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Agenda 11/07/2011Parks and Recreation Department 15000 Livingston Road - Naples, Florida 34109 - Phone (239) 252-4000 - Fax (239) 614-8657 Website: colliergov,net GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD AGENDA November 7, 2011 Call to Order II. Attendance — Establish a Quorum Ill. Approval of Agenda IV. Approval of Minutes — October 3, 2011 V. Public Comments V1. Old Business a) Playground Update — Vickie Wilson b) Shading for Playground — Vickie Wilson c) Indirect Costs — lionka Washburn VII. New Business a) Monthly Budget — Annie Alvarez b) Expiration of 3 Board Members Terms VIII. Member Comments IX. Adjournment The next meeting December 5, 2011 at 6:00 PM Collier County Golden Gate Community Center, conference room C, 4701 Golden Gate Parkway, Naples, Florida C; October 3, 2011 MINUTES OF THE MEETING OF THE COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER Naples, Florida, October 3, 2011 LET IT BE REMEMBERED, that the Collier County Golden Gate Community Center Advisory Board, in. and for the County of Collier, having conducted business herein, met on this date at 6:00 PM in a REGULAR SESSION in Conference Rooms "D" of the Golden Gate Community Center, 4701 Golden Gate Parkway, Naples, Florida, with the following members present: CHAIRMAN: James Klug 1111 VICE CHAIR: Kaydee Tuff Bill Arthur Darrin Brooks Peggy Harris (Absent) ALSO PRESENT: Annie Alvarez, Regional Manager III Vickie Wilson, Community Center Supervisor Shari Ferguson, Regional Manager Peg Ruby, Marketing Specialist October 3, 2011 I. Call to Order The meeting was called to order at 6:02 PM by Chairman, James Klug 111. 11. Attendance — Establish a Quorum Roll Call was taken and a quorum was established. 111. Approval of Agenda Move: V1 H. to VI. A. Add.• VIL B. Shading of Playground BN Arthur moved to approve the October 3, 2011 Agenda as amended Second by Darrin Brooks. Motion carried 4-0. IV. Approval of August 29, 2011 Minutes Bill Arthur moved to approve the August 29, 2011 Minutes as submitted Second by James Mug. Motion carried 4-0. V. Public Comments None VI. Old Business A. Media Update Shari Ferguson and Peg Ruby provided CMA# 1200 — Coordination of Media and Public Relations Coordination and the Parks and Recreation Department Marketing Plan. The Advisory Board asked questions on what they are allowed to do as an Advisory Board. >- Advisory Board can setup and maintain a Facebook page. ➢ County does not allow comments back. Suggestion made to add Shari Ferguson and Peg Ruby as administrators. You can write a press release and forward to Peg Ruby to format prior to Staff submission to John Torres for final approval. Please submit 24 hours; the earlier the better. Events can be posted to public calendars and calendar websites. > Pictures are allowed if they are from a public event. ➢ Before publishing pictures check the Community Centers' list of people who do not want their photo used. > Advertise Facebook website through email. Staff will work on getting clearance for a Staff person to add events and update the Advisory Boards' Facebook page. It was suggested Staff advertise the Advisory Boards' Facebook Page (once completed) on the Community Centers sign. The Advisory Board was directed to send ideas to Shari Ferguson and Peg Ruby. 2 October 3, 2011 B. Recreation Highlights Vickie. Wilson reported the following on the Community Center: • Center carpet has been replaced with vinyl flooring. • Staff in process of holding interviews for Park Assistant and Program Leader positions. • Wheels facility has been painted. • Pro Shop windows have been tinted. • Motion detectors have been installed in Center rooms to control lights. • Trees have been trimmed and cleaned up. Tropical Fest has been scheduled for October 21-23. Volunteers are needed to man front desk to answer phones on both Friday and Saturday night from 6 — 9 pm. Staff will -work on the grounds. Vickie Wilson reported the GGCC has been selected to host the BMX State Qualifier in January: • Volunteers will be needed. • Estimated 400-600 riders will attend. Staff will attend a state qualifier at Jacksonville in November to observe for ideas and note how they host the event, • The lighted field will be used for dry