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CAC Minutes 05/09/2013 2013 Coastal Advisory Committee Minutes May 9 , 2013 ' CAC June 20, 2013 VI -1 Approval of Minutes 1 of 8 MINUTES OF THE MEETING OF THE COLLIER COUNTY COASTAL ADVISORY COMMITTEE Naples, Florida, May 9, 2013 LET IT BE REMEMBERED, the Collier County Coastal Advisory Committee, in and for the County of Collier, having conducted business herein, met on this date at 1:00 P.M. in REGULAR SESSION at Administrative Building "F ", 3rd Floor, Collier County Government Complex Naples, Florida with the following members present: ALSO PRESENT: Gary McAlpin, Director, Coastal Zone Management Colleen Greene, Assistant County Attorney Gail Hambright, Accountant Dr. Michael Bauer, City of Naples CHAIRMAN: John Sorey, III n VICE CHAIRMAN: Jim Burke 2 �= Anthony Pires L—L- 61 ~ ° Robert Raymond N � o �-' Joseph A. Moreland (Excused) �-- Victor Rios wC N b Larry Hong zDebbie Roddy (Vacancy) e: o cv Cr ALSO PRESENT: Gary McAlpin, Director, Coastal Zone Management Colleen Greene, Assistant County Attorney Gail Hambright, Accountant Dr. Michael Bauer, City of Naples Meeting Agenda and Notice COASTAL ADVISORY COMMITTEE (CAC) THURSDAY, May 9, 2013 - 1:00 P.M. BOARD OF COUNTY COMMISSIONERS CHAMBERS THIRD FLOOR, COLLIER COUNTY GOVERNMENT CENTER 3299 TAMIAMI TRAIL EAST, NAPLES *Sunshine Law on Agenda Questions •2013 CAC MEETING DATES I. Call to Order II. Pledge of Allegiance III. Roll Call IV. Changes and Approval of Agenda V. Public Comments VI. Approval of CAC Minutes 1. April 11, 2013 VII. Staff Reports 1. Exoanded Revenue Report 2. Marco South Project - Update 3. Wiggins Pass Project - Update 4. Major Beach Renourishment Bid - Discussion 5. May 7, 2013 - Beach Funding Workshop - Discussion and Update 6. Doctors Pass - Discussion 7. Major Beach Renourishment Permit - Discussion VIII. New Business 1. Election of Chairman and Vice Chairman 2. Summer Schedule 3. Tourist Tax Ordinance 4. FY 13 -14 Grant Submittals IX. Old Business X. Announcements XI. Committee Member Discussion XII. Next Meeting Date /Location June 13, 2013 Government Center, 3rd Floor XIII. Adjournment All interested parties are invited to attend, and to register to speak and to submit their objections, if any, in writing, to the board prior to the meeting if applicable. For more information, please contact Gail D. Hambright at (239) 252 -2966. CAC June 20, 2013 VIA Approval of Minutes 2 of 8 Any persons in need of the verbatim record of the meeting may request a copy of the video recording from the Collier County Communications and Customer Relations Department or view online. I. Call to Order Chairman Sorey called the meeting to order at 1:00PM H. Pledge of Allegiance The Pledge of Allegiance was recited. I11. Roll Call Roll call was taken and a quorum was established. IV. Changes and Approval of Agenda Mr. Rios moved to approve the Agenda subject to the following changes: • Deletion of item VII.5 • Item VIIA to be combined with item VIII.5 Second by Ms. Roddy. Carried unanimously 7 — 0. V. Public Comments Bob Krasowski expressed concern the Agenda and related backup material was not made available to the public in a timely manner. Staff reported the Agenda was posted two days before the meeting with some information and items added the day before the meeting, as soon as the information was available. Mr. Pires noted it would be prudent to ensure all information is available to Committee members and the public a minimum of 48 hours before a meeting so adequate pubic input may be garnered and Committee members have ample opportunity to review the information. VI. Approval of CAC Minutes 1. April 11, 2013 Mr. Rios moved to approve the minutes of the April]], 2013 meeting as presented Second by Mr. Raymond Carried unanimously 7 — 0. VII. Staff Reports 1. Expanded Revenue Report — Gary McAlpin The Committee reviewed the "Collier County Tourist Tax Revenue FY 12 TDC Revenue Report" dated through April 30, 2013. Marco South Project — Update Mr. McAlpin reported: • The renourishment has been completed on the Marco South beach with the work on the "groins" continuing. • Laser grading of other sections of Marco beaches was completed without adding sand to the system in an effort to reduce the potential for ponding of water on the beaches. CAC June 20, 2013 VIA Approval of Minutes 3 of 8 Mr. Rios and Mr. McAlpin to meet to field review any areas that still may need to be addressed after the proposed grading has been completed. Any subsequent work would be completed after turtle nesting season. 3. Wiggins Pass Project - Update Mr. McAlpin reported the work necessary to straighten the Pass has been completed with the final aids to navigation pending placement. Contractors are still working to remove approximately 3 tons of rock in an area outside the main Pass with no impact on turtle nesting season. He provided a copy of Mr. Moreland's editorial "Success without S at Wiggins Pass " published in the Naples Daily News on May 5, 2013 for information purposes. 