04/15/2013 AgendaD � 9 � 0 T
Heritage Greens Community Development Distri dw I I
Board of Supervisors ay
Ronald Parrott, Chairman Cal + r--.
George Coombs, Vice Chairman Greg Urbancic, District Counse
Marsha Coghlan, Assistant Secretary James Carr, PE, District Engineer
Jim Marshall, Assistant Secretary
Henry Michaelson, Assistant Secretary
Regular Meeting Agenda - Revised
Monday, April 15, 2013 — 6:00 p.m.
1. Roll Call
2. Approval of Agenda
3. Audience Comments
4. Approval of the Minutes of the March 18, 2013 Meeting
5. Old Business
A. Consideration of Agreement with HGCA for Maintenance of Certain CDD Assets
B. Gate and Security Considerations
C. Towing Contract Options
6. New Business
A. Traffic Safety and Procedures — Supervisor Coghlan
7. Supervisor Committee Reports
A. Landscaping and Beautification
8. Manager's Report
A. Follow -Up Items
B. Distribution of the Proposed Budget for Fiscal Year 2014
C. Drainage and Preserves
D. Approval of Financial Statements
9. Attorney's Report
10. Engineer's Report
11. Supervisors' Requests and/or Comments
12. Audience Comments
13. Adjournment
Note: Next meeting is scheduled for Monday, May 20, 2013 at 6:00 p.m.
District Office:
210 N. University Drive, Suite 702
Coral Springs, Florida
954 - 753 -5841
www.heritagegreenscdd,org
Meeting Location:
Heritage Greens Community Center
2215 Heritage Greens Drive
Naples, Florida
Naples Daily News
Naples, FL 34110
Affidavit of Publication
Naples Daily News
--------------------------------------------------
------------------------
HERITAGE GREENS COMMUNITY
DEVELOPMENT DISTRICT
210 N UNIVERSITY DR #702
CORAL SPRINGS FL 33071
REFERENCE: 027769
59698475 NOTICE OF MEETINGSHE
State of Florida
Counties of Collier and Lee
Before the undersigned authority, personall,:
appeared Lynn Schneider, says that she serves
the Order Entry Data Specialist, of the Naples
Daily News, a daily newspaper published at Nay
in Collier County, Florida: distributed in Co
and Lee counties of Florida; that the attache
copy of advertising was published in said
newspaper on dates listed.
Affiant further says that the said Naples I -'
News is a newspaper published at Naples, in
Collier County, Florida, and that the said
newspaper has heretofore been continuously
day and has been entered as second class mai
matter at the post office in Naples, in said
Collier Count Florida for a y
County, period of 1
next preceding the first publication of the
attached copy of advertisement; and affiant
further says that he has neither paid nor
promised any person, firm or corporation any' -'
discount, rebate, commission or refund for the
purpose of securing this advertisement for
publication in the said newspaper.
PUBLISHED ON: 09/17
AD SPACE: 56 LINE
T_.
FILED ON: 09/17/12 r�
----- - --- - - - - - -------- - - - , - _F -------- - - - - - - - - - - - - - - - - - - - - - -
Signature of Affiant
Sworn to and Subscribed beforemg this c7 W day pf 20�r�C
Personally known by me
ROSEMARY TURNER
Commission # EE 069303
A Expires June 29, 2015
„Rpfs;44'' eur�lrnroTrgFab ,irwuranaraonaasro�s
SECOND AMENDED AND RESTATED COMMUNITY
DEVELOPMENT DISTRICT SYSTEMS AND FACILITIES OPERATION
AND MAINTENANCE AGREEMENT
THIS SECOND AMENDED AND RESTATED COMMUNITY DEVELOPMENT
DISTRICT SYSTEMS AND FACILITIES OPERATION AND MAINTENANCE
AGREEMENT (this "Agreement ") is entered into this day of 2013 b
and between HERITAGE GREENS COMUNITY DEVELOPMENT DISTRICT, an y
M
independent special district established pursuant to Chapter 190, Florida Statutes (the "District "),
and HERITAGE GREENS COMMUNITY ASSOCIATION, INC., a Florida not - for -profit
corporation (the "Association ").
