08/19/2013 MinutesFILED #a3
r ^i1k?Y, Ft_QRIDP MINUTES OF MEETING
HERITAGE GREENS
2013 OCT —4 PM 4' 48 COMMUNITY DEVELOPMENT DISTRICT
CLERK Or COUR'T5 regular meeting of the Board of Supervisors of the Heritage Greens Community
Development District was held on Monday, August 19, 2013 at 6:00 p.m. at the Heritage Greens
PY_- erriiiy Center, 2215 Heritage Greens Drive, Naples, Florida.
Present and constituting a quorum were:
Ron Parrott
George Coombs
Marsha Coghlan
James A. Marshall
Henry Michaelson
Also present were:
Calvin Teague
Several Residents
Chairman
Vice Chairman
Assistant Secretary
Assistant Secretary
Assistant Secretary
District Manager
The following is a summary of the minutes and actions taken at the August 19, 2013
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
No changes were made to the agenda.
On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in
favor the agenda was approved.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the July 15,
2013 Meeting
Mr. Teague stated each Board member received a copy of the minutes of the July 15,
2013 meeting and requested any corrections, additions or deletions.
There being no changes to the minutes,
On MOTION by Mr. Parrott seconded by Ms. Coghlan with all in
favor the minutes of the July 15, 2013 meeting were approved.
August 19, 2013
Heritage Greens C.D.D.
THIRD ORDER OF BUSINESS Audience Comments
Several residents spoke in favor of retaining security guards.
FIFTH ORDER OF BUSINESS Public Hearing to Adopt the Budget for
Fiscal Year 2014 (Resolution 2013 -3) and
Levy of Non Ad Valorem Assessments
(Resolution 2013 -4)
Mr. Teague reviewed the proposed budget for Fiscal Year 2014 and noted there is no
increase in assessments.
On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in
favor the public hearing was opened.
There being no comments from the public,
On MOTION by Mr. Parrott seconded by Mr. Coombs with all in
favor the public hearing was closed.
The Board reviewed the budget and no changes were made.
On MOTION by Mr. Parrott seconded by Ms. Coghlan with all in
favor Resolution 2013 -3, adopting the budget for Fiscal Year 2014
as presented, was adopted.
On MOTION by Ms. Coghlan seconded by Mr. Coombs with all in
favor Resolution 2013 -4, levying non -ad valorem assessments, was
SIXTH ORDER OF BUSINESS Old Business
A. School Crossing Guard Discussions
Mr. Teague reported a letter was sent to the School Board President with a copy to the
Superintendant regarding assignment of a crossing guard at the school drop -off area.
B. Gate and Security Considerations
There was discussion regarding gate security issues and there was Board consensus to
retain security guards until the following issues are addressed and resolved:
• There were questions and concerns regarding the tele -entry maintenance contract with
Kent Security and lack of maintenance on their part. The Board requested a copy and
summary of the contract including commitments by Kent Security, termination dates
and warranty implications.
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August 19. 2013
Heritage Greens C.D.D.
• There was Board consensus not to limit residents' tele -entry numbers to area code
239. A cost proposal will be prepared for the next meeting.
C. Stop Sign Project Update
Mr. Teague reported stop signs throughout the community were replaced.
D. Wall Cleaning Update.
Photographs of the wall were distributed to the Board and the following was discussed:
• fhe wall will be cleaned during the dry season and a cleaning solvent may be used.
• Ms. Coghlan suggested the sidewalk to the school be power washed as well.
G. Lake Bank Maintenance Responsibilities
Mr. Teague reported he reviewed existing documents with the District engineer and
District attorney. He reported the following:
• Lake bottoms are owned by the Golf Course.
• The District has a drainage easement and is responsible for drainage as well as the
Stormwater Management Permit (CRP).
• The I IGCA has a Water Use Permit and the Golf Course is the owner of record of the
lakes.
• The agreement between the HGCA and the Golf Course states the Golf Course will
maintain the lakes and the District will not assess the Golf Course. The District is not
a party ofthis agreement.
• The Board agreed homeowners should be responsible for washouts and the Golf
Course is responsible for lake maintenance.
• This topic will not be pursued further.
F. Sidewalk Repair /Replacement Bid
A handout was distributed containing summarized information of Mr. Marshall's
side��.alk repair assessment. a Copy of which is attached hereto and made a part of the public
record. There .vas Board consensus to obtain bids for repairs and grinding.
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August 19, 2013
Heritage Greens C.D.D.
G. Maintenance Needs for Area between Fence and Wall
Photographs were distributed and it was noted the fence is on the property line. The
Board requested proposals to clear out the area.
SEVENTH ORDER OF BUSINESS New Business
There not being any, the next item followed.
EIGHTH ORDER OF BUSINESS Supervisor Committee Reports
A. Landscaping and Beautification
There not being any, the next item followed.
NINTH ORDER OF BUSINESS Manager's Report
A. Follow -Up Items
All follow -up items were discussed previously in the meeting.
B. Meeting Schedule for Fiscal Year 2014
The Board reviewed the meeting schedule.
On MOTION by Ms. Coghlan seconded by Mr. Marshall with Ms.
Coghlan and Mr. Marshall voting aye and Mr. Coombs, Mr.
Michaelson and Mr. Parrott voting nay, reducing the meeting
schedule to every other month starting in November failed to pass.
There was Board consensus to keep the meeting schedule for Fiscal Year 2014 as
presented with the option to cancel meetings if necessary.
C. Approval of Financial Statements
Mr. Teague reviewed the financials.
On MOTION by Mr. Coombs seconded by Mr. Michaelson with
all in favor the financials were approved.
TENTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
ELEVENTH ORDER OF BUSINESS Engineer's Report
There being no report, the next item followed.
TWELFTH ORDER OF BUSINESS Supervisors' Requests and /or Comments
The following was discussed:
• Mr. Marshall reported over 200 clickers were sold. He noted the form distributed to
residents quotes $20 per clicker; however, the cost per clicker increased to $26.
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August 19, 2013
Heritage Greens C.D.D.
On MOTION by Ms. Coombs seconded by Mr. Parrot with all in
favor clickers will be sold at the purchase price rounded off to the
nearest dollar.
• Mr. Marshall reported there were issues with the exit swing gate.
THIRTEENTH ORDER OF BUSINESS Audience Comments
A resident requested permission to remove a tree located on District property at her cost
because it is causing damage to her driveway.
On MOTION by Mr. Coombs seconded by Mr. Marshall with all in
favor the Board approved removal of the tree.
TWELFTH ORDER OF BUSINESS Supervisors' Requests and /or Comments
(Continued)
Mr. Parrott identified three street lights, which are out. He will send Mr. Teague the
information so they can be repaired.
FOURTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in
favor the meeting was adjourned.
Calvin Teague
Secretary
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Ronald Parrott
Chairman