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PSA Minutes 07/17/2013FILED #43 1NTY. FLORIDA 2013 OCT 31 PM 2: 39 July 17, 2013 MINIJR VC 'EETING OF THE COLLIER COUNTY PUBLIC FETY AUTHORITY MEETING BY D C Naples, Florida, July 17, 2013 LET IT BE REMEMBERED, the Public Safety Authority in and for the County of Collier, having conducted business herein, met on this date at 10:00 A.M. in SPECIAL SESSION at Collier County Growth Management Division Building, Conference Room 4609/610, 2800 N. Horseshoe Drive Naples, Florida with the following members present: Chairman: Reg A. Buxton, Citizen Representative Vice Chairman: Janet H. Vasey, Citizen Representative Joseph Bernard, Citizen Representative Captain Robert Montagano, Naples Police Department Chief Walter Kopka, Collier County EMS Chief David Mennini, EMT, Collier County EMS Mr. Justin Gibson, Paramedic, Outside Collier County EMS Dr. Todd Bethel, Active ER Physician Bobby Allen, Paramedic, Collier County EMS Dr. Robert B. Tober, Collier County Medical Director Dr. Matt Everett, Active ER Physician Chief James S. Bloom, Collier County Sheriffs Office Chief Michael D. Murphy, Collier County Fire Chiefs Assoc. Phillip C. Dutcher, Hospital Administrator (Vacancy) Excused: Dr. Jeffrey A. Panozzo, Medical Director - COPCN Holder Jose Santana, EMT, Outside Collier County EMS ALSO PRESENT: Maria Franco, Administrative Assistant, EMS Scott Teach, Deputy County Attorney COLLIER COUNTY PUBLIC SAFETY AUTHORITY (PSA) AGENDA July 17, 2013 —Wednesday 10:00 am Growth Management Division - Planning and Regulation 2800 North Horseshoe Drive Conf Room 609/610 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. AGENDA AND MINUTES a. Approval of Today's Agenda b. Approval of Minutes from the May 7, 15, 22 and June 5, 26 PSA Meetings 3. NEW BUSINESS a. Elect new Citizen Member b. Chairman Discussion c. BCC /County Manager d. Budget e. Office of the Medical Director: Develop a schedule for the review of an organizational structure reflective of Item 10H (5/14/13 BCC Meeting). Recommendations to be submitted to the County Manager in time for hearing no later than the September 24, 2013 BCC meeting. The deadline for submission to that agenda is September 12th f. Investigation regarding medical protocols: Review and gather information regarding the following matters: i. Whether the County's Medical Director in January 2013 released updated protocols as final without allow for review and whether such protocols contained life threatening standards; ii. Whether EMS under the direction of the County's Medical Director is following the adopted stroke protocols 1. the degree to which such protocols are being followed 2. the numbers of patients being transported to which hospitals and under what circumstances 3. whether any protocols have been implements or decisions made regarding stroke protocols based upon market share to any specific hospital A report is due to the County Manager no later than August 15, 2013. 4. STAFF REPORTS 5. PUBLIC COMMENT a. NNFD short presentation 6. BOARD MEMBER DISCUSSION 7. ESTABLISH NEXT MEETING DATE a. September 18, 2013 8. ADJOURNMENT July 17, 2013 1. Call to Order and Pledge of Allegiance Chairman Buxton called the meeting to order at 10:00am. A quorum was established. The Pledge of Allegiance was recited. Chairman Buxton reported Dr. Jeff Panozzo provided an email dated July 17, 2013 which states he is unable to attend the meeting but provided comments in writing on the proposed budget. 2. Agenda and Minutes a. Approval of Today's Agenda Mr. Dutcher moved to approve the Agenda subject to the addition of Item ad — Discussion on the Composition of the PSA. Item a — Elect a New Citizen Member to become Item a.ii Second by Mr. Kopka. Carried unanimously 13 — 0. b. Approval of Minutes from the May 7, 15, 22 and June 5, 26 PSA Meetings Mr. Kopka moved to approve the minutes of the May 7, 2013 meeting as presented. Second by Ms. Vasey. Carried unanimously 13 — 0. Mr. Kopka moved to approve the minutes of the May 15, 2013 meeting as presented. Second by Ms. Vasey. Carried unanimously 13 — 0. Ms. Vasey moved to approve the minutes of the May 22, 2013 meeting as presented. Second by Mr. Dutcher. Carried unanimously 13 — 0. Chairman Buxton moved to approve the minutes of the June S, 2013 meeting as presented. Second by Ms. Vasey. Carried unanimously 13 — 0. Ms. Vasey moved to approve the minutes of the June 26, 2013 meeting subject to the following change: • Bobby Allen being listed as "present" on page 1. Second by Mr. Dutcher. Carried unanimously 13 — 0. Dr. Bethel arrived at 10: 05am. 3. New Business a.i Discussion on the Composition of the PSA Mr. Kopka expressed concern on a member's unintended violations of the Sunshine Laws during their normal course of daily business given their professional positions. As an example, given the nature of the issues assigned to the PSA, it is difficult to consult with the Medical Director on issues as they may be subsequently discussed by the PSA. He recommended the Medical Director be assigned to the Committee as a liaison to alleviate potential conflicts with the Sunshine Law. Chief Bloom agreed noting in his position, the same obstacles are occurring and recommended the Sheriffs Department designee be assigned as a liaison as well. July 17, 2013 Scott Teach, Deputy County Attorney agreed the issue could become problematic and noted an Ordinance change would be necessary to address the issue. Dr. Tober queried if the Medical Director Subcommittee, which addresses protocols could be organized in a manner where he and others could be a members, however, not subject to the Sunshine Laws given the members. Also, does the Subcommittee need to be under the direction of the PSA? Removing them from the PSA umbrella may eliminate Sunshine Law violations. Authority discussion occurred noting the item should be placed on a future agenda so members could garner information from any necessary sources to make an informed decision. Mr. Teach reported he would research