FY14 Final BudgetHERITAGE GREENS
Community Development District
Annual Operating Budget
Fiscal Year 2014
Version 2 - Final Budget
Adopted 8119/13
Prepared by:
HERITAGE GREENS
Community Development District
Table of Contents
Page #
OPERATING BUDGET
General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 1 -2
BudgetNarrative .......................................................................... ............................... 3 -8
Exhibit A - Allocation of Fund Balances ............................................. ............................... 9
HERITAGE GREENS
Community Development District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2014 Adopted Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL BUDGET THRU AUG- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2012 FY 2013 JUL -2013 SEP -2013 FY 2013 FY 2014
REVENUES
Interest - Investments
$ 461
$ 400 $
422 $
84 $ 506
$ 400
Special Assmnts- Tax Collector
217,904
217,904
217,904
(0) 217,904
217,904
Special Assmnts- Discounts
(7,886)
(8,716)
(7,883)
- (7,883)
(8,716)
Gate Bar Code /Remotes
800
-
680
- 680
1,200
TOTAL REVENUES
211,279
209,588
211,123
84 211,207
210,7881
EXPENDITURES
Administrative
46,735
48,000
38,925
8,474
47,399
48,000
P/R -Board of Supervisors
-
350
1,400
400
1,800
2,400
FICA Taxes
-
-
107
31
138
184
ProfServ- Engineering
1,695
750
714
143
857
1,200
ProfServ-Legal Services
1,348
3,500
1,073
215
1,288
2,000
ProfSery -Mgmt Consulting Sery
34,850
35,895
29,913
5,983
35,896
36,973
ProfServ- Property Appraiser
2,747
3,269
3,269
-
3,269
3,269
ProfServ- Special Assessment
5,463
5,463
5,463
257
5,463
5,463
ProfServ-Web Site Development
119
650
619
30
649
650
Auditing Services
3,200
3,200
3,200
-
3,200
3,200
Communication - Telephone
5
50
1
5
6
50
Postage and Freight
637
500
1,328
146
1,474
850
Insurance - General Liability
6,023
7,000
7,615
-
7,615
8,757
Printing and Binding
841
1,500
625
125
750
1,500
Legal Advertising
2,522
1,200
182
2,225
2,407
2,500
Misc -Bank Charges
551
500
476
95
571
575
Misc - Assessmnt Collection Cost
2,602
4,358
4,200
-
4,200
4,358
Misc- Contingency
42
-
-
-
-
Office Supplies
61
300
30
6
36
75
Annual District Filing Fee
175
175
175
-
175
175
Total Administrative
62,881
68,310
60,390
9,403
69,793
74,178
Public Safety
Contracts- Security Services
46,735
48,000
38,925
8,474
47,399
48,000
Contracts -HVAC
-
350
-
-
350
Contracts - Sheriff
1,020
3,000
1,700
340
2,040
3,000
Communication - Telephone
1,178
1,500
1,031
205
1,236
1,500
Electricity - Entrance
1,901
2,200
1,521
304
1,825
2,200
Utility - Water & Sewer
622
900
539
102
641
900
Lease - Carts
1,500
1,500
1,500
-
1,500
1,500
R &M -Gate
1,173
4,352
1,283
257
1,540
2,000
R &M- Gatehouse
999
1,500
203
41
244
1,500
Annual Operating Budget
Fiscal Year 2014
Page 1
HERITAGE GREENS
Community Development District
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2014 Adopted Budget
General Fund
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL BUDGET THRU AUG- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2012 FY 2013 JUL -2013 SEP -2013 FY 2013 FY 2014
Op Supplies - Transmitters
-
-
589
118
707
800
Op Supplies - Gatehouse
167
250
654
131
785
800
Cap Outlay - Equipment
788
6,726
18,004
-
18,004
6,200
Total Public Safety
56,083
70,278
47,945
9,970
57,915
68,750
Landscape
1,500
1,750
-
-
3,000
Contracts - Landscape
15,060
18,000
13,505
2,510
16,015
18,000
Contracts - Preserve Management
1,760
2,000
1,760
-