WHEREAS, the District is an independent special district established pursuant to
Chapter 190, Florida Statutes, and owns certain real property within the heritage Greens
community, for which it has responsibility to maintain (hereinafter "Property "); and
WHEREAS, the District and the Association were previously parties to an Amended and
Restated Community Development District Systems and Facilities Operation and Maintenance
Agreement ( "Systems and Facilities Maintenance Agreement "), which is now terminated; and
WHEREAS, the District and the Association desire to amend and reinstate the terms of
the prior agreement and intend this Agreement to amend, restate, replace and supersede the prior
agreement; and
WHEREAS, the District has the authority to exercise powers to finance, fund, plan,
establish, acquire, construct or reconstruct, enlarge, equip, operate and maintain systems and
facilities for roads, water management, water supply, sewer, street lights, security and
recreational facilities, among other powers, including all powers necessary, convenient,
incidental or proper in connection with any of the powers, duties, or purposes authorized by
Chapter 190, Florida Statutes; and
WHEREAS, the Association is incorporated under Chapters 617 and 720, Fla. Stat., as a
community association which owns and operates certain community infrastructure and amenity
facilities located within the Heritage Greens community which community is within the
boundaries of the District. The membership of the Association is comprised solely of property
owners within the District. As the Association is responsible for operating and maintaining
certain common areas, systems, and facilities located contiguous to or in close proximity of the
District systems and facilities and the members of the Association are the direct beneficiaries of
the District systems and facilities, the Association is uniquely positioned and qualified to operate
and maintain the District's systems and facilities; and
WHEREAS, the District desires to contract with the Association so that the Association
may operate and maintain certain portions of the District's systems and facilities and the
Association desires to operate and maintain these systems and facilities; and
WHEREAS, the District and Association agree that having the Association operate and
maintain said systems and facilities is in the best interests of the District and the property owners
intended to benefit from the District's systems and facilities and that having the Association
operating and maintaining the facilities as provided herein will provide for and facilitate ease of
administration, potential cost savings, and the efficiencies of operation and maintenance.
Page I of 4
NOW, THEREFORE, for and in consideration of the sum of TEN AND NO /100
DOLLARS ($10.00) and other good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the District and the Association agree as follows:
L The above recitals are true and correct and incorporated herein by this reference.
2. The Association shall operate and maintain the following systems and facilities of the
District (hereinafter "Systems ") at a minimum in compliance with all applicable statutes,
ordinances, administrative rules and regulations, and permit requirements and the specific rules,
policies, practices and procedures of the District:
A. Irrigation water facilities not owned by Collier County.
B. Security including the guardhouse, gates and arms.
C. Water management and drainage including, without limitation, Tract El,
according to the plat thereof recorded in Plat Book 28, Page 78 of the Public Records of Collier
County, Florida.
D. Preserves, common areas and recreational areas including conservation areas.
E. Sidewalks
3. All other operation and maintenance responsibilities for the Systems not
otherwise addressed herein will remain the sole responsibility of the District, including the
funding of major capital replacements of the Systems. For purposes of this Agreement, "major
capital replacements" shall be those replacements or repairs which exceed
'usted in the a — (as
ad
J ) � aggregate (the "Major Capital Replacement Threshold" For
Section, the Major Capital Replacement Threshold shall increase annually by three percent
(3.0 %) on each October 1 during the term. The Association shall be required to budget for and
fund routine and normal operations, maintenance, repair and replacement costs of the Systems.
The Association shall not budget or fund the costs of major capital replacements, provided,
however, that the Association shall budget annually for minor capital repairs and replacements of
the Systems which do not exceed the Major Capital Replacement Threshold. Annually, the
Association shall submit in writing to the District, on or before May 1, the Association's
recommendation(s), if any, for major capital replacements to the Systems. In the event of an
emergency or circumstance which requires an immediate major capital replacement, the
Association shall inform the District as soon as practical, and the parties agree to cooperate on a
suitable and appropriate replacement for the Systems.
4. Annually the Association shall submit in writing to the District on or before
November 15, the Association's proposed operating budget (the "Budget ") in sufficient detail for
the next fiscal year operation and maintenance of the Systems for which the Association is
responsible. Current contracts for the District will continue in effect and will be funded by the
District through September 30, 2013. The Association will review all contracts during its 2014
budget preparation, and will include all active maintenance agreements in its 2014 budget. To
the extent there is shortfall for the payment of these contracts during the last two months of 2013,
Page 2 of 4
due to the commencement date of the Association's fiscal year, the Association will fund such
short fall through its general reserves and, if necessary, re - capture those funds in its final 2014
budget.
