#13-6046 VAB Contract (Armalavage Valuation, LLC) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Routed by Purchasing Department to Office Initials Date
the Following Addressee(s) (In routing order)
1. Risk-Management Risk
2. County Attorney Office County Attorney Office �y, ;' 5/A1113
3. BCC Office Board of County }�N �Gq
Commissioners /' (AV-kV-5
4. VAB Chairman VAB Office
' Minutes and Records Clerk of Court's Office 1)m dill 113 Lm
6 Return to Purchasing Department Purchasing
Contact: Diana DeLeon '
PRIMARY CONTACT INFORMATION
Name of Primary Diana DeLeon for Emily Colon , Phone Number 252-8375
Purchasing Staff May 28,2013
Contact and Date _
Agenda Date Item was May 28,2013 J Agenda Item Number 16.E.1
Approved by the BCC
Type of Document Contract Number of Original 2
Attached Documents Attached
PO number or account N/A Solicitation/Contract 3-6046 Armalavage
number if document is Number/Vendor Name Valuation
to be recorded
J
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? DD
2. Does the document need to be sent to another agency for additional signatures? If yes,
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. ( �
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DD
signature and initials are required.
7. In most cases(some contracts are an exception),an electronic copy of the document and DD
this routing slip should be provided to the County Attorney's Office before the item is
input into SIRE.
8. The document was approved by the BCC on the date above and all changes made DD
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable. ,
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made, and the document is ready for the �\ x
Chairman's signature. �C '
MEMORANDUM
Date: June 17, 2013
To: Marta Massey, Legal Assistant
Jon Fishbane, District General Counsel
Cc: Collier County School Board - VAB
The District School Board of Collier County
From: Martha Vergara, Deputy Clerk
Minutes and Records
Re: Agreement #13-6046 — Value Adjustment Board (VAB)
Appraiser Special Magistrates: Attorney Special Magistrate:
Armalavage Mazur
Coastal Consulting Chadwell
Enclosed please find two (2) originals of each document referenced above, (Agenda
Item #16E1) approved by the Board of County Commissioners on Tuesday, May 28,
2013, which must be reviewed by the Collier County School Board at a date to be
determined.
Kindly forward all of the attached documents for the required signature(s) by the
appropriate party and return the fully executed originals to the following address for
further execution by the Value Adjustment Board (VAB):
Minutes & Records Department
3299 Tamiami Trail East
Suite 401
Naples, FL 34112
If you should have any questions, please call me at 252-7240.
Thank you.
Enclosure(s)
AGREEMENT 13-6046 APPRAISER SPECIAL MAGISTRATE FOR VALUE ADJUSTMENT BOARD
THIS AGREEMENT made and entered into this 224`day of / t'h , 2013, by and
between Geri F. Armalavage of Armalavage Valuation, LLC. hereinafter called a "Special Magistrate"
and Collier County, a political subdivision of the State of Florida, and the District School Board of Collier
County, hereinafter collectively called the"Value Adjustment Board" (VAB).
WITNESSETH
1. COMMENCEMENT. This Agreement shall be for a two (2) year period, commencing on date of
final execution, and terminating two (2) years from that date. The VAB, at its discretion, shall have the
option to renew this contract after the initial term for one (1) additional two (2) year term. Such renewal
shall be under the same terms and conditions. If any change in conditions is negotiated, said renewal will
be contingent upon written approval of the Collier County Purchasing Department.
2. STATEMENT OF WORK. The Special Magistrate shall conduct hearings in accordance with the
Scope of Services of Request for Proposal (RFP) 13-6046 and the Special Magistrate's proposal
incorporated herein by reference, as well as additional services as required and mutually agreed upon in
writing by the VAB and Special Magistrate.
3. COMPENSATION. The VAB shall pay the Special Magistrate for the performance of this
Agreement on an hourly basis at a rate of one hundred twenty dollars ($120.00) per hour for services
rendered in accordance with this Agreement. The Special Magistrate will maintain a record of time for
his/her performance under this Agreement and shall submit an invoice to the VAB after completion of all
scheduled hearings and recommendations to the VAB. This invoice shall be signed and certified by the
Special Magistrate as being accurate.
Any time required for research and preparation beyond the hours required to conduct hearings shall not
exceed twice the number of hours required for hearings without documentation of the need for such
additional hours and advance approval by the VAB Attorney or the VAB Clerk. Hours spent for
preparation and research in excess of this standard and without advance written approval will be deemed
excessive and unreasonable and subject to non-payment.
Time spent traveling to the location of the hearing in excess of one (1) hour will be compensated at the
hourly rate.
The compensation paid to the Special Magistrate shall be borne three-fifths (3/5s) by the COUNTY and
two-fifths (2/5s) by the SCHOOL BOARD. After payment of compensation to the Special Magistrate, the
COUNTY will calculate the SCHOOL BOARD's share of the compensation paid and prepare an invoice
for the SCHOOL BOARD. The SCHOOL BOARD agrees to pay the COUNTY within thirty (30) days of
receipt of this invoice.
