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05/17/2013 AgendaPort of e, @• uni Improvement District Board of Supervisors 1 " Y, Fi%01%A Norine Dillon, Chairperson 9� ��aa Calvin Teague, District Manager Theodor Bissell, Vice Chai;t`ti llJUN 27 AM 10- 10 Daniel Cox, District Counsel Richard Ziko, Assistant SecretgryERK OF COURTS Ronald Benson, District Engineer Dale Lambert, Assistant Secre ary Joel Anthony (Tony) Davis, Asre Agenda Friday, May 17, 2013 —10:00 a.m. 1. Call to Order and Roll Call 2. Approval of the Minutes of the April 19, 2013 Meeting 3. Public Comment Period 4. Old Business A. Review of Landscape Maintenance Performance i. Proposal for Palm Tree Trimming 5. New Business A. Discussion of Landscape Planning Considerations 6. District Manager's Report A. Approval of the April 30, 2013 Financial Statements and Check Register B. Distribution of the Proposed Budget for Fiscal Year 2014 and Consideration of Resolution 2013 -3 Approving the Budget and Setting the Public Hearing 1 7. Field Manager's Report A. Discussion of May 2013 Operations Report B. Update on Sidewalk Repairs C. Newport Signage S. Attorney's Report A. Update on North Hotel Bankruptcy Proceedings B. Update on Liquidated Damages from Xlyem Water Solutions USA (ITT Technologies) 9. Engineer's Report A. Update on Lot 45 Drainage Swale Agreement 10. Supervisors' Requests 11. Public Comment Period 12. Adjournment The next meeting is scheduled for Friday, June 21, 2013, at 10:00 a.m. District Office: Meeting Location: Severn Trent Services, Inc. Orchid Cove Clubhouse 5911 Country Lakes Drive 25005 Peacock Lane Fort Myers, Florida 33905 Naples, Florida 34114 239 - 245 -7116 hitp:llpoicid.coml 239. 430 -0806 Naples Daily News Naples, FL 34110 Affidavit of Publication Naples Daily News ----------------------=----------------- +------------------ - - - - -- PORT OF THE ISLANDS 210 N UNIVERSITY DR 4702 CORAL SPRINGS FL 33071 REFERENCE: 010948 59699503 State of Florida Counties of Collier and Lee Before the undersigned authority, personal appeared Lynn Schneider, says that she serve the Order Entry Data Specialist, of the Napl Daily News, a daily newspaper published at N in Collier County, Florida: distributed in C and Lee counties of Florida; that the attach copy of advertising was published in said newspaper on dates listed. Affiant further says that the said Naples News is a newspaper published at Naples, in Collier County, Florida, and that the said newspaper has heretofore been continuously day and has been entered as second class mai matter at the post office in Naples, in said Collier County, Florida, for a period of 1 y next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, firm or corporation any discount, rebate, commission or refund for t purpose of securing this advertisement for publication in the said newspaper. PUBLISHED ON: 09/28 AD SPACE: FILED ON: 66 LINE 09/28/12 Signature of Affiant Sworn to and Subscrib Personally known by m CAROL PAWLINSKI MY COMMISSION #EE 45538 • r, EXPIRES: November 28, 2014 Bonded Thru Pkhard Insurance Agency Teague, Cal From: soto < soto lawn @yahoo.com > Sent: Wednesday, May 15, 2013 4:41 PM To: Teague, Cal; rcziko @embargmail.com; dillonpoi @embargmail.com; Edge, Robert; dalelambert @embargmail.com; tbisell @embargmaii.com; anthony @jadavis.com Subject: May Notes 2013 Present: Robert Soto Walk through on May 13, 2013 ? • We recently submitted (3) proposals, numbers. 8, 199 We highly recommend trimming of all Palms prior to hurricane season. Please advise so we can schedule cordingly. • All rain sensors were checked and working adequately. • Robert did notice some Chinch bug activity. We will be doing another treatment this week, Thursday. • Robert noticed some dry spots on the common ground. We will be increasing water on those zones. • We will be re treating Cays Dr. center island for weeds. • We are monitoring all Bahia sod areas, as the rain increases, we will start mowing weekly. Thanks, Claire Campbell Soto's . Lawn Service Inc. 2830 35th Avenue NE Naples, FL 34120 Sotolawn.com Phone: (239) 354 -1080 Fax: (239) 354 -1045 Contact us: Claire info @sotolawn.com (Office) Robert robert@sotolawn.com Scott scott @sotolawn.com Donna donna @sotolawn.com Lila lila @sotolawn.com (irrigation) Sotois Lawn Service, Inc 283O35th Ave NE Naples, FL 34120 Lawn Service, Inc (239)354-i08O |nrov000romwn.00nn xmww.smtoievxn.conn Address Port of the Islands CID Accounts Payable Specialist 2:10 N. uovn Ste 702 =' 'Coral Springs, pL 33071 ' |^Trimming of Palm Trees ! | � ! 158 i | / ! | | � ' | Estimate Date Estimate � 15.00 � | ! / � | 7�� $2��00' All Estmotem must be signed and returned 'orto start nf L____ _____==�^v^^* Accepted By Accepted Date Port of the Islands CID Accounts Payable Specialist Severn Trent Services ;. i 210 N. University Drive, Ste 702 tik '` Coral Springs, Fl- 33071 All Estimates must be signed and returned prior to start of project. Accepted By Accepted Date 10 Estimate Date Estimate # 04/30/2013 2003 25.00, 250.00 Soto's Lawn Service, Inc OWN! ,..si: Soto 's �,��` 2830 35th Ave NE Naples, FL 34120 Lawn Service, Inc. (239)354 -1080 info @sotolawn.com www.sotolawn.com Port of the Islands CID Accounts Payable Specialist Severn Trent Services ;. i 210 N. University Drive, Ste 702 tik '` Coral Springs, Fl- 33071 All Estimates must be signed and returned prior to start of project. Accepted By Accepted Date 10 Estimate Date Estimate # 04/30/2013 2003 25.00, 250.00 Landscape Designers for Port of the Islands David M Jones Jr. & Associates Lombardo Landscaping and Water 2221 McGregor Blvd Features, Inc Fort Myers, FL Fort Myers, FL P 239 - 337 -5525 P 239 -634 -5477 W W www.lombardolandscaping.com www.fortmversiandscapearchitects.com RS Walsh Landscaping, Inc 8050 Penzance Blvd Fort Myers, FL P 239 - 768 -5655 W www.rswalsh.com Weeks Landscaping of Ft Myers 4309 McGregor Blvd Fort Myers, FL P 239 - 936 -2456 W www.weekslandscaping.com Riverland Nursery & Landscape 13005 Palm Beach Blvd Fort Myers, FL P 239 - 693 -5555 W www.riverlandnursery.com Garden Bleu 848 Myrtle Terrace Naples, FL P 239 -430 -9995 W www.gardenbleu.com Architectural Land Design 2780 Horseshoe Dr. South Naples, FL P 239 -430 -1661 W www.aidinc.net Square's Landscaping, Inc 200 SAbal Palm Road Naples, FL 34114 P 239 - 774 -1907 W www.souareslandscai)ina.com E donCcD-sguareslandscaping.com (designer) dan0sauareslandscaninq.com (architect) Port of the Islands Community Improvement District Financial Report April 30, 2013 Prepared by PORT OF THE ISLANDS Community Improvement District Table of Contents FINANCIAL STATEMENTS Balance Sheet - All Funds ........................... ............................... Page 1 General Fund Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 2 - 3 TrendReport ................................. .. ....... I............... Page 4 Enterprise Fund Statement of Revenues, Expenditures and Changes in Fund Balance ............... Page 5 - 6 TrendReport ............................ I............................. Page 7 - 8 SUPPORTING SCHEDULES Check Register ............. Special Assessments - Collection Schedule ...................... Construction Schedule ......... I............ CIP Status Report I ..................... Cash Flow Projections ...................... Cash Flow Projections - 5 year ...................... Monthly Activity Report ...................... Accounts Receivable Ageing Report (90+ days outstanding) ....... Repair and Maintenance Detail Reports ...... ... I .... I....... .. ............................... Page 9 - 10 .. ............................... Page 11 .............. I............... Page 12 - 13 ..... ... I ........................ Page 14 -15 .. ............................... Page 16 - 18 .. ............................... Page 19 .. ............................... Page 20 - 25 . ............................... Page 26 .... I ..... I ..................... Page 27 - 33 Port of the Islands Community Improvement District Financial Statements (Unaudited) April 30, 2013 ASSETS CURRENT ASSETS: CASH ACCOUNTS RECEIVABLE DUE FROM OTHER FUNDS INTEREST /DIVIDENDS RECEIVABLE INVESTMENTS: CERTIFICATE OF DEPOSIT - 540 DAYS MONEY MARKET ACCOUNT SBA ACCOUNT SBA ACCOUNT (RESTRICTED) SBA RESERVES SBA RESERVES (RESTRICTED) CONSTRUCTION FUND FMV ADJUSTMENT PREPAID ITEMS TOTAL CURRENT ASSETS NONCURRENT ASSETS: INTANGIBLE ASSETS, NET CAPITAL ASSETS: LAND CONSTRUCTION IN PROGRESS IMPROVEMENTS, NET EQUIPMENT, NET TOTAL NONCURRENT ASSETS TOTAL ASSETS LIABILITIES CURRENT LIABILITIES: ACCOUNTS PAYABLE ACCRUED EXPENSES DUE TO OTHER FUNDS ACCRUED TAXES PAYABLE DEPOSITS BONDS AND LOANS PAYABLE CURRENT OTHER CURRENT LIABILITIES TOTAL CURRENT LIABILITIES NONCURRENT LIABILITIES: BONDS AND LOANS PAYABLE, LONG -TERM TOTAL NONCURRENT LIABILITIES TOTAL LIABILITIES PORT OF THE ISLANDS CID STATEMENT OF NET ASSETS APRIL 30, 2013 GENERAL WATER AND TOTAL SEWER 361,603 53,111 414,714 984 - 984 269,524 11,678,701 269,524 665 144,459 665 151,050 12,156,922 151,050 566,529 6,585 575,114 3,108 7,309 10,417 8,367 17,452 25,819 2,272 - 2,272 1,005 269,524 1,005 - 195,769 195,769 582 1,083 1,665 497,303 576,331 576,331 1,367,689 857,640 2,225,329 31,621 31,621 NET ASSETS 293,061 293,061 INVESTED IN CAPITAL ASSETS, 91080 91080 UNRESTRICTED 11,678,701 11,678,701 ASSIGNED 144,459 144,459 - 12,156,922 12,156,922 1,367,689 13,014,562 14,382,251 TOTAL NET ASSETS $ 1,365,020 $ 100 - 100 2,364 2,374 4,738 1 269,524 269,524 205 128 333 - 32,450 32,450 497,303 497,303 - 2,135 2,135 2,669 803,914 806,583 - 4,005,730 4,005,730 4,005,730 4,005,730 2,669 4,809,644 4,812,313 NET ASSETS INVESTED IN CAPITAL ASSETS, NET OF RELATED DEBT 7,653,889 7,653,889 UNRESTRICTED 551,031 551,031 ASSIGNED OPERATING RESERVE 103,815 103,815 UNASSIGNED 1,261,205 1,261,205 TOTAL NET ASSETS $ 1,365,020 $ 8,204,920 $ 9,569,940 NOTE: MINOR DIFFERENCES IN STATEMENT TOTALS REPORT DATE: 5/6/2013 ARE A DIRECT RESULT OF ROUNDING TO WHOLE DOLLARS. 1 PORT OF THE ISLANDS Community Improvement District ACCOUNT DESCRIPTION REVENUES Interest - Investments Net Incr (Deer) In FMV- Invest Interest - Tax Collector Special Assmnts- Tax Collector Special Assmnts- Discounts Other Miscellaneous Revenues Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending April 30, 2013 General Fund YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (E) AS A % OF APRIL -13 BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDEDBUD ACTUAL $ 2,177 $ 1,270 $ 1,251 $ (19) 57.46% $ 1 - - 1,303 1,303 0.00% 15 15 0.00% 435,400 435,400 377,681 (57,719) 86.74% 127,179 (17,416) (17,416) (9,351) 8,065 53.69% (24) 1,575 1,575 0.00% - TOTAL REVENUES 420,161 419,254 372,474 (46,780) 88.65% 127,156 Contracts -Mgmt Services 100,000 58,333 58,462 (129) 58.46% 8,462 EXPENDITURES 79,440 46,340 48,020 (1,680) 60.45% 6,902 Administrative 16,500 9,625 11,137 (1,512) 67.50% 1,561 P/R -Board of Supervisors 7,000 4,000 4,400 (400) 62.86% 500 FICA Taxes 536 306 337 (31) 62.87% 38 ProfServ- Engineering 26,000 15,167 10,273 4,894 39.51% - ProfServ-Legal Services 12,500 7,292 18,795 (11,503) 150.36% 1,780 ProfServ-Mgmt Consulting Sery 28,365 16,546 16,546 41,355 58.33% 2,364 ProfServ- Properly Appraiser 6,531 6,531 6,531 39,651 100.00% 22,520 ProfServ- Special Assessment 9,243 9,243 9,243 100.00% Auditing Services 3,750 3,750 3,750 0.00% Communication - Telephone 100 58 13 45 13.00% - Postage and Freight 1,500 875 657 218 43.80% 77 Rental - Meeting Room 350 200 175 25 50.00% 25 Insurance - General Liability 8,844 6,633 6,156 477 69.61°% 317 Printing and Binding 2,000 1,167 421 746 21.05°% - Legal Advertising 2,200 1,283 135 1,148 6.14% Miscellaneous Services 1,375 802 415 387 30.18% - Misc- AssessmntCollection Cost 8,708 8,708 7,367 1,341 84.60% 2,543 Misc -Web Hosting 1,000 583 - 583 0.00% - OfFlce Supplies 650 379 70 309 10.77°% Annual District Filing Fee 175 175 175 100.00°% - Total Administrative 120,827 83,698 81,709 1,989 67.62% 7,644 Field Contracts -Mgmt Services 100,000 58,333 58,462 (129) 58.46% 8,462 Contracts - Landscape 79,440 46,340 48,020 (1,680) 60.45% 6,902 Electricity - Streetlighting 16,500 9,625 11,137 (1,512) 67.50% 1,561 Utility - Irrigation 12,600 7,350 7,979 (629) 63.33% 1,734 R &M- Renewal and Replacement 10,000 5,833 6,503 (670) 65.03°% 3,861 R &M -Roads & Alleyways 4,000 2,333 - 2,333 0.00°% - R &M- Slgnage 1,000 583 563 0.00% Capital Oullay 70,894 41,355 41,355 0.00°% Total Field 294,434 171,752 132,101 39,651 44.87°% 22,520 Report Date: 5/6/2013 Prepared by: Severn Trent Management Services 2 PORT OF THE ISLANDS Genera! Fund Community Improvement District Statement of Revenues, Expenditures and Changes in Fund Balances For the Period Ending April 30, 2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE ( AS A % OF APRIL -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL TOTAL EXPENDITURES 415,261 255,450 213,810 41,640 51.49% 30,164 Excess (deficiency) of revenues Over (under) expenditures 4,900 163,804 158,664 (5,140) 3238.04% 96,992 OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 4,900 - - 0.00% - TOTAL FINANCING SOURCES (USES) 4,900 0.00% Net change in fund balance $ 4,900 $ 163,804 $ 158,664 $ (5,140) 3238.04% $ 96,992 FUND BALANCE, BEGINNING (OCT 1, 2012) 1,206,356 1,206,356 1,206,356 FUND BALANCE, ENDING $ 1,211,256 $ 1,370,160 $ 1,365,020 Report Date: 5/6/2013 Prepared by: 3 Severn Trent Management Services PORT OF THE ISLANDS Community Improvement District General Fund Statement of Revenues, Expenditures and Changes in Fund Balances PIR -Board of Supervisors 500 500 1,000 400 500 Trend Report 500 4,400 7,000 FICATaxes 38 38 77 31 For the Period Ending April 30, 2013 77 38 337 536 ProfServ- Engineering - - - 7,629 - 2,643 - 10,273 TOTAL ProfServ-Legal Services Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 4/3012013 Budget Revenues - - 6,531 - - _ _ 6,531 6,531 Interest - Investments $ 241 $. 