1,760
2,000
Electricity - Irrigation
2,023
2,000
1,626
325
1,951
2,200
R &M- Renewal and Replacement
-
1,500
-
-
1,000
R &M- Canals
2,590
2,600
1,295
-
1,295
2,600
R &M- Fountain
2,427
900
2,397
300
2,697
2,700
R &M- Grounds
3,960
8,500
45
9
54
4,000
R &M- Irrigation
972
2,500
220
44
264
1,500
R &M- Preserves
-
500
-
-
-
100
Misc - Special Projects
6,465
4,000
5,544
5,294
10,838
7,000
Total Landscape
35,257
42,500
26,392
8,482
34,874
41,100
Road and Street Facilities
FY2014
Gross Assessments 217,904
217,904
Over (under) expenditures
43,246
49,479 (29,421)
Electricity - Streetlighting
8,581
11,000
7,888
1,578
9,466
11,000
R &M- Drainage
-
2,500
18,004
-
18,004
2,500
R &M -Roads & Alleyways
2,975
2,000
360
72
432
2,000
R &M- Sidewalks
1,500
1,750
-
-
3,000
Traffic Signage Rehabilitation
756
1,250
665
665
1,260
Reserve - Roadways
10,000
-
-
-
7,000
Total Road and Street Facilities
13,812
28,500
26,917
11650
28,567
26,760
TOTAL EXPENDITURES
168,033
209,588
161,644
29,505
191,149
210 788
Excess (deficiency) of revenues
FY2014
Gross Assessments 217,904
217,904
Over (under) expenditures
43,246
49,479 (29,421)
20,058
Net change in fund balance
43,246 -
49,479 (29,421)
20,058 -
FUND BALANCE, BEGINNING
88,812 132,058
132,058
132,058 152,116
FUND BALANCE, ENDING
$ 132,058 $ 132,058
��
$ 181,537 $ 29 421 $
152,116 $ 152,116
FY 2013
FY2014
Gross Assessments 217,904
217,904
Assessable Units 527
527
Gross Assessments Per Unit $ 413.48
$ 413.48
Annual Operating Budget
Fiscal Year 2014 Page 2
Heritage Greens
Community Development District General Fund
Budget Narrative
Fiscal Year 2014
REVENUES:
Interest Income (Investments)
The District will have all excess funds invested with the CDs or Money Market Accts. The
amount is based upon the estimated average balance of funds available during the Fiscal
Year.
Special Assessment - On Roll
The District will levy a Non -Ad Valorem assessment on all the assessable property within
the District in order to pay for the operating expenditures for the Fiscal Year. No increase
is proposed for FY2014.
Special Assessment — Discount
Per Section 197.162, Florida Statutes, discounts are allowed for early payment of assessments.
The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem
assessments.
EXPENDITURES:
Administrative:
P/R — Board of Supervisors
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be
compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes.
The amount for the Fiscal Year is based upon all Supervisors attending the meetings.
Eneineerina Fees
The District's engineer will be providing general engineering services to the District, i.e.
attendance and preparation for monthly board meetings, review invoices, etc.
Leval Services
The District's legal counsel will be providing general legal services to the District, i.e.
attendance and preparation for monthly meetings, review operating and maintenance
contracts, etc. Fees are based on prior year legal expenses.
Manayement Consultiny Services
The District receives Management, Accounting and Administrative Services as part of a
Management Agreement with Severn Trent Management Services, Inc. The amount
budgeted is the same as last year.
Page 3
Heritage Greens
Community Development District
Budget Narrative
Fiscal Year 2014
General Fund
Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property
parcel within the District boundaries, and the names and addresses of the owners of such property.
