FY14 Approved Tentative BudgetRESOLUTION 2013 -3
A RESOLUTION OF THE BOARD OF SUPERVISORS OF
THE PORT OF THE ISLANDS COMMUNITY
IMPROVEMENT DISTRICT APPROVING THE BUDGET
FOR FISCAL YEAR 2014 AND SETTING A PUBLIC
HEARING THEREON PURSUANT TO FLORIDA LAW
WHEREAS, the District Manager has heretofore prepared and submitted to the Board a
proposed Operating and/or Debt Service Budget for Fiscal Year 2014; a copy of which is
attached hereto, and
WHEREAS, the Board of Supervisors has considered said proposed Budget and desires
to set the required Public Hearing thereon;
NOW, THEREFORE BE IT RESOLVED BY THE BOARD
OF SUPERVISORS OF THE PORT OF THE ISLANDS
COMMUNITY IMPROVEMENT DISTRICT;
1. The Budget proposed by the District Manager for Fiscal Year 2014 is hereby
approved as the basis for conducting a Public Hearing to adopt said Budget.
2. A Public Hearing on said approved Budget is hereby declared and set for the
following date, hour and location:
Law.
Date: Friday, August 16, 2013
Hour: 10:00 a.m.
Location: Orchid Cove Clubhouse
25005 Peacock Lane
Naples, Florida 34114
Notice of this Public Hearing shall be published in the manner prescribed by Florida
Adopted this 17th day of May, 201 '
... Norine Dillon
Chaime�rso
Calvin Teagu
Secretary
Port of the Islands Community Improvement District
Severn Trent Management Services
210 North University Drive, Suite 702 Coral Springs, Florida 33071
Telephone: (954) 753 -5841 - Fax: (954) 345 -1292
Via Federal Express
May 21, 2013
Mr. Leo E. Ochs, Jr. Mr. A. William Moss
Collier County Manager Naples City Manager
3299 Tamiami Trail East City Hall
Suite 202 735 Eighth Street South
Naples, Florida 34112 Naples, Florida 34102
RE: Proposed Annual Operating and Debt Service Budget for Fiscal Year 2014
Dear Messrs. Ochs and Moss:
In accordance with Chapter 190.008(2)(b) of the Florida Statutes, the District is required to
submit to the local governing authorities having jurisdiction over the area included in the
District, for purposes of disclosure and information only, the proposed annual Budget for the
ensuing Fiscal Year at least sixty (60) days prior to the Public Hearing.
The District's Public Hearing is scheduled as follows:
Date: Friday, August 16, 2013
Time: 10:00 a.m.
Place: Orchid Cove Clubhouse
25005 Peacock Lane
Naples, Florida 34114
I am pleased to enclose the District's Proposed Annual Operating and Debt Service Budget for
Fiscal Year 2014 as required by statute and request you post it to the County's website under
Special Districts. If you have any questions or comments, please feel free to contact me directly
at (239) 245 -7118.
Sincerely,
Calvi e/j s I
District Manager
Enclosure
cc: District Files (agency)
PORT OF THE ISLANDS
Community Improvement District
Annual Operating and Debt Service Budget
Fiscal Year 2014
Version 2 - Approved Tentative Budget:
(Approved on 5/17/2013)
Prepared by:
PORT OF THE ISLANDS
Community Improvement District
Table of Contents
Page #
OPERATING BUDGET
General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 1 -2
BudgetNarrative .......................................................................... ............................... 3-5
Exhibit A - Allocation of Fund Balances ............................................. ............................... 6
Water and Sewer Fund
Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 7 -8
BudgetNarrative .......................................................................... ............................... 9 -12
Amortization Schedule ................................................................... ............................... 13
SUPPORTING BUDGET SCHEDULES
2013 -2014 Non -Ad Valorem Assessment Summary ......................... ............................... 14