211 $ 218 $ 218 $ 167 $ 193 $ 1 $ 1,251 $ 2,177 Net Incr (Deer) In FMV- Invest 177 195 124 585 (28) 250 - 1,303 3,750 Interest - Tax Collector 1 - - 3 15 - - 15 100 Special Assmnts- Tax Collector 3,116 84,532 126,382 29,295 7,177 69 127,179 377,681 435,400 Special Assmnts- Discounts (166) (3,381) (4,951) (732) (98) 25 (24) (9,351) (17,416) Other Miscellaneous Revenues 1,947 315 1,947 1,260 - 1,947 317 1,575 - Total Revenues 3,368 81,872 121,773 30,626 7,233 443 127,155 372,474 420,161 Expenditures Administrative PIR -Board of Supervisors 500 500 1,000 400 500 1,000 500 4,400 7,000 FICATaxes 38 38 77 31 38 77 38 337 536 ProfServ- Engineering - - - 7,629 - 2,643 - 10,273 26,000 ProfServ-Legal Services - 2,557 3,490 8,069 1,497 1,402 1,780 18,795 12,500 ProfSery -Mgmt Consulting Sery 2,364 2,364 2,364 2,364 2,364 2,364 2,364 16,546 28,365 ProfSery - Property Appraiser - - 6,531 - - _ _ 6,531 6,531 ProfServ- Special Assessment 9,243 9,243 9,243 Auditing Services - - 3,750 Communication - Telephone 1 8 - 3 - 18,854 22,520 13 100 Postage and Freight 74 218 57 82 80 69 77 657 1,500 Rental - Meeting Room 25 25 25 25 25 25 25 175 350 Insurance - General Liability 1,947 - 1,947 - - 1,947 317 6,156 8,844 Printing and Binding 64 54 119 119 66 1,206,356 421 2,000 Legal Advertising - - 135 - - - $ 1,211,256 135 2,200 Miscellaneous Services 59 97 85 169 - 6 - 415 1,375 Misc-Assessmnt Collection Cost 59 1,623 2,429 571 142 - 2,543 7,367 8,708 Miso -Web Hosting _ _ _ _ 1,000 Office Supplies - 24 23 23 70 650 Annual District Filing Fee 175 - - _ 175 175 Total Administrative 5,306 7,484 18,140 28,729 4,788 9,622 7,644 81,709 120,827 Field Contracts -Mgmt Services 8,333 8,333 8,333 8,333 8,333 8,333 8,462 58,462 100,000 Contracts- Landscape 6,620 6,620 6,620 6,902 6,902 7,452 6,902 48,020 79,440 Electricity - Streeflighting 1,490 1,561 1,693 1,636 1,621 1,574 1,561 11,137 16,500 Utility - Irrigation 31 264 1,350 1,626 1,701 1,275 1,734 7,979 12,600 R &M- Renewal and Replacement 352 927 478 664 - 220 3,861 6,503 10,000 R &M- Roads & Alleyways _ _ _ _ _ 4,000 R &M- Signage 1,000 Capital Outlay 70,894 Total Feld 16,826 17,705 18,474 19,161 18,557 18,854 22,520 132,101 294,434 Total Expenditures 22,132 25,189 36,614 47,890 23,345 28,476 30,164 213,810 415,261 Excess (deficiency) of revenues Over(under)expenditures $ (18,764) $ 56,683 $ 85,159 S (17,264) S (16,112) $ (28,033) S 96,992 158,664 4,900 FUND BALANCE, BEGINNING (OCT 1, 2012) 1,206,356 1,206,356 FUND BALANCE, ENDING $ 1,365,020 $ 1,211,256 Prepared by: 4 Report Date: 5/6/2013 Severn Trent Management Services PORT OF THE ISLANDS water And Sewer Fund Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending April 30, 2013 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A % OF APRIL -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL OPERATING REVENUES Interest - Investments $ 2,838 $ 1,656 $ 197 $ (1,459) 6.94% S 1 Water Revenue 43,000 25,083 27,590 2,507 64.16% 5,513 Sewer Revenue 65,000 37,919 43,363 5,444 66.71% 8,427 Irrigation Fees 100,000 58,333 56,895 (1,438) 56.90% 9,995 Net Incr (Dear) In FMV- Invest 12,500 7,292 2,427 2,427 0.00% 1,780 SpecialAssmnts - Tax Collector 1,135,025 1,135,025 984,562 (150,463) 86.74% 331,538 Special Assmnts- Discounts (45,401) (45,401) (24,378) 21,023 53.69% (63) Other Miscellaneous Revenues - 7,885 4,760 4,760 0.00% 400 TOTAL OPERATING REVENUES 1,300,462 1,212,615 1,095,416 (117,199) 84.23% 355,811 OPERATING EXPENSES Personnel and Administration P/R -Board of Supervisors 7,000 4,000 4,400 (400) 62.86% 500 FICA Taxes 536 306 337 (3 J) 62.87% 38 ProfServ- Engineering 26,000 15,167 10,273 4,894 39.51% ProfSery -Legal Services 12,500 7,292 18,795 (11,503) 150.36% 1,780 PrufSery -Mgml Consulting Sery 28,482 16,615 16,615 58.34% 2,374 ProfServ- Property Appraiser 17,025 17,025 17,025 100.00% - ProfServ- Special Assessment 7,885 7,885 7,885 100.00% Auditing Services 3,750 3,750 - 3,750 0.00% Communication - Telephone 100 58 12 46 12.00% - Postage and Freight 1,000 583 432 151 43.20% 50 Rental - Meeting Room 350 200 175 25 50.00% 25 Insurance - General Liability 8,270 6,203 5,757 446 69.61% 296 Printing and Binding 1,500 875 316 559 21.07% Legal Advertising 1,600 933 98 835 6.13% - Miscellaneous Services 2,050 1,196 1,482 (286) 72.29% 199 Misc- Assessmnt Collection Cost 22,701 22,701 19,204 3,497 84.60% - 6,630 Office Supplies 750 438 82 356 10.93% Total Personnel and Administration 141,499 105,227 102,888 2,339 72.71% 11,892 Water-Sewer Comb Services Contracts-Mgmt Services 309,533 180,561 180,954 (393) 58.46% 26,188 Contracts -Other Services 2,000 1,750 (1,750) 87.50% 1,750 Communication - Teleph - Field 4,512 2,632 2,519 113 55.83% 337 Utility - General 80,000 46,667 49,067 (2,400) 61.33% 7.884 R &M- Irrigation 10,000 5,833 6,175 (342) 61.75% 2,058 R &M -Water Plant 10,000 5,833 14.377 (8,544) 143.77% 4,657 R &M -Waste Water Plant 9,866 5,755 17,358 (11,603) 175.94% (8,190) Misc•BadDebt 1,267 (1,267) 0.00% Misc- Licenses & Permits 4,500 4,500 3,375 1,125 75.00% Report Date: 516 /2013 Prepared by: 5 Severn Trent Management Services PORT OF THE ISLANDS Community Improvement District Statement of Revenues, Expenses and Changes in Net Assets For the Period Ending April 30, 2013 Water And Sewer Fund TOTAL OPERATING EXPENSES 1,277,269 465,203 544,547 (79,344) 42.63% 46,576 YTD ACTUAL AMENDED YEAR TO DATE YEAR TO DATE VARIANCE (S) AS A % OF APRIL -13 ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV) AMENDED BUD ACTUAL Change in net assets $ 23,193 $ 747,412 $ 550,869 $ (196,543) 2375.15% $ 309,235 Cap Outlay - Irrigation - 25,916 (25,916) 0.00% Cap Outlay -Water Plant 50,000 29,167 125,730 (96,663) 251.46% Total Water -Sewer Comb Services 480,411 280,948 428,488 (147,540) 89.19% 34,684 Debt Service Principal Debt Retirement 497,303 - 0.00% - Interest Expense 158,056 79,028 13,171 65,857 8.33% Total DebtSerAce 655,359 79,028 13,171 65,857 2.01% TOTAL OPERATING EXPENSES 1,277,269 465,203 544,547 (79,344) 42.63% 46,576 Operating Income (lose) 23,193 747,412 550,869 (196,543) 2375.15% 309,235 Change in net assets $ 23,193 $ 747,412 $ 550,869 $ (196,543) 2375.15% $ 309,235 TOTAL NET ASSETS, BEGINNING (OCT 1, 2012) 7,854,048 7,854,048 7,854,048 TOTAL NET ASSETS, ENDING $ 7,677,241 $ 8,401,480 $ 8,204,917 Report Date: 5!6/2013 Prepared by: 6 Severn Trent Management Services PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes In Net Assets Contracts -Mgmt Services 25,794 25,794 25,794 Trend Report 25,794 26,188 180,954 309,533 Contracts -Other Services - - For the Period Ending April 30, 2013 - 1,750 1,750 2,000 Communication - Teleph - Field 754 281 296 303 298 251 337 TOTAL 4,512 Oct Nov Dec Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 413012013 Budget 10,000 R &M -Water Plant - 1,707 (1,631) 5,703 3,942 4,657 14,377 Operating Revenues R &M -Waste Water Plant 14,492 6,701 (322) 592 4,085 (8,190) 17,358 Interest - Investments $ 48 $ 38 $ 36 $ 31 $ 22 $ 23 $ 1 $ 197 $ 2,838 Water Revenue 1,813 2,981 3,758 4,119 5,734 3,672 5,513 27,590 43,000 Sewer Revenue 2,895 4,883 5,879 6,516 8,950 5,813 8,427 43,363 65,000 Irrigation Fees 4,502 5,610 8,827 10,459 10,344 7,160 9,995 56,895 100,000 Net Incr (Deer) In FMV- Invest 329 363 232 1,089 (52) 466 - 2,427 - Special Assmnts- Tax Collector 6,123 220,362 329,460 76,369 18,709 - 331,538 984,562 1,135,025 Special Assmnts- Discounts (432) (8,814) (12,907) (1,907) (254) - (63) (24,378) (45,401) Other Miscellaneous Revenues 525 475 585 1,780 485 510 400 4,760 - Total Operating Revenues 17,803 225,896 335,870 SBA56 43,938 17,644 355,811 1,095,416 1,300,462 Operating Expenses Personnel and Administration P/R -Board of Supervisors 500 500 1,000 400 500 1,000 500 4,400 7,000 FICATaxes 38 38 77 31 38 77 38 337 536 ProfServ- Engineering - 7,629 - 2,643 10,273 26,000 ProfSery -Legal Services - 2,557 3,490 8,069 1,497 1,402 1,780 18,795 12,500 ProfServ-Mgmt Consulting Sery 2,374 2,374 2,374 2,374 2,374 2,374 2,374 16,615 28,482 ProfServ- Property Appraiser - 17,025 - - - - 17,025 17,025 ProfServ- Special Assessment 7,885 7,885 7,885 Auditing Services - - - 3,750 Communication - Telephone 1 8 - 3 12 100 Postage and Freight 49 145 38 55 53 42 50 432 1,000 Rental - Meeting Room 25 25 25 25 25 25 25 175 350 Insurance - General Liability 1,820 - 1,820 - - 1,820 296 5,757 8,270 Printing and Binding 48 41 90 89 49 - 316 1,500 Legal Advertising - - 98 - - - - 98 1,600 Miscellaneous Services 159 216 236 211 265 196 199 1,482 2,050 Misc-Assessmnt Collection Cost 154 4,231 6,331 1,489 369 - 6,630 19,204 22,701 Office Supplies - - 28 27 27 - 82 750 Total Personnel and Administration 5,168 10,135 32,514 28,289 5,237 9,655 11,892 102,888 141,499 Water -Sewer Comb Services Contracts -Mgmt Services 25,794 25,794 25,794 25,794 25,794 25,794 26,188 180,954 309,533 Contracts -Other Services - - - - - 1,750 1,750 2,000 Communication - Teleph - Field 754 281 296 303 298 251 337 2,519 4,512 Utility - General 5,923 6,172 6,580 6,596 7,929 7,984 7,884 49,067 80,000 R &M- Irrigation - 330 1,025 241 2,521 - 2,058 6,175 10,000 R &M -Water Plant - 1,707 (1,631) 5,703 3,942 4,657 14,377 10,000 R &M -Waste Water Plant 14,492 6,701 (322) 592 4,085 (8,190) 17,358 9,866 Misc-Bad Debt - - - - 1,267 1,267 Misc-Licenses & Permits 3,375 - 3,375 4,500 Cap Oullay- Irrigation - 25,916 - 25,916 - Cap Ouday -Water Plant 10,182 48,585 33,618 33,345 125,730 50,000 Total Water-Sewer Comb Services 46,963 51,167 83,702 98,763 79,181 34,029 34,684 428,488 480,411 Prepared by. - 7 Report Date: 516/2013 Severn Trent Management Services PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Statement of Revenues, Expenses and Changes in Net Assets Trend Report For the Period Ending April 30, 2013 TOTAL Oct Nov Dee Jan Feb Mar Apr Actual Thru Adopted Account Description Actual Actual Actual Actual Actual Actual Actual 413012013 Budget Debt Service Principal Debt Retirement 497,303 Interest Expense 13,171 13,171 158,056 Total Debt Service 13,171 13,171 655,359 Total Operating Expenses 52,131 74,473 116,216 127,052 84,418 43,684 46,576 544,547 1,277,269 Operating income (loss) $ (34,328) $ 151,425 $ 219,654 $ (28,596) $ (40,480) $ (26,040) $ 309,235 550,869 23,193 TOTAL NET ASSETS, BEGINNING (OCT 1, 2012) 7,654,048 7,654,048 TOTAL NET ASSETS, ENDING $ 8,204,917 $ 7,677,241 Prepared by: 8 Report Date: 516/2013 Severn Trent Management Services Port of the Islands Community Improvement District Supporting Schedules April 30, 2013 0 V 0 t 0 CL ; 9 w o " o m OR q ce W� 0) V S2 V V �2 V 9 V ZE R a i2 R R R OR OR -2 E 0 IL 2. 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Z a U w a y Z¢¢ o �W}. w w w w w w w w w w w w w w w w J o F (D f- J N= (:1 U' m U Z F w H N F H f H F FS- F H H w x > a' w W S (n y W U W W W W W W W W w W w w W W W W Z W ZZ? ? O N WQQ oOo QQQ N w N N fan O d U LL W 3 3 Z N m= U U LL J f n N y N N N N y N y N N N N fWn y N y M M M M M M M^ M M M M M` M^^ M M M �a�yyi as M a0 M as M o0 aD C� aD sD M M as M 2 M A M M N M M M M m Z U N o0 M A M A Yf h N N y N N h h IA H N N N H N N b Im h N N N N N h N O P O P P f P P d P P@ P P P d d d C LL Z d 0 P O O P d d d P P d d PORT OF THE ISLANDS Community Improvement District Non -Ad Valorem Special Assessments Collier County Tax Collector - Monthly Collection Report For the Fiscal Year ending September 2013 % Collected 86.74% 86.74% 86.74% TOTAL OUTSTANDING $ 208,184 $ 57,719 1 $ 150,465 *Discount taken in the 4/30 distribution was not availabe as of the date of this report. Once this information is received, an adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 358,892 7 Report Date: 5/4/2013 11 ALLOCATION BY FUND Discount / Gross Date Net Amount (Penalties) Collection Amount General Water /Sewer Received Received Amount Casts Received Fund Fund Assessments Levied FY 2013 $ 1,570,427 $ 435,400 $ 1,135,027 Allocation % 100% 28% 72% 10/30/12 $ 10,430 $ 597 $ 213 $ 11,239 $ 3,116 $ 8,123 11/14/12 $ 82,051 $ 3,488 $ 1,675 $ 87,214 $ 24,180 $ 63,034 11/29/12 $ 204,794 $ 8,707 $ 4,179 $ 217,680 $ 60,352 $ 157,328 12/13/12 $ 402,445 $ 17,027 $ 8,213 $ 427,685 $ 118,576 $ 309,110 12/27/12 $ 26,778 832 547 28,156 7,806 20,350 01/31/13 $ 100,965 2,639 2,061 105,665 29,295 76,369 02/27/13 $ 25,024 352 511 25,885 7,177 18,709 04/10/13 $ 309,858 87 6,324 316,268 87,685 228,583 04/30/13 $ 139,600 2,849 142,449 39,494 102,9 TOTAL $ 1,301,944 $ 33,729 $ 26,570 $ 1,362,243 $ 377,681 $ 984,562 % Collected 86.74% 86.74% 86.74% TOTAL OUTSTANDING $ 208,184 $ 57,719 1 $ 150,465 *Discount taken in the 4/30 distribution was not availabe as of the date of this report. Once this information is received, an adjustment will be made and reflected in the next set of financial statements. Year Parcel ID Description Amount Comments FY 2010 1058920500 POI Hotel 119,627 bankruptcy FY 2011 1058920500 POI Hotel 119,627 bankruptcy FY 2012 1058920500 POI Hotel 119,638 bankruptcy Total Delinquent Parcels 358,892 7 Report Date: 5/4/2013 11 Port of the Islands Community Improvement District Series 2010 Special Assessment Revenue Bond 1. Recap of Capital Project Fund Activity Through April 30, 2013 Bond Issued (Construction Account) Source of Funds: Interest Earned Use of Funds: COI $ COI (costs transferred to checking account but not yet paid) $ Disbursements Water Treatment Plant $ Adjusted Balance in Construction Account April 30, 2013 2. Funds Available For Construction at April 30, 2013 $ 5,500,000 $ 8,216 (42,700) (5,000) (5,264,747) $ (5,312,447) $ 195,769 Book Balance of Construction Account at April 30, 2013 $ 195,769 Construction Funds available at April 30, 2013 $ 195,769 3. Investments - BB &T at April 30, 2013 Estimated IY62@ iigj� Principal Construction Fund: 0.12% $ 195,769 ADJ: Outstanding Amounts Due $ Balance at April 30, 2013 $ 195,769 4. General Bond Information Issued: 2010 Matures: 2020 Bond Interest Rate: 3.51 % FY 2013 budgeted bond payment as % of total assessments: 41% 12 Port of the Islands Community Improvement District Construction Schedule AMOUNT OF � CAPITAL I COI Water P Treatment REQ. # Date CONTRACTOR I REQUIS T ON OUTLAY an Co: 1020/10 Greenberg Traurig $ 10,000.00 $ 10,000.00 Col 1020/10 Bear $ 2,700.00 $ 2,700.00 COI 1020/10 Severn Trent Management Svcs $ 15,000.00 $ 15,000.00 COI 11102/10 Dan Cox It 15,000.00 $ 15,000.00 1 11109710 Pon of the Islands CIO (relmb) $ 321,537.00 $ 321,537.00 $ 321,537.00 2 11!18/10 South Florida Excavation $ 26,503.75 $ 26,503.75 $ 26,503.75 3 1124/10 Naples Daily News $ 151 02 $ 151.02 $ 151.02 4 01104/11 Century Link $ 26,310.88 $ 26,310.88 $ 26,310.88 5 12116/10 South Florida Excavation $ 18,008.90 $ 18,008.90 $ 18,008.90 6 02101/11 Hde Mmle6 $ 2,561.25 $ 2.,561.25 $ 2,561.25 7 02101/11 Hde Monies $ 16,200.00 $ 16,200.00 $ 16,200.00 8 02101/11 Hole Monies $ 13,206.01 $ 13,206.91 $ 13,206.91 9 02/10/11 Bench mark EnviroAnalyfical, Inc. $ 1,019.00 $ 1,019.00 $ 1,019.00 10 02/17/11 Hole Monies $ 1,982.50 $ 1,982.50 $ 1,982.50 11 03107/11 Hoio Monies $ 6,250.00 $ 6,250.00 $ 6,250.00 12 03/16/11 South Florida Excavation $ 12,762.03 $ 12,762.00 $ 12,762.00 73 0329/11 Cardinal Contractors $ 27,000.0D $ 27,000.00 $ 27,000.00 14 041()6/11 Hole Monies $ 13,850.00 $ 13,850.00 $ 13,850.00 15 05/05/11 South Florida Excavation $ 18,587.25 $ 18,58725 $ 18,587.25 16 05116/11 Cardinal Contraclors $ 95,028.60 $ 95,028.60 $ 95,028.60 17 05/19/11 Hole Monies $ 30,565.00 $ 39,565.00 $ 30,565.00 18 06!14/11 KW Controls $ 1,038.60 $ 1,038.60 $ 1,038.60 19 06/74!11 Cardinal Contractors $ 196,572.08 $ 196,572.08 $ 196,572.08 20 07106/11 Hole Montes $ 19,575.00 $ 19,576.00 $ 19,575.00 21 0722!11 Cardinal COntradors $ 170,192.15 $ 170,192.15 $ 170,192.15 22 0727111 Hole Monies $ 22,325.00 $ 22,325.00 $ 22,325.00 23 08/19/11 Cardinal Contractors $ 156,352.50 $ 156,352.50 $ 156,35250 24 O1113N11 Hole Monte. $ 19,700.00 $ 19,700.00 $ 19,700.00 25 09/16/11 South Fbrida Excavator $ 6,971.40 $ 6,971.40 $ 6,971.40 26 09/1611 South Fbrida Excavation $ 4 :601.85 $ 4,601.85 $ 4,601.85 27 09/16/11 Cardinal Contractors $ 278,892.77 $ 27 &892.77 $ 278,892.77 28 0927/11 Michael Evans Computers $ 3,255.00 $ 3,255.00 $ 3,255.00 29 10/17/11 Cardinal Contractors $ 85,416.29 $ 85,416.29 $ 85,416.29 30 11/03/11 Hole Monies $ 832.50 $ 832.50 $ 832.50 31 11103/11 Hole Monies $ 43,975,OD $ 43,975.00 $ 43,975.00 33 1123/11 KW Controls $ 24,33700 $ 24,337.00 $ 24,337.00 Total FY 2011 11,717,261.2D 1,674,561.20 42 700.00 1 674 561.20 32 11/14/11 Cardinal Contractors $ 266,314.14 $ 266,314.14 $ 286,314.14 34 12/15/11 South Florida Excavation $ 4,601.85 $ 4,601.85 $ 4,601.85 35 12/15/11 BCI Technologies $ 7,121.33 $ 7,121.33 $ 7,121.33 36 12715/11 ITT Water Equipment Tech $ 586,766.70 $ 586,766.70 $ 586,765.70 37 12716/11 Cardinal Contraclors $ 647,523.09 $ 647,523.09 $ 647,523.09 36 12/30/11 Hole Monies $ 43,672.50 $ 43,672.50 $ 43,672.50 39 01/24/12 Hole Monies $ 25,609.59 $ 25,609.59 $ 25,609.59 40 0124/12 Cardinal Contractors $ 174,822.68 $ 174,822.68 $ 174,822.68 41 01/30112 KW Controls $ 73,011.00 $ - 73,011.00 $ 73,011.00 42 02/24/12 Cardinal Contractors $ 240,416.36 $ 240,416.36 $ 240,416.36 43 03115/12 Cardinal Contractors $ 246,740.07 $ 246,740.07 $ 246,740.07 44 04/05/12 Hole Monies $ 48,232.19 $ 48,232.19 $ 46,232.19 45 0423/12 Cardinal Contractors $ 89,577.03 $ 89,577.03 $ 89,577.03 46 05/09/12 ITT Water Equipment Tech $ 30,577.50 $ 30577.50 $ 30,577.50 47 05/16/12 Cardinal Contractors $ 62,629.20 $ 62,629.20 $ 62,629.20 48 05/17/12 KW Controls $ 12,168.50 $ 12,16 &50 $ 12,168.50 49 06112112 Hole Monies $ 65,276.80 $ 65,276.80 $ 65,276.80 50 06/12!12 Severn Trent Environmental Svcs $ 9,02729 $ 9,027.29 $ 9,027.29 51 06/12/12 BCI Technologies $ 20,000.00 $ 20,000.00 $ 20,000.()0 52 06113112 Cardinal Contractors $ 207,111.76 $ 207,111.76 $ 207.111.76 53 06/29/12 Soto's Lawn Service, Inc. $ 19,680.00 $ 19,680.00 $ 19,680.00 54 07118/12 Cardinal Contractors It 13,632.50 $ 13,632.50 $ 13,632.50 55 0725112 W.E. Johnson Equipment $ 33,088.00 $ 33,088.00 $ 33,088.00 56 00103/12 Bole Monies $ 49,901.80 $ 49,981.80 $ 49,981.80 57 09 /04/12 Severn Trent Environmental Svcs $ 3,045.00 $ 3,045.00 $ 3,045.00 58 09/0 4/12 Cardinal Coniraciors $ 195,289.60 $ 195,289.60 $ 195,289.60 59 09/19112 Hot - Monte. $ 21,350.41 $ 21,350.41 $ 21,350.41 60 09/19/12 BCI Technologies $ 33,278.67 $ 33,278.67 $ 33,278.67 61 09/19/12 Cardinal Contractors $ 52,400.10 $ 52,400.10 $ 52,400.10 Total FY 2012 $ 3,282,945.66 $ 3,282,945.66 $ $ 3,282 945.66 62 10/16/12 RMA Geological Consultants $ 5,989.71 $ 5,989.71 $ 5,989.71 63 10/1612 Cardinal Contractors $ 151,858.93 $ 151,858.93 $ 151,858.93 64 11 /01112 Hole Monies $ 10,027.10 $ 10,027.10 $ 10,027.10 65 12/11/12 Severn Trent $ 48,566.70 $ 48,566.70 $ 48,566.70 66 0 9,10.OD $ 0,170.00 9,170.00 67 01 /17/13 Hole Monies $ 8,13833 $ 8,138.33 $ 8,13833 68 01/17/13 RMA Geological Consultants $ 16,745.71 $ 16,745.71 $ 16,745.71 69 07/17/13 Severn Tront $ 1,568.75 $ 1,568.75 $ 1,566.75 70 02/05/13 Cardinal Contractors $ 26,705.15 $ 26.705.15 $ 26,705.15 71 02/05/13 KW Controls $ 12,168.50 $ 12,168.50 $ 12,168.50 72 02/05/13 Hole Monies $ 2,53257 $ 2,532.57 $ 2,532.57 73 0221 /13 KW Controls $ 12,168.50 $ 12,168.50 $ 12,168.50 74 0423/13 RMA Geological Consultants $ 1,600.00 $ 1,600.00 $ 1,600.00 Total FY 2013 $ 307,239.95 $ 307,239.95 $ $ 307,239.95 Grand Total 5,307446.81 $ 5264746.81 42,700.00 57264746.81 Int—i FY 2011 inlefest $ 5,743.88 FY 20121nlsresi $ 2,291.47 FY 2013 Interest $ 180.54 $ 8,215.89 13 \ � ) a i )g §§ � k) �$§ E �R � gj 2� \ k ( CE §\ E | \ ix k § ■ | i \ ■ ! � a$. / °\ \\ \ \ \i ct z \ \ \ \ \ \(§ [ \\ « \2 < \\ k' )) )) � /} 6 zE>l !! § ; cc IL f ■ zm \ } / 0 3 Z& � § ■` M k o � ƒ o¢ 0 § 2G § ) 2;I IRE Ra■m gQ Q;;;SR R VG kN£ ■-! « ` k { � \k)k !l9e14 ! J -! k ;k2 ! 2 { \\ kk ; ;; ■! kk /kk$f(Ja /; �`■§ !!!! ®`; ®§« Am 2 ;2;k27t22 k( kkkk \kk PORT OF THE ISLANDS General Fund Community Improvement District Cash Flow Projections Administrative P/R -Board of Supervisors W-May 30-Jun 31Jul 31 -Aug 30-Sep FICA Taxes 2013 2013 2013 2013 2013 Cash Beginning Balance $ 935,512 $ 1,326,137 $ 1,299,223 $ 1,270,615 $ 1,243,269 Cashlnflow 157,356 178 178 178 178 Cash Outflow (32,183) (27,092) (28,787) (27,524) (28,524) CD Investment 3,750 700 - - 151,050 Add: Prepaid Items - 8 8 8 - Add: Due from WS Fund 268,121 93 93 93 93 Less: Current Liabilities (as of 4130/13) (2,669) 25 25 25 - Total Estimated Cash Balance $ 1,326,137 $ 1,299,223 $ 11270,615 $ 1,243,269 $ 1,365,973 Cash Receipts 120 120 120 120 120 Special Assessments - Levy $ 57,719 $ - $ - $ $ - Special Assessments - Delinquent (prior yr) 99,459 115 115 115 115 Special Assessments - Discount - - Interest 178 178 178 178 178 Total Cash Inflow $ 157,356 $ 178 $ 175 $ 178 $ 178 Administrative P/R -Board of Supervisors $ 500 $ 500 $ 500 $ 500 $ 500 FICA Taxes 38 38 38 38 38 ProfServ- Engineering 1,467 1,467 1,467 1,467 1,467 ProfServ-legal Sennces 2,685 2,685 2,685 2,685 2,685 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 2,364 2,364 Annual Audit 3,750 700 - - - Telephone 8 8 8 8 8 Postage and Freight 93 93 93 93 93 Rental - Meeting Room 25 25 25 25 25 Insurance - General Liability - 19,667 $ 1,695 19,667 $ 19,667 Printing & Binding 120 120 120 120 120 Legal Advertising - - - 432 432 Miscellaneous Services 115 115 115 115 115 Misc: Assessmnt Collection Cost 1,341 Misc.-Web Hosting - - - - 1,000 Office Supplies 10 10 10 10 10 Total Administrative $ 12,516 $ 7,425 $ 9,120 $ 7,857 $ 8,857 Maintenance Contracts - Mgmt Services S 8,333 $ 8,333 $ 8,333 $ 8,333 $ 8,333 Contracts - Landscape 6,902 6,902 6,902 6,902 6,902 Electricity - Streetlighting 1,591 1,591 1,591 1,591 1,591 Utility- Irrigation 1,140 1,140 1,140 1,140 1,140 R &M - Renewal & Replacement 700 700 700 700 700 R &M - Roads 800 800 800 800 800 R &M - Signage 200 200 200 200 200 CIP' - - - - - Total Maintenance $ 19,667 $ 19,667 $ 19,667 $ 19,667 $ 19,667 Total Cash Outflow $ 32,183 $ 27,092 $ 28,787 $ 27,524 $ 28,524 `NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in May 2013. Actual receipt date unknown. 16 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Cash Flow Projections 31 -May 30-Jun 31-Jul 31 -Aug 30 -Sep 2013 2013 2013 2013 2013 Cash Beginning Balance $ 262,774 $ 364,990 $ 223,526 $ 194,154 $ 166,127 Cash Inflow 428,189 18,292 18,292 18,292 18,292 Cash Outflow - Expenses (629,546) (159,757) (47,663) (46,319) (160,108) Add: Prepaid Items 576,331 1,467 ProfServ-Legal Services 2,685 Less: Due to General Fund (268,121) 2,685 2,685 ProfServ-Mgmt Consulting Sery Less: Current Liabilities (as of 4/30/13) (4,637) - - - Annual Audit Total Estimated Cash Balance $ 364,990 S 223,526 $ 194,154 $ 166,127 $ 24,311 Cash Receipts Special Assessments - Levy $ 150,465 $ $ $ $ Special Assessments - Delinquent (prior yr. 259,432 Special Assessments - Discount Water /Sewerllrrlgation Revenue 18,264 18,264 18,264 18,264 18,264 InterestlMiscellaneous 28 28 28 28 28 Total Cash Inflow $ 428,189 $ 18,292 $ 18,292 $ 18,292 $ 18,292 arating Expendltur Administrative PIR -Board of Supervisors $ 500 $ 500 $ 500 $ 500 $ 500 FICATaxes 38 38 38 38 38 ProfServ- Engineering 1,467 1,467 1,467 1,467 1,467 ProfServ-Legal Services 2,685 2,685 2,685 2,685 2,685 ProfServ-Mgmt Consulting Sery 2,364 2,364 2,364 2,364 2,364 Annual Audit 3,750 - - - - Telephone 2 2 2 2 2 Postage and Freight 62 62 62 62 62 Rental - Meeting Room 25 25 25 25 25 Insurance - General Liability - - 1,695 - Printing & Binding 90 90 90 90 90 Legal Advertising - - 351 351 Miscellaneous Services 212 212 212 212 212 Misc.- Assessmnt Collection Cost 3,497 - - Office Supplies 12 12 12 12 12 Total Administrative $ 14,703 $ 7,457 $ 9,152 $ 7,808 $ 7,808 Maintenance Contracts - Mgmt Services $ 25,794 $ 25,794 $ 25,794 $ 25,794 $ 25,794 Contracts - Other Services 60 60 5o 50 50 Communication - Teleph - Field 360 360 360 360 360 Utility - General 7,010 7,010 7,010 7,010 7,010 R &M - Irrigation 765 765 765 765 765 R &M - Water Plant 2,053 2,053 2,053 2,053 2,053 R &M - Waste Water Plant 2,479 2,479 2,479 2,479 2,479 CIP' - 113,788 - 113,788 Total Maintenance $ 38,511 $ 152,300 $ 38,511 $ 38,511 $ 152,300 17 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Cash Flow Projections 31 -May 30-Jun 31-Jul 31 -Aug 30-Sep 2013 2013 2013 2013 2013 Debt Service Principal and Interest $ 576,331 $ $ $ $ Total Debt Service $ 576,331 $ $ $ $ - Total Cash Outflow $ 628,546 $ 158,757 $ 47,663 $ 46,318 $ 160,108 'NOTES: Estimated CIP costs for the anticipated projects are shown quarterly. Delinquent assessments from hotel parcel are reflected as received in May 2013. Actual receipt date unknown. 18 PORT OF THE ISLANDS Community Improvement District All Funds PROJECTIONS GENERAL FUND Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Operatina Revenues Assessments $417,984 $417,984 $417,984 $417,984 $417,984 Interest/Miscellaneous $2,177 $13,660 $14,429 $15,100 $15,668 Total Operating Revenues $420,161 $431,644 $432,413 $433,084 $433,652 Operating Expenditures Administrative $120,826 $124,451 $128,184 $132,030 $135,991 Maintenance $223,540 $230,246 $237,154 $244,268 $251,596 Total Operating Expenditures $344,366 $354,697 $365,338 $376,298 $387,587 Capital Expenditures CIP Projects $70,894 $0 $0 $0 $0 Total Capital Expenditures $70,894 $0 $0 $0 $0 Estimated Beginning Cash Balance $1,365,973 $1,442,920 $1,509,995 $1,566,781 Estimated Ending Cash Balance' $1,365,973 $1,442,920 $1,509,995 $1,566,781 $1,612,846 WATER AND SEWER ENTERPRISE FUND Operatina Revenues Assessments Water /Sewer /Irrigation Revenue I nterest/Miscellaneous Total Operating Revenues Operating Expenditures Administrative Maintenance Total Operating Expenditures Capital Expenditures CIP Projects Total Capital Expenditures Debt Service Principal and Interest Total Debt Service Adopted Proposed Proposed Proposed Proposed FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 $1,089,624 $1,089,624 $1,089,624 $1,089,624 $1,089,624 $208,000 $208,000 $208,000 $208,000 $208,000 $2,838 $2,838 $2,838 $2,838 $2,838 $1,300,462 $1,300,462 $1,300,462 $1,300,462 $1,300,462 $141,498 $141,498 $141,498 $141,498 $141,498 $430,411 $439,019 $447,800 $456,756 $465.891 $571,909 $580,517 $589,298 $598,254 $607,389 $50,000 $54,796 $54,796 $64,796 $64,796 $50,000 $54,796 $54,796 $64,796 $64,796 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 $655,360 Estimated Beginning Cash Balance $24,311 $34,100 $35,109 $17,162 Estimated Ending Cash Balance $24,311 $34,100 $35,109 $17,162 w v a .. 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Date Vendor Description Invoice# Invoice $ Month 12/8/2012 Synagro Dewatering 25- 101014 8,005.57 December 6,005.57 Total 8,005.57 Grand Total 2012-2013 3520 Sludge 65191 0 c O �p U , O W W rn m nn OD Y] W W tll d 7 C O a 7 m a � w W w mo do U � O O � O C O^ N O N IQ y 'a U O •� O d C N 7 O V N A E m c rn o a E " 'm d ° E > r d a mo.aa (n a0¢ OO r) ,N UM E N L U 0 N co d+� n dIO O p� o r e N d 7 C O O. 3 d lE a > a _ A N O •- O O O > O C p O H �U v ° d G N 7 A C G W d E d c m ° v 0 wmvc d d m 01 - > d a 0 d O t O N G,UQ r ° rr C i 00 0 r. o = n i o ih m is 0 0 rr u m 0 r ao °o M (oM -gM E v t U N iii :14 &JIVE 1 R Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2014 Version 2 - Proposed Budget: (Printed on 5/6/2013 1lam) Prepared by: PORT OF THE ISLANDS Community Improvement District Table of Contents Page # OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 1 -2 BudgetNarrative .......................................................................... ............................... 3 -5 Exhibit A - Allocation of Fund Balances ............................................. ............................... 6 Water and Sewer Fund Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 7 -8 BudgetNarrative .......................................................................... ............................... 9 -12 AmortizationSchedule ................................................................... ............................... 13 SUPPORTING BUDGET SCHEDULES 2013 -2014 Non -Ad Valorem Assessment Summary ......................... ............................... 14 CIPSchedule .......................................................................... ............................... 