S. The term of this Agreement shall be for a period of time commencing on the
Effective Date of this Agreement and ending on September 30, 2014 ( "Initial Term "). After the
Initial Term this Agreement will be automatically renewed for successive two -year periods
thereafter unless either party provides the other party with notice on or before March 1 of the
then current term. The District may terminate this Agreement at any time, for any reason, upon
providing at least ninety (90) days written notice to the Association. Such termination will
require a majority vote of the Board of Supervisors at a duly noticed meeting of the District. in
the event of termination, any contract entered into by the Association for the performance of its
duties set forth herein will be honored by the District. If such termination occurs other than at
the end of the Association's fiscal year, funds budgeted and collected by the Association
expressly for maintenance services to be performed under this Agreement will continue to be
used for this purpose. The parties hereto may agree to the direct payment by the Association to
the vendor or service provider or to a transfer of the collected and allocated funds to the District.
6. The Association shall be solely responsible for the staffmg, budgeting, financing,
billing and collection of fees, assessments service charges, etc., necessary to perform the
operation and maintenance responsibilities set fort in this agreement. The Association shall
directly assess and collect from the membership of the Association for the operation and
maintenance costs it is providing. The Association shall maintain separately the operation and
maintenance records for the Systems form its other Association Records and have them available
for inspection by the District upon request. Upon the termination of this Agreement, the
Association shall within thirty (30) days following the termination date, deliver to the District all
records and documents relating to and associated with the performance of the Association under
this Agreement.
7. The Association shall procure at its expense and at all times maintain
comprehensive liability insurance policies to cover operation and maintenance responsibilities
set forth herein. Proof of such insurance will be provided to the District upon request. The
parties hereto acknowledge and agree that the Association will be responsible for any claims,
suits or actions arising out of or related to its maintenance and operational responsibilities
provided for in this Agreement, provided that the Association is not responsible for any
maintenance and operational responsibilities undertaken by the District, and any capital
improvements made to the Systems that would qualify as major capital replacements as defined
in Section 3, or the failure to make such major capital replacements. Moreover, the District
remains responsible for any claims, suits or actions, arising out of or related to the original
placement, construction or existence of such Systems or their ownership by the District.
8. This Agreement may only be amended by a written amendment executed by both
parties, after authorization from their respective boards.
Page 3 of 4
9. This Agreement may not be assigned by the Association without the prior written
specific consent of the District, which consent may be withheld in the District's sole and absolute
discretion.
10. This Agreement is made and shall be governed by the laws of the State of Florida.
Any litigation arising out of this Agreement shall be in the State court of appropriate jurisdiction
in Collier County, Florida.
11. The Association recognizes, acknowledges, and agrees that the records and
materials associated with the provisions of the service sunder this Agreement constitute public
records under the laws of Florida and will be maintained in accordance with Chapter 119, Fla,
Stat.
12. This Agreement shall become effective upon execution by both the District and
the Association. The effective date will be the date on which the last signing party has signed.
IN WITNESS WHEREOF, the parties hereto- have executed this document the day and
year first above written.
Heritage Greens Community Development District
Ron Parrott, Chairman
Date:
Attest:
By: Date:
Calvin Teague, District Secretary
Heritage Greens Community Association, Inc.
By: Date:
John Shelton, President
Attested by:
Date:
Secretary
Page 4 of 4
To: HGCDD Board of Supervisors
From: Cal Teague, District Manager
Subject: Considerations for the Heritage Greens CDD Board of Supervisors regarding
At the last meeting you were presented with a proposed agreement for the Community
Association to become responsible for all of the assets currently owned by the CDD and which
you are legally responsible for. If this is a proposal the Board wishes to consider further I would
suggest the District's Attorney review it in detail. I asked him for a quick review and he had
some concerns such as this being an amended and restated agreement when there isn't an
agreement in place now. Anyhow I didn't ask for a more detailed review as I wasn't certain if
the Board was in support of this idea? if the Board wishes to consider it I would suggest you
keep the following thoughts in mind:
• The CDD has the mandated responsibility for the maintenance of the community's
infrastructure that was built with CDD funds. This agreement doesn't relieve you of that
responsibility. If you enter into this agreement then you are having the HGCA become
your vendor and maintain the system on your behalf. You are placing your trust and
confidence in them to do this and meet the requirements of the permit; if not you will
still be the entity that is in violation of any permit infractions.
• Remember CDD's were initially created to not only fund but to maintain infrastructure.
That is why you have the financing tools provide by the State to meet this obligation.
• The maintenance of the CDD assets have been bounced around on two occasions and if
a third it appears that a "yo -yo" effect is being created because this action is only good
until a new Board desires to change it back. Any action with this agreement cannot bind
any future Boards.