CIPSchedule .......................................................................... ............................... 15
Port of the Islands
Community Improvement District
Operating Budget
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2014 Proposed Budget
EXPENDITURES
ADOPTED
ACTUAL
PROJECTED
TOTAL
ANNUAL
Administrative
ACTUAL
ACTUAL
BUDGET
THRU
MAY
PROJECTED
BUDGET
ACCOUNT DESCRIPTION
FY 2011
FY 2012
FY 2013
APR -2013
SEP -2013
FY 2013
FY 2014
REVENUES
436
474
536
337
191
528
536
Interest - Investments
$ 6,315
$ 5,016
$ 2,177
$ 1,251
$ 894
$ 2,145
$ 2,090
Net Incr (Decr) In FMV- Invest
2,159
3,456
-
1,303
13,425
1,303
-
Interest - Tax Collector
166
34
-
15
11,819
28,365
29,216
Special Assmnts- Tax Collector
402,233
402,231
435,400
377,681
-
57,719
15
435,400
-
435,400
Special Assmnts- Discounts
(11,128)
(11,204)
(17,416)
(9,351)
-
(9,351)
(17,416)
Other Miscellaneous Revenues
3,676
-
-
1,575
-
1,575
3,750
TOTAL REVENUES
403,421
399,535
420,161
372,474
58,613
431,087
420 074
EXPENDITURES
Administrative
101,289
98,536
100,000
58,462
41,667
100,129
100,000
P/R -Board of Supervisors
5,700
6,200
7,000
4,400
2,500
6,900
7,000
FICATaxes
436
474
536
337
191
528
536
ProfServ- Engineering
21,523
22,923
26,000
10,273
7,338
17,611
26,000
ProtServ-Legal Services
30,200
38,472
12,500
18,795
13,425
32,220
12,500
ProfServ-Mgmt Consulting Sery
26,867
27,539
28,365
16,546
11,819
28,365
29,216
ProtServ- Property Appraiser
-
6,531
6,531
6,531
-
6,531
6,531
ProfServ- Special Assessment
8,755
8,974
9,243
9,243
-
9,243
9,520
Auditing Services
3,750
3,500
3,750
-
3,750
3,750
3,750
Communication - Telephone
22
36
100
13
9
22
100
Postage and Freight
1,129
1,071
1,500
657
469
1,126
1,200
Rental- Meeting Room
325
325
350
175
125
300
350
Insurance - General Liability
7,830
7,690
8,844
6,156
1,695
7,851
9,028
Printing and Binding
1,578
1,239
2,000
421
601
1,022
1,300
Legal Advertising
475
831
2,200
135
865
1,000
1,000
Miscellaneous Services
482
890
1,375
415
575
990
1,380
Misc- Assessmnt Collection Cost
(3,801)
4,816
8,708
7,367
1,341
8,708
8,708
Misc -Web Hosting
-
119
1,000
-
1,000
1,000
1,000
Office Supplies
448
261
650
70
50
120
500
Annual District Filing Fee
175
175
175
175
-
175
175
Total Administrative
105,894
132,056
120,827
81,709
45,754
127,453
119,794
Field
Contracts- MgmlServices
101,289
98,536
100,000
58,462
41,667
100,129
100,000
Contracts- Landscape
97,639
83,115
79,440
48,020
34,512
82,532
82,830
Electricity - Streeflighfing
13,439
16,615
16,500
11,137
7,955
19,092
19,000
utility - Irrigation
6,559
12,670
12,600
7,979
5,699
13,678
12,600
R &M- Renewal and Replacement
17,126
12,325
10,000
6,503
3,497
10,000
30,850
R &M- Irrigation
-
-
-
R &M -Roads & Alleyways
-
-
4,000
-
4,000
4,000
1
4,000
R &M- Signage
1,000
1,000
1,000
11000
Capital Outlay
70,894
50,000
TotelFleld
236,052
223,261
294,434
132,101
98,330
230,431
300,280
TOTAL EXPENDITURES
341,946
355,327
415,261
213,010
144,084
357J
420 074
Excess (deficiency) of revenues
Over(under)expenditures
61,475
44,208
4,900
158,664 (85,471)
73,193
Annual Operating and Debt Service Budget
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District Genera/ Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2014 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance - _ 4.900
TOTAL OTHER SOURCES USES 4,900
Net change in fund balance
FUND BALANCE, BEGINNING
FUND BALANCE, ENDING
61,475 44,208 4,900 158,884 (85,471) 73,193
1,100,673 1,162,148 1,206,356 1,206,356 - 1,206,356 1,279,549
$1,162,148 $1,206,356 $1,211,256 $ 115,020 $ (85,471) $1,279,549 $ 1,279,549
Annual Operating and Debt Service Budget
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2014
REVENUES
Interest - Investments
The District earns interest on the monthly average collected balance for their operating accounts.