4. NOTICES. All notices from the VAB to the Special Magistrate shall be deemed duly served if
mailed or faxed to the Special Magistrate at the following Address:
Geri F. Armalavage
Armalavage Valuation, LLC.
2240 Venetian Court
Naples, FL 34109
FAX: 239-514-4647
Telephone: 239-514-4646
Email: geri@armalavage.com
N
All Notices from the Special Magistrate to the VAB shall be deemed duly served if mailed or faxed to:
Clerk of the Circuit Court, as Clerk to the VAB
Harmon Turner Building,
3299 Tamiami Trail East
Suite 401
Naples, Florida 34112
Telephone: (239) 252-8399
Fax: (239) 252-8408
The Special Magistrate and the VAB may change the above mailing address at any time upon
giving the other party written notification. All notices under this Service Agreement must be in writing.
5. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a
partnership between VAB and the Special Magistrate or to constitute the Special Magistrate as an agent
or employee of the VAB.
6. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, Fla. Stats, all permits
necessary for the prosecution of the Work shall be obtained by the Special Magistrate. Payment for all
such permits issued by the County and all non-County permits necessary for the prosecution of the Work
shall be procured and paid for by the Special Magistrate. The Special Magistrate shall also be solely
responsible for payment of any and all taxes levied on the Special Magistrate. In addition, the Special
Magistrate shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the
U.S. Government now in force or hereafter adopted. The Special Magistrate agrees to comply with all
laws governing the responsibility of an employer with respect to persons employed by the Special
Magistrate.
7. NO IMPROPER USE. The Special Magistrate will not use, nor suffer or permit any person to use
in any manner whatsoever, County facilities for any improper, immoral or offensive purpose or for any
purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of
any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such
violation by the Special Magistrate or if the VAB or its authorized representative shall deem any conduct
on the part of the Special Magistrate to be objectionable or improper, the VAB shall have the right to
suspend the contract of the Special Magistrate . Should the Special Magistrate fail to correct any such
violation, conduct, or practice to the satisfaction of the VAB within twenty-four (24) hours after receiving
notice of such violation, conduct, or practice, such suspension to continue until the violation is cured.
8. TERMINATION. Should the Special Magistrate be found to have failed to perform his services in
a manner satisfactory to the VAB as per the requirements of this Agreement, the VAB may terminate said
agreement immediately for cause; further the VAB may terminate this Agreement for convenience with a
thirty (30) day written notice. The VAB shall be sole judge of non-performance.
9. CONTINUED REPRESENTATION. In the event suspension or termination occurs, Special
Magistrate agrees that s/he will continue representation of the VAB as needed to make determinations
regarding the suspension, and/or until such time as a replacement counsel can be appointed by the VAB
in compliance with 194.015, Fla. Stat.
10. NO DISCRIMINATION. The Special Magistrate agrees that there shall be no discrimination as to
race, sex, color, creed or national origin.
11. CONTRACT ADMINISTRATION. This Agreement shall be administered by the Clerk to the VAB
and the Collier County Purchasing Department.
12. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached
component parts, all of which are as fully a part of the contract as if herein set out verbatim: Special
Magistrate's Proposal, RFP 13-6046, Appraiser Special Magistrate.
13. AMENDMENT. This Agreement can only be amended in a writing executed by all parties in the
same manner as this original Agreement.
Remainder of page intentionally left blan
IN WITNESS WHEREOF, the undersigned parties have each by an authorized person or agent,
iq p4
hereugc Wir?rnds and seals on the date and year first above written.
DATE - BOA-D 'IF COW TY COMMISSIONERS OF
•1"1:-EST: DW1QFtI E. B OCK, CLERK COL IE" ( OU Y, FLORIDA
a / -?•i LW i�®� ' By:toi eSt-asWO; tf1'Pd 'S ' GEZ .' .F'r Hiller, Esq., Chairwoman
90.1neT to form
and legality:
Assistan ounty orney
COLLIER COUNTY DISTRICT SCHOOL
BOARD
WITNESSES:
(1) 14...e cc.. U By: \`..k S. 1 g ,.4-A. ... I
Signature Sch..I Boardph.irma "A
;... ae(ez
Pri ted/Type• NameJ,e�v�c\ ' l�, 4�
(2) l 4 ; 1,
SignAAattur= akitatz 4
6%4 Printed/Typed Nam
WI ► _ / / SPECIAL _ �,;TE:
Signature vg Sig (ure /
((w, nn JfJ Geri F. Armalavage
jGVIIX C/� Gl�'o`� Senior Managing Director
Print d/Typed Name Typed signature and title
(2) rA . _ 4,�,
at e / Collier County .lue Ad' stment Board
Lee (2oA/ey
Printed/Typed Name ./ ,.
r�,,
By _ ��i /�■
DATED,.?►Q.�i U.? • ..` 8 T Henning, 2013 VAB Ch:irman
ATTE ':.°DWIIGITIT E:BF(OCK, CLERK COLLI:R •UNT VALUE ADJ#•TMENT
,:w' ' , ! BOAR n•
. �
-/y . f' r.w. � i' By: 1
Aftastotaairron'5 ® Chai' 'r.n'
signature only. ae' Georgia A. Hiller. Esc .
Chairwoman