• Is this in the best interest of the Community? The CDD has been very responsive and
able to address issues as they arise such as the two sink hole problems recently
encountered or sidewalk trip hazards.
The CDD has advantages not held by private property owner associations such as
sovereign immunity, 100% protection of funds above and beyond FDIC, no sales tax and
etc.
If the Board wanted to give anything over to the HGCA I would suggest the security services
along with the gates. This is more of a HOA function even though the CDD has the authority to
do this.
Teague, Cal
From: Teague, Cal
Sent: Saturday, March 23, 2013 3:53 PM
To: George Coombs
Subject: RE: Heritage Greens CDD 3/18/2013 meeting
Hi George, yes we should but I think we need to establish a few things first.
1. Is this a proposal supported by the Community Association BOD's? I understand that they didn't really know
about it?
2. More importantly, what does the CDD want to do? Keep in mind that the CDD still owns and always will own the
assets being considered to be turned over. The HGCA is proposing to become your maintenance vendor, this
was tried in the past and the CDD was issued a citation for non - compliance of the permit for the preserves.
3: 1 think too many people forget the primary roles of the HOA and the CDD. CDD's were created to develop and
maintain the infrastructure of a community. HOA's are for the people aspects of the community and I don't
think the maintenance of the infrastructure should be treated like a "yo -yo ", is this going to be changed with the
next Board? Remember no Board can commit a future Board to a decision they have made.
4. 1 can't stress this basic fact regarding the CDD enough; the CDD has responsibility for the assets they own
regardless of who does the maintenance.
George I don't know what the motivation is for this agreement, it really confuses me. 1 just don't see any rational reason
for such a change? As I see it, it appears to center around two issues which are security and cleaning the sidewalks. I
don't see a problem with transferring the security contract it doesn't affect the maintenance of your asset; the
guardhouse and entrance. Besides it really is a people issue. Again I feel the maintenance and landscaping of the
guardhouse is a physical asset and should be a CDD responsibility; it is part of the community's infrastructure. The roads,
sidewalk drainage system and etc. should remain a CDD responsibility, again part of the infrastructure.
The expense for cleaning of the sidewalk can be done at any time with permission from the CDD. When the BOS was
discussing the cleaning, I believe it was Ellen who issued an opinion that doing it can create a liability for the
organization doing the cleaning. I question why this would change with an agreement? Remember you're not
transferring ownership just who is doing the work. Again ownership can't be transferred and so my question is how the
opportunity for the HGCA to clean sidewalks change from the opportunity they currently have?
I really think the BOS need to carefully review this arrangement and make certain it makes sense. The agreement really
establishes a role for the HGCA to become a vendor to the CDD to perform the maintenance responsibilities that the
CDD is legally obligated to do? George, I plan prepare a report and recommendation for the BOS to consider but if they
decide to pursue this agreement in whatever form then yes we should have the Attorney review it.
Hope this helps, if any additional questions let me know.
Calvin Teague
District Manager
Severn Trent Management Services
5911 Country Lakes Drive
Fort Myers, FL.
T: 239 -245- 7118 -Ext. 301
F: 239- 245 -7120
C: 239 - 223 -4437
Email: cteague @severntrentms.com
Teague, Cal
From: Greg Urbancic <gurbancic @cyklawfirm.com>
Sent: April 14, 2013 2:10 PM
To: . Teague, Cal
Subject: HG CDD
Cal- I noticed the proposed HOA agreement in the CDD agenda packet. I read through it very quickly just to get an idea
of what it was about. I can review and comment in more detail if desired by the Board. I would make one point though. If
there is no agreement right now, then I am not sure referring to this as an amended and restated agreement would be
correct.
Also, I was not sure if you guys found anything else for the stripping contractor so I can send the warranty letter.
Greg Urbancic
Coleman, Yovanovich & Koester, P.A.
Northern Trust Bank Building
4001 Tamiami Trail N., Suite 300
Naples, Florida 34103
Phone: 239 - 435 -3535
Direct Fax: 239 - 298 -7590
Alternate Fax: 239 - 435 -1218
gu rbancicna.cyklawfirm.com
Both Greg Urbancic and Coleman, Yovanovich & Koester, P.A. intend that this message be used exclusively by the addressee(s). This message may contain
information that is privileged, confidential and exempt from disclosure under applicable law. Unauthorized disclosure or use of this information is strictly
prohibited. If you have received this communication in error, please permanently dispose of the original message and notify Greg Urbancic immediately at
'urbancicacvklawfirm com or (239) 435 -3535. Thank you.