Special Assessments -Tax Collector
The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for
the operating expenditures during the Fiscal Year.
Special Assessments - Discounts
Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for
the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments.
EXPENDITURES
Administrative
P/R -Board of Supervisors
Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting
at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14
meetings. The fees will be split evenly with the Water & Sewer Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65% of payroll.
Professional Services - Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested, review of invoices, and other specifically requested assignments. The budgeted amount
for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water &
Sewer Fund.
Professional Services -Legal Services
The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of
Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent
budgeted for each fund.
Professional Services- Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Environmental Services, Inc.
Professional Services- Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Annual Operating and WaterlSewer Budget
Fiscal Year 2014 3
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2014
EXPENDITURES
Administrative (continued)
Professional Services - Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. Costs will be split evenly with the Water & Sewer Fund.
Communication-Telephone
Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending.
Costs will be split evenly with the Water & Sewer Fund.
Postage and Freight
This represents casts associated with actual postage and/or freight used for District mailings including agenda packages,
vendor checks and other correspondence. The fees will be split evenly with the Water & Sewer Fund.
Rentals — Meeting Room
The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The
district anticipates holding 14 meetings. This fee will be split evenly with the Water & Sewer Fund.
Insurance — General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability,
storage tank and property insurance. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013
premium.
Printing and Binding
This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other
special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the
Water & Sewer Fund based on the percent budgeted for each fund.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of
general circulation. The board will advertise for their meetings annually. The fees will be split with the Water & Sewer Fund
based on the percent budgeted for each fund.
Miscellaneous Services
This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year.
Miscellaneous- Assessment Collection Costs
The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida
Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies,
data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for
the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater.
The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections.
Annual Operating and Water /Sewer Budget
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District General Fund
Budget Narrative
Fiscal Year 2014
EXPENDITURES
Administrative (continued)
Miscellaneous -Web Hosting
The District expects to incur costs associated with Web Hosting.
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects.
Annual District Filing Fee
The District is required to pay an annual fee of $175 to the Department of Community Affairs.
Field
Contracts -Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount
are recorded as'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district.
Contracts - Landscape
Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of $6,902 ($82,830 /year).
Electricity - Streetlighting
The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads.
Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street
lighting from Orchid Cove.
Account No. Service Address
0051120000 0 Eveningstar Cay
4941120000 Newport Drive
5741120000 262 Stella Maris
Utility - Irrigation
The District is currently being billed by the Water /Sewer Fund of Port of the Islands CID for irrigation water for the common
areas that the District is required to maintain.
R &M- Renewal and Replacement
Various costs incurred as needed including but not limited to the entrance, monuments, lighting and lake mgmt.
R &M- Irrigation
Various repair and maintenance to irrigation system (above ground) Including wet checks, rain sensors and valve repairs.
R &M -Roads & Alleyways
Expenses incurred while maintaining District roadways.
R &M- Signage
This category includes costs for maintaining or replacing signage throughout the District.
Capital Outlay
Monies spent on capital improvement projects as identified by the board.
Annual Operating and Water /Sewer Budget
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District Genera! Fund