camping. • Field. will be marked with flags to protect grounds. • RV parking fee per night will be $30.00 • Parking lot will be used only for parking. • Staff will look into additional parking. • SSA/BMX Agreement will be provided at the next meeting. C. Playground Update Vickie Wilson reported surfacing materials are in and have been paid for. Staff will issue a PO to have the surfacing installed and estimate it will be completed in by December. D. MSTU 60140 Split - None E. Wheels Funding - None F. Indirect Costs Staff reported receiving documents on Indirect Costs that require further clarification. Facilities Management recommended waiting for Cheryl Pryor to return. Staff will review their concerns with Cheryl Pryor and report to the Advisory Board at the next meeting. G. Removal Oak Tree Bill Arthur reported the sewer lines were repaired. The oak tree is no longer an issue. 3 October 3, 2011 H. Vacant Positions Update Candidates for Park Assistant are in the background check process in Human Resources. VII. New Business A. Monthly Budget Annie Alvarez provided and reviewed the 130 Monthly Budget Report - 2011. (See attached) She reported after the end of September they are locked out of the system to enable end of year closing and opening new fiscal year. She was able to do the roll-over for the playground funds. Vickie Wilson reported she will provide future monthly reports "Revenue vs. Staff." Staff will also provide both the End of Year 2011 and the Monthly Budget reports at the next meeting. B. Shading for Playground Chairman James King requested Staff to research costs and their experience with the kite shading at Fleishman Park for future consideration. VIII. Member Comments Kaydee, Tuff volunteered to set up the Facebook page with staff person as the administrator. Chairman James Klug, directed Staff to coordinate with Kaydee Tuff to create a Fan page on Facebook. There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 7:07 PM. COLLIER COUNTY GOLDEN GATE COMMUNITY CENTER ADVISORY BOARD James Klug 111, Chairman These Minutes were approved by the Committee/Board on as presented or as amended 4 O LO m -4 LO r- 0) LO Ln m W—C>M (N,-4.-4 ,w v Lo N QO H C\l r- Lo W r (Y)-lo to 0 C; 0* 0' C; C7 C� C� 0 c� C� C3 CD C� C� 1r; C� L) C� C O O C� C� L'S M Q C� r� O r'� C; © C; O c� O 00' co, 0 0 0 (D C) C> 0 0 (D (D 0 0 C, (D CD 0 C) 0 0 r- 0 ff) O 0 0 0 -tv 0 cli r- 0 0 c, 0 Ln 0 co 0 0 c) CD c> Ln 0 ol 0 C) 0 r- 0 C. 0 C-- C) -i m a LO rn 00 0 LO (N O (1) N Vr N r- m U-) klo -W -i ON 0-"O Lr) 00 C) U-) U') Lf) <D cw Q0 1-4 m CD C� 0 � 0 0 MLn LO (D -4 (D Q01.0 CD r- 0 " of C14 cli C) co co � O C14" C? 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Naples, FL 34116 Contact Person I Tel I Fax Rep I E Mail Gregory Torres 239-252-4185 239-455-9556 CJ gregoryTorres @colliergov.net Qty Item Description Total 1 CUSTOM 34'x 30'x 12 entry H GALVANIZED STEEL SHADEPORT STRUCTURE (4 POLE LAYOUT) 7,650.00 1 CUSTOM 55'X 20' (6 POLE LAYOUT WITH ENTRY 12'TO CLEAR 15'PLAY EQUIPMENT 8,250.00 GALVANIZED STEEL SHADEPORT STRUCTURE SUB TOTAL 15,900.00 5"COLUMNS 5"GALVANIZED STEEL COLUMNS AS PER ENGINEERING 0.00 COVER REMOVABLE,HIGH DENSITY POLYETHYLENE UV STABILIZED WOVEN SHADECLOTH 0.00 FABRIC.COLOR CHOICE- HOOPS -GALVANIZED STEEL HOOPS AS PER ENGINEERING SPECS 0.00 POW DERCOATI... OPTIONAL- POWDER COATING IS AN ADVANCED METHOD OF APPLYING A PROTECTIVE 1,500.00 FINISH TO THE STEEL. ENGINEERING ENGINEERING DRAWINGS(4 SEALED COPIES)FOR PERMITTING IF CALCULATIONS ARE 750.00 NEEDED BY BUILDING DEPARTMENT***ADD$250.00*** PERMIT PERMIT REGISTRATION ***(MUNICIPAL FEES NOT INCLUDED*** 295.00 FURN.&INSTAL... INSTALL SHADEPORT STRUCTURE AS PER ENGINEERING SPECIFICATIONS-NO 6,300.00 ALLOWANCE FOR ROCK REMOVAL, DEWATERING,DUMPSTER RENTAL AND UNFORESEEN GROUND CONDITIONS INCLUDING TREE ROOTS,SPRINKLER SYSTEMS AND UNDERGROUND PIPING - AN ADDITIONAL CHARGE OF$125.00 PER HOUR MAY BE CHARGED IN ADDITION TO THE RENTAL FEE OF ANY ADDITIONAL EQUIPMENT THAT MAY BE NECESSARY TO BREAK THROUGH CORAUROCK. IF SOIL TESTING REQUIRED THIS IS . TO BE DONE BY OTHERS 12 CONCRETE CONCRETE COST @$150.00 PER CU/YD INCLUDING REBAR 1,800.00 1 DUMPSTER DUMPSTER FOR DIRT REMOVAL 450.00 S/H SHIPPING AND HANDLING CHARGE 250.00 DELIVERY 4-6 WEEKS UPON PLACEMENT OF ORDER AND RECEIPT OF