15 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 REVENUES Interest - Investments $ 6,315 $ 5,018 $ 2,177 $ 1,251 $ 894 $ 2,145 $ 2,090 Net Incr (Decr) In FMV- Invest 2,159 3,456 - 1,303 - 1,303 - Interest - Tax Collector 166 34 - 15 - 15 - Special Assmnts- Tax Collector 402,233 402,231 435,400 377,681 57,719 435,400 435,400 Special Assmnts- Discounts (11,128) (11,204) (17,416) (9,351) - (9,351) (17,416) Other Miscellaneous Revenues 3,676 - - 1,575 - 1,575 - TOTAL REVENUES 403,421 399,535 420,161 372,474 58,613 431,087 420,074 EXPENDITURES Administrative 101,289 98,536 100,000 58,462 41,667 100,129 100,000 P/R -Board of Supervisors 5,700 6,200 7,000 4,400 2,500 6,900 7,000 FICA Taxes 436 474 536 337 191 528 536 ProfServ- Engineering 21,523 22,923 26,000 10,273 7,338 17,611 26,000 ProfServ-Legal Services 30,200 38,472 12,500 18,795 13,425 32,220 12,500 ProfServ-Mgmt Consulting Sery 26,867 27,539 28,365 16,546 11,819 28,365 29,216 ProfServ- Property Appraiser - 6,531 6,531 6,531 - 6,531 6,531 ProfServ- Special Assessment 8,755 8,974 9,243 9,243 - 9,243 9,520 Auditing Services 3,750 3,500 3,750 - 3,750 3,750 3,750 Communication - Telephone 22 36 100 13 9 22 100 Postage and Freight 1,129 1,071 1,500 657 469 1,126 1,200 Rental - Meeting Room 325 325 350 175 125 300 350 Insurance - General Liability 7,830 7,690 8,844 6,156 1,695 7,851 9,028 Printing and Binding 1,578 1,239 2,000 421 601 1,022 1,300 Legal Advertising 475 831 2,200 135 865 1,000 1,000 Miscellaneous Services 482 890 1,376 415 575 990 1,380 Misc- Assessmnt Collection Cast (3,801) 4,816 8,708 7,367 1,341 8,708 8,708 Mlsc -Web Hosting - 119 1,000 1,000 1,000 1,000 Office Supplies 448 261 660 70 50 120 500 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 105,894 132,066 120,827 81,709 45,764 127,463 119,794 Field Contracts-Mgmt Services 101,289 98,536 100,000 58,462 41,667 100,129 100,000 Contracts - Landscape 97,639 83,115 79,440 48,020 34,512 82,532 82,830 Electricity - Streetlighting 13,439 16,615 16,500 11,137 7,955 19,092 19,000 utility - Irrigation 6,559 12,670 12,600 7,979 5,699 13,678 12,600 R &M- Renewal and Replacement 17,126 12,325 10,000 6,503 3,497 10,000 30,850 R &M- Irrigation 1 R &M -Roads & Alleyways 4,000 4,000 4,000 4,000 R &M- Signage - - 1,000 - 1,000 1,000 1,000 Capital Outlay 70,894 50,000 Total Field 236,052 223,261 294,434 132,101 98,330 230,431 300,280 TOTAL EXPENDITURES 341,946 355,327 415,261 213,810 144,084 357,894 420,074 Excess (deficiency) of revenues Over(under)expenditures 61,475 44,208 4,900 158,664 (85,471) 73,193 Annual Operating and Debt Service Budget Fiscal Year 2014 1 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance 4,900 TOTAL OTHER SOURCES USES 4,900 Net change in fund balance FUND BALANCE, BEGINNING FUND BALANCE, ENDING 61,475 44,208 4,900 158,664 193 1,100,673 1,162,148 1,206,356 1,206,356 - 1,206,356 1,279,549 $1,162,148 $1,206,356 $1,211,256 $ 1,365,020 $ 85,471 $ 1,279,549 $ 1,279,549 Annual Operating and Debt Service Budget Fiscal Year 2014 2 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 REVENUES Interest - Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative P/R -Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water & Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Services- Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water & Sewer Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent budgeted for each fund. Professional Services - Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services - Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, farms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water & Sewer Fund. Communication - Telephone Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending. Costs will be split evenly with the Water & Sewer Fund. Postage and Freight This represents costs associated with actual postage and /or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water & Sewer Fund. Rentals — Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water & Sewer Fund. Insurance —General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board will advertise for their meetings annually. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous- Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Budget Narrative Fiscal Year 2014 General Fund EXPENDITURES Administrative (continued) Miscellaneous -Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. Annual District Filing Fee The District is required to pay an annual fee of $175 to the Department of Community Affairs. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts - Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of $6,902 ($82,830 /year). Electricity - Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility - Irrigation The District is currently being billed by the Water /Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R &M- Renewal and Replacement Various costs incurred as needed including but not limited to the entrance, monuments, lighting and lake mgmt. R &M- Irrigation Various repair and maintenance to irrigation system (above ground) including wet checks, rain sensors and valve repairs R &M -Roads & Alleyways Expenses incurred while maintaining District roadways. R &M- Signage This category Includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating and Water /Sewer Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Exhibit "A" Allocation of Fund Balances General Fund AVAILABLE FUNDS Amount Beginning Fund Balance - Fiscal Year 2014 $ 1,279,549 Net Change in Fund Balance - Fiscal Year 2014 Reserves - Fiscal Year 2014 Additions - Total Funds Available (Estimated) • 9/30/2014 1,279,549 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve - First Quarter Operating Capital 105,018 t�l Subtotal 105,018 Total Allocation of Available Funds 105,018 Total Unassigned (undesignated) Cash $ 1,174,531 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2014 6 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 5EP -2013 FY 2013 FY 2014 OPERATING REVENUES Interest - Investments $ 6.244 $ 2,686 $ 2,838 $ 197 $ 141 $ 338 $ 578 Water Revenue 41,379 41,069 43,000 27,590 19,707 47,297 45,000 Sewer Revenue 58,819 62,574 65,1300 43,363 30,974 74,337 70,000 Irrigation Fees 93,629 82,528 100,000 56,895 40,639 97,534 100,000 Meter Fees 26,978 2,500 28,482 16,615 - - - Net Incr (Decr) In FMV- Invest 4,021 6,435 - 2,427 - 2,427 - Special Assmnts- Tax Collector 1,048,566 1,048,559 1,135,025 984,562 150,465 1,135,027 1,135,025 Special Assmnts- Discounts (29,009) (29,206) (45,401) (24,378) - (24,378) (45,401) Other Miscellaneous Revenues 19,379 5,045 - 4,760 3,750 4,760 - TOTAL OPERATING REVENUES 1,243,028 1 222 210 1,300,462 1 095 416 241,925 1,337,341 1 305 202 OPERATING EXPENSES Personnel and Administration P/R -Board of Supervisors 5,700 6,200 7,000 4,400 2,500 6,900 7,000 FICA Taxes 436 474 536 337 191 528 536 ProfServ- Engineering 37,564 22,923 26,000 10,273 7,338 17,611 26,000 ProfServ-Legal Services 30,200 38,472 12,500 18,795 13,425 32,220 12,500 ProfSery -Mgmt Consulting Sery 26,978 27,652 28,482 16,615 11,867 28,482 'I �,1 -, ProfServ- Property Appraiser - 17,025 17,025 17,025 - 17,025 17,025 ProfServ- Special Assessment 7,468 7,655 7,885 7,865 - 7,885 8,122 ProfServ- Utility Billing 15,155 9,053 - - - - - Audlting Services 3,750 3,500 3,750 - 3,750 3,750 3,750 Communication - Telephone 21 36 100 12 9 21 100 Postage and Freight 561 696 1,000 432 309 741 1,200 Rental- Meeting Room 325 325 350 175 125 300 350 Insurance - General Liability 7,830 7,690 8,270 5,757 1,695 7,452 9,028 Printing and Binding 986 930 1,500 316 451 767 1,300 Legal Advertising 353 670 1,600 98 702 800 1,000 Miscellaneous Services 1,371 2,265 2,050 1,482 1,059 2,541 2,600 Misc- Assessmnt Collection Cost 20,371 12,660 22,701 19,204 3,497 22,701 22,701 Office Supplies 517 305 750 82 59 141 500 Depreciation Expense 308,309 321,266 - - - - Total Personnel and Administration 467,895 479,797 141,499 102,888 46,976 149,864 143,047 Water -Sewer Comb services Contracts -Mgmt Services 304,000 299,592 309,533 180,954 128,972 309,926 309,533 Contracts -Other Services 1,750 1,750 2,000 1,750 250 2,000 1,750 Communication - Teleph - Field 3,867 4,033 4,512 2,519 1,799 4,318 4,512 Utility - General 79,963 81,516 80,000 49,067 35,046 84,115 83,000 R &M- Irrigation 28,121 38,517 10,000 6,175 3,825 10,000 20,500 R &M -Water Plant 21,415 45,712 10,000 14,377 10,269 24,646 14,000 R &M -Waste Water Plant 46,809 82,093 9,866 17,358 12,399 29,757 45,000 Misc -Bad Debt - 2,079 - 1,267 - 1,267 - Misc - licenses & Permits- 4 5,375 4,500 « J7876 ^�. 1,125 4,500 4r8,375 - 0(1,- Cap Outlay - Irrigation 1 - - - 25,916 1,600 27,516 Annual Operating and Debt Service Budget Fiscal Year 2014 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 Cap Outlay -Water Plant 50,000 125,730 225,977 351,707 4,000 Cap Outlay -Waste Water Plant - - - - - 20,000 Total Water -Sewer Comb Services 490,100 560,567 480,411 428,488 421,264 849,752 506,795 Debt Service Principal Debt Retirement - - 497,303 497,303 497,303 514,758 Interest Expense 179,380 174,899 158,056 13,171 144,885 158,056 140,601 Total Debt Service 179,380 174,899 655,359 13,171 642,188 655,359 655,360 TOTAL OPERATING EXPENSES 1,137375 1,215,363 1,277,269 544,547 1,110,428 1,654,975 1,305,202 Operating income (loss) 105,853 6,847 23,193 550,869 (868,503) (317,634) 0 OTHER FINANCING SOURCES (USES) Contribution to (Use ot) Fund Balance TOTAL OTHER SOURCES (USES) - I Change in net assets 105,653 6,847 23,193 550,869 (868,503) (317,634) 0 TOTAL NET ASSETS, BEGINNING 7,541,548 7,647,201 7,654,048 7,654,048 - 7,654,048 7,336,414 TOTAL NET ASSETS, ENDING $ 7,647,201 $$ 7 $ 7,677,241 $$ 8,2 $ 8f 68,503) $ 7,336,414 $ 7,336,414 Annual Operating and Debt Service Budget Fiscal Year 2014 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 REVENUES Interest - Investments The District earns interest income on their operational accounts. Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments - Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Services - Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the General Fund. Professional Services - Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating and Water /Sewer Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Professional Services - Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Communication - Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and /or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals — Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance —General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous- Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 10 PORT OF THE ISLANDS Community Improvement District Budget Narrative Fiscal Year 2014 Water and Sewer Fund EXPENDITURES Administrative (continued) Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts -Other Services Preventative generator maintenance services will be provided by Superior Power. Communication — Teleph — Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Descrintion Annual Amount Century Link Plant Land Line (239- 642 -9219) $3,180 Century Link Plant Fax Line (239- 642 -9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility - General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant. The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc. Type 9741120000 25000 E. Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Maris Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R &M — Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R &M — Water Repair and maintenance costs associated with the water plant. R &M — Waste Water Repair and maintenance costs associated with the waste water plant. Annual Operating and Water /Sewer Budget Fiscal Year 2014 11 PORT OF THE ISLANDS Community Improvement District Budget Narrative Fiscal Year 2014 EXPENDITURES Field (continued) Water and Sewer Fund Miscellaneous - Licenses & Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay —Water Plant Funds spent on capital Improvement projects for the water plant. • W -22 $4,000 FIRE HYDRANT REPLACEMENT Capital Outlay — Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww -24 $20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating and Water /Sewer Budget Fiscal Year 2014 12 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Band Period Ending Coupon Principal Rate interest Debt Service Annual Debt Service 11/1/2012 11/1/2015 $79,028.23 $79,028.23 $51,915.45 5/1/2013 $497,303.14 3.510% $79,028.23 $576,331,37 $655,359.60 11/1/2013 $603,444.17 $70,300.56 ' $70,300.56 - 5/1/2014 $514,758.49 3.510% $70,300.56 $585,059.05 $655,359.611 511/2015 $532,826.51 3.510% $61,266.55 $594,093.06 $655,359.61 11/1/2015 $51,915.45 $51,915.45 511/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 1 11112 01 6 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/1/2017 $32,217.04 $32,217.04 511/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 511/2019 $611,667.01 3.510% $21,846.30 $633,513.31 $655,359.61 1111/2019 $11,111.55 $11,111.55 5/112020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $4,005,780.15 $789,848.80 $5,242,878.89 $5,242,878.89 Annual Operating and Debt Service Budget Fiscal Year 2014 13 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non -Ad Valorem Assessment Roll FY 2013 -2014 Product Type Maint. ERC Allocation Maint /ERC $ 400 W/S ERC Allocation W/S Standby $1,124 $413 W/S Capital $711 Total per Product Hotel Room 1.00 $400 0.60 $248 $427 $1,074 Condo Unit 1.00 $400 0.80 $330 $569 $1,299 Single Family 1.00 $400 1.00 $413 $711 $1,524 Comparison FY 2013 to FY 2014 Product Type Total FY 2014 Total Increase FY 2013 (Decrease) % Change Hotel Room $1,074 $1,074 $0 0% Condo Unit $1,299 $1,299 $0 0% Single Family $1,524 $1,524 $0 0% Annual Operating and Debt Service Budget Fiscal Year 2014 14 a a m H 7 m y tq E° 10a ID� C y �E a a a °- o� a E m r CL a U U .0 y C E 0 a E _T C O U a c� 0 OC a 3 3 Page 1 of 1 Swade, Janice From: Randel, Helena Sent: Tuesday, May 21, 2013 10:38 AM To: Swade, Janice Cc: Langston, Elizabeth; LaCap, Luvinia Subject: POI FY 2014 Approved Tentative Budget Attachments: DISTRICTS - #51728- v1- Port_of the_Islands_FY_ 2014 _Approved_Tentative_Budget.pdf Good morning, Please find a copy of POI's FY 2014 approved tentative budget attached. Thank you, Helena Randel Accountant Severn Trent Services T: + 1 954.753.5841 F: + 1954.345.1292 brand el aseverntrentms. com www.sevemtrentservices.com 5/21/2013 Page 1 of 2 Swade, Janice From: Teague, Cal Sent: Tuesday, May 21, 2013 10:09 PM To: Swade, Janice Subject: RE: POI FY 2014 Approved Tentative Budget If Helena sent to you then yes it is fine. Calvin Teague District Manager Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL. T: 239 -245- 7118 -Ext. 301 F: 239 - 245 -7120 C:239- 223 -4437 Email: cteague @severntrentms.com From: Swade, Janice Sent: Tuesday, May 21, 2013 11:43 AM To: Teague, Cal Subject: FW: POI FY 2014 Approved Tentative Budget Is this OK to send to the County? Note to Board Members - As all Supervisors are included on this e-mail, please do not answer this e-mail via the "reply to all" button, in order to avoid an unintentional violation of the Sunshine Law. Janice Swade District Recording Secretary Severn Trent Services, Inc. 210 North University Drive Suite 702 Coral Springs, FL 33071 (954) 753 -5841 Ext. 3058 (Telephone) (954) 345 -1292 (Fax) From: Randel, Helena Sent: Tuesday, May 21, 2013 10:38 AM To: Swade, Janice Cc: Langston, Elizabeth; LaCap, Luvinia 5/22/2013 Page 2 of 2 Subject: POI FY 2014 Approved Tentative Budget Good morning, Please find a copy of POI's FY 2014 approved tentative budget attached. Thank you, Helena Randel Accountant Severn Trent Services T: + 1954,753.5841 F: + 1 954.345.1292 hrandel,@severntrentms.com www.severntrentservices.com 5/22/2013 RESOLUTION 2013 -3 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT APPROVING THE BUDGET FOR FISCAL YEAR 2014 AND SETTING A PUBLIC HEARING THEREON PURSUANT TO FLORIDA LAW WHEREAS, the District Manager has heretofore prepared and submitted to the Board a proposed Operating and/or Debt Service Budget for Fiscal Year 2014; a copy of which is attached hereto, and WHEREAS, the Board of Supervisors has considered said proposed Budget and desires to set the required Public Hearing thereon; NOW, THEREFORE BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE PORT OF THE ISLANDS COMMUNITY IMPROVEMENT DISTRICT; 1. The Budget proposed by the District Manager for Fiscal Year 2014 is hereby approved as the basis for conducting a Public Hearing to adopt said Budget. 