07/15/2013 MinutesMINUTES OF MEETING
HERITAGE GREENS
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The regular meeting of the Board of Supervisors of the Heritage Greens Co unity
Development District was held on Monday, July 15, 2013 at 6:00 p.m. at the Heritage 7ree �P
Community Center, 2215 Heritage Greens Drive, Naples, Florida.
Present and constituting a quorum were:
Ron Parrott
George Coombs
Marsha Coghlan
James A. Marshall
Henry Michaelson
Also present were:
Calvin Teague
Several Residents
Chairman
Vice Chairman
Assistant Secretary
Assistant Secretary
Assistant Secretary
District Manager
The following is a summary of the minutes and actions taken at the July 15, 2013
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
Item 6D, Sidewalk Repair, was added to the agenda
On MOTION by Mr. Coombs seconded by Mr. Parrott with all in
favor the agenda was approved as amended.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the May 20,
2013 Meeting
Mr. Teague stated each Board member received a copy of the minutes of the May 20,
2013 meeting and requested any corrections, additions or deletions.
Mr. Michaelson reported the HGCA voted not to include the District's postcard regarding
proposed changes to gates and security in their annual mailing.
July 15, 2013 Heritage Greens C.D.D.
There being no changes to the minutes,
On MOTION by Ms. Coghlan seconded by Mr. Michaelson with
all in favor the minutes of the May 20, 2013 meeting were
approved.
FIFTH ORDER OF BUSINESS Old Business
A. School Crossing Guard Discussions
Ms. Adams is attempting to contact the PTA and Parent Advisory Board regarding
assistance in getting a school crossing guard. The Board requested a letter be sent to the School
Board as well as the School Superintendant addressing this issue.
B. Gate and Security Considerations
Mr. Teague reviewed the results of the resident survey regarding proposed changes to
gate and security, a copy of which is attached hereto and made a part of the public record.
• 526 letters were sent.
• 19 letters came back as undeliverable.
• 81 responded in favor of the proposed changes.
• 75 responded against the proposed changes.
On MOTION by Mr. Marshall seconded by Mr. Parrott with all in
favor a workshop meeting will be held on August 19, 2013 at 5:00
p.m. to discuss the proposed changes to gate and security.
C. Stop Sign Project Update
The Board reviewed proposals to replace 14 stop signs within the community.
On MOTION by Mr. Michaelson seconded by Mr. Coombs with
all in favor the proposal from Lykins Signtek, Inc. for a total cost
of $1,330 was approved.
SIXTH ORDER OF BUSINESS New Business
A. Discussion of Wall Cleaning
Mr. Michaelson suggested putting the wall cleaning project on hold until the drier season
and the Board agreed. Proposals should only be for visible areas of the wall as identified by
staff. Bushes are not to be removed for the project. The Board also requested an analysis as to
whether the wall should be painted.
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July 15, 2013 Heritage Greens C.D.D.
B. Clearing between Eastern Wall and School Fence
There was discussion regarding overgrown areas between the wall and school fence,
which need to be cleared. Mr. Marshall will look into the location of the property line boundry.
Mr. Teague will have pictures taken of the area to present to the Board at the next meeting.
C. Lake Bank Maintenance
There was discussion regarding maintenance responsibility for the lake bank. A recent
washout caused issues. The Golf Course and the affected homeowner are addressing the issue,
but maintenance responsibility remains unclear. Mr. Teague will discuss this with the District
engineer and report back to the Board.
D. Sidewalk Repair
The Board reviewed a proposed scope of repairs for sidewalk trip hazards. Mr. Marshall
will inspect and provide a list of sidewalks needing to be replaced or repaired.
On MOTION by Mr. Michaelson seconded by Mr. Coombs with
all in favor Mr. Marshall will provide a list of bad and moderate
sidewalks needing repair and separate bids will be obtained for
moderate repairs, complete repairs and a total for all repairs.
SEVENTH ORDER OF BUSINESS Supervisor Committee Reports
A. Landscaping and Beautification
This item was discussed under Item 6B. Ms. Coghlan reported they are waiting until the
school opens to have access to the area between the wall and school fence.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Follow -Up Items
Mr. Teague reported the following:
• The attorney sent correspondence to the striping contractor via fax and certified mail.
• Ms. Adams is reviewing the list of owners in the tele -entry system database.
Approximately 100 names on the list can be removed. Mr. Marshall volunteered to
clean up the tele -entry database and maintain it going forward.
On MOTION by Mr. Michaelson seconded by Ms. Coghlan with
all in favor Mr. Marshall will be responsible for maintaining the
tele -entry database system.
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July 15, 2013 Heritage Greens C.D.D.
B. Review of Approved Tentative Budget for Fiscal Year 2014
Mr. Teague reviewed the approved tentative budget with updated actuals through June,
30, 2013.
C. Consideration of Engagement Letter with Grau & Associates to Perform the
Financial Audit for Fiscal Year 2013
There being no questions or comments,
On MOTION by Mr. Michaelson seconded by Mr. Coombs with
all in favor the Chairman was authorized to execute the
engagement letter with Grau & Associates to perform the Fiscal
Year 2013 financial audit.
D. Report on Number of Registered Voters - 638
This item is for informational purposes only.
E. Drainage and Preserves — Stormwater Management System Inspection
Report
This item was tabled until the next meeting.
F. Approval of Financial Statements
Mr. Teague reviewed the financials.
On MOTION by Ms. Coghlan seconded by Mr. Parrott with all in
favor the financials were approved.
NINTH ORDER OF BUSINESS Attorney's Report
There being no report, the next item followed.
TENTH ORDER OF BUSINESS Engineer's Report
There being no report, the next item followed.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests and /or Comments
The following was discussed:
• Mr. Parrott provided an update on the flag and gutter culverts.
• Mr. Coombs commented on the lack of warnings for parking violations being issued.
TWELFTH ORDER OF BUSINESS Audience Comments
The following comments were made:
• A resident commented on illegal parking by the school gate.
• A resident asked for an update on District policy for relocating or removing trees
located on District property. This item has not yet been addressed by the Board.
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July 15, 2013 Heritage Greens C.D.D.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in
favor the meeting was adjourned at 7:40 p.m.
Calvin Tea Ronald Parrott
Secretary Chairman
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