03/18/2013 Minutes MINUTES OF MEETING
HERITAGE GREENS
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Greens Community
Development District was held on Monday, March 18, 2013 at 6:00 p.m. at the Heritage Greens
Community Center, 2215 Heritage Greens Drive,Naples, Florida.
Present and constituting a quorum were:
Ron Parrott Chairman
George Coombs Vice Chairman
Marsha Coghlan Assistant Secretary
James A. Marshall Assistant Secretary
Henry Michaelson Assistant Secretary
Also present were:
Calvin Teague District Manager
Several Residents
The following is a summary of the minutes and actions taken at the March 18, 2013
Heritage Greens CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Teague called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Approval of Agenda
There were no changes made to the agenda.
On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in
favor the agenda was approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
FOURTH ORDER OF BUSINESS Approval of the Minutes of the February
18,2013 Meeting
Mr. Teague stated each Board member received a copy of the minutes of the February 18,
2013 meeting and requested any corrections, additions or deletions.
The Board made one addition, which will be incorporated into the amended copy of the
minutes.
March 18, 2013 Heritage Greens C.D.D.
On MOTION by Ms. Coghlan seconded by Mr. Marshall with all
in favor the minutes of the February 18, 2013 meeting were
approved as amended.
FIFTH ORDER OF BUSINESS Old Business
A. Gate and Security Considerations
The Board was provided a cost analysis for redoing the front gate entrance. The
following was discussed:
• If guards are eliminated, there should be more options for tele--entry. Entry phone
numbers should not be limited to area code 239.
• Estimated cost to change entrance to unmanned gates is $6,231 to$8,371.
• Daily security patrol from 3:00 a.m. to 5:00 a.m. will cost $10,950.
• Total annual savings will be$51,000.
• Mr. Marshall expressed concern over allowing access to telephone numbers outside
the 239 area code. He distributed a handout regarding access control issues in gated
communities.
• The Board discussed providing the community with the opportunity to express their
opinion on this subject. Questions and comments were accepted from the audience.
• This item will be tabled until the Board reviews the HGCA's proposal to take over
responsibility for certain District assets.
B. Consideration of Having the HGCA Maintain Certain Assets for the CDD
i. Sidewalks and Wall
ii. Irrigation and Landscaping
A proposal was submitted by the HGCA to maintain certain assets for the District. This
item will be considered at the next meeting.
SIXTH ORDER OF BUSINESS New Business
A. Stormwater Maintenance Study
B. Storm Sewer Cleaning Proposals
Mr. Teague obtained a proposal from Severn Trent Environmental Services, Inc. to clean
out the entire stormwater system for a total of$46,250. The entire system may not need to be
cleaned and a stormwater maintenance study was suggested. BZ Consulting, LLC
submitted a proposal to conduct an inspection and provide maintenance recommendations for the
stormwater management system in the amount of$6,750.
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March 18, 2013 Heritage Greens C.D.D.
On MOTION by Mr. Michaelson seconded by Mr. Coombs with
all in favor a stormwater maintenance study by BZ Consulting,
LLC was approved.
Consideration of cleaning the stormwater system was tabled pending results from the
stormwater maintenance study.
C. Discussion on Committee Authority
Mr. Teague discussed the limitations of committee authority. He explained decisions
made by the Board on policies and procedures cannot be changed by a committee or individual
Supervisor. Issuing warning notices before a vehicle towed was cited as an example.
Mr. Parrott MOVED for security guards to issue one warning per
registration of a vehicle parked on the street from 1:30 a.m. to 5:30
a.m. and Mr. Michaelson seconded it.
There was discussion regarding amnesty for previous offenders and placing responsibility
on the District and not the guards for accidental towing.
On VOICE vote with Mr. Parrott, Mr. Coombs, and Mr.
Michaelson voting aye and Mr. Marshall and Ms. Coghlan voting
nay the motion as previously outlined passed.
The Board requested Mr. Teague look into less expensive towing companies.
D. Distribution of Fiscal Year 2014 Budget for Discussion
Mr. Teague provided the Board with a Fiscal Year 2014 budget schedule. A first draft
will be provided at the April 15, 2013 meeting. The proposed budget will be presented for
approval at the May 20, 2013 meeting and the public hearing will be set for August 19, 2013.
SEVENTH ORDER OF BUSINESS Supervisor Committee Reports
A. Landscaping and Beautification
i. Update on Front Entrance Landscape Project
Ms. Coghlan reported the front entrance landscaping project was successfully completed
and provided a description of the work done.
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March 18, 2013 Heritage Greens C.D.D.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Follow-Up Items
Mr. Teague reported the following:
• Ile is having difficulty contacting the striping contractor. There was Board consensus
for Mr. Urbancic to send a letter to the contractor.
• The sinkhole was repaired.
• The golf course staked the preserve to ensure they were not encroaching on District
property.
• Mr. Parrott warned several coyotes have been spotted in the community.
B. Acceptance of the Financial Audit for Fiscal Year 2012
Mr. Teague reviewed the audit for Fiscal Year 2012 and indicated the following:
• Deficiencies in internal control and over financial reporting were not found.
• Instances of noncompliance or other matters which require to be reported under
Government Auditing Standards were not found.
• The District complied with Section 218.415 in investment of funds.
On MOTION by Mr. Coombs seconded by Ms. Coghlan with all in
favor the Financial Audit for Fiscal Year 2012 was accepted.
C. Drainage and Preserves
There not being any, the next item followed.
NINTH ORDER OF BUSINESS Attorney's Report
There being no report,the next item followed.
TENTH ORDER OF BUSINESS Engineer's Report
There being no report,the next item followed.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments
Mr. Parrott stated the owner of 2107 Crestview Drive wants to remove an Oak Tree
located on District property near his house between the sidewalk and the street. He is willing to
pay for removal of the tree.
On MOTION by Mr. Michaelson seconded by Mr. Marshall with
all in favor removal of the Oak Tree on District property near 2107
Crestview Drive was approved at the homeowner's expense.
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March 18, 2013 Heritage Greens C.D.D.
EIGHTH ORDER OF BUSINESS Manager's Report(Continued)
D. Approval of Financial Statements
Mr. Teague reviewed the financials and reported the District collected approximately
95% of its assessments.
On MOTION by Mr. Parrott seconded by Mr. Michaelson with all
in favor the financials were approved.
ELEVENTH ORDER OF BUSINESS Supervisors' Requests and/or Comments
(Continued)
Mr. Marshall provided a brief update on the security camera.
TWELFTH ORDER OF BUSINESS Audience Comments
There not being any, the next item followed.
THIRTEENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Ms. Coghlan seconded by Mr. Parrott with all in I
favor the meeting was adjourned.
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Calvin Teague Ronald Parrott
Secretary Chairman
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