2. A Public Hearing on said approved Budget is hereby declared and set for the following date, hour and location: Law. Date: Friday, August 16, 2013 Hour: 10:00 a.m. Location: Orchid Cove Clubhouse 25005 Peacock Lane Naples, Florida 34114 Notice of this Public Hearing shall be published in the manner prescribed by Florida Adopted this 17th day of May, 201 ' ... Norine Dillon Chaime�rso Calvin Teagu Secretary Port of the Islands Community Improvement District Severn Trent Management Services 210 North University Drive, Suite 702 Coral Springs, Florida 33071 Telephone: (954) 753 -5841 - Fax: (954) 345 -1292 Via Federal Express May 21, 2013 Mr. Leo E. Ochs, Jr. Mr. A. William Moss Collier County Manager Naples City Manager 3299 Tamiami Trail East City Hall Suite 202 735 Eighth Street South Naples, Florida 34112 Naples, Florida 34102 RE: Proposed Annual Operating and Debt Service Budget for Fiscal Year 2014 Dear Messrs. Ochs and Moss: In accordance with Chapter 190.008(2)(b) of the Florida Statutes, the District is required to submit to the local governing authorities having jurisdiction over the area included in the District, for purposes of disclosure and information only, the proposed annual Budget for the ensuing Fiscal Year at least sixty (60) days prior to the Public Hearing. The District's Public Hearing is scheduled as follows: Date: Friday, August 16, 2013 Time: 10:00 a.m. Place: Orchid Cove Clubhouse 25005 Peacock Lane Naples, Florida 34114 I am pleased to enclose the District's Proposed Annual Operating and Debt Service Budget for Fiscal Year 2014 as required by statute and request you post it to the County's website under Special Districts. If you have any questions or comments, please feel free to contact me directly at (239) 245 -7118. Sincerely, Calvi e/j s I District Manager Enclosure cc: District Files (agency) PORT OF THE ISLANDS Community Improvement District Annual Operating and Debt Service Budget Fiscal Year 2014 Version 2 - Approved Tentative Budget: (Approved on 5/17/2013) Prepared by: PORT OF THE ISLANDS Community Improvement District Table of Contents Page # OPERATING BUDGET General Fund Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 1 -2 BudgetNarrative .......................................................................... ............................... 3-5 Exhibit A - Allocation of Fund Balances ............................................. ............................... 6 Water and Sewer Fund Summary of Revenues, Expenditures and Changes in Fund Balances .... ............................... 7 -8 BudgetNarrative .......................................................................... ............................... 9 -12 Amortization Schedule ................................................................... ............................... 13 SUPPORTING BUDGET SCHEDULES 2013 -2014 Non -Ad Valorem Assessment Summary ......................... ............................... 14 CIPSchedule .......................................................................... ............................... 15 Port of the Islands Community Improvement District Operating Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District General Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget EXPENDITURES ADOPTED ACTUAL PROJECTED TOTAL ANNUAL Administrative ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 REVENUES 436 474 536 337 191 528 536 Interest - Investments $ 6,315 $ 5,016 $ 2,177 $ 1,251 $ 894 $ 2,145 $ 2,090 Net Incr (Decr) In FMV- Invest 2,159 3,456 - 1,303 13,425 1,303 - Interest - Tax Collector 166 34 - 15 11,819 28,365 29,216 Special Assmnts- Tax Collector 402,233 402,231 435,400 377,681 - 57,719 15 435,400 - 435,400 Special Assmnts- Discounts (11,128) (11,204) (17,416) (9,351) - (9,351) (17,416) Other Miscellaneous Revenues 3,676 - - 1,575 - 1,575 3,750 TOTAL REVENUES 403,421 399,535 420,161 372,474 58,613 431,087 420 074 EXPENDITURES Administrative 101,289 98,536 100,000 58,462 41,667 100,129 100,000 P/R -Board of Supervisors 5,700 6,200 7,000 4,400 2,500 6,900 7,000 FICATaxes 436 474 536 337 191 528 536 ProfServ- Engineering 21,523 22,923 26,000 10,273 7,338 17,611 26,000 ProtServ-Legal Services 30,200 38,472 12,500 18,795 13,425 32,220 12,500 ProfServ-Mgmt Consulting Sery 26,867 27,539 28,365 16,546 11,819 28,365 29,216 ProtServ- Property Appraiser - 6,531 6,531 6,531 - 6,531 6,531 ProfServ- Special Assessment 8,755 8,974 9,243 9,243 - 9,243 9,520 Auditing Services 3,750 3,500 3,750 - 3,750 3,750 3,750 Communication - Telephone 22 36 100 13 9 22 100 Postage and Freight 1,129 1,071 1,500 657 469 1,126 1,200 Rental- Meeting Room 325 325 350 175 125 300 350 Insurance - General Liability 7,830 7,690 8,844 6,156 1,695 7,851 9,028 Printing and Binding 1,578 1,239 2,000 421 601 1,022 1,300 Legal Advertising 475 831 2,200 135 865 1,000 1,000 Miscellaneous Services 482 890 1,375 415 575 990 1,380 Misc- Assessmnt Collection Cost (3,801) 4,816 8,708 7,367 1,341 8,708 8,708 Misc -Web Hosting - 119 1,000 - 1,000 1,000 1,000 Office Supplies 448 261 650 70 50 120 500 Annual District Filing Fee 175 175 175 175 - 175 175 Total Administrative 105,894 132,056 120,827 81,709 45,754 127,453 119,794 Field Contracts- MgmlServices 101,289 98,536 100,000 58,462 41,667 100,129 100,000 Contracts- Landscape 97,639 83,115 79,440 48,020 34,512 82,532 82,830 Electricity - Streeflighfing 13,439 16,615 16,500 11,137 7,955 19,092 19,000 utility - Irrigation 6,559 12,670 12,600 7,979 5,699 13,678 12,600 R &M- Renewal and Replacement 17,126 12,325 10,000 6,503 3,497 10,000 30,850 R &M- Irrigation - - - R &M -Roads & Alleyways - - 4,000 - 4,000 4,000 1 4,000 R &M- Signage 1,000 1,000 1,000 11000 Capital Outlay 70,894 50,000 TotelFleld 236,052 223,261 294,434 132,101 98,330 230,431 300,280 TOTAL EXPENDITURES 341,946 355,327 415,261 213,010 144,084 357J 420 074 Excess (deficiency) of revenues Over(under)expenditures 61,475 44,208 4,900 158,664 (85,471) 73,193 Annual Operating and Debt Service Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Genera/ Fund Summary of Revenues, Expenditures and Changes in Fund Balances Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance - _ 4.900 TOTAL OTHER SOURCES USES 4,900 Net change in fund balance FUND BALANCE, BEGINNING FUND BALANCE, ENDING 61,475 44,208 4,900 158,884 (85,471) 73,193 1,100,673 1,162,148 1,206,356 1,206,356 - 1,206,356 1,279,549 $1,162,148 $1,206,356 $1,211,256 $ 115,020 $ (85,471) $1,279,549 $ 1,279,549 Annual Operating and Debt Service Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 REVENUES Interest - Investments The District earns interest on the monthly average collected balance for their operating accounts. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the operating expenditures during the Fiscal Year. Special Assessments - Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative P/R -Board of Supervisors Chapter 190 of the Florida Statutes allows for members of the Board of Supervisors to be compensated $200 per meeting at which they are in attendance. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the Water & Sewer Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Services - Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The cost will be split evenly with the Water & Sewer Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the Water & Sewer Fund based on the percent budgeted for each fund. Professional Services- Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Environmental Services, Inc. Professional Services- Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Annual Operating and WaterlSewer Budget Fiscal Year 2014 3 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. Costs will be split evenly with the Water & Sewer Fund. Communication-Telephone Telephone and fax transmission expenditures. The budgeted amount for the fiscal year is based on prior year spending. Costs will be split evenly with the Water & Sewer Fund. Postage and Freight This represents casts associated with actual postage and/or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split evenly with the Water & Sewer Fund. Rentals — Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the District's meetings are held. The district anticipates holding 14 meetings. This fee will be split evenly with the Water & Sewer Fund. Insurance — General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. This includes general liability, storage tank and property insurance. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding This represents costs associated with copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board will advertise for their meetings annually. The fees will be split with the Water & Sewer Fund based on the percent budgeted for each fund. Miscellaneous Services This includes monthly bank charges and any other miscellaneous expenses that may be incurred during the year. Miscellaneous- Assessment Collection Costs The District reimburses the Collier County Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District General Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Miscellaneous -Web Hosting The District expects to incur costs associated with Web Hosting. Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. Annual District Filing Fee The District is required to pay an annual fee of $175 to the Department of Community Affairs. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts - Landscape Soto's Lawn currently provides monthly landscape services to the district for a monthly fee of $6,902 ($82,830 /year). Electricity - Streetlighting The District currently has 3 electric accounts with Lee County Cooperative for streetlights located on District Roads. Expenses are based on prior year's electric bills. The district receives a reimbursement for a portion of the decorative street lighting from Orchid Cove. Account No. Service Address 0051120000 0 Eveningstar Cay 4941120000 Newport Drive 5741120000 262 Stella Maris Utility - Irrigation The District is currently being billed by the Water /Sewer Fund of Port of the Islands CID for irrigation water for the common areas that the District is required to maintain. R &M- Renewal and Replacement Various costs incurred as needed including but not limited to the entrance, monuments, lighting and lake mgmt. R &M- Irrigation Various repair and maintenance to irrigation system (above ground) Including wet checks, rain sensors and valve repairs. R &M -Roads & Alleyways Expenses incurred while maintaining District roadways. R &M- Signage This category includes costs for maintaining or replacing signage throughout the District. Capital Outlay Monies spent on capital improvement projects as identified by the board. Annual Operating and Water /Sewer Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Genera! Fund Exhibit "A" Allocation of Fund Balances AVAILABLE FUNDS Amount Beginning Fund Balance - Fiscal Year 2014 $ 1,279,549 Net Change in Fund Balance - Fiscal Year 2014 Reserves - Fiscal Year 2014 Additions - Total Funds Available Estimated - 9/30/2014 1,279,549 ALLOCATION OF AVAILABLE FUNDS Assigned Fund Balance Operating Reserve - First Quarter Operating Capital 105,018 l�l Subtotal 105,018 Total Allocation of Available Funds 105,018 Total Unassigned (undesignated) Cash $ 1,174,531 Notes (1) Represents approximately 3 months of operating expenditures Annual Operating and Debt Service Budget Fiscal Year 2014 6 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes In Net Assets Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 OPERATING REVENUES Interest - Investments $ 6,244 $ 2,686 $ 2,838 $ 197 $ 141 $ 338 $ 578 Water Revenue 41,379 41,089 43,000 27,590 19,707 47,297 45,000 Sewer Revenue 56,819 62,574 65,000 43,363 30,974 74,337 70,000 Irrigation Fees 93,629 82,528 100,000 56,895 40,639 97,534 100,000 Meter Fees - 2,500 - - - - - Net Mor (Decr) In FMV- Invest 4,021 6,435 17,025 2,427 - 2,427 - Special Assmnts- Tax Collector 1,048,566 1,048,559 1,135,025 084,562 150,465 1,135,027 1,135,025 Special Assmnts- Discounts (29,009) (29,206) (45,401) (24,378) - (24,378) (45,401) Other Miscellaneous Revenues 19,379 5,045 - 4,760 - 4,760 - TOTAL OPERATING REVENUES 1,243,028 1,222 10 1,300,482 1,095,416 241 925 1,337 1,305 202 OPERATING EXPENSES Personnel and Administration P/R -Board of Supervisors 5,700 6,200 7,000 4,400 2,500 6,900 7,000 FICA Taxes 436 474 536 337 191 528 536 ProfServ- Engineering 37,564 22,923 26,000 10,273 7,338 17,611 26,000 ProfServ-Legal Services 30,200 38,472 12,500 18,795 13,425 32,220 12,500 ProfServ-Mgmt Consulting Sery 26,978 27,652 28,482 16,615 11,867 28,482 29,336 ProfServ- Property Appraiser 21,415 17,025 17,025 17,025 - 17,025 17,025 ProfServ- SpedalAssessment 7,468 7,655 7,885 7,885 12,399 7,885 8,122 ProfServ- Utiity Billing 15,155 9,053 - - - 1,267 - Auditing Services 3,750 3,500 3,750 3,375 3,750 3,750 3,750 Communication - Telephone 21 36 100 12 9 21 100 Postage and Freight 561 696 1,000 432 309 741 1,200 Rental - Meeting Room 325 325 350 175 125 300 350 Insurance - General Liability 7,830 7,690 8,270 5,757 1,695 7,452 9,028 Printing and Binding 986 930 1,500 316 451 767 1,300 