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HERITAGE GREENS
Community Development District
Annual Operating Budget
Fiscal Year 2014
Version 1 - Proposed Budget:
(Printed on 4(15!2013 11am)
Prepared by:
HERITAGE GREENS
Community Development District
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2014 Proposed Budget
General Fund
ADOPTED
ACTUAL
PROJECTED
TOTAL
ANNUAL
ACTUAL BUDGET
THRU
APR-
PROJECTED
BUDGET
ACCOUNT DESCRIPTION FY 2012 FY 2013
MAR -2013
SEP -2013
FY 2013
FY 2014
REVENUES
300
800
1,200
2,000
2,400
Interest - Investments
$ 461
$ 400
$ 192 $
192 $ 384
$ 400
Special Assmnts- Tax Collector
217,904
217,904
206,430
11,474 217,904
226,905
Special Assmnts- Discounts
(7,886)
(8,716)
(8,003)
- (8,003)
(9,076)
Gate Bar Code /Remotes
800
-
360
- 360
35,895
TOTAL REVENUES
211,279
209,588
198,979
11,666 210,645
218,229
EXPENDITURES
Administrative
P/R -Board of Supervisors
FICA Taxes
ProfSery - Engineering
ProfServ-Legal Services
ProfServ-Mgmt Consulting Sery
ProfServ- Property Appraiser
ProfSery - Special Assessment
ProfSery -Web Site Development
Auditing Services
Communication - Telephone
Postage and Freight
Insurance - General Liability
Printing and Binding
Legal Advertising
Misc -Bank Charges
Misc- Assessmnt Collection Cost
Misc- Contingency
Office Supplies
Annual District Filing Fee
Total Administrative
61
300
800
1,200
2,000
2,400
-
-
61
92
153
184
1,695
750
714
714
1,428
750
1,348
3,500
523
523
1,046
3,500
34,850
35,895
17,948
17,948
35,896
35,895
2,747
3,269
3,269
-
3,269
3,269
5,463
5,463
5,463
-
5,463
5,463
119
650
119
119
238
650
3,200
3,200
3,200
1,500
3,200
3,200
5
50
-
10
10
50
637
500
408
408
816
850
6,023
7,000
7,615
-
7,615
8,757
841
1,500
455
455
910
1,500
2,522
1,200
182
2,225
2,407
2,500
551
500
281
281
562
575
2,602
4,358
3,969
389
4,358
4,358
42
-
-
-
61
300
6 6
12
75
175
175
175 -
175
175
62,881
68,310
45,188 24,370
69,558
74,151
Public Safety
Contracts - Security Services
46,735
48,000
23,637
24,084
47,721
48,000
Contracts -HVAC
-
350
-
-
35U
Contracts - Sheriff
1,020
3,000
1,318
1,318
2,636
3,000
Communication - Telephone
1,178
1,500
615
614
1,229
1,500
Electricity - Entrance
1,901
2,200
955
955
1,910
2,200
Utility - Water & Sewer
622
900
336
305
641
900
Lease - Carts
1,500
1,500
750
750
1,500
1,500
R &M -Gate
1,173
4,352
158
158
316
4,352
Annual Operating Budget
Fiscal Year 2014
HERITAGE GREENS
Community Development District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2014 Proposed Budget
ADOPTED
ACTUAL
PROJECTED
TOTAL
ANNUAL
ACTUAL BUDGET
THRU
APR-
PROJECTED
BUDGET
ACCOUNT DESCRIPTION FY 2012 FY 2013
MAR -2013
SEP -2013
FY 2013
FY 2014
R &M- Gatehouse
999
1,500
203
203
406
1,500
OpSupplies - Transmitters
-
-
589
589
1,178
1,200
Op Supplies - Gatehouse
167
250
398
398
796
250
Cap Outlay - Equipment
788
6,726
-
-
-
6,726
Total Public Safety
56,083
70,278
28,959
29,374
58,333
71,478
Landscape
756
1,250
1,250
Contracts- Landscape
15,060
18,000
8,485
7,530
16,015
18,000
Contracts- Preserve Management
1,760
2,000
880
880
1,760
2,000
Electricity - Irrigation
2,023
2,000
1,081
1,081
2,162
2,200
R &M- Renewal and Replacement
-
1,500
-
182,341
-
1,500
R &M- Canals
2,590
2,600
-
2,600
R &M- Fountain
2,427
900
1,380
1,150
2,530
2,300
R &M- Grounds
3,960
8,500
45
45
90
8,500
R &M- Irrigation
972
2,500
