Minutes 03/04/2013 2013 Golden Gate
Community Center
Advisory Board
Minutes
March 4 , 2013
MINUTES OF THE MEETING OF THE COLLIER COUNTY
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD
March 4, 2013
Naples, Florida,
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LET IT BE REMEMBERED, that the Collier County Golden Gate Communit�/
Center Advisory Board, having conducted business herein, met on this date at
6:00 PM in REGULAR SESSION in Conference Room "C" of the Golden
Gate Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the
following members present:
CHAIR:
VICE CHAIR:
Absent:
Kaydee Tuff
James Klug
Bill Arthur
Darrin Brooks
Peggy Harris
ALSO PRESENT: Annie Alvarez, Region III Manager
Vickie Wilson, Community Center Supervisor
March 4, 2013
I. CALL TO ORDER
Chairman Kaydee Tuff called the meeting to order at 6:02 PM.
H. ATTENDANCE
Roll was called and a quorum was established; four voting members were present.
III. APPROVAL OF AGENDA
Darrin Brooks moved to approve the Agenda as presented. Second by Bill Arthur.
Carried unanimously, 4 — 0.
IV. APPROVAL OF MINUTES — FEBRUARY 49 2013
Vice Chairman Klug moved to approve the Minutes of the February 4, 2013 meeting as
submitted Second by Darrin Brooks. Carried unanimously, 4 — 0.
V. PUBLIC COMMENTS
(None)
VI. OLD BUSINESS
A. Recreation Highlights — Vickie Wilson
• The Collier County Fair was scheduled to begin on Friday, March 8th.
• The "Father/Daughter" Dance, which replaced the Fifth Grade Dance, was not
successful. Staff was advised the Quinceanera is the traditional Spanish- heritage
family celebration.
• Friday Movie Night was successful with an attendance of 350.
• The Renaissance Fair is scheduled for April 20th and 21". The sponsor will rent
the Community Center directly rather than co- sponsor with the County.
• Pageant Play — eight nights — over 30 people attended each performance
• Summer Camp — preparations are in process
B. Playground Update — Annie Alvarez
• Jeannie McPherson, the new Region III Manager, was not able to attend the
meeting due.
• Ms. Alvarez provided background information:
o $40,000 had been allocated in the Budget under "Capital Improvements"
for the new shade structure
o When the Purchase Order was submitted, it was denied by the Purchase
Office due to lack of funds
o Sheryl Pryor, the Budget Analyst, was contacted. She stated the funds
had been used to balance the budget.
o There was no prior notification that the funds were being re- allocated.
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autnuriZeu ailocaung .) +u,uvu If OM Soe r unus to pay for the snacte
structure. It xill be installed in the near future.
March 4, 2013
It was noted the Budget Office often makes last - minute changes to budgets.
The Advisory Board was not aware of the changes made to the approved
budget.
James Klug attended the BCC meeting when the Commissioners approved the
Budget for the Community Center and he stated he was certain the funds were
contained in the Budget.
He stated he will require more documentation for the BCC's Budget meeting in
September. He requested a line -item budget print -out be provided to verify the
same figures approved by the Advisory Board were presented to the Board of
County Commissioners.
Ms. Alvarez suggested Vickie Wilson should contact the Budget Office on the
Friday before the meeting to obtain an exact copy of the information to be
submitted to the Board of County Commissioners.
Bill Arthur asked if the Budget approved by the Advisory Board had been
"balanced" when it was sent to the Budget Office and the response was, "Yes."
Q. "How did it become unbalanced ?"
Ms. Alvarez explained if revenues were not collected, the Budget would be
changed by the Budget Office to reflect the correct figures at hand.
Consensus: The Advisory Board will need to be more diligent concerning the
Budget and the Budget Office.
VII. NEw Busmss
A. Budget: Month -to -Month and Year to date — Annie Alvarez
(Hard copy of the information was not available)
• Revenues are down.
• Received budget instructions to begin the process to input information into
"Gov/Max" system
• No cuts were anticipated (per Steve Parnell, Budget Administrator)
• Possibility of a 1 to 2% increase — has not been confirmed
B. Review of 5 -year Plan — 306 Fund
• Members requested a document that was easier to read — the columns did not
line up
• Item: Resurfacing parking lot
o $40,000 was allocated in Fiscal Year 2014
o Annie Alvarez stated the funds initially allocated for resurfacing will
be used to install the shade structure
o The $50,000 allocated to the shade structure in Fiscal Year 2015 will
be reallocated to resurface the parking lots in 2014 and the extra $ l OK
will be shifted to another use, as needed
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the i ive- i ear Tian actuaity ouugeteu for the next tour years. i he column for
Fiscal Year 2018 did not contain any figures.
March 4, 2013
• The Committee requested to receive a corrected Five -Year Plan for Fund 306
to be reviewed at the next meeting.
• The amount of funds in the Reserve Fund (13 0) for contingencies was not
noted.
• The sign needs to be preserved since a replacement (same size) would not be
permitted — funds have been allocated to maintain it.
• Budget does not reflect an amount for replacement of the air - conditioning
equipment.
VIII. MEMBER COMMENTS
• James Mug — explained his concept of "Carry Forward"
• Not the same as a checkbook balance
• Budget does not contain "carry forward" — it is contained in the millage
• It is not a surplus — it is used to offset shortages in income
• Memorial Service — Duane Billington — Wednesday, March 6th, 6:00 PM
• Frontier Days —scheduled for 7:30 PM on Sunday, March 10th
NEXT MEETING: MONDAY, APRIL 19 2013
GOLDEN GATE COMMUNITY CENTER — CONFERENCE ROOM "C"
4701 GOLDEN GATE PARKWAY, NAPLES, FLORIDA
There being no further business for the good of the County, the Meeting was adjourned by
order of the Chairman at 6:52 PM.
GOLDEN GATE COMMUNITY CENTER
ADVISORY BOARD
n
a,
KAYDEWTUFF, CHAIR
The Minutes were approved by the Board /Committee Chair on i 2013