The District reimburses the Property Appraiser for necessary administrative costs incurred to
provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited
to, those costs associated with personnel, forms, supplies, data processing, postage, and
programming. The FY2014 budget for property appraiser costs was based on 1.5% of gross
assessments.
Special Assessment
The District's Collection Agent will be providing financials services which include the
collection of prepaid assessments, maintenance of District's assessment roll and levying
the annual operating and maintenance assessments.
Web Site Development
The District incurs fees as they relate to the development and ongoing maintenance of its own
website including the website host fees._ The amount budgeted is the same as last year.
Auditing Services
The District is required annually to conduct an audit of its financial records by an
Independent Certified Public Accounting Firm. The amount budgeted is the same as last
year.
Communication - Telephone
Telephone and fax machine expenses for administrative functions.
Postage & Delivery
Mailing of agenda packages, overnight deliveries, correspondence, etc.
Insurance — General Liability
The District has insurance coverage through the Preferred Governmental Insurance Trust of
Florida. The District incurs expenditures for General Liability and Public Officials'
Liability Insurance for its property, the Board and Staff. FY2014 has a proposed increase
of 15% as directed by the District Insurance Agent.
INSURANCE
2013
2014
PROPERTY /GL
5,589.00
6,427.00
PUBLIC OFFICIALS
2,026.00
2,330.00
TOTALS
7,615.00
8,757.00
Printine & Binding
Printing and Binding agenda packages for board meetings, printing of computerized
checks, stationary, envelopes, etc.
Page 4
Heritage Greens
Community Development District
Budget Narrative
Fiscal Year 2014
General Fund
Legal Advertisin¢
The District is required to advertise various notices for monthly Board meetings, public
hearings, etc in a newspaper of general circulation. The amount budgeted for FY 14 reflects
last year's expenditures.
Misc — Bank Charges
Bank charges that incurred during the year.
Misc - Assessment Collection Fee
This represents 2.0% Collier County Tax Collector Fees for services rendered in assessing
and collecting 2014 Assessment Roll.
Office Supplies
Miscellaneous office supplies related to the preparation of agenda packets.
Annual District Filing Fee
The District is required to pay an annual fee of $175.00 to the State of Florida Department
of Community Affairs.
Public Safety
Contracts — Security Services
The District has contracted with Kent Security to have a security officer on duty at the
front gate for a set period of time to check guest coming into the community and to tour
the property checking for any problems that may need to be addressed. The amount
budgeted is the same as last year at a monthly rate of $892.00.
Contracts — HVAC
To service the air conditioning unit at the guardhouse.
Contracts — Sheriff
This includes the agreement between the District and the Collier County Sheriffs
department to patrol and enforce traffic laws over the roads for which the District is
responsible. This is done twice daily during the school year and once daily for the
remainder of the year. The amount budgeted is the same as last year.
Communication — Telephone
This includes any telephone or fax usage for the guardhouse to allow the security officer to
be able to communicate with management and residents. This also allows the gate system
to be operable when there is no security officer present.
Page 5
Heritage Greens
Community Development District
Budget Narrative
Fiscal Year 2014
General Fund
Electricity — Entrance
Electricity usage for the guardhouse. Costs are based on historical expenses incurred with
Florida Power & Light (FPL) which average $158.00 per month.
Utilities — Water & Sewer
Any cost associated with the water and sewer used at the guardhouse. The average is
$50.00 per month.
Lease — Carts
The District leases a golf cart, for $800 every six months, for the guard to use to do
community patrol and to lock and unlock the community center.
R &M — Gates
This represents any repairs or maintenance that may need to be done to the gates and is
budgeted to reflect historical costs.
On Supplies — Transmitters
Cost associated with supplying transmitters to residents for operation of the gate at $20.00
per unit.
R &M — Gatehouse
Cost associated with any normal repairs and maintenance of the guardhouse along with the
cost incurred with Collier County Utilities to run the tele -entry system.