DEPOSIT DUE AND/OR 0.00 PERMIT APPROVAL Terms AS PER AGREEMENT Subtotal $27,245.00 Sales Tax(6.0%) $0.00 ACCEPTANCE OF ESTIMATE-The above prices,conditions and specifications are hereby accepted.You are $27,245.00 authorized to do the work as specified.Payment will be as outlined above. Any past due invoices are subject to a Total 1.5%monthly finance charge. Any invoices turned over to a third party for collection are subject to a 33%collection fee and other applicable fees. Unit(s)shall remain the property of SunShade Inc,DBA as Industrial Shadeports, until order is paid in full.Proposal valid for 30 days.ALL SALES ARE FINAL. Please note:Fabric must be removed if and when a huricane or snow warning is predicted or posted in the area Signature/Date *SERVING OUR CUSTOMERS SINCE 1992* www.shadeports.com CREATIVE Quote SHADE SOLUTIONS, INC. 2- Shade a luxury everyone can afford INVOICE NO. 2011-00173 all DATE November 3,2011 CUSTOMER ID Torres TO Greg Torres Quote from: Creative Shade Solutions Inc. Collier Cnty Park and Rec 651 Kenneth Way Tarpon Springs, FL, 324689 (239) 252 4185 (727)947 3067 SHIPPING SHIPPING DELIVERY PAYMENT SALESPERSON JOB • DUE DATE METHOD TERMS DATE TERMS Werner 'Due on receipt QTY I ITEM# I DESCRIPTION I UNIT PRICE I DISCOUNT LINE TOTAL Shade Structure# 1 - main play 1 6 posts 60x28-6 post 12'shade structure ( $ 11,125.00 S 11,125.00 I-5 "OD 7 ga steel post -galv posts j -3.5"11 ga steel gals frame - (1) piece cloth full coverage -quick release cable -Color-TBD 1 install installation/materials/concrete $ 4,875.00 1 powder powder coating-If needed $ 1,175.00 j $ 1,175.00 Shade Structure#2 - second playset 1 4 posts '23x32-4 post 12'shade structure i P P $ � 4,575.00 "'_- - I $ 4,575.00 -5 "OD 7 ga steel post -galv posts -3.5"11 ga steel galv frame -quick release cable -Color-TBD 1 install installation/materials/concrete $ 2,400.00 • 1 powder !powder coating-If needed $`_____. 675.00 $ 675.00 • Shade Structure# 3 1 L4 posts ;18x19-4 post 10'shade structure j $ 2,500.00 f ,, $ 2,500.00 -4 "OD 7 ga steel post -galv posts -2.5"11 ga steel galv frame I , -quick release cable i I -Color-TBD 1 !install iinstallation/materials/concrete i $ 1,000.00 r ! 1 powder !powder coating-If needed ' $ 350.00 $ 350.00 !Engineered drawings ; 1 ! � ( g g 5 750.00 Permitting/permit application $ 750.00 { 'County/City Permitting Fees by client !Delivery/FOB Dest -Naples area 1 $ 575.O0 i TOTAL DISCOUNT SUBTOTAL I $ 30,750.00 SALES TAX' TOTAL' $ 30,750.00 Quote by: Werner Furstenberg (Client to provide site plan.Client will do the locating services.No site work included,client will fix any damaged underground pipe or wires.Client will provide water and electricity.Dirt will be moved 50'away at no costs.Client will provide easy access to the work area,buy removing fences etc.) Warranties: -limited 10 years on shade cloth -limited 20 years on steel frame /� CREATIVE Quote SHADE SOLUTIONS, INC. I Shade a luxury everyone can afford INVOICE NO. 2011-00173 all DATE November 3,2011 CUSTOMER ID Torres TO Greg Torres Quote from: Creative Shade Solutions Inc. Collier Cnty Park and Rec 651 Kenneth Way Tarpon Springs, FL, 324689 (239) 252 4185 (727)947 3067 SHIPPING 1 SHIPPING DELIVERY PAYMENT ' SALESPERSON JOB METHOD 1 TERMS } DATE TERMS DUE DATE Werner I I Due on receipt QTY 1 ITEM# DESCRIPTION UNIT PRICE i DISCOUNT LINE TOTAL Shade Structure# 1 - main play 1 6 posts 160x28-6 post IT shade structure ( $ 11,125.00 I $ 11,125.00 I I -5 "OD 7 ga steel post -galv posts i I I -3.5"11 ga steel gals frame I j ! j 6 j (1) piece cloth full coverage-false hiproof I i I I -quick release cable I j -Color-TBD 1 'install :installation/materials/concrete $ 4,875.00 i 1 powder 'powder coating-If needed $ 1,175.00 $ 1,175.00 Shade Structure# 2- second playset 1 4 posts 23x32-4 post IT shade structure $ 4,575.00 $ 4,575.00 - 5 "OD 7 ga steel post -galy posts - 3.5"11 ga steel gals frame -quick release cable -Color-TBD 1 install installation/materials/concrete $ 2,400.00 1 powder powder coating-If needed $ 675.00 $ 675.00 Engineered drawings j $ 750.00 Permitting/permit application $ 750.00 County/City Permitting Fees j by client 1Delivery/FOB Dest -Naples area $ 575.00 TOTAL DISCOUNT SUBTOTAL! $ 26,900.00 SALES TAX TOTAL $ 26,900.00 Quote by: Werner Furstenberg