4. Major Beach Renourishment Bid - Discussion (Combined with item VII15) 6. Doctors Pass — Discussion Mr. McAlpin reported: • The Florida Department of Environmental Protection intends to approve a permit amendment to place the dredged sand on the beach south of the Pass. • The Tourist Development Council recommended approval of the proposal subject to the sand being placed on the beach, not a nearshore hardbottom. • The item is scheduled to be heard by the Board of County Commissioners on May 14, 2013. 7. Major Beach Renourishment Permit — Discussion Mr. McAlpin reported the Florida Department of Environmental Protection is preparing to issue the permit for the renourishment for the placement of up to 500,OOOcy of material on the beaches and will include permission for truck haul or dredging project. The other permits such as the one required from the Bureau of Ocean Energy Management are under review no project delays are anticipated to delay the project. Committee discussion occurred on the Pelican Bay Service Division efforts to renourish portions of their beaches utilizing Tourist Tax revenues given visitors to the Ritz Carlton Hotel use the beaches. Mr. McAlpin reported 25Kcy of sand is to be allocated to the Pelican Bay beaches under the major beach renourishment plan for areas deemed to have "public access" (from monuments 829.5 — R31). Any renourishment to occur on the northern areas of the Pelican Bay beaches, and the funding source has not yet been determined. Speaker Bob Krasowski expressed concern on the avenue for funding renourishment of areas of Pelican Bay beaches not accessible to the public. If off shore sand is utilized to renourish the beaches in areas not deemed to have public access, given the sand is a public resource, the cost of the sand, should be borne by the Pelican Bay Foundation or Services Division. CAC June 20, 2013 VI -1 Approval of Minutes 4of8 8. Marco Island Beach Renourishment Project (combined with Item VIII.5) VIII. New Business 1. Election of Chairman and Vice Chairman Gary McAlpin presented the Executive Summary "Election of Chairman and Vice Chairman " dated May 9, 2013 for consideration. Mr. Rios moved to appoint John Sorey, III as Chairman and James Burke as Vice Chairman of the Coastal Advisory Committee. Second by Mr. Raymond. Carried unanimously 7 — 0. 2. Summer Schedule Gary McAlpin presented the Executive Summary "Determine Summer Schedule for CAC Meetings " dated May 9, 2013 for consideration. Mr. Rios moved to cancel the August Coastal Advisory Committee meeting. Second by Mr. Pires. Carried unanimously 7 — 0. 3. Tourist Tax Ordinance Colleen Greene, Assistant County Attorney reported the Board of County Commissioners approved revisions to the Ordinance governing the Tourist Development Council and related revenue disbursements. She noted: • The Statute, Collier County Ordinances (and related policies) are "silent" on any funding requirements for sand to be placed on a dry beach as opposed to a nearshore hardbottom. This determination would be subject to local policy. • Staff to review the requirements of the Ordinance and related policies to determine if the use of TDC funds is permitted for placement of sand on any sections of the Pelican Bay beaches. The proposed activity would require a finding by the local authority "the item promotes tourism. " Sneaker Bob Krasowski expressed concern on the reallocation of Tourist Tax Revenue funding categories and utilizing the General Fund for various "funding shortage" purposes. The beach related benefits of the Program primarily accrue to those property owners within close proximity to the shoreline as opposed to property owners' further inland. Chairman Sorey reported the use of the funds is in the interest of the all County residents as studies indicate70 percent of beach goers are local residents. 4. FY13 -14 Grant Submittals Gary McAlpin provided the Executive Summary "Recommendation to approve Category "A" Tourist Development Council Grant applications from the City of Naples, the city of Marco Island and Collier County for FY- 201312014 in the amount of $17,024,593 authorize the Chairman to sign grant agreements following County Attorney's approval, and make a finding that these expenditures will promote tourism" dated May 9, 2013 for consideration. He provided an overview of the following Grant requests: CAC June 20, 2013 VI -1 Approval of Minutes 5of8 1. Regulatory and Permit Compliance Sea Turtle Protection Program - Collier County - $160,000 Beach Tilling — Collier County — 80171 - $40,000 Physical Beach & Pass Monitoring — 90536 - $206,000 SUB -TOTAL - $406,000 2. Proiects Collier County Beach Renourishment - $15,000,000 SUB -TOTAL - $15,000,000 3. Beach Maintenance Beach Maintenance — Collier County/Marco Island — 90533 - $167,000 Naples Pier Annualized Repair & Maintenance — City of Naples — 90096 - $475,000 Beach Maintenance — City of Naples- 90527 - $132,945 Vegetation Repairs/Exotic Removal — County Wide — 90044 - $75,000 SUB -TOTAL - $849,945 4. Administration Project Management and Administration - $17,548 Indirect Administration Costs - $46,100 Department Rent — $10,000 Division Fiscal Support - $70,000 Tax Collector Fee's (2.5 %) - $25,000 SUB -TOTAL - $768,648 TOTAL GRANTS - $17,024,593 Discussion occurred on the request for the substantial repairs to the Naples Pier at a cost of $475,000. Mr. McAlpin reported the maximum funding amount allowed under the Ordinance is $200,000 