Legal Advertising 353 670 1,600 98 702 800 1,000 Miscellaneous Services 1,371 2,265 2,050 1,482 1,059 2,541 2,600 Misc - Assessmnt Collection Cost 20,371 12,650 22,701 19,204 3,497 22,701 22,701 Office Supplies 517 305 750 82 59 141 500 Depreciation Expense 308,309 321,266 Total Personnel and Administration 407,895 479,797 141,499 102,888 46,976 149,864 143,047 Water -Sawor Comb Services Contracts -Mgmt Services 304,000 299,592 309,533 180,954 128,972 309,926 309,533 Contracts -Other Services 1,750 1,750 2,000 1,750 250 2,000 1,750 Communication - Teleph - Field 3,867 4,033 4,512 2,519 1,799 4,318 4,512 Utility - General 79,963 81,516 80,000 49,067 35,048 84,115 83,000 R &M- Irrigation 28,121 38,517 10,000 6,175 3,825 10,000 20,500 R &M -Water Plant 21,415 45,712 10,000 14,377 10,269 24,646 14,000 R &M -Waste Water Plant 46,609 82,093 91856 17,358 12,399 29,757 45,000 Misc -Bad Debt - 2,079 - 1,267 - 1,267 - Misc - Licenses & Permits 4,375 5,375 4,500 3,375 1,125 4,500 4,500 Cap Outlay - Irrigation - - - 25,916 1,600 27,516 - Annual Operating and Debt Service Budget Fiscal Year 2014 7 PORT OF THE ISLANDS Community Improvement District Water And Sewer Fund Summary of Revenues, Expenses and Changes in Net Assets Fiscal Year 2014 Proposed Budget ADOPTED ACTUAL PROJECTED TOTAL ANNUAL ACTUAL ACTUAL BUDGET THRU MAY PROJECTED BUDGET ACCOUNT DESCRIPTION FY 2011 FY 2012 FY 2013 APR -2013 SEP -2013 FY 2013 FY 2014 CapOuday -Water Plant 50,000 125,730 225,977 351,707 4,000 Cap Outlay -Waste Water Plant - - - - - - 20,000 Total Water -Sewer Comb Services 490,100 560,667 480,411 428,488 421,264 849,752 506,795 Debt service Principal Debt Retirement - - 497,303 - 497,303 497,303 514,758 Interest Expense 1791380 174,899 158,056 13,171 144,885 158,056 140,601 Total Debt Service 179,380 174,899 655,359 13,171 642,188 655,359 655,360 TOTAL OPERATING EXPENSES 1,137,375 1 215 3 1,277,269 544 547 1,110,428 1 654 975 11,305 02 Operating Income (loss) 105,653 6,847 23,193 550,869 (868,503) (317,634) 0 OTHER FINANCING SOURCES (USES) Contribution to (Use of) Fund Balance TOTAL OTHER SOURCES USES Change in net assets TOTAL NET ASSETS, BEGINNING TOTAL NET ASSETS, ENDING 105,653 6,847 23,193 550,869 (868,503) (317,634) 0 7,541,548 7,647,201 7,654,048 7,654,048 - 7,654,048 7,336,414 $ 7 647 ZOt S 7,654,048 $ 7,877,241 $ 8,204,917 4 (868,5Q3 $ 7,336,414 $ 7 Annual Operating and Debt Service Budget Fiscal Year 2014 8 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 REVENUES Interest - investments The District earns interest income on their operational accounts_ Water Revenue Based on prior year's budget and water consumption and anticipated use. Sewer Revenue Based on prior year's budget and waste water consumption and anticipated use. Irrigation Fees Based on prior year's budget and irrigation water consumption and anticipated use. Special Assessments -Tax Collector The District will levy a Non -Ad Valorem assessment on all the assessable property within the District in order to pay for the debt service expenditures during the Fiscal Year. Special Assessments- Discounts Per Section 197.162, Florida Statues, discounts are allowed for early payment of assessments. The budgeted amount for the fiscal year is calculated at 4% of the anticipated Non -Ad Valorem assessments. EXPENDITURES Administrative P/R Board of Supervisor Salaries Chapter 190 of the Florida Statutes allows for a member of the Board of Supervisors to be compensated for a meeting attendance and to receive $200 per meeting plus payroll taxes. The amount for the Fiscal Year is based on 5 Board members paid for attending 14 meetings. The fees will be split evenly with the General Fund. FICA Taxes Payroll taxes for supervisor salaries are calculated as 7.65% of payroll. Professional Services - Engineering The District's engineer provides general engineering services to the District, i.e. attendance and preparation for monthly board meetings when requested, review of invoices, and other specifically requested assignments. The fees will be split evenly with the General Fund. Professional Services -Legal Services The District's Attorney provides general legal services to the District, i.e., attendance and preparation for monthly Board meetings, review of contracts, review of agreements and resolutions, and other research assigned as directed by the Board of Supervisors and the District Manager. The fees will be split evenly with the General Fund. Professional Services- Management Consulting Services The District receives Management, Accounting and Administrative services as part of a Management Agreement with Severn Trent Management Services, Inc. Annual Operating and Water /Sewer Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Professional Services- Property Appraiser The Property Appraiser provides the District with a listing of the legal description of each property parcel within the District boundaries, and the names and addresses of the owners of such property. The District reimburses the Property Appraiser for necessary administrative costs incurred to provide this service. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The FY2014 budget for collection costs was based on 1.5% of the anticipated assessment collections. Professional Services - Special Assessment The District has contracted with Severn Trent Management Services, Inc. to levy annual assessments, update the District's tax roll, prepare estoppel letters and handle any customer service questions regarding assessments. Auditing Services The District is required to conduct an annual audit of its financial records by an Independent Certified Public Accounting Firm. The fees will be split evenly with the General Fund. Communication-Telephone Telephone and fax machine expenses. The budgeted amount for the fiscal year is based on prior year spending. The fees will be split with the General Fund based on the percent budgeted for each fund. Postage and Freight This represents actual postage and /or freight used for District mailings including agenda packages, vendor checks and other correspondence. The fees will be split with the General Fund based on the percent budgeted for each fund. Rentals — Meeting Room The District is charged $50 per occurrence for the use of the meeting room at which the district's meetings are held. The district anticipates holding 14 meetings during the year. This cost will be shared evenly with the General Fund. Insurance — General Liability The District currently has its Insurance Policy with the Florida Municipal Insurance Trust. The FY 2014 budget includes an estimated 15% increase of the actual FY 2013 premium. Printing and Binding Copies used in the preparation of agenda packages, required mailings, and other special projects. The budgeted amount for the fiscal year is based on prior year spending and anticipated costs. The fees will be split with the General Fund based on the percent budgeted for each fund. Legal Advertising The District is required to advertise various notices for monthly Board meetings and other public hearings in a newspaper of general circulation. The board has chosen to advertise for their meetings annually. The fees will be split with the General Fund based on the percent budgeted for each fund. Miscellaneous Services This includes bank charges and any miscellaneous expenses that may be incurred during the year. Miscellaneous - Assessment Collection Cost The District reimburses the Tax Collector for her or his necessary administrative costs. Per the Florida Statutes, administrative costs shall include, but not be limited to, those costs associated with personnel, forms, supplies, data processing, computer equipment, postage, and programming. The District also compensates the Tax Collector for the actual cost of collection or 2% on the amount of special assessments collected and remitted, whichever is greater. The FY2014 budget for collection costs was based on a maximum of 2% of the anticipated assessment collections. Annual Operating and Water /Sewer Budget Fiscal Year 2014 10 PORT OF THE ISLANDS Community Improvement District Water and Sewer Fund Budget Narrative Fiscal Year 2014 EXPENDITURES Administrative (continued) Office Supplies Supplies used in the preparation and binding of agenda packages, required mailings, and other special projects. The fees will be split with the General Fund based on the percent budgeted for each fund. Field Contracts -Mgmt Services The District has contracted with Severn Trent Environmental Services to provide operating, maintenance and field management services. This contract includes a predetermined amount of R &M costs. Costs above the specified amount are recorded as 'R &M- Renewal and Replacement'. Any unused R &M costs are returned to the district. Contracts -Other Services Preventative generator maintenance services will be provided by Superior Power. Communication — Teleph — Field Century Link and Sprint provide communication services to the District. The following accounts are included in this line item: Vendor Description Annual Amount Century Link Plant Land Line (239- 642 -9219) $3,180 Century Link Plant Fax Line (239- 642 -9392) 504 Simplex Grinnell Alarm Monitoring 744 Sprint Automated svc to notify Bob of power failures 84 Total $4,512 Utility - General The District currently has 10 electric accounts with Lee County Cooperative for irrigation, lift stations, water and waste water plant. The estimated cost is based on prior year's average monthly electric bills and anticipated use. Account No. Service Address Svc. Type 9741120000 25000 E. Tamiami Irrigation 1941120000 0 Port of the Islands Irrigation 3841120000 119 Newport Drive Irrigation 7841120000 Union Road Irrigation 0941120000 245 Stella Marls Drive Lift Station 1841120000 0 Newport Drive Lift Station 7624900000 160 Cays Drive Lift Station 6941120000 0 Cays Drive Lift Station 3083520000 0 Newport Drive Lift Station 3941120000 86112700 P Islands Waste Water R &M — Irrigation Repair and maintenance costs associated with the main pumps and other irrigation equipment at the plant. R &M — Water Repair and maintenance costs associated with the water plant. R &M — Waste Water Repair and maintenance costs associated with the waste water plant. Annual Operating and Water /Sewer Budget Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Budget Narrative Fiscal Year 2014 Water and Sewer Fund EXPENDITURES Field (continued) Miscellaneous - Licenses & Permits Costs incurred for various licenses and permits pertaining to the water and waste water plants including an annual drinking water license and waste water regulatory fee. Capital Outlay — Water Plant Funds spent on capital improvement projects for the water plant. • W -22 $4,000 FIRE HYDRANT REPLACEMENT Capital Outlay — Waste Water Plant Funds spent on capital improvement projects for the waste water plant. • Ww -24 $20,000 MBR MEMBRANES Debt Service Principal Debt Retirement Principal payment due on Series 2010 bond. Interest Expense Interest payment due on Series 2010 bond. Annual Operating and Water /Sewer Budget Fiscal Year 2014 12 PORT OF THE ISLANDS Community Improvement District Debt Amortization Series 2010 Bond Period Coupon Debt Annual Debt Ending Principal Rate Interest Service Service 11/112012 $79,028.23 $79,028.23 511/2013 $497,303.14 3.510% $79,028.23 $576,331.37 $655,359.60 11/1/2013 $70,300.56 $70,300.58 5/1/2014 $514,758.49 3.510% $ 70,300.56 $585,059.05 $655,359.61 11/112014 $61,266.55 $61,266.55 5/1/2015 $532,828.51 3.510% $e1,286.55 $594,093.08 $855,359.61 11/1/2015 $51,915.45 $51,915.45 5/1/2016 $551,528.72 3.510% $51,915.45 $603,444.17 $655,359.62 11/112016 $42,236.12 $42,236.12 5/1/2017 $570,887.38 3.510% $42,236.12 $613,123.50 $655,359.62 11/112017 $32,217.04 $32,217.04 5/1/2018 $590,925.52 3.510% $32,217.04 $623,142.56 $655,359.60 11/1/2018 $21,846.30 $21,846.30 511/2019 $611,087.01 3.510% $21,846.30 $633,513.31 $655,359.61 11/1/2019 $11,111.55 $11,111.55 511/2020 $633,136.52 3.510% $11,111.55 $644,248.07 $655,359.62 Total $4.005,730.15 $739,843.60 $5,242,878.89 $5,242,878.89 Annual Operating and Debt Service Budget Fiscal Year 2014 13 Port of the Islands Community Improvement District Supporting Budget Schedules Fiscal Year 2014 PORT OF THE ISLANDS Community Improvement District Port of the Islands Community Improvement District Non -Ad Valorem Assessment Roll FY 2013.2014 Product Maint. ERC MainVERC W/S ERC WIS Standby W/S Capital Total per Type Allocation $ 400 Allocation $1,124 Single Family Product $1,524 $0 0% $413 $711 Hotel Room 1.00 $400 0.60 $248 $427 $1,074 Condo Unit 1.00 $400 0.80 $330 $569 $1,299 Single Family 1.00 $400 1.00 $413 $711 $1,524 Comparison FY 2013 to FY 2014 Product Type Total FY 2014 Total Increase FY 2013 (Decrease) % Change Hotel Room $1,074 $1,074 $0 0% Condo Unit $1,299 $1,299 $0 0% Single Family $1,524 $1,524 $0 0% Annual Operating and Debt Service Budget Fiscal Year 2014 14 PORT OF THE ISLANDS Community Improvement District Capital Improvement Program - Status Report Updated thru 4730113 ROADS PROGRAM All Funds Project Project Name or Description FY 2013 Budget"' 201 FY 2013 Paid inPFY 2013 Paid Ince to FY 2014 FY 2015 FY 2016 FY 2017 Project Status No. Project Name or Description S - Budget et m Estimate m won Date FY 2014 FY 2015 FY 2016 FY 2017 Project Status W -146 Wellmonitorm $ S 16,746 $ 16,746 $ 22,735 $ - $ S - $ AM Project p Pump Rebo6ttin S $ 10,7701$ 9,170 $ 9,170 $ : $ S S ST project � �"• $ r' Rum $ 31,905 ------ $ • $ $ $ ST 'act 920 C59 $ - $ - $ - $ - $ - S - $ - ST prolar, 922 D4 $ d - 894c $ - Is 3,090 $ 4,000 $ 4,00D $ 4,000 $ - ST rgact Total General Fund $ SO,ODD S 70,894 $ 4,979,928 S 50,000 S S $ IRRIGATION PROGRAM Project No. Project Name or Description FY 2013 Budget"' FY 2013 Estimatem Paid in FY 2013 m Paid IncepOon to Date w FY 2014 FY 2015 FY 2016 FY 2017 Project Status W-14A VFDfor75 m S - $ - $ - $ - $ - $ - $ - ST- tabled W -146 Wellmonitorm $ S 16,746 $ 16,746 $ 22,735 $ - $ S - $ AM Project p Pump Rebo6ttin S $ 10,7701$ 9,170 $ 9,170 $ : $ S S ST project 919 Total Irrigation Program $ $ 27,516 1 $ 25,916 $ 31,905 ------ $ • $ $ $ ST 'act WATER PROGRAM Project No. Project Name or Description u 2013 Bu et ro FY late Estimate m Paid in FY 2013 PI Paid Date to Oate fN FY 2014 FY 2015 FY 2016 FY 2017 Project Status � W-14A Construction of New Water Treatment Plant $ S 291,036 $ 72,136 $ 4,340,379 $ - $ - $ - $ Project - in process P,a,as,r.sc�w W -146 Inspection of New Water Treatment Plant $ - $ 10.671 $ 10,671 $ 440,894 $ - S - S - $ AM Project 915 New water meter replacement program to include bacdow prevention Replaced -20% per year for 4years) $ 50,000 S 50,000 $ 42,924 $ 195,565 S $ $ - $ ST project 919 Video surveillance and monitoring $ $ - $ - $ - $ - S - $ 10,002 $ - ST 'act 920 are arts $ - $ - $ - $ - $ - S - $ - ST prolar, 922 Rreh drantreparandre acement $ $ - $ - Is 3,090 $ 4,000 $ 4,00D $ 4,000 $ - ST rgact Total Water Pro m $ SO,ODD S 351,707 $ 125,7301$ 4,979,928 $ 4,D00 $ 4,0001$ 14000 1 $ WASTEWATER PROGRAM Project Na Project Name or Description FY 2013 Budget FY 2013 Estimatem Paid in FY 2013 PI Paid Ineepti to Date FY 2014 FY 2015 FY2016 FY 2017 Project Status W923 SCADA and control panel for lift stations $ - $ - $ - $ 77,137 $ - $ 30,796 $ 30,796 $ 30,796 ST combined with project W926 W924 M6RMembranes S S $ $ - S 20,000 $ 20,000 $ 20,000 $ ST Total Wastewater Program S S S $ 77,137 $ 20,000 $ 50,796 $ 50,796 $ 30,796 Total Water, Wastewater S, Irrigation Programs 1 $ 50,000 1 S 379,2231 $ 151,6461$ 5,088,970 1 $ 24.0001 $ 54,7961$ 64,7961$ 30,796 Teague, Cal From: Randel, Helena Sent: Wednesday, April 24, 2013 10:38 AM To: Teague, Cal Cc: Celestin, Cindy; Ritter, Wendy Subject: RE: POI 4/19/2013 CID meeting summary Good morning Cal, In response to POI's financial inquiries... 