Ov Sunnlies- Gatehouse
Costs associated with any supplies purchased for use within the guardhouse.
Capital Outlay — Equipment
Any capital items needed to improve security within the District. The amount budgeted is
the same as last year.
Landscape
Contracts — Landscape
The District is responsible for cutting all CDD property which are the common areas and
includes the entry way and guardhouse. The monthly cost remains the same as last year at
$1,255.00
Contracts — Preserve Maintenance
The District has contracted with Uplands, LLC for the maintenance of the preserves.
Currently treatments are on a semi - annual basis at $880.00 per treatment.
Page 6
Heritage Greens
Community Development District
Budget Narrative
Fiscal Year 2014
General Fund
Electricity — Irrigation
Any electricity cost incurred to run the irrigation system as well as the fountain that is
owned by the District.
R &M — Renewal and Replacement
This line item includes costs associated with renewing or replacing plant material on CDD
property. Additionally, various repair and maintenance costs incurred as needed.
R &M — Canals
The District is responsible for maintaining the canal banks of high weeds and must cut
them twice per year or be subject to property maintenance code violations.
R &M — Fountains
This is to include any repairs or maintenance that need to be addressed to make sure that
the fountains for which the District is responsible are in proper working order. The amount
budgeted for FY14 reflects last year's expenditures.
R &M — Grounds
Funding if needed for the District to apply mulch and pesticides to all CDD property
identified as common areas.
R &M — Irrigation
Cost associated with the irrigation system at the entrance to the community including the
Guardhouse and front wall area.
R &M — Preserves
The District is responsible for having the preserves treated for invasive plants on an annual basis.
The amount budgeted is for 2 events.
Misc — Special Proiects
This is a contingency in case the District is to incur costs relating to any special projects
that are felt to be needed and identified by the Board of Supervisors.
Road and Street Facilities
Electricity — Streetlighting
Street Lighting usage for District facilities and assets. Costs are based on historical
expenses occurred incurred with Florida Power & Light (FPL) which are averaging
$715.00 per month.
R &M — Drainage
The District is responsible for making any repairs to the storm drainage infrastructure.
Page 7
Heritage Greens
Community Development District
Budget Narrative
Fiscal Year 2014
General Fund
R &M — Roads & Alleyways
This represents miscellaneous repairs of the roads and alleyways of the District.
R &M — Sidewalks
Includes all costs associated with sidewalks within the District which includes grade
changes and replacement of broken concrete sections.
R &M — Sianage
Any costs that are associated with any roadway signage the District may incur. In FY-2013 all Stop
Signs were replaced.
Reserves — Roads
Designated Funds set aside for future road improvements. Minor expenses occur each year such as
striping, replacement of hydrant markers and other repairs.
Page 8
HERITAGE GREENS
Community Development District
Exhibit "A"
Allocation of Fund Balances
Genera! Fund
Amount
Beginning Fund Balance - Fiscal Year 2014 $ 152,116
Net Change in Fund Balance - Fiscal Year 2014 -
Reserves - Fiscal Year 2014 Additions 7,000
Total Funds Available Estimated - 9/30/2014 159,116
ALLOCATION OF AVAILABLE FUNDS
Asslyned Fund Balance
Operating Reserve - First Quarter Operating Capital (1)
50,947
Reserves - Irrigation System
7,500
Reserves - Drainage
6,000
Reserves - Wall Painting
6,000
Reserves - Wall Replacement
12,786
Reserves - Fountain
5,500
Reserves - Signs
1,000
Reserves - Roads & Sidewalks 16,201
Reserves - Roads & Sidewalks -FY13 10,000
Reserves - Roads & Sidewalks -FY14 7,000 33,201
Subtotal 122,934
Total Allocation of Available Funds 122,934
Total Unassigned (undesignated) Cash $ 36,182
Notes
(') Represents approximately 3 months of operating expenditures
Annual Operating Budget
Fiscal Year 2014 Page 9