-
-
-
2,500
R &M- Preserves
-
500
-
-
-
500
Misc - Special Projects
6,465
4,000
5,419
5,419
10,838
4,000
Total Landscape
35,257
42,500
17,290
16,105
33,395
44,100
Road and Street Facilities
Over (under) expenditures
43,246
91,387 (63,083)
Electricity - Streetlighting
8,581
11,000
4,541
4,541
9,082
11,000
R &M- Drainage
-
2,500
11,254
-
11,254
2,500
R &M -Roads & Alleyways
2,975
2,000
360
360
720
2,000
R &M- Sidewalks
1,500
1,750
-
-
-
1,750
Traffic Signage Rehabilitation
756
1,250
1,250
Reserve - Roadways
-
10,000
-
-
10,000
Total Road and Street Facilities
13,812
28,500
16,155
4,901
21,056
28,500
TOTAL EXPENDITURES
168,033
209,588
107,592
74,749
182,341
218,2291
Excess (deficiency) of revenues
Over (under) expenditures
43,246
91,387 (63,083)
28,304
Net change in fund balance
43,246
91,387 (63,083)
28,304 -
FUND BALANCE, BEGINNING
88,812
132,058 132,058 -
132,058 160,362
FUND BALANCE, ENDING
$ 132,058
$ 132,058 $ 223,445 $ (63,083) $
160,362 $ 160,362
Annual Operating Budget
Fiscal Year 2014
HERITAGE GREENS
Community Development District
Exhibit "A"
Allocation of Fund Balances
AVAILABLE FUNDS
Genera! Fund
Amount
Beginning Fund Balance - Fiscal Year 2014 $ 160,362
Net Change in Fund Balance - Fiscal Year 2014 -
Reserves - Fiscal Year 2014 Additions 10,000
Total Funds Available (Estimated) - 9/30/2014 170,362
ALLOCATION OF AVAILABLE FUNDS
16,201
Assigned Fund Balance
10,000
Operating Reserve - First Quarter Operating Capital (1)
52,057
Reserves - Irrigation System
7,500
Reserves - Drainage
6,000
Reserves - Wall Painting
6,000
Reserves - Wall Replacement
12,786
Reserves - Fountain
5,500
Reserves - Signs
1,000
Reserves - Roads & Sidewalks
16,201
Reserves - Roads & Sidewalks -FY13
10,000
Reserves - Roads & Sidewalks -FY14
10,000 36,201
Subtotal 127,044
Total Allocation of Available Funds
127,044
Total Unassigned (undesignated) Cash
$ 43,317
Notes
(') The sum of these two figures represents approximately 3 months of operating expenditures
Annual Operating Budget
Fiscal Year 2014
>lsl. C CInfi �f;�
HERITAGE GREENS
Community Development District
Annual Operating Budget
Fiscal Year 2014
Version 1 - Proposed Budget:
(Printed on 4/10/2013 8am)
Prepared by:
HERITAGE GREENS
Community Development District General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2014 Proposed Budget
ADOPTED
ACTUAL
PROJECTED
TOTAL
ANNUAL
ACTUAL BUDGET
THRU
APR-
PROJECTED
BUDGET
ACCOUNT DESCRIPTION FY 2012 FY 2013
MAR -2013
SEP -2013
FY 2013
FY 2014
REVENUES
_
800
1,200
2,000
2,400
Interest - Investments
$ 461
$ 400
$ 192 $
192 $ 384
$ 400
Special Assmnts- Tax Collector
217,904
217,904
206,430
11,474 217,904
217,905
Special Assmnts- Discounts
(7,886)
(8,716)
(8,003)
- (8,003)
(8,716)
Gate Bar Code /Remotes
800
-
360
- 360
1,200
TOTAL REVENUES
211,279
209,588
198,979
11,666 210,645
210,789
EXPENDITURES
Administrative
P/R -Board of Supervisors
FICA Taxes
ProfServ- Engineering
ProfServ-Legal Services
ProfServ-Mgmt Consulting Sery
ProfServ- Property Appraiser
ProfServ- Special Assessment
ProfServ-Web Site Development
Auditing Services
Communication - Telephone
Postage and Freight
Insurance - General Liability
Printing and Binding
Legal Advertising
Misc -Bank Charges
Misc - Assessmnt Collection Cost
Misc- Contingency
Office Supplies
Annual District Filing Fee