Exhibit "A"
Allocation of Fund Balances
AVAILABLE FUNDS
Amount
Beginning Fund Balance - Fiscal Year 2014 $ 1,279,549
Net Change in Fund Balance - Fiscal Year 2014
Reserves - Fiscal Year 2014 Additions -
Total Funds Available Estimated - 9/30/2014 1,279,549
ALLOCATION OF AVAILABLE FUNDS
Assigned Fund Balance
Operating Reserve - First Quarter Operating Capital 105,018 l�l
Subtotal 105,018
Total Allocation of Available Funds 105,018
Total Unassigned (undesignated) Cash $ 1,174,531
Notes
(1) Represents approximately 3 months of operating expenditures
Annual Operating and Debt Service Budget
Fiscal Year 2014 6
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Summary of Revenues, Expenses and Changes In Net Assets
Fiscal Year 2014 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014
OPERATING REVENUES
Interest - Investments
$ 6,244
$ 2,686
$ 2,838
$ 197 $
141
$ 338
$ 578
Water Revenue
41,379
41,089
43,000
27,590
19,707
47,297
45,000
Sewer Revenue
56,819
62,574
65,000
43,363
30,974
74,337
70,000
Irrigation Fees
93,629
82,528
100,000
56,895
40,639
97,534
100,000
Meter Fees
-
2,500
-
-
-
-
-
Net Mor (Decr) In FMV- Invest
4,021
6,435
17,025
2,427
-
2,427
-
Special Assmnts- Tax Collector
1,048,566
1,048,559
1,135,025
084,562
150,465
1,135,027
1,135,025
Special Assmnts- Discounts
(29,009)
(29,206)
(45,401)
(24,378)
-
(24,378)
(45,401)
Other Miscellaneous Revenues
19,379
5,045
-
4,760
-
4,760
-
TOTAL OPERATING REVENUES
1,243,028
1,222 10
1,300,482
1,095,416
241 925
1,337
1,305 202
OPERATING EXPENSES
Personnel and Administration
P/R -Board of Supervisors
5,700
6,200
7,000
4,400
2,500
6,900
7,000
FICA Taxes
436
474
536
337
191
528
536
ProfServ- Engineering
37,564
22,923
26,000
10,273
7,338
17,611
26,000
ProfServ-Legal Services
30,200
38,472
12,500
18,795
13,425
32,220
12,500
ProfServ-Mgmt Consulting Sery
26,978
27,652
28,482
16,615
11,867
28,482
29,336
ProfServ- Property Appraiser
21,415
17,025
17,025
17,025
-
17,025
17,025
ProfServ- SpedalAssessment
7,468
7,655
7,885
7,885
12,399
7,885
8,122
ProfServ- Utiity Billing
15,155
9,053
-
-
-
1,267
-
Auditing Services
3,750
3,500
3,750
3,375
3,750
3,750
3,750
Communication - Telephone
21
36
100
12
9
21
100
Postage and Freight
561
696
1,000
432
309
741
1,200
Rental - Meeting Room
325
325
350
175
125
300
350
Insurance - General Liability
7,830
7,690
8,270
5,757
1,695
7,452
9,028
Printing and Binding
986
930
1,500
316
451
767
1,300
Legal Advertising
353
670
1,600
98
702
800
1,000
Miscellaneous Services
1,371
2,265
2,050
1,482
1,059
2,541
2,600
Misc - Assessmnt Collection Cost
20,371
12,650
22,701
19,204
3,497
22,701
22,701
Office Supplies
517
305
750
82
59
141
500
Depreciation Expense
308,309
321,266
Total Personnel and Administration
407,895
479,797
141,499
102,888
46,976
149,864
143,047
Water -Sawor Comb Services
Contracts -Mgmt Services
304,000
299,592
309,533
180,954
128,972
309,926
309,533
Contracts -Other Services
1,750
1,750
2,000
1,750
250
2,000
1,750
Communication - Teleph - Field
3,867
4,033
4,512
2,519
1,799
4,318
4,512
Utility - General
79,963
81,516
80,000
49,067
35,048
84,115
83,000
R &M- Irrigation
28,121
38,517
10,000
6,175
3,825
10,000
20,500
R &M -Water Plant
21,415
45,712
10,000
14,377
10,269
24,646
14,000
R &M -Waste Water Plant
46,609
82,093
91856
17,358
12,399
29,757
45,000
Misc -Bad Debt
-
2,079
-
1,267
-
1,267
-
Misc - Licenses & Permits
4,375
5,375
4,500
3,375
1,125
4,500
4,500
Cap Outlay - Irrigation
-
-
-
25,916
1,600
27,516
-
Annual Operating and Debt Service Budget
Fiscal Year 2014
7
PORT OF THE ISLANDS
Community Improvement District Water And Sewer Fund
Summary of Revenues, Expenses and Changes in Net Assets
Fiscal Year 2014 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014
CapOuday -Water Plant
50,000
125,730
225,977
351,707
4,000
Cap Outlay -Waste Water Plant
-
-
-
-
-
-
20,000
Total Water -Sewer Comb Services
490,100
560,667
480,411
428,488
421,264
849,752
506,795
Debt service
Principal Debt Retirement
-
-
497,303
-
497,303
497,303
514,758
Interest Expense
1791380
174,899
158,056
13,171
144,885
158,056
140,601
Total Debt Service
179,380
174,899
655,359 13,171
642,188
655,359
655,360
TOTAL OPERATING EXPENSES
1,137,375
1 215 3
1,277,269
544 547
1,110,428
1 654 975
11,305 02
Operating Income (loss) 105,653 6,847 23,193 550,869 (868,503) (317,634) 0
OTHER FINANCING SOURCES (USES)
Contribution to (Use of) Fund Balance
TOTAL OTHER SOURCES USES
Change in net assets
TOTAL NET ASSETS, BEGINNING
TOTAL NET ASSETS, ENDING
105,653 6,847 23,193 550,869 (868,503) (317,634) 0
7,541,548 7,647,201 7,654,048 7,654,048 - 7,654,048 7,336,414
$ 7 647 ZOt S 7,654,048 $ 7,877,241 $ 8,204,917 4 (868,5Q3 $ 7,336,414 $ 7
Annual Operating and Debt Service Budget
Fiscal Year 2014 8
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2014
REVENUES
Interest - investments
The District earns interest income on their operational accounts_
Water Revenue
Based on prior year's budget and water consumption and anticipated use.
