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CAC Minutes 09/12/2013 2013 Coastal Advisory Committee Minutes September 12 , 2013 CAC October 10, 2013 VIA Approval of Minutes 1 of 6 F jUF 0 Y F �OR10 .. WTHE MINUTE13 M TNG OF THE COLLIER COUNTY COASTAL CLERK of ADVISORY COMMITTEE _� c BY - Naples, Florida, September 12, 2013 LET IT BE REMEMBERED, the Collier County Coastal Advisory Committee, in and for the County of Collier, having conducted business herein, met on this date at 1:00 P.M. in REGULAR SESSION at Administrative Building "F ", 3rd Floor, Collier County Government Complex Naples, Florida with the following members present: CHAIRMAN: John Sorey, III VICE CHAIRMAN: Jim Burke Robert Raymond Joseph A. Moreland (Excused) Victor Rios Larry Honig Debbie Roddy (Vacancy) (Vacancy) ALSO PRESENT: Gary McAlpin, Director, Coastal Zone Management - Colleen Greene, Assistant - County Attorney -- -- - -- - - -- Gail Hambright, Accountant Dr. Michael Bauer, City of Naples CAC October 10, 2013 VI -1 Approval of Minutes 2 of 6 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. I. Call to Order Chairman Sorey called the meeting to order at 1:00PM H. Pledge of Allegiance The Pledge of Allegiance was recited. III. Roll Call Roll call was taken and a quorum was established. IV. Changes and Approval of Agenda Mr. Rios moved to approve the Agenda subject to the following additions: • Item V1II.6 - County Manager Direction to CAC Second by Mr. Raymond Carried unanimously S — 0. V. Public Comments None VI. Approval of CAC Minutes 1. June 20, 2013 Ms Roddy moved to approve the minutes of the June 20, 2013 Coastal Advisory Committee meeting subject to the following change: • Page 5, Item XI, line 4 — from "Ms. Roddy recognized efforts for the beach renourishment on Marco Island" to "Ms. Roddy recognized the efforts for the beach markers placed on the Marco Island beaches." Second by Mr. Rios. Carried unanimously S — 0. VII. Staff Reports 1. Expanded Revenue Report — Gary McAlpin The Committee reviewed the "Collier County Tourist Tax Revenue FY 13 TDC Revenue. Report" through August 31, 2013. VIII. New Business 1. Doctors Pass Contract Award Gary McAlpin provided Bid No. 12 -3165 for the dredging of Doctors Pass and reported: • Three vendors provided bids for the project, one was deemed unqualified. • The work is proposed to be awarded to Orion Marine Construction, Inc., the lowest qualified bidder. • The work is within budget amounts at a cost.of approximately $733K.._ • The work is anticipated to commence on 10/1/13 and take 3 weeks to complete. • The excavated sand will be place on the beach south of the Pass and topped with coarse sand to complete the renourishment in this area. • The item will be heard by the Board of County Commissioners on September 24, 2013. CAC October 10, 2013 VI -1 Approval of Minutes 3 of 6 .-. He requested the Committee provide a recommendation to the BCC on the proposal. Mr. Raymond moved to recommend the Board of County Commissioners award Bid No. 13- 3165for the dredging of Doctors Pass to Orion Marine Construction, Inc. at an amount of $733,078.77. Second by Mr. Rios Carried unanimously 5 — 0. 2. Truck Haul Beach Renourishment Discussion * Backup Material Gary McAlpin provided the Executive Summary "Recommendation to award Invitation to (renourishment of Vanderbilt and Pelican Bay) for $3,532,179.99 and Phillips and Jordan (renourishment of Park Shore and Naples Beach) for $5,897,771.27,- authorize the Chairwoman to execute two county attorney approved contracts to both firms; make a finding that this item promotes tourism; and approve all necessary budget amendments, Bid (ITB) 13 -6147 Collier County Beach Renourishment Project to Eastman Aggregates" dated September 12, 2013 for information purposes. He reported: • The bids are for the major beach renourishment, a truck haul project for the Collier County and Naples beaches. • The total cost of the project is $9.4M, and is proposed to be awarded to 2 truck haul vendors, Eastman Aggregates (95k cy at $3.5M + / -) and Phillips and Jordan (155k cy at $5.9M + / -). • The sand will be provided from Stewart Mines in Immokalee via a pass thru cost to the County. • County Staff will inspect the sand during loading at the mines and Atkins will provide quality assurance for the project including adherence to permit requirements, monitoring of the project, etc. • The truck routes are being coordinated by Staff and will be approved by the necessary agencies including Lee County Transportation Dept., FDOT and the Collier County Sheriffs' Dept. • A "maintenance of traffic plan" has been developed, with the vendors responsible to provide traffic control. Any vendor not adhering to the plan's requirements will be dismissed from the project. • The agreement with Pelican Bay to fund their portion of the renourishment will be executed before any sand is placed on the beaches. • The Doctors Pass dredging project is integrated into the project. • The Florida Department of Environmental Protection approved the permit for the work with a request for an Administrative Hearing denied. That denial has been appealed by the parry who sought the hearing • The work is anticipated to initiate on 10/1/13, however no contracts will be executed until a determination is made on the permit appeal. • The condition of the roads on the truck routes will be inspected and video taped before initiation of the project and upon completion. Any identified damages to be reviewed with - - _ the contractor. Mr. Burke arrived at 1:17pm CAC October 10, 2013 VIA Approval of Minutes 4 of 6 10-11, � Speaker Bob Krasowski reported he is a party to the request for an Administrative Hearing. The concern is the work is proposed to begin during turtle nesting season which ends on November 1. 