1 ft"Wlill hould be charged to the GF for landscaping. • vtce:;ftt� S ys mrtfee tfirriming'has been reclassed asdr-ecteof Please note this will "j5ush theontraets= Landscape item further over budget. 2. We need cL4ln11> M* • An R &M- Irrigation line item has been ad#t?Y.rQ4 4 budsl What dollar amount are we including here? Specifically what will be recorded here? Do you have time to discuss? 3. Invoice #2065964A for bottled water should be charged to ST Dept. $225 and not POI. This was our contribution to the open house. • This cost has been reclassed as a receivable and a copy of the ST invoice, along with your comments below, has been forwarded to Paula. 4. There were questions oa�Check. #53812; Helena, can you or Wendy send me a copy of the invoice? This is.arefund on a utility account (see attached). This account has been reassigned to Cindy. L� POI - Centur121 Sunbelt Realt,,, Thank you, Helena Randel Accountant Severn Trent Services T: + 1 954.753.5841 F: + 1 954.345.1292 h ran delO).severntrentms.cam www.severntrentservices.com From: Teague, Cal Sent: Tuesday, April 23, 2013 11:48 PM To: 'Anthony Davis (Anthony @jadavis.com)'; 'Dale Lambert'; 'Dick Ziko (RCZIKO @EMBARQMAIL,COM)'; 'Norine & Joe'; 'Ted Bissel (tbissell @embargmaii.com)'; 'Dan Cox'; 'Ron Benson'; Ritter, Wendy; Swade, Janice; Randel, Helena; LaCap, Luvinia; Rehe, Stephanie; Pepin, Christopher; Egan, Michelle; Underwood, Bert; Howell, Laura; Royer, Peggy; Rawlings, Gary; Edge, Robert; Adams, Tennille Cc: Davis, Paula; Hodza,Rose; Baldwin, Alan; Bloom, Stephen; Dick, Robert; Varona, Rita; Branch, Frank; Langston, Elizabeth; Carlson, Alice J. Subject: POI 4/19/2013 CID meeting summary Water Treatment Plant Operations and Maintenance The Water Treatment Plant produced and distributed 2.316 MG for the month of April, which is an average of 0.077 MGD. Wastewater Plant Operations and Maintenance The WWTP treated approximately 1.889 MG for the month of April, which is an average of 0.063 MGD Reuse System Operations and Maintenance The reuse system delivered 7.740 MG for the month of April, which is an average of 0.258 MGD. Permit Compliance: Water Treatment Plant: All permit requirements met Wastewater Treatment Plant All permit requirements met In the community: • Sidewalks on Cays Drive, Stella Maris S., Sunset Cay, Venus Cay, Windward Cay & Wilderness Cay were pressure washed. • Small Banyan tree was removed from drainage grating on Stella Maris S. CMMS Work Order Report Summary Total # of WO's 219 Total # of WO's Completed 219 Total Hours 55.50 � 1 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 - Fax 239 - 642 -9469 • www.severntrentservices.com z May 2013 Field Managers Report Removal of Baby Banyan Tree in Stella Maris S. Drain Sidewalks Before & After Pressure Washing Photos. 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 • Fax 239 - 642 -9469 • www,severntrentservices.com One of the tools they used to wash! You can see the difference that the pressure washing made! 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 • Fax 239 - 642 -9469 - www.severntrentservices.com While inspecting the pressure washing job, I noticed that many of the sidewalks have cracks and breaks in multiple locations. Here are some pictures. After the pictures, there is a chart of findings for review. Gutter in front of 158 Windward Cay IVenus Cay 642 -9469 - www.severntrentservices.com Sunset Cay 12600 Union Road Naples, Florida 34114 • Tel 239 -642 -9219 - Fax 239. 642.9469 • www.severntrentservices,com Port of the Islands CDD 2013 Sidewalk and Gutters Inspection Report Gutters Sidewalks Re air Method Re air Method St. Name Grind Replace Patch Grind Replace Patch Ca s Dr. Just N. of Lift Station Stella Maris S. south of and 10 146 Windward Cay 1 4 Cays & Windward 10 Windward Ca - Just passed FH 4 Windward Ca - on the curve 2 Ca s & Venus Cay 2 Cays Dr - across from Reuse Sin 3 Windward Ca - W of Ca s to FH 4 6 Sunset Ca - From Ca s Dr to 1st house 204 Sunset Ca - From 182 to Last FH 315 275 Ca s East side Curb & Gutter 2 215 Ca s East 6 3 3 Totals in Feet 8 0 9 547 14 12600 Union Road Naples, Florida 34114 • Tel 239.642 -9219 • Fax 239. 642 -9469 • www.severntrentservices.com Water Loss Reports Potable Water Report 5 4.5 Irrigation Water Report 8.697 4 9.0 3.5 2.997 3 2.509 2.385 0 2.5 2.166 246 c 1.68 7 1 2 1.5 1.844 1.622 1.585 1.496 1 1.187 1.038 0.5 0 o e 0 Apr -12 May -12 Jun -12 Jul -12 Aug -12 Sep -12 Oct -12 Nov -12 Dec-12 Jan43 Fet>13 Mar -13 —a —Water Produced --m—WaterBiVed --m—°kWaterLoes 12600 Union Road Naples, Florida 34114 -Tel 239 -642 -9219 •Fax 239 - 642 -9469 • www.sevemtrentservices.com Irrigation Water Report 8.697 8.780 9.0 B.o 8.991 7.008 7.97 7.0 ' � 8.009 5.879 6.0 8.334 4.7 8.259 X5.0 m ivlay -12 Jun -12 J ' 5-322 Aug -12 Sep -12 O A 7W Nov -12 D Deo-12 J Jan -13 F 5.133 Mar -13 co 4.0 4.406 m3.0 2.0 1.0 64'0 0 3ho � 3% 1% 3% 8% Oho 8% 6% J:A 0.0 1.0 . � Irrigaricn Meter Irrigation Btie- 12600 Union Road Naples, Florida 34114 -Tel 239 -642 -9219 •Fax 239 - 642 -9469 • www.sevemtrentservices.com pr•12 i ivlay -12 Jun -12 J Jul -12 A Aug -12 Sep -12 O Oct -12 N Nov -12 D Deo-12 J Jan -13 F Feb-t3 M Mar -13 239 -642 -9219 •Fax 239 - 642 -9469 • www.sevemtrentservices.com \ k k/ a 2$ a 0 ) § § ■ § $ 2 � ) 7 $ § m ) Q § Q u 0 § § | � � !i§ § E� r . a } ) t,22� �- a� e %�2 aE ( ;- _ - a��E @ « ` e � Al k � | k7§ �a2 | 2 ■c | #«° , U. )ciB k |§ $ { :3 c m | .0 - !£! 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CL } § � � ( 3 co \ ) Adams, Tennille From: Teague, Cal Sent: Thursday, May 09, 2013 10:57 PM To: Adams, Tennille subject: FW: ITT - Xylem: Port of the Islands WTP Attachments: REDLINED Xylem Payment Application #3.pdf Another, email and attachment From: Ron Benson [mailto:RonBenson @ hmeng.coml Sent: Thursday, May 09, 2013 4:54 PM To: Steven.Clements@Xyleminc.00m Cc: Dan Cox; Teague, Cal Subject: FW: ITT - Xylem: Port of the Islands WTP Mr. Clements Attached is the most recent corrected pay application. This reflects the amount of work performed by Xylem under their contract with Port of the Island and the sum of previous payments. You will note that the amount $23,934 is the unused portion of the owner - directed allowance. Essentially, the sum of proposals from Xylem to do additional work which was not in the contract was less than the allowance available for that purpose. Xylem has not provided Port of the Islands with the Final Contractor's Certifications and Release from the Surety as required in the contract for a final payment. A prior letter from Dan Cox, Esq. to Xylem identified that this was required and once received, Port of the Islands would release the undisputed amount with a corrected invoice from Xylem which matched the actual status of work completed and prior payments. Port of the Islands would like to resolve this as quickly as possible and has been awaiting response from Xylem to Mr. Cox's prior correspondence. The Port of the Islands' Board of Supervisors meets next on Friday, May 17`h and could consider final resolution at that time. Feel free to contact with any questions. Best wishes. Ron Ronald E. Benson, Jr., Ph.D., P.E. Senior Vice President /Principal rYK,N�_�c = t,'u+pEtui +iBt:F.:_vi�. Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239) 254 -2000 (239) 254 -2098 (fax) (239) 777- 1611(mobile) 1 From: Clements, Steven - Xylem rmailto:Steven.Clements Xyleminc.com] Sent: May 07, 2013 12:06 PM To: Clifford Pepper Subject: Port of the Islands Mr. Pepper, I've taken over the responsibilities of Controller for Travis Kirsch as he is no longer with the company. I don't know the details of what happened on Port of the Islands but it looks as if we did not meet our deadline, we incurred liquidated damages, we disputed the liquidated damages and there has not been an agreement between Flowtronex and Port of the islands on liquidated damages which has delayed payment of $162,881.30. If we arrive at a liquidated damages amount we both agree to and we issue a credit memo for that amount will the remaining balance be paid at that time? What amount of damages would be an appropriate settlement at this time and what is that based on? I'm sorry that this information may be repetitive; so high level information will be sufficient as I'm not familiar with the technical aspects of the projects. Please call me with any questions or concerns. Thank you, Steven Clements, CPA Controller (Interim) Office: 469.221.1241 Mobile:214.998.9385 Steven. Clements(a- xyleminc.com x MV Z0'0S6k*%%W CONFIDENTIALITY NOTICE: This e -mail, including any attachments and/or linked documents, is intended for the sole use of the intended addressee and may contain information that is privileged, confidential, proprietary, or otherwise protected by law. Any unauthorized review, dissemination, distribution, or copying is prohibited. If you have received this communication in error, please contact the original sender immediately by reply email and destroy all copies of the original message and any attachments. Please note that any views or opinions presented in this e-mail are solely those of the author and do not necessarily represent those of Xylem Inc. o a 0 u► e+r :+f T# Q x [ 4t,W I ow ol AC It Em9� O � V C V $� Em NO ui 7 m© m 'W O.toc3ogagO�oSOf�tSQa 101046 iriaoci000laooQo i c m m tC yr ell� ur vl� wr e9 dr G oe CO. (01"09- wla vt w 41P. w w ur N u. M Old ai p m C• m to 0 O � f�!• ar Eg U m p pp pp 0 0 O , a S O r E� S C C oz� In C4 CL _mc R X80 10 1008 � C ~' q (o W4 a- «po, Apor s+r * **a r wp*** err d Opp o 6 O g 6 p Q _ pO pOp 8 b pO ppp QOp QOp - ppO b i c N 0 4�'} 7 0 6 - 0 C pptD4Dsio Q comco t? bM6 W M m r m W elr to 64 fEY Vr Nr M ea bi - .O _m � N ' Z N 7 LL y r N E p m m 0.q Q $ y ` = N v @ Fj W 4. 'm •� N C C IJ. ?�. G. C7 min m fn t C m 00 0 0 n `cn A C 'S w O c@ m m� m'ci' 0 w� m 0 W O= V �► io m (L �o.= ¢ ut Cowan. .r mtnc`>0 o a 0 u► e+r :+f T# Q x [ 4t,W I ow ol AC It Em9� O � V C V $� Em NO ui 7 Daniel H. Cox, PA, Atty at law PO Drawer CC p 206 West 6" Street Carrabelle, FL 32322 RE: 199 Eveningstar Cay, Port of the Islands, Lots 3 & 4 Mr. Cox, Per our recent telephone conversation, I am submitting an official request that my property at The Port of the Islands be charged 1 (one) CID assessment. Per your email dated 09 -17 -13 (copy attached) there were several items that should be addressed to consider approval of my request. 1. Parcels should be consolidated as 1 2. no potential for use on attached parcel 3. property cannot be sold separately I am attaching the following documentation that confirms that these items or conditions are met. 1. copy of collier county building permit for new addition 2. copy of survey showing addition is located on lot 3 & 4 3.aerial view of both parcels combined per Collier Co. 4. photo of property with completed addition I believe the documentation attached is more than sufficient to conclude that the property is now I parcel and any future development or the ability to sell separately is not possible. If you would happen to need any other information please don't hesitate to let me know. Thank you in advance for your help and guidance in this matter and I look forward to hearing the outcome of your presentation to the board. Re , ,M .