the issues raised including the Composition of the PSA and Medical Director Subcommittee and report back to the Authority on the outcome of his investigation. Dr. Tober moved for the item to be placed on a future PSA Agenda for discussion. Second by Ms. Vasey. Carried unanimously 14 — 0. a.ii Elect new Citizen Member Chairman Buxton reported the item will be continued until such time Mr. Teach completes his report on any recommended changes to the composition of the PSA. Speaker Ron Myers reported he is a candidate to fill the vacant position on the PSA and has a background in emergency services. d. Budget (this item was heard before item b) Ms. Vasey presented the "Proposed Public Safety Authority FYI Budget" for consideration. She noted: The Budget Subcommittee recommends approval a budget with expenditures in an amount of $10,500 for PSA operations and creating a line item for a Community Education and Awareness Program. To initiate the Program, the County Attorney's Office has opined a change in the Ordinance governing the PSA would be required. Dues for the participating Agencies would be set at $1,500 for the year, with notification to the Agencies the funds will be utilized for PSA operations and the Community Education and Awareness Program. Chief Murphy presented a Memo addressed to the PSA Budget Subcommittee dated July 15, 2013 — Re: Public Education Line Item, which outlined potential programs that could be developed to assist in educating the public on public safety (Smart 911 infomercial, Drowning Prevention, Stroke Education, etc. July 17, 2013 He recommended the program be developed by specifically allocating any FY13 carry forward funds towards it and establishing the dues at $2,000 per Agency with $500 of the dues being targeted for the Program. He noted the Subcommittee discussed the concept of developing a donor program for parties who wish to make contributions to the PSA for the purposes of providing Public Education. Mr. Teach reported he would review the concept Public Education program and a Donor Program including contacting the Clerk of Courts Finance Department for input. Incorporating the concepts into the PSA would require a change in the Ordinance governing the Authority. Ms. Vasey expressed concern on utilizing any carry forward funds from the FY13 budget for the Public Education component as the contributing agencies were not notified the funds would be used for this purpose when they paid the dues for FY 2013, and the Ordinance does not permit use of the funds for this endeavor. Chief Murphy moved to establish the FY14 dues for participating Agencies at $2,000 (two thousand dollars). Second by Mr. Gibson. Discussion occurred on the funding avenues for the Public Education Program. Chief Murphy withdrew the motion. Chief Murphy moved to recommend the Board of County Commission approve the "Proposed Public Safety Authority FY14 Budget" and establish the FY14 dues at $2,000 (two thousand dollars) with $1,500 allocated to operations and $500 being allocated to the Community Awareness and Education Program with any carry forward from the FY13 budget to be utilized for the Program. Second by Mr. Dutcher. Motion carried 11 `yes" — 3 "no. " Chief Kopka, ChiefMontagano and Ms. Vasey voted "no." b. Chairman Discussion (See item c.) c. BCC /County Manager Chairman Buxton reported he has received a letter from County Manager Leo Ochs dated June 27, 2013 requesting the PSA review, evaluate and take action and report back by August 1, 2013 on items contained in the Executive Summary referenced in the letter. Authority discussion occurred noting the following: • The purpose of the evaluation is to provide input to the County Manager who was directed by the Board of County Commissioners to research the issues. • Addressing the issues may require a joint meeting of the PSA and the PSA Medical Director's Subcommittee. • In order for the PSA to adequately address the request, more time will be required. • The goal should be to provide the information following the September 18, 2013 PSA meeting. 4 July 17, 2013 Chairman Buxton moved to continue items 3.e and 3.f to the September 18, 2013 PSA meeting. Second by Mr. Gibson. Carried unanimously 14 — 0. e. Office of the Medical Director: Develop a schedule for the review of an organizational structure reflective of Item 10H (5/14/13 BCC Meeting). Recommendations to be submitted to the County Manager in time for hearing no later than the September 24, 2013 BCC meeting. The deadline for submission to that agenda is September Item Continued f. Investigation regarding medical protocols: Review and gather information regarding the following matters: i. Whether the County's Medical Director in January 2013 released updated protocols as final without allowing for review and whether such protocols contained life threatening standards; ii. Whether EMS under the direction of the County's Medical Director is following the adopted stroke protocols 1. The degree to which such protocols are being followed 2. The numbers of patients being transported to which hospitals and under what circumstances 3. Whether any protocols have been implements or decisions made regarding stroke protocols based upon market share to any specific hospital A report is due to the County Manager no later than August IS, 2013. Item Continued 4. Staff Reports None 5. Public Comment b. NNFD short presentation Continued. 6. Board Member Discussion Chief Kopka reported Naples firefighter Corey Adamski and his family were involved in a serious auto accident on July 4, 2013. The Authority held a moment of silence for the 19 members of the City of Prescott, Arizona firefighters who were killed in the line of duty. 7. Establish Next Meeting Date a. September 18, 2013 July 17, 2013 There being no further business for the good of the County, the meeting was adjourned by order of the chair at 11:15A.M. Collier County Public Safety Authority ' Chairman, Reg A. Buxton These minutes approved by the Board/Com `ttee on as presented or as amended