3. Marco South as Built for Erosion Control Structures and Beach Renourishment Concerns 2013 South Marco Island Beach Renourishment Post - Construction and Beach monitoring Report * South Marco Island Erosion Control Structure 9/4/13 Memorandum from Michael Poff, P.E. (CEC) Gary McAlpin reported concerns have been raised regarding the Marco Island Beach renourishment project including: 1. The reconstruction of the jetties may not have occurred in accordance with the plans and specifications. 2. Certain areas may be eroding at a higher rate than previous times following beach renourishment. 3. The quality of the sand placed was not in accordance with the specifications as it has a higher "shell content' ' than the existing sand on the beach. 4. A high number of rocks that have accumulated on the beach and nearshore. Mr. Rios submitted photos identifying the concerns. The Committee viewed the photos on the visualizer. Michael Poff, Coastal Engineering, Inc., the Engineer of Record for the project reported • He has reviewed the reconstruction of the jetties and determined the work was completed in accordance with the approved plans and specifications. • The intent of the work was to reconstruct the jetties to the same height and width as originally permitted and constructed (not higher and/or wider). • The areas where sand has eroded are known "hot spots" and it was determined it is more cost effective to conduct truck haul renourishment when necessary rather than build an additional structure to help alleviate the erosion. • The area will be monitored closely to determine when renourishment is required. Mr. McAlpin reported the sand placed on the beach has been analyzed to ensure the composition was within allowable tolerances of the composition of the existing sand on the beach. Staff is reviewing the rocks on the beach and will be addressing the issue. Committee discussion occurred highlighting the following: • It may be necessary to develop a high frequency monitoring plan for the "hot spot" areas. • What the results were of any previous cost/benefit analysis for the construction of a jetty to alleviate erosion in the area? • Consideration should be given to screening the sand during future projects if deemed necessary. • The issues were raised so information may be garnered for the next renourishment and improve on the process if possible. CAC October 10, 2013 VIA Approval of Minutes 5of6 SSpeaker Nancy Richie, Environmental Specialist, City of Marco Island reported it would be beneficial to develop a detailed monitoring plan incorporating minimum/maximum thresholds to determine when any areas should be renourished. Future consideration should be given to increasing the height of the jetties which may help alleviate erosion. The Committee requested Staff to: 1. Schedule a site visit with any interested parties to review the project in the field Z Provide members with any cost/benefit analyses completed for additional jetties in the areas of concern. 3. Provide members with the data analysis on the composition of the sand placed on the beach. 4. Review the monitoring schedule for the areas in question. S. Place the item on the next CAC meeting Agenda and provide an update. 4. FEMA Comments on Tropical Storm Fay Renourishment Gary McAlpin provided email chain — Subject: "Collier County Bid Format — TS Fay and Remaining County Hot Spots Project" which outlined the status of the FEMA de- obligation of funding for Tropical Storm Fay damages to the beaches for information purposes. Staff continues to pursue appropriation of the funds. 5. Doctors Pass Jetty Revisions - Mayor Sorey Chairman Sorey provided a copy of his letter to BCC Chairwoman Georgia Hiller, Re: Beach Renourishment which outlined the of status of the current and future beach renourishment funding including proposed projects such as modification of the south Dr. Pas jetty and underwater reefs off the beach hotspots to absorb wave energy. He recommends a joint City of Naples Council, Marco Island Council and BCC workshop be held after an analysis of the. beach renourishment has been competed to discuss recommendations and a path to move toward in the future. He noted the County Manager requested Staff to collaborate with the CAC o develop the following: 1. A process that will ensure long term permits for beach renourishment and inlet management projects that have lapsed Z Evaluate and research the potential for the County either individually or as part of a consortium of local governments, the purchase of a dredge and related equipment. 3. Develop a report on potential methods /practices that would mitigate beach erosion along all segments of Collier beaches. The Committee discussed the concepts noting a Subcommittee is not necessary to address the assignment with Staff reporting they will be coordinating the items through the full Committee. IX. Old Business None X. Announcements None XI. Committee Member Discussion CAC October 10, 2013 VI -1 Approval of Minutes 6 of 6 Chairman Sorey reported there will be a Workshop held to discuss the concept of constructing a bridge on Seagate Drive between Moorings Bay and Clam Pass. Mr. Rios requested Staff to notify him on the scheduling for a site visit to review the beach renourishment on Marco Island. Mr. Raymond requested clarification when the Naples Beach, LaPlaya Beach and Seagate beach hot spots were last renourished. Mr. McAlpin reported the Seagate hot spot was renourished in 2011 and the others in the fall of 2012. XII. Next Meeting Date/Location October 10, 2013 — Government Center, Administration Bldg. F, 3rd Floor There being no further business for the good of the County, the meeting was adjourned by order of the chair at 2:31 P.M. Collier County Coastal Advisory Committee (4ohn Sorey, III, Chairman These minutes approved by the Board/Committee on as presented �_ or as amended