Sewer Revenue
Based on prior year's budget and waste water consumption and anticipated use.
Irrigation Fees
Based on prior year's budget and irrigation water consumption and anticipated use.
Special Assessments -Tax Collector
The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for
the debt service expenditures during the Fiscal Year.
Special Assessments- Discounts
Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for
the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments.
EXPENDITURES
Administrative
P/R Board of Supervisor Salaries
Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting
attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board
members paid for attending 14 meetings. The fees will be split evenly with the General Fund.
FICA Taxes
Payroll taxes for supervisor salaries are calculated as 7.65% of payroll.
Professional Services - Engineering
The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly
board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split
evenly with the General Fund.
Professional Services -Legal Services
The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board
meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the
Board of Supervisors and the District Manager. The fees will be split evenly with the General Fund.
Professional Services- Management Consulting Services
The District receives Management, Accounting and Administrative services as part of a Management Agreement with
Severn Trent Management Services, Inc.
Annual Operating and Water /Sewer Budget
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2014
EXPENDITURES
Administrative (continued)
Professional Services- Property Appraiser
The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District
boundaries, and the names and addresses of the owners of such property. The District reimburses the Property
Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative
costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing,
computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the
anticipated assessment collections.
Professional Services - Special Assessment
The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the
District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments.
Auditing Services
The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting
Firm. The fees will be split evenly with the General Fund.
Communication-Telephone
Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The
fees will be split with the General Fund based on the percent budgeted for each fund.
Postage and Freight
This represents actual postage and /or freight used for District mailings including agenda packages, vendor checks and
other correspondence. The fees will be split with the General Fund based on the percent budgeted for each fund.
Rentals — Meeting Room
The District is charged $50 per occurrence for the use of the meeting room at which the district's meetings are held. The
district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund.
Insurance — General Liability
The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2014 budget includes an
estimated 15% increase of the actual FY 2013 premium.
Printing and Binding
Copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount
for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund
based on the percent budgeted for each fund.
Legal Advertising
The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper
of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the
General Fund based on the percent budgeted for each fund.
Miscellaneous Services
This includes bank charges and any miscellaneous expenses that may be incurred during the year.
Miscellaneous - Assessment Collection Cost
The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes,
administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data
processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the
actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The
FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections.
Annual Operating and Water /Sewer Budget
Fiscal Year 2014 10
PORT OF THE ISLANDS
Community Improvement District Water and Sewer Fund
Budget Narrative
Fiscal Year 2014
EXPENDITURES
Administrative (continued)
Office Supplies
Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees
will be split with the General Fund based on the percent budgeted for each fund.
Field
Contracts -Mgmt Services
The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field
management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount
are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district.
Contracts -Other Services
Preventative generator maintenance services will be provided by Superior Power.
Communication — Teleph — Field
Century Link and Sprint provide communication services to the District. The following accounts are included in this line
item:
Vendor Description Annual Amount
Century Link Plant Land Line (239- 642 -9219) $3,180
Century Link Plant Fax Line (239- 642 -9392) 504
Simplex Grinnell Alarm Monitoring 744
Sprint Automated svc to notify Bob of power failures 84
Total $4,512
Utility - General
The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste
water plant. The estimated cost is based on prior year's average monthly electric bills and anticipated use.
Account No.
