16, 2013
Heritage Greens C.D.D.
On MOTION by Mr. Michaelson seconded by Mr. Coombs with
all in favor the proposal from Tincher Concrete Construction, Inc.
with the addition of' root barriers at a cost not to exceed $12.550
was approved.
B. Bids for Vegetation Removal between Fence and Wall
The Board reviewed proposals from ABC: Tree Services in the amount of $1,440 and
P., \ I I im II ice R I .aildscapIIIU in the amount of $1.950.
On MOTION by Mr. Coombs seconded by Mr. Parrott with all in
favor the proposal from ABC Tree Services in the amount of
$1.440 was approved.
C. Review of Stormwater Maintenance Report
I llcrc V ZIS dise:ussion regarding the stormwater maintenance report prepared by B7
(:onsulting. The Board requested proposals to address high priority locations. Proposals will be
obtained for the following:
• Clean all pipes with 50 °.4) or more blockage.
• Clean all pipes with 25% to 50% blockage.
• Locale seven areas 137 COIISUltlllg Could not find.
SEVEN'T'H ORDER OF BUSINESS Manager's Report
A. Follow -Up Items
Mr. Teague reported the following:
• Kent Security maintains all electronics as part of the technology provision of their
standard contract.
• The clicker application form was updated and posted on the website.
• Four non - working streetlights were reported to FPL. It will take five to ten days to
repair.
B. Preserve Maintenance Contract
t'plands L.L.C, the current vendor who treats the preserves; sold its company to Aquatic
\\ cc,.l Control. Inc. Aquatic Weed Control, Inc. would like to assume the contract at the same
rate.
September 16. 2013
Heritage Greens C.D.D.
On MOTION by Mr. Coombs seconded by Mr. Michaelson with
all in Favor transfer of the preserve maintenance contract from
Uplands LLC to Aquatic Weed Control, Inc. was approved.
C. Approval of Financial Statements
Mr. Tcague reviewed the financials.
On M0T10N by Mr. Coombs seconded by Mr. Parrott with all in
favor the financials were approved.
VIC}ITII ORDER OF BUSINESS Attorney's Report
There being no report. the next item followed.
NINTH ORDER OF BUSINESS Engineer's Report
']-here being no report, the next item followed.
TENTH ORDER OF BUSINESS Supervisors' Requests and /or Comments
Mr. Marshall reported two problems occurred at the guardhouse during the past couple of
ecl<s. %%hich he %\ as able to remedy.
• The guardhouse phone stopped working. He replaced the defective one with a new
phone at a cost of approximately $30.
• laectronic equipment including the computer and fax were inoperable due to power
failure caused fire wiring problems. Mr. Marshall corrected the wiring and added a
surge protector strip to protect all equipment in the future. The surge protector cost
$19.99.
ELEVENTH ORDER OF BUSINESS Audience Comments
The Cullu�� ing c�:�minents were made:
• A resident asked if it cost more to dial long distance on the tele -entry system. Mr
'I cague responded it is part of the package. There was a slight increase in the monthly
fee. but individual calls do not get charged.
• A resident expressed concern regarding the high water level of the lake near the 18'x'
hole.
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September 16, 2013 Heritage Greens C.D.D.
"FWEI,,F "rH ORDER OF BUSINESS Adjournment
C.here being no further business.
On MOTION by Mr. Coombs seconded by Mr. Michaelson with
all in favor the meeting was adjourned at 7:12 p.m.
Calvin eague _ Ronald Parrott
Secretary Chairman
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