Total Administrative
Public Safety
_
800
1,200
2,000
2,400
-
-
61
92
153
184
1,695
750
714
714
1,428
1,200
1,348
3,500
523
523
1,046
2,000
34,850
35,895
17,948
17,948
35,896
36,973
2,747
3,269
3,269
-
3,269
3,269
5,463
5,463
5,463
-
5,463
5,463
119
650
119
119
238
650
3,200
3,200
3,200
-
3,200
3,200
5
50
-
10
10
50
637
500
408
408
816
850
6,023
7,000
7,615
-
7,615
8,757
841
1,500
455
455
910
1,500
2,522
1,200
182
2,225
2,407
2,500
551
500
281
281
562
575
2,602
4,358
3,969
389
4,358
4,358
42
-
-
-
-
61
300
6
6
12
75
175
175
175
-
175
175
62,881
68,310
45,188
24,370
69,558
74,179
Public Safety
Contracts- Security Services
46,735
48,000
23,637
24,084
47,721
48,000
Contracts -HVAC
-
350
-
-
-
350
Contracts - Sheriff
1,020
3,000
1,318
1,318
2,636
3,000
Communication - Telephone
1,178
1,500
615
614
1,229
1,500
Electricity - Entrance
1,901
2,200
955
955
1,910
2,200
utility - Water & Sewer
622
900
336
305
641
900
Lease - Carts
1,500
1,500
750
750
1,500
1,500
R &M -Gate
1,173
4,352
158
158
316
2,000
Annual Operating Budget
Fiscal Year 2014
HERITAGE GREENS
Community Development District
General Fund
Summary of Revenues, Expenditures and Changes in Fund Balances
Fiscal Year 2014 Proposed Budget
ADOPTED ACTUAL PROJECTED TOTAL ANNUAL
ACTUAL BUDGET THRU APR- PROJECTED BUDGET
ACCOUNT DESCRIPTION FY 2012 FY 2013 MAR -2013 SEP -2013 FY 2013 FY 2014
R &M- Gatehouse
999
1,500
203
203
406
1,500
OpSupplies - Transmitters
-
-
589
589
1,178
1,200
Op Supplies - Gatehouse
167
250
398
398
796
800
Cap Outlay - Equipment
788
6,726
360
-
-
6,200
Total Public Safety
56,083
70,278
28,959
29,374
58,333
69,150
Landscape
756
1,250
-
1,260
Contracts - Landscape
15,060
18,000
8,485
7,530
16,015
18,000
Contracts- Preserve Management
1,760
2,000
880
880
1,750
2,000
Electricity - Irrigation
2,023
2,000
1,081
1,081
2,162
2,200
R &M- Renewal and Replacement
-
1,500
-
-
-
1,000
R &M- Canals
2,590
2,600
-
-
-
2,600
R &M- Fountain
2,427
900
1,380
1,150
2,530
2,300
R &M- Grounds
3,960
8,500
45
45
90
4,000
R &M- Irrigation
972
2,500
-
-
-
1,500
R &M- Preserves
-
500
-
-
-
100
Misc - Special Projects
6,465
4,000
5,419
5,419
10,838
7,000
Total Landscape
35,257
42,500
17,290
16,105
33,395
40,700
Road and Street Facilities
Over(under)expenditures
43,246
91,387 (63,083)
Electricity - Streetlighting
8,581
11,000
4,541
4,541
9,082
11,000
R &M- Drainage
132,058 160,362
2,500
11,254
-
11,254
2,500
R &M -Roads & Alleyways
2,975
2,000
360
360
720
2,000
R &M- Sidewalks
1,500
1,750
-
-
-
3,000
Traffic Signage Rehabilitation
756
1,250
-
1,260
Reserve - Roadways
-
10,000
-
-
7,000
Total Road and Street Facilities
13,812
28,500
16,155
4,901
21,056
26,760
TOTAL EXPENDITURES
168,033
209,588
107,592
74,749
182,341
210,789
Excess (deficiency) of revenues
Over(under)expenditures
43,246
91,387 (63,083)
28,304
Net change in fund balance
43,246
91,387 (63,083)
28,304
FUND BALANCE, BEGINNING
88,812
132,058 132,058 -
132,058 160,362
FUND BALANCE, ENDING
$ 132,058
$ 132,058 $ 223,445 $ (63,083) $
160,362 $160,362
Annual Operating Budget
Fiscal Year 2014
HERITAGE GREENS
Community Development District
Exhibit "A"
Allocation of Fund Balances
AVAILABLE FUNDS
General Fund
Amount
Beginning Fund Balance - Fiscal Year 2014 $ 160,362
Net Change in Fund Balance - Fiscal Year 2014
Reserves - Fiscal Year 2014 Additions #REF!