and Staff is recommending the request not be approved given funds are limited and the County is undertaking the major beach renourishment project in 2013/14. Mr. Pires recognized the need to ensure facilities are adequately maintained for tourists and the public however expressed concern there was no engineering report identifying the necessity of the proposed work including alternatives for items such as replacing the decking on the Pier. Discussion on the status of the capital project budget. CAC June 20, 2013 VI -1 Approval of Minutes 6 of 8 The Committee requested Staff to place an item on the next meeting Agenda for review of the capital projects budget. Speaker Bob Krasowski queried if any funds in the account financing beach facility improvements could be directed to the Naples Pier grant request. The Committee requested Staff to investigate the requirements for the beach park facility fund and determine if this expenditure is feasible. Regulatory and Permit Compliance Mr. Fires moved to recommend the Board of County Commissioners approve the following Grant Requests: Sea Turtle Protection Program - Collier County - $160,000 Beach Tilling — Collier County — 80171$40, 000 Physical Beach & Pass Monitoring — 90536 - $206, 000 Second by Mr. Rios. Carried unanimously 7- 0. Projects Mr. Rios moved to recommend the Board of County Commissioners approve the Grant Request for the Collier County Beach Renourishment at an amount of $15,000,000. Second by Mr. Raymond Carried unanimously 7— 0. Beach Maintenance Mr. Hong moved to recommend the Board of County Commissioners approve the following Grant Requests: Beach Maintenance — Collier County /Marco Island — 90533 - $167,000 Naples Pier Annualized Repair & Maintenance — City of Naples — 90096 - $200,000 Beach Maintenance — City of Naples- 90527 - $132,945 Vegetation Repairs/Exotic Removal — County Wide — 90044 - $75,000 Second by Mr. Rios. Chairman Sorey stated an engineering report is available on the Naples Pier and will contact the necessary parties to have it forwarded the members of the Committee. Motion carried 6 `yes " — l "no." Mr. Pires voted "no." Administration Mr. Rios moved to recommend the Board of County Commissioners approve the following Grant Requests: Project Management and Administration - $17,548 Indirect Administration Costs - $46,100 Department Rent — $10,000 Division Fiscal Support - $70,000 Tax Collector Fee's (2.5 %) - $25,000 Second by Mr. Raymond. Carried unanimously 7— 0. CAC June 20, 2013 VIA Approval of Minutes 7of8 Break: 2: 20pam Reconvened.• 2:28pm 5. Collier County Beach Renourishment A) Great Lakes Letter B) Target Volumes Summary Table C) Tropical Storm Fay Bid Form D) Reminder Volume of 2013 -14 Renourishment Project E) Beach Volume Presentation Gary McAlpin Recommendation to reject all bids received for Invitation to Bid (ITB) 13 -6076 Collier County Beach Renourishment Project; re- solicit the project with target volumes per beach segment, reduce bid acceptance /validity timeframe; approve the project price submittal form and bidding approach; approve a sand placement renourishment approach and make a finding that this project promotes tourism for information purposes. He noted: • The only bids received from vendors were those who propose a truck haul project. • Dredging contractors who chose not to provide a bid to the County expressed concerns on several fronts as outlined in a letter from Great Lakes Dredge & Dock Company, LLC dated April 22, 2013. Mr. McAlpin presented a slideshow "Collier County Beach Renourishment Volume and Bidding Presentation" outlining a revised bid package. Staff intends to recommend the following to the Board of County Commissioners: 1. Reject all Bids from Solicitation 13 -6076 2. Re- solicit with the following Target Volumes — Vanderbilt Beach - 53,000 CY's Park Shore Beach — 120,000 CY's Naples Beach - 164,000 CY's Pelican Bay Beach — 25,000 CY's 3. + / -15% volume variation without price change 4. Adjust Target Volumes as needed with a pre - renourishment survey approved by BCC S. Reduce bid acceptance timeframe to not -more -than 60 days 6. Approve the bid forms and approach 7. Defer Truck Haul as a bidding option 8. Preferred renourishment timing is outside of turtle nesting season 9. Make a finding that this project promotes tourism Sneaker Bob Krasowski noted a truck haul proposals are important to provide a comparison bid (versus a dredge project) on the work and is beneficial to the local economy. It provides more flexibility for the placement of sand especially any work undertaken during turtle CAC June 20, 2013 VI -1 Approval of Minutes 8of8 nesting season. It may be appropriate to investigate the feasibility of a "blended" project and use of some funds for jetties to aid in promoting acclimation of sand. IX. Old Business None X. Announcements None XI. Committee Member Discussion None XII. Next Meeting Date/Location June 13, 2013 — Government Center, Administration Bldg. F, 3rd Floor There being no further business for the good of the County, the meeting was adjourned by order of the chair at 3:05 P.M. Collier County Coastal Advisory Committee hn Sorey, III, Chair n These minutes approved by the Board/Committee on as presented or as amended _-X _.