Service Address
Svc. Type
9741120000
25000 E. Tamiami
Irrigation
1941120000
0 Port of the Islands
Irrigation
3841120000
119 Newport Drive
Irrigation
7841120000
Union Road
Irrigation
0941120000
245 Stella Marls Drive
Lift Station
1841120000
0 Newport Drive
Lift Station
7624900000
160 Cays Drive
Lift Station
6941120000
0 Cays Drive
Lift Station
3083520000
0 Newport Drive
Lift Station
3941120000
86112700 P Islands
Waste Water
R &M — Irrigation
Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant.
R &M — Water
Repair and maintenance costs associated with the water plant.
R &M — Waste Water
Repair and maintenance costs associated with the waste water plant.
Annual Operating and Water /Sewer Budget
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District
Budget Narrative
Fiscal Year 2014
Water and Sewer Fund
EXPENDITURES
Field (continued)
Miscellaneous - Licenses & Permits
Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual
drinking water license and waste water regulatory fee.
Capital Outlay — Water Plant
Funds spent on capital improvement projects for the water plant.
• W -22 $4,000 FIRE HYDRANT REPLACEMENT
Capital Outlay — Waste Water Plant
Funds spent on capital improvement projects for the waste water plant.
• Ww -24 $20,000 MBR MEMBRANES
Debt Service
Principal Debt Retirement
Principal payment due on Series 2010 bond.
Interest Expense
Interest payment due on Series 2010 bond.
Annual Operating and Water /Sewer Budget
Fiscal Year 2014 12
PORT OF THE ISLANDS
Community Improvement District
Debt Amortization
Series 2010 Bond
Period
Coupon
Debt
Annual Debt
Ending
Principal
Rate
Interest
Service
Service
11/112012
$79,028.23
$79,028.23
511/2013
$497,303.14
3.510%
$79,028.23
$576,331.37
$655,359.60
11/1/2013
$70,300.56
$70,300.58
5/1/2014
$514,758.49
3.510%
$ 70,300.56
$585,059.05
$655,359.61
11/112014
$61,266.55
$61,266.55
5/1/2015
$532,828.51
3.510%
$e1,286.55
$594,093.08
$855,359.61
11/1/2015
$51,915.45
$51,915.45
5/1/2016
$551,528.72
3.510%
$51,915.45
$603,444.17
$655,359.62
11/112016
$42,236.12
$42,236.12
5/1/2017
$570,887.38
3.510%
$42,236.12
$613,123.50
$655,359.62
11/112017
$32,217.04
$32,217.04
5/1/2018
$590,925.52
3.510%
$32,217.04
$623,142.56
$655,359.60
11/1/2018
$21,846.30
$21,846.30
511/2019
$611,087.01
3.510%
$21,846.30
$633,513.31
$655,359.61
11/1/2019
$11,111.55
$11,111.55
511/2020
$633,136.52
3.510%
$11,111.55
$644,248.07
$655,359.62
Total
$4.005,730.15
$739,843.60
$5,242,878.89
$5,242,878.89
Annual Operating and Debt Service Budget
Fiscal Year 2014 13
Port of the Islands
Community Improvement District
Supporting Budget Schedules
Fiscal Year 2014
PORT OF THE ISLANDS
Community Improvement District
Port of the Islands Community Improvement District
Non -Ad Valorem Assessment Roll
FY 2013.2014
Product
Maint. ERC
MainVERC
W/S ERC
WIS Standby
W/S Capital
Total per
Type
Allocation
$ 400
Allocation
$1,124
Single Family
Product
$1,524 $0
0%
$413
$711
Hotel Room
1.00
$400
0.60
$248
$427
$1,074
Condo Unit
1.00
$400
0.80
$330
$569
$1,299
Single Family
1.00
$400
1.00
$413
$711
$1,524
Comparison FY 2013 to FY 2014
Product
Type
Total
FY 2014
Total Increase
FY 2013 (Decrease)
%
Change
Hotel Room
$1,074
$1,074 $0
0%
Condo Unit
$1,299
$1,299 $0
0%
Single Family
$1,524
$1,524 $0
0%
Annual Operating and Debt Service Budget
Fiscal Year 2014 14
r
0
a
d
N
lV
N
tEE
m �
to
>a
o�
`o.
E
0. 'm
U
O
J�
H �
W �
2 0
~ E
LL —
O
0
O E o
a c�
c -
� p
6 N N N
LL�
a
LL
W