Total Funds Available (Estimated) - 9130/2014 #REF!
ALLOCATION OF AVAILABLE FUNDS
Nonspendable Fund Balance
Prepaid Items
Deposits
-
Inventories
Subtotal
Restricted Fund Balance
Debt Service - Series XXXX
Subtotal
-
Committed Fund Balance
Capital Project - Series XXXX
Subtotal
Assigned Fund Balance
k
Operating Reserve - First Quarter Operating Capital
19,073
Operating Reserve - First Quarter Operating Capital VARIANCE
#REF!
Reserves - Roadways (FYI 1)
145,000
Reserves - Roadways (FY12)
23,375
Reserves - Bulkheads (FYI 1)
40,000
Reserves - Bulkheads (FY12)
38,245
Reserves - Bridges (FYI 1)
9,477
Reserves - Bridges (FY12)
23,703
Reserves - Lakes (FYI 1)
14,627
Reserves - Lakes (FY12)
36,833
Reserves - Roadways (FY13 Projected)
25,223
Reserves - Bulkheads (FY13 Projected)
47,000
Reserves - Bridges (FY13 Projected)
25,000
Reserves - Lakes (FY13 Projected)
19,000
Reserves - Roadways (FY14 Proposed)
#REF!
Reserves - Bulkheads (FY14 Proposed)
#REF!
Annual Operating Budget
Fiscal Year 2014
HERITAGE GREENS
Community Development District General Fund
Reserves - Bridges (FY14 Proposed)
Reserves - Lakes (FYI 4 Proposed)
#REF!
#REF!
Subtotal #REF!
Total Allocation of Available Funds #REF!
Total Unassigned (undesignated) Cash jFF.: MW
N otes
( *) The sum of these two figures represents approximately 3 months of operating expenditures
Annual Operating Budget
Fiscal Year 2014
HERITAGE GREENS
Community Development District Debt Service Funds
Exhibit "B"
Allocation of Fund Balances
Debt Service Debt Service Debt Service Debt Service
Series ? Series ? Series ? Series ?
AVAILABLE FUNDS
Beginning Fund Balance - Fiscal Year 2014 $ $ $ - $
Net Change in Fund Balance - Fiscal Year 2014
Reserves - Fiscal Year 2014 Additions
Total Funds Available Estimated - 9/30/2014 -
ALLOCATION OF AVAILABLE FUNDS
Restricted Fund Balance
Interest Payment - November 2011 -
Principal Payment - May 2012 -
Interest Payment - November 2012
Reserve Account(s) - US Bank -
Place Reserve balances here.
Place Reserve balances here.
Place Reserve balances here.
Assigned Fund Balance
Place balances here.
Total Allocation of Available Funds - - -
Total Unassigned Cash $ - $ - S $
Notes
Annual Operating Budget
Fiscal Year 2014
HERITAGE GREENS
Community Development District
All Funds
Expenditures - w/o Tax collector & Property Appraiser Costs
Calculation Worksheet
Tax Collector - Collection Costs
Fiscal Year 2014
Property Appraiser - Admin Costs
(Proposed)
Increase /- (Decrease) -
Debt Service Debt Service Debt Service
Total Expenditures
General Series ? Series ? Series ?
Revenue
2.0% 0.0% 0.0% 0.0%
Special Assessments
108,898
Special Assessments - Developer (For Karen's use only) -
Special Assessments - Discounts
(4,348)
Other Revenue
Excess Revenue
Total Revenue
104,348
Expenditures
Expenditures - w/o Tax collector & Property Appraiser Costs
100,000
Tax Collector - Collection Costs
2,174
Property Appraiser - Admin Costs
2,174
Increase /- (Decrease) -
- -
Total Expenditures
104,348
Collection %
2.0% 0.0% 0.0% 0.0%
Property Appraiser %
2.0% 0.0% 0.0% 0.0%
Fixed Collection Costs
- - - -
Fixed Property Appraiser Costs
Excess Revenue
Over (Under) Expenditures
Other Financing Sources (Uses)
Use of Fund t3alarce
Operating Transfers- In (Out)
Reserves - FY 2014 Budget
Other
NET CHANGE IN FUND BALANCE
Fund Balance, October 1
Fund Balance, Ending
Anrival Operating Budget
Fiscal Year 2014