- / y h G. Morgan Stephen an G g Cell #304 -573 -8099 Dan Cox <dhcox @gtcom.net> 9/17/12 to Cal, me Mr. Morgan, I will be glad to bring your request to the Board on Friday. However, the process would be that the request for an adjustment to the assessments is addressed when the Board of Supervisors sits as the Board of Adjustment during the budget/assessment levy public hearing in August of each year. We can let them know that the issue will be brought up for their consideration at that time and gauge their apparent willingness to do so. There is a process through the Collier County Community Development Department that actually merges the two lots into one. Has that been done? The reason I ask is, the assessments are based on the availability of facilities and services to support the development of property. It is the potential for use that makes them valid. Uthe two lots are merged into one, the additional capacity for development goes away and the rationale for supporting your request is stronger. While the Property Appraiser is treating the property as one lot if they can still be separately sold and a house built on the other lot in the future, the Board may have a hard time granting your request. I will send you an e- mail after the meeting. Feel free to call me if you have any questions. Dan Daniel H. Cox, P.A., Attorney at Law P.O. Drawer CC206 West 6th Street Carrabelle, FL 32322 BOARD OF COUNTY COMMIS$IONEKS PERMIT #: PRBD2012112287101 ISSUED: 11 -08 -12 BY. MASTER #: COA: PERMIT PERMIT TYPE, AL APPLIED DATE: 11 -01 -12 JOB ADDRESS: 199 Eveningstar CAY JOB DESCRIPTION: ADDING 18X26 CONCRETE PAD AND 18X26 JOB PHONE: COMPOSITE ROOF ENCLOSURE] 99 EVENING STAR CAY LOT 3/4 SUBDIVISION #: FLOOD MAP: FOLIO #: 31417501404 OWNER INFORMATION: MORGAN, STEPHEN G & SUSAN A PO BOX 44 RONCEVERTE , WV 24970- FCC CODE: 329 CONSTRUCTION CODE: 0207 JOB VALUE: $7,800.00 BLOCK: LONE: ELEVATION: SECTION -TO WNSHIP-RANGE: 9 -52 -28 CONTRACTOR INFORMATION: Gulf West Aluminum & Screens, LLC 141 10th Ave NE Naples, FL 34120 -. APPROVAL DATE: 11 -07 -12 CERTIFICATE #: c2sm PHONE: TOTAL RES SOFT: 468 TOTAL COMM SOFT: 0 LOT: SETBACKS FRONT: REAR: 12 DE LEFT: 10' separation RIGHT: 10' separation SEWER: WATER: CONTACT' NAME: CONTACT PHONE: Per Collier County Ordinance No. 2002 -01, as it may be amended, all work must comply with all applicable laws, codes, ordinances, and any additional stipulations or conditions of this permit. This permit expires if work authorized by the permit is not commenced within six (6) months from the date of issuance of the permit. Additional fees for failing to obtain permits prior to the commencement of construction may be imposed. Pennittee(s) further understands that any contractor that may be employed must be a licensed contractor and that the structure must not be used or occupied until a Certificate of Occupancy is issued. NOTICE: PRIOR TO THE REMOVAL OF ASBESTOS PRODUCTS OR THE DEMOLITION OF A STRUCTURE, FEDERAL AND STATE LAWS REQUIRE THE PERMITTEE (EITHER THE OWNER OR CONTRACTOR) TO SUBMIT A NOTICE OF THE INTENDED WORK TO THE STATE DEPARTMENT OF ENVIRONMENTAL PROTECTION (DEP). FOR MORE INFORMATION, CONTACT DEP AT (239) 344 -5600. In addition to the conditions of this permit, there may be additional restrictions applicable to this property that may be found in the public records of this county, and there may be additional permits required from other governmental entities such as water management districts, state agencies, or federal agencies. WARNING TO OWNER: YOUR FAILURE TO RECORD A NOTICE OF COMMENCEMENT MAY RESULT IN YOUR PAYING TWICE FOR IMPROVEMENTS TO YOUR PROPERTY. IF YOU INTEND TO OBTAIN FINANCING, CONSULT WITH YOUR LENDER OR AN ATTORNEY BEFORE RECORDING YOUR NOTICE OF COMMENCEMENT. 65' SOUTH OF SEAWALL FACE 1.3' CONCRETE SEAWALL ? / 3SD 69°41'53'W 40 OH.85' SOUTH OF �IQ> 12' DRAINAGE EASEMENT 0)tD�O �y Li 6 5 y"L — — — — �0 ,�0i PRM 89° 1'51- W 5 s 10.25 131.1' SIR I SIR c, 0 o J o g6 vj o In o Ln 0 CD v N N M LOT #3 CONCRETE SLAB 3 w J o FIN.FLR. 3.3 0 Q tT ELEV. =7.58' a, U ° to o S CD N89 °41'00 "W LOT #2 6.00' in N � FIR SIR LOT #4 SIR m N89 °4V00'W •1 .25 6.00' 0 8, 2D.65 0 O 0 C) tn in o 6-7S. m o !? �� 21.4 -+ (n 1 1 rvl � MCC-) 3 O q a O C3 V) o of to �10' UTILITY I & SENDER EASEMEN'7 r S89 °41'00'E 40.00 a` LEGEND / SIR = SET IRON ROD & CAP #1772 FIR = FOUND IRON ROD EVENINGSTAR CAY TRACT 'R' -7 SDH - SET DRILL HOLE PRM =PERMANENT REFERENCE MONUMENT NGVO = NATIONAL GEODETIC VERTICAL DATUM r a"Svava.a Collier County Property 1. fi Property Arial Parcel No. 31417501404. Site Adr. 199 EVENINGSTAR CAY http: / /Www.collierappraiser.comI Main_ Search lRecordDetail.html ?FolioID = 31417501404 5/7/2013 L� t" 0 Hm HOLE MONIES FnOINE1ii8 VI.vYNER3 ;WP4FVOFS 950 Encore way • Naples, Flodda 34110 • Phone 239.2542U00 • Fax: 239.254.2099 HM PROJECT #1990.154 5/3/2013 REF. DWG. #13- 6731 -1 Page 1 of 1 LEGAL DESCRIPTION: A PARCEL OF LAND LOCATED IN A PORTION OF LOT 45, PORT OF THE ISLANDS (THE CAYS) PHASE II, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 21, PAGES 1- 4 OF THE PUBLIC RECORDS OF COLLIER COUNTY, FLORIDA BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: COMMENCE AT THE SOUTHEAST CORNER OF LOT 45, PORT OF THE ISLANDS (THE CAYS) PHASE 11, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 21, PAGES 1- 4 OF THE PUBLIC RECORDS OF COLLIER COUNTY, FLORIDA; THENCE RUN N.89 °42'13"W., ALONG THE SOUTH LINE OF SAID LOT 45 FOR A DISTANCE OF 91.28 FEET, MORE OR LESS TO A POINT OF INTERSECTION WITH A 20 FOOT DRAINAGE EASEMENT AND THE POINT OF BEGINNING OF THE PARCEL OF LAND HEREIN DESCRIBED; THENCE RUN N.05 °30'06 "W., ALONG SAID 20 FOOT DRAINAGE EASEMENT FOR A DISTANCE OF 77.99 FEET, MORE OR LESS; THENCE RUN N.22 °53'36 "E., ALONG SAID 20 FOOT DRAINAGE EASEMENT FOR A DISTANCE OF 29.75 FEET, MORE OR LESS; THENCE RUN N.36 °44'40 "E., ALONG SAID 20 FOOT DRAINAGE EASEMENT FOR A DISTANCE OF 19.49 FEET, MORE OR LESS, THENCE RUN N.72 °1 1'51 "E., ALONG SAID 20 FOOT DRAINAGE EASEMENT FOR A DISTANCE OF 49.91 FEET, MORE OR LESS, TO A POINT ON THE NORTHEAST LINE OF SAID LOT 45, THENCE RUN S.29 °43'12 "E., ALONG THE NORTHEAST LINE OF SAID LOT 45. FOR A DISTANCE OF 8.00 FEET, MORE OR LESS; THENCE RUN S 72 °2622 "W., FOR A DISTANCE OF 49.12 FEET, MORE OR LESS; THENCE RUN S.32 °02'22 "W., FOR A DISTANCE OF 16.02 FEET, MORE OR LESS; THENCE RUN S.31 °21'59 "W., FOR A DISTANCE OF 27.74 FEET, MORE OR LESS; THENCE RUN S.01 °53'19 "E., FORA DISTANCE OF 76.92 FEET, MORE OR LESS, TO THE POINT OF BEGINNING; CONTAINING 914.43 SQ. FT, MORE OR LESS. THIS PROPERTY SUBJECT TO EASEMENTS, RESERVATIONS OR RESTRICTIONS OF RECORD. BEARINGS SHOWN HEREON REFER TO THE SOUTH LINE, LOT 45, PORT OF THE ISLANDS (THE CAYS) PHASE II, ACCORDING TO THE PLAT THEREOF AS RECORDED IN PLAT BOOK 21, PAGES 1- 4 OF THE PUBLIC RECORDS OF COLLIER COUNTY AS BEING N.89'42'1 3'W. HOLE MONTES, INC. CERTIFICATE OF AUTHORIZATION LB #1772 �r BY ti* bey AR,. :y e j/htn/ P.S.M. #5628 THOMAS M. MUR46HY STATE OF FLORIDA Naples • Fart Myers w -H +I +I +I -H +1 +I U ci In 01 .— O N N c; 0 F h v rn �rn � o h N � tT 01 D� Q1 cD h z a_ F w w w w� CL 3� CO O �- N N N m U NIIJ (� W d z J Q N O N J Q m Z Z Z In (n (n (n w Z Q a t9 h J J J 0 J J J J U U Q O Z o W = U 1U- W Z � � ON � y 9 0) e •M I O p W „mv° m CL C4 u w¢� 2 Q► N a � 3 v 0_ oOUN J m o F- W N %, o p4 v c z 2d 9 i Z E— z S 01'53'19` E 78.92' f a m °> 05'30'06” WQ 77_99' t _ ui o _ .— ...-1' — N W F J O o � H x z .. ci m � M m N n Q m N Dim V N IFMovAn X9 Dollold I+mw:a - Eta YO Rory NPory A41 5AP'l- -SG*lotAd�y%ml \0681 \ :H w -H +I +I +I -H +1 +I U In 01 .— O N N � F h v rn o � o h N � tT 01 D� Q1 cD h w w w w� 3� CO O �- N N N m M�M-N NIIJ (� z N O N m Z Z Z In (n (n (n w � t9 h J J J J J J J J Teague. Cal From: Ron Benson <RonBenson @hmeng.com> Sent: Wednesday, May 15, 2013 10:32 AM To: Teague, Cal Subject: RE: Port of the Islands - for possible consideration on Friday I figured that you would want this Permit expires in June 2014, but application needs to be submitted in December 2013. So, actually some of the work will be done prior to the end of this year's budget with the rest done in next year's budget. These five year cycles with this much lead time need to be included in budgeting, but I wasn't looking far enough ahead to alert you sooner. Best wishes. Ron Ronald E. Benson, Jr., Ph.D., P.E. Senior Vice President /Principal Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239) 254 -2000 (239) 254 -2098 (fax) (239) 777 -1611 (mobile) k From: Teague, Cal [mailto:CTeague @ severntrentms.com Sent: Wednesday, May 15, 2013 10:25 AM To: n illoppoi(a)embargmail.com; tbissell@embargmail.com; Dale Lambert; Anthony@jadavis.com; RCZIKO(a EMBAROMAIL.COM Cc: Ron Benson; Swade, Janice Subject: FW: Port of the Islands - for possible consideration on Friday Attached is a proposal for the Engineers preparation of the permit renewal at the WWTP. I assume you will want to add this to the agenda for Friday? From: Ron Benson fmailto:RonBenson(&hmeng.com] Sent: Wednesday, May 15, 2013 10:17 AM To: Teague, Cal Cc: Debra Hogue; Dawn Barnard Subject: Port of the Islands - for possible consideration on Friday Cal Here is our proposal to do the FDEP permit renewal at POI for the Wastewater Treatment Plant. Best wishes. May 15, 2013 Mr. Calvin Teague, District Manager Severn Trent Management Services 5911 Country Lakes Drive Fort Myers, FL 33905 RE: RENEWAL OF FDEP OPERATING PERMIT FLO141704 PORT OF THE ISLANDS WASTEWATER TREATMENT PLANT HM File No.: 8200A Dear Cal, We are pleased to offer the following proposal for professional engineering services related to the renewal of Port of the Islands Wastewater Treatment Plant's Department of Environmental Protection permit FL0141399, expiration June 9, 2014. The Florida Department of Environmental Protection (FDEP) issues operating permits for wastewater treatment facilities with a five year term. The application materials required to renew the operations permit must be submitted to FDEP at least 180 days prior to the expiration of the permit. Therefore, a complete application must be submitted to FDEP on or before December 6, 2013. In order to renew the FDEP operating permit, the application forms must be completed, along with all necessary supporting documentation and in accordance with Rule 62- 4.050, F.A.C., a permit application processing fee of $3,000 must be submitted. Port of the Island CID will provide the check for $3,000 payable to FDEP, which will be submitted along the application renewal package. We understand the scope of services to be as described below. Scope of Services Inspection of Facilities Complete permit renewal application and prepare all required materials • DEP Forms 62- 620.910 (1); (2A) including maps and process flow schematic • Updated Capacity Analysis Report • Operation and Maintenance Performance Report • Updated Reclaimed Water Operating Protocol • Updated Process Flow Schematics Hole Montes, Inc. is prepared to compile the information necessary for the permit renewal application, complete the application forms and prepare the various reports required for the permit renewal application. H: \1990 \1990154\20130515 fdep pennit renewal Itr.docx Mr. Calvin Teague HM File 8200A May X, 2013 Page 2 Hole Montes will rely upon the information submitted monthly during the past five years to FDEP to update information from the prior five -year renewal to allow use of ten years of historical flow data in making comparison and projections of flows relative to permitted capacity. Fee and Schedule The professional services associated with these activities shall be performed on a time and material basis for a fee of $15, 200. A draft application package will be submitted for review and comment on or before November 1, 2013 based on timely receipt of the Notice to Proceed. This proposed schedule allows review and comment period time before the application is submitted to FDEP. If you have any questions about this proposal, please give me a call at your convenience. Thank you for this opportunity to be of service. Sincerely yours, HOLE MONTES, INC. Ronald E. Benson, Ph.D., P.E. Senior Vice President / Principal Enclosure H:\1990 \1990154120130515 fdep permit renewal ltr.doex May 15, 2013 HOLE MONTES PROPOSAL FOR PROFESSIONAL SERVICES RENEWAL OF DEP OPERATING PERMIT PORT OF THE ISLANDS WWTP 7 Reimbursable Expenses (printing, postage, UPS) Notes: 1 Proposal excludes DEP permit application processing fee of $3,000 2 Proposal excludes survey work 3 Proposal excludes preparation of record drawings 4 Proposal excludes preparation of O &M manual K,%199011990154V0130515 POI Pan* Reneml.Mlm $200 SUBTOTAL TASK Time and Expense Budget $15,200 TOTAL $15,200 Operations Admin Principal Specialist Designer Assistant Total TOTAL Task Activity Description $195 $90 $95 $65 Hours COST Professional Services 1 Complete FDEP Application forms 62- 620.910(1)& (2A) 2 8 8 4 22 $2,130 2 Prepare Capacity Analysis Report 2 4 2 4 12 $1,200 3 Review & Update Process Flow Diagram 2 2 4 $580 4 Operation & Maintenance Performance Report 2 16 22 40 $3,260 a. Conduct on site inspection of entire facility 2 4 6 $750 b. Establish list and condition of all major components 2 2 2 6 $700 c. Review past 5 years operating data, tabulate and graph 2 16 24 42 $3,390 d. Collection System Evaluation 2 2 2 6 $700 5 Update Reclaimed Water Operating Protocol 2 4 2 2 10 $1,070 6 Respond to DEP Requests for Additional Information 4 2 4 10 $1,220 22 58 14 64 158 $15,000 7 Reimbursable Expenses (printing, postage, UPS) Notes: 1 Proposal excludes DEP permit application processing fee of $3,000 2 Proposal excludes survey work 3 Proposal excludes preparation of record drawings 4 Proposal excludes preparation of O &M manual K,%199011990154V0130515 POI Pan* Reneml.Mlm $200 SUBTOTAL TASK Time and Expense Budget $15,200 TOTAL $15,200 Adams, Tennille From: Teague, Cal Sent: Thursday, May 16, 2013 6:31 AM To: Adams, Tennille Subject: FW: Port of the Islands - forward to BOS Attachments: water resource summary jan thru april 2013.pdf Please print email and attachment. From: Ron Benson Lmailto:RonBenson @ hmeng.com1 Sent: Wednesday, May 15, 2013 5:15 PM To: Teague, Cal Cc: Edge, Robert Subject: Port of the Islands - forward to BOS Cal Please forward to the Board. This shows that for the peak season period (January thru April) of 2013 that POI has saved over 10 million gallons of well water by having a total reuse system. Only two- thirds of the irrigation water is coming from the wells with the other one -third coming from reclaimed water. One hundred percent of the wastewater treated and one hundred percent of the water treatment plant concentrate is reused for irrigation. The overall savings in well water from this water conservation system is equal to the total amount of potable water used at Port of the Islands. Put another way, the community is able to supply their customers with 30% more water with this water conservation system than they would. have if they had alternatively required reduced consumption in order to implement water conservation. This investment, over the past five plus years, has translated into a higher level of service to the residents at Port of the Islands, both in quality of potable water and irrigation water, but also in quantity able to be delivered. Best wishes. Ron Ronald E. Benson, Jr., Ph.D., P.E. Senior Vice President /Principal r'xiE;- a'nFU - r+i.,tM.t f:4 iitt:fr:'Nr Hole Montes, Inc. 950 Encore Way Naples, Florida 34110 (239) 254 -2000 (239) 254 -2098 (fax) (239) 777- 1611(mobile) EMPA mlFO- m O m O N fL0 M ei O N d u. m O N c ro pp o p L17 N IR O O 0 Zm� 000 r•1 . O 00 O OD h M 00 N N W tD m V4 rl N M MT� O O O M N N � 0 M 00 Ln n oo � C1 r i d' O N N�4 ,i.4 1' V 0 M 00 N M 00 O � N p p 00 lD O M Q eT-i N N Ll N n M Ln C1 M d. M O M N^ 00 tl1 M M Q7 � M p M Cti � to 1M-1 ch 4 to tD m M 10 � 000• O N N